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									Job Description

Job Title:                    HR Administrator


Department:                   Human Resources


Reporting to:                 HR Information & Systems Co-ordinator


Direct reports:               None

                              To assist and provide comprehensive support for the HR
Purpose of the Job:
                              Team in the administration of human resources
                              requirements to ensure the function is streamlined,
                              efficient, timely and accurate and supports the
                              achievement of HR objectives. To work with the HR team
                              to continue to unify, develop and improve the
                              administration of HR functions.

Specific Job Responsibilities:

   •   To assist with maintaining accurate and orderly records both electronically and on
       paper in relation to employee details ensuring that information held within the HR
       Information Management System is both accurate and up-to-date at any given time.
   •   Process changes to terms and conditions of service, together with effective interface of
       HR data with payroll, pay administration.
   •   To process leavers.
   •   To process employee benefit records, including Pension and Health Care applications,
       childcare vouchers and applications for personalising annual leave and ensure that
       information held is accurate and up-to- date.
   •   To ensure that Job Descriptions for all roles are accurately maintained.
   •   Assist with all employee mail outs as required.
   •   Provide first line advice on Actavis employment policies and HR processes and act as a
       reception point for all visitors/customers to the department.
   •   Continue to improve the electronic filing system, ie. Employee files, HR Master
       Documents and take responsibility for reviewing and tidying the HR electronic filing
       system.
   •   Assist with production of statistics and management information as required, to satisfy
       both Corporate, local and departmental.
   •   Assist with the administration of the annual leave carryover process.
   •   To log and code all invoices received in the department and ensure expedition through
       the department in a timely manner.
   •   To provide support to the HR Director as required.
   •   Provide support and cover for Occupation Health administration as required.
   •   Provide support and cover for Training administration as required.
   •   To assist with the general day to day running of the Team and carrying out other
       administrative activities as directed.


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    •   To ensure that the filing of all information held by the HR Team is regularly maintained
        and accurate.
    •   To take telephone calls in a timely and professional manner and field calls as required,
        ensuring that messages are passed on promptly and accurately
    •   Any other general routine, administrative duties to include, but not exclusively:
        • photocopying, opening and distributing post, ordering and maintaining stationery,
            faxing, ensuring there are sufficient stocks of HR forms and policies, 500 club
            applications, social club applications, as required.
    •   Arrange archiving of leaver files.


Relevant Skills and Experience

Essential:
    •   Excellent communication skills, both written and verbal.
    •   Good level of I.T. literacy, particularly in Microsoft Word, Excel and Powerpoint.
    •   Able to work on own initiative.
    •   Proven administration / organisational skills.
    •   Attention to detail / accuracy.
    •   Flexible approach.
    •   Ability to prioritise workloads to meet conflicting deadlines.
    •   Experience of working in a confidential environment.
    •   Minimum of 2 year’s experience of working within a complex and demanding
        administrative role.
    •   Has the capacity to ‘flex’ working pattern to work additional hours at peak times.
Desirable:
    •   A knowledge of the fundamentals of employment law.
    •   Experience of working with IT HR information systems/sophisticated data bases,
        Information systems.
    •   Experience of generating management information and reports.
    •   Ability to build spreadsheets including formulas.
    •   Ability to generate own correspondence for non routine correspondence.
    •   Studying for or has the CIPD foundation qualification.


Relevant Professional / Educational Background
Essential:
Minimum 5 GCSEs at grade C or above (or equivalent) required to include Maths and English
Desirable:
Appreciation of UK employment law.




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Pay and Benefits

Hours of Work

35.5 hours per week 8.30 – 16.30 Mon – Thurs, 08.30 – 14.00 Fri


Pay

Starting salary is dependant and skills and qualifications.
General pay levels are reviewed annually and individually as and when appropriate.


Benefits

Holidays - 27 days per annum

Sick Pay - Ten weeks cover after 26 weeks of service.

Pension Scheme - The Company has a defined contribution Pension Scheme.

Healthcare Scheme – Employees are eligible to join a contributory health care scheme.

Childcare Vouchers Scheme - we operate a salary sacrifice Childcare Voucher Scheme.

Restaurant - Subsidised restaurant facilities are available providing a selection of hot meals and
snacks at lunchtime. Coffee/tea is available during breaks.

Sports and Social Club – There is an active Sports and Social Club.

Car Parking - freely available.

There is a smoking policy operating within the Company.



If you are interested in this position, or know someone who is, please complete an application
form and return it to the HR Department.

An application form can also be downloaded by visiting our Careers
page at www.actavis.co.uk




CLOSING DATE: 21 August 2009




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