Job descriptions were introduced in Chapter 9, “Statements and
Organization,” (page 9-17) as an essential management tool to establish
position responsibilities and guide operations. They are at once both one of
the single best methods of promoting effective operations as well as the most
neglected. As stated in Chapter 9, “Job descriptions spell out specifically and
concisely, the activities and responsibilities of a job, and the manner and
circumstances in which they are to be performed. They include authority,
accountability, coordination, and reporting responsibilities.” Thus whenever
confusion or misunderstandings contribute to deficiencies in any of these
areas, job descriptions go a long way in providing a lasting remedy.
Yet despite these exceptional benefits, job descriptions are too often
neglected or ignored. The common reasons are two-fold. First, the
descriptions themselves are too often vague and insufficiently detailed to
provide real guidance and control. Second, new leaders are not instructed on
their duties using the descriptions, nor are they informed of their associated
accountability. The description instrument is itself sound; the fault typically
lies in the failed design and employment.
By way of summary, we list five rules for developing and ensuring the
proper use of job descriptions:
1. Descriptions should be written as detailed and comprehensive as
possible to provide all necessary guidance to the new position holder. Church
job descriptions generally include:
─ desirable personal qualifications including special skills/talents,
education and training, and experience.
─ time commitment, meeting attendance, and travel requirements.
─ authority and accountability.
─ leadership responsibilities including recruiting, organizing, directing,
coordinating, and reporting.
─ assigned responsibilities spelled out in reasonable detail. This is the
what, how, and why of the job.
2. Descriptions should be recognized as an instructional guide, one that
advises and assists rather than specifically directs. Latitude exercised in
interpretation, however, should generally be approved.
3. Descriptions should be understood as a developing document to be
upgraded and expanded by each succeeding incumbent. Descriptions should
be reviewed annually.
B-2 Servant Leadership for Congregations
A dozen major position descriptions are reported in this appendix:
Director of Music/Organist
Congregation Council President
Parish Life Committee
Worship, Music, and Arts Committee
Community Service Committee
A number of support positions 1 such as church office, library, and
maintenance positions may also warrant descriptions which are not reported
here. Large congregations may, in addition, have further need for omnibus
positions such as communications coordinator, lay leadership, and director of
long-range planning. Such functions, however, are integral to all church
activities and consequently often are not separately described.
Non position-specific aspects of employment such as working conditions,
salary and benefits, evaluation, grievances and resolution of disputes, and
termination are typically detailed in written personnel policy applicable to all
staff and consequently not part of job descriptions.
The following descriptions are generic in nature, composites from a
number of sources. Individual congregations must, of course, tailor their
descriptions to suit the specific situation involved. Descriptions must also be
updated to respond to new conditions and challenges.
Provide spiritual and shepherding leadership and oversight in developing
and implementing the vision and mission of the congregation. Direct and guide
the church staff and volunteer leaders in completion of established church
missions and goals.
The pastor is above all a praying, godly person, fully devoted to Jesus
Christ. The pastor seeks with all his/her person to strongly and lovingly
communicate God’s heart and Word to the congregation, encouraging all in
developing their spiritual gifts and discipleship.
Personal qualities sought include:
─ a model life of faith and prayer.
─ exemplary life style of integrity, humility, authenticity, and openness.
─ a heart of love, a caring, shepherding spirit.
─ personable with a healthy sense of humor.
─ a servant leader who leads by example.
Skills and abilities
─ able to preach informative, interesting, expositional messages with
relevant application that challenge believers and lead others to
Appendix B. Job Descriptions B-3
─ a team builder who models, trains, and inspires others in an
atmosphere of unity and common purpose.
─ an effective communicator from the pulpit and one-on-one.
─ capable of casting a compelling vision of all the church’s potential.
─ knowledgeable of effective management principles and team-based
Line of authority
The senior pastor is accountable to God through personal prayer, leading by
the Holy Spirit, and looking to Jesus Christ as the head of the Church. He is also
responsible and personally accountable to the congregation, reporting to the
church council holding ultimate authority. The senior pastor has authority and
accountability for leadership of the staff.
● Work with the staff, church council, and committees to provide vision and
guidance for church growth and future development of ministries, facilities and
resources. Assist in conducting related current and long-range planning, always
focused on the church’s visions and values.
● Encourage all in the development and exercise of their spiritual gifts and
● Recommend actions and assist council officers in preparing for meetings.
Actively participate in council deliberations.
● Commit significant time to renewal, reading, and research for personal
growth and health. Attendance at educational and professional conferences is
● Lead and supervise the staff, council, and committees to see that the
stated missions of the congregation are effectively and harmoniously
accomplished while encouraging creativity and innovation. Hold regular staff
meetings and one-on-one sessions, always encouraging open frank discussion of
● Assist in the identification, recruitment, and training of staff and
● Monitor staff performance and conduct annual performance review.
● Represent the church and work with outside organizations in church
Oversee and guide the worship life of the congregation to realize God’s
calling for all.
● Preach and teach the Word of God in accordance with the Holy
● Set worship service themes and music with the assistance of staff.
● Administer the sacraments.
● Conduct weddings and funerals and provide supportive pastoral care and
Attend the congregation to see that they receive all needed spiritual care,
guidance, and support from the church staff and congregation.
● Encourage true Christian brotherhood among all members.
● Honor and support all church leaders in their roles of striving to be God’s
● Provide pastoral care to all in need by counseling, prayer, crisis
intervention, personal visits, and telephone contacts.
B-4 Servant Leadership for Congregations
● Seek the development of small groups for Christian brotherhood.
Provide guidance and support to secure and develop the time, talents and
spiritual gifts, and financial resources of all members of the congregation with
special attention to cultivating Christian growth and participation in marginal and
new members. Intentionally seeks out venues to utilize the gifts of all.
Oversee and guide the congregation’s efforts to reach out to all with the
Gospel of Jesus Christ. Demonstrates a passion for the lost.
● Oversee, assist, and participate in all evangelism outreach activities in the
neighborhood and surrounding community.
● Help create an inviting and welcoming church environment.
● Assist in the design and oversee the implementation of all welcome
training for prospective and new members.
Work with the social ministry committee to initiate, promote, and support
productive social ministry efforts of the congregation.
Encourage diligence in study of the Holy Scripture; in use of the means of
grace; in prayer and faithful service; and in the manner of holy living. Take every
opportunity to personally teach and to challenge and equip all congregants in
living as disciples. The pastor’s instruction is especially required in the
catechumens, new member preparation, youth education, and Bible study.
● Participate fully in the development of the annual church budget, making
sure all ministry priorities are funded.
● Work with office holders in preparation and maintenance of job
descriptions, personnel policies, and performance evaluations.
Director of Music/Organist
The Director of Music/Organist is the staff person responsible for the church
music program including playing the organ and, as proficient, other musical
instruments. The Director works under the overall supervision of the senior
pastor, in collegial relationship with the church pastors, other staff members, and
members of the church’s Worship and Music Committee. The Director is the
staff liaison to the Worship and Music Committee.
Skills and abilities
─ talented instrumentalist.
─ broad knowledge of church music repertoire and selection criteria.
─ ability to professionally design an attractive, compelling religious service.
─ sensitive to the need to provide culturally relevant music and modern
instrumentation and arrangements as may arise.
─ ability to work independently and effectively with volunteer ensembles to
secure their optimal performance.
─ ability to compliment the working styles of the pastors, staff, and church
● Participate with pastors and staff in planning the normal and special
worship services of the congregation to ensure their optimal musical
enhancement. Attend all designated staff meetings.
Appendix B. Job Descriptions B-5
● Identify the staffing needs required to support the music program including
directors and accompanists.
● Design a strategy for developing and sustaining a full range of
opportunities for congregational participation in the music program.
● Assist in the development of alternative worship services as may be
● Work with the Finance Committee in determining the financial resources
required to support the music program.
● Maintain a church music resource file.
● Play the organ and direct the choir at all services as scheduled.
● Conduct weekly and additional rehearsals as required. Seek to develop
and enhance member musical talents and skills.
● Work with pastors, staff, and the Stewardship Committee to enlist
personnel for membership in the various choirs and ensembles.
● Recruit special music resources as needed.
● Monitor and maintain the church’s music resources including the working
order of instruments, robes and accessories, and music library.
● Strive to develop new musical skills and maintain currency in liturgical
music trends and directions.
● Prepare annual music budget and administer the expenditures of
● Attend and participate in Worship and Music Committee meetings as an
Congregation Council President
The Congregation President, together with all Council members, has
general oversight of the life, goals, and activities of the congregation to the end
that everything is done in accordance with the Word of God. The President is
specifically responsible for leading all council and congregational meetings,
exercising general administrative responsibility for the entire church organization,
and ensuring that all elected and appointed officers and committees function and
carry out their assigned duties and responsibilities.
The Congregation President strives to be an example of the life style and
ministry of true discipleship.
● Ensure that the provisions of the congregation’s constitution and its
bylaws are carried out.
● Continuously monitor church policies and practices to ensure their
effectiveness and consistency with the mission statement and approved plans.
Recommend appropriate corrective action.
● Meet with the pastor(s) and selected council and committee members to
review past progress and plan future efforts and priorities. This is the president’s
principal leadership function.
● With pastors, staff, and program participants, plan council meeting
agendas and prepare advance handout materials.
● Preside at all meetings of the church council. Review previous meetings
for lessons learned. Call special council meetings as may be required.
● Communicate council priorities, policies, plans, and approved actions to
● Insure proper assignment and implementation of all approved proposals.
Provide for means of coordination for joint undertakings.
● Review and secure council approval of all job descriptions.
B-6 Servant Leadership for Congregations
● Serve as an advisory member of designated committees of the
● Represent the congregation in matters of business and sign or
countersign all legal documents.
● Promote a congregational climate of peace and goodwill, and, as
differences and conflicts arise, endeavor to foster mutual understanding.
● Conduct an annual review of the membership roll.
● Present a comprehensive report to the congregation at the annual
Common Committee Elements3
All committees share a large number of common description components
such as necessary congregational support, membership, service terms,
leadership, and the like. These common elements are reported here a single
time in this initial section. They would, of course, be an integral part of each
individual committee’s job description.
Staff and congregation support
The pastor(s), staff, council, and congregation members will regularly pray
for all committee members and work with the committees to ensure their mission
The pastor, church officers, and staff will keep the committees informed
and provide all necessary assistance and cooperation.
The leaders of the congregation will provide job descriptions for each
The congregation will budget appropriate funds to cover the operating
needs of each committee.
The pastor(s) and council will acknowledge and appropriately recognize
the services of each committee and its leadership and members.
The committee will consist of at least five members of the congregation,
including a chair appointed by the Church Council. The membership should be
especially committed to God’s requirement to serve with all our talent, strength,
and resources. The pastors and any interested congregant will be advisory
members of the committee.
In addition to its assigned committee responsibilities to the congregation,
committee members have a personal obligation to model the calling of their
ministry, exemplifying it to the highest degree…
The committee chair’s term of office is generally limited to two or three
years, thereby extending leadership opportunities. Ex-chairs, with their
leadership experience, are strongly encouraged to continue committee
Rank-and-file committee membership can be indefinite, providing it does not
interfere with recruiting new enlistments.
The committee chair will exercise the necessary elements of leadership to
ensure effective committee operations:
─ Staffing/Organizing/Training. Democratically seek as broad participation
as possible through rigorous recruiting. Systematically arrange the committee for
harmonious and unified action. Define and train all members in their assigned
Appendix B. Job Descriptions B-7
─ Planning that sets realistic goals and priorities that are in harmony with
the missions and capacities of the congregation. Listening to the ideas of all is an
important part of early planning.
─ Coordination of objectives and plans with the church staff and other
committees to ensure smooth mutually supporting operations.
─ Directing that provides the necessary guidance, encouragement, and
coordination to accomplish assignments in an effective manner.
─ Evaluating that rigorously identifies strengths and weaknesses so as to
build greater future strength.
● Desirable leadership skills include the ability to determine the essential
nature of the topic at hand, a willingness to listen, the skill to explain clearly and
precisely, a sense of humor, and the ability to develop support and enthusiasm.
Attend all committee, council, and other meetings required of committee
Use committee’s job description as a guide to the committee’s
responsibilities, upgrading as experience dictates.
Effectively publicize and promote committee programs and
accomplishments with special attention to attracting new membership and
Survey and study
Periodically survey the congregation or special target group, informally and
independently or in a unified effort with other committees, to learn member
hopes, concerns, and needs relative to the committee’s responsibilities.
Study the committee’s field through library research and visits to other
churches to improve operating capabilities. Maintain an up-to-date selection of
key references in the committee’s field.
Network with other organizations and people beyond the congregation to
share mutual concerns, learning experiences, and resources.
Accountability and Reporting
The committee and the chair in particular are accountable to the church
council for the effective performance of their assigned duties.
Prepare as required periodic written reports to the council upon request.
The council’s approval, for example, is generally required for such undertakings
as large inter-committee actions, radical redirection, or substantial resource
Prepare an annual budget request as part of the congregation’s budget
Prepare an annual report and review of its program and achievements to
include an evaluation and plans to improve future improvements.
Constructively participate in the council’s annual review and evaluation of
its effectiveness in fulfilling its responsibilities.
Parish Life Committee
“Parish Life,” “Christian Community,” “In-Reach,” and “Nurturing”, are all
labels referring to how the congregation experiences life together in Christian love
for one another and in spiritual growth and fellowship. Parish life involves
generous caring for each other, every member being important in God’s sight and
our own. More than any other church activity, achieving a truly loving community
is an inherent responsibility of every member as well as the pastors and
committees. The ministry contributes many specifics, but the basic
responsibilityto treat everyone as “little Christs” remains with each congregant.
B-8 Servant Leadership for Congregations
In the true Christian community we are anxious to be with our congregation
friends and trust them always to have our best interests at heart. The Christian
congregation, as opposed to any other open access group, continually strives to
be “family” to every member. God wills that we love one another. The Parish Life
mission is to see this will accomplished.
To work with the pastors and congregation in developing and sustaining a
true Christian community within the church, which provides the love and care to
each member as manifested in our Lord Jesus Christ. The committee must be
especially sensitive and alert to the needs of individual members.
Show love and concern for all members of the congregation by welcoming
all, involving all, and treating all with love and dignity to the very least one.
Monitor the spiritual health of every member by tracking their worship
attendance and participation, and detecting inactivity before it becomes a habit.
Provide necessary encouragement and counseling assisted by the Stewardship
Committee. Note that involvement is often most easily encouraged by invitation
to join one the church’s small groups.
Comfort and provide help in time of hardship and need. This involves
working with the pastors and staff to provide a means for identifying the sick,
hungry, and lonely within the congregation, and providing appropriate responses.
Note: The Community Service Committee (page B-13) may help in meeting
certain life support needs of members.
Work with the Stewardship Committee to encourage full involvement of all
members in the life and work of the congregation, consistent with individual
interests and abilities.
Canvass and make recommendations regarding the human dimensions of
church activities to ensure that member involvement is a personally enriching
experience filled with the joy of Christian love and fellowship.
Establish a place and sense of belonging by fostering a collection of
sharing and caring small group communities within the congregation. Each
person must feel that he or she belongs to something within the church as a
cherished participant. New members especially need to immediately become
involved. Small groups must be specifically formed for this purpose. Do not rely
on existing structures for these communities invariably have their own overriding
Ensure that all Sunday service attendees are warmly and individually
greeted at the church entrances. Serve as informal hosts during after-service
coffee time, engaging all in welcoming conversation especially the apparently
neglected. Bring to the attention of assigned Evangelism Committee members
any visitors present.
Conduct welcoming orientation sessions for prospective new members.
Train and assign mentors to all individuals and families joining the congregation.
Mentors shepherd new families into Christian life within the congregation with
special attention to their joining one of the church’s “small groups.”
Provide for infant care during the Sunday morning services.
Provide coffee and appropriate refreshments after each service.
Encourage a welcoming, congenial atmosphere.
Provide convenient display board storage for name tags and encourage
their use by all attending members. (Individuals may prefer personal storage in
their auto glove compartment.)
Organize, assign leadership, train, monitor, and support the special
function groups, or tasks, within the church community in their respective roles.
Appendix B. Job Descriptions B-9
Examples of such groups typically assigned to the Parish Life Committee are:
Sunday Greeters, New Member Sponsorship, Fellowship of Prayer, Lenten
Devotional Book, Friends of Shut-Ins, Hostess and Coffee Hour, and Membership
Advise the church staff in matters relating to congregational
communications to ensure that the importance and involvement of all members is
effectively broadcast. Typical church communications include Sunday service
bulletin inserts, newsletters, bulletin board announcements, name tags, and
Celebrate the contributions of every member. All volunteer service
deserves recognition and we should take every opportunity to show our
appreciation and thank all participants.
Ensure that the pastors and church leaders are accessible to individual
members of the congregation.
Oversee publication of a congregational pictorial directory which vastly
aids in everyone knowing each other.
In addition to the above responsibilities to the congregation, the Parish Life
Committee has a special opportunity to develop within its own membership a
Worship, Music, and Arts Committee
What happens on Sundays is of major significance in the spiritual lives and
well-being of the congregation. It is therefore fitting and proper that the
congregation be provided substantial opportunity to contribute to the design and
conduct of the religious services in which it partakes. This high responsibility and
honor is assigned the Worship and Music Committee, tasked with representing
the congregation in all planning and deliberations regarding worship.
To assist the pastors in planning, supporting, and evaluating the
congregation’s worship services and festivals, striving in every instance to provide
optimal opportunity to know, love and glorify God and to “bring people into a living
relationship with Jesus Christ.”
With the pastors and music director, assist in planning the design of all
services of worship with special attention to securing reverence and glorification
of God, true faith, and understanding the saving grace and teachings of Jesus
Christ through the Holy Word.
Further elements of this design include helping the congregation grow in its
understanding and appreciation of the seasons of the church year, the lectionary,
and the sacraments.
Assist in developing and introducing new content in existing services and
completely new holistic service designs attractive to guests and newcomers.
Work with the pastor and music director to develop optimal ways music
can contribute to the worship experience. Marshall all necessary resources to
support the church’s choirs. Encourage the participation of instrumentalists.
Develop ways the performing and visual arts can be used to enhance the
congregation’s worship, with special attention to using the artistic gifts of
Provide for the recruitment and training of members to serve as lay
worship leaders in such capacities as lectors, cantors, and sacrament assistants.
Encourage the use of young people as processional cross bearers and acolytes.
B-10 Servant Leadership for Congregations
Recruit and train congregational members in supporting worship services
by carrying out such tasks as ushering, altar/sacristy care, care of paraments,
and the securing and storage of service materials such as candles, wine, palms,
ashes, and sanctuary decorations. Work with the Parish Life Committee in
securing and training greeters.
Assist the pastor in developing improved and new ways to strengthen
Promote a children’s lesson time with the pastor. (In some instances
children of pre-school age are then led to appropriate separate care.)
Review and selectively use new worship materials including hymn
collections, arrangements, and liturgical settings, as they become available.
Revive neglected older quality music.
Encourage periodic invitation of guest preachers.
Assist in the design of the service bulletin to ensure it is user friendly. Use
the insert to publicize future services.
Develop and oversee the operation and maintenance of the church’s audio
and visual systems.
Periodically evaluate the worship service including surveys and interviews
with attending members and visitors seeking their input and feedback.
Incorporate lessons learned.
Periodically review the church’s sanctuary architecture and acoustics.
Periodically review the need for a second service.
Recommend compensation rates for employed clergy engaged in
conducting worship services.
In no other area of church life are the laity more central, both as leaders and
providers, than in Christian education. From church school superintendent to
nursery assistant, the program almost exclusively depends on congregational
volunteers. This reliance presents both a wonderful opportunity to serve and a
great challenge. Meeting all the education needs of a diversified church
community requires extensive study, planning, and marshalling. The Education
Committee must accordingly be among the strongest of all the church’s
To provide a lifelong program of Christian education opportunities that
enables members of all ages to learn the Scriptures and grow in Christian faith
and understanding. Much of the day-to-day administration of the church
education program may suitably be assigned to a church school superintendent.
Provide all planning, direction, and evaluation to effectively conduct
ongoing church education programs attractive to and necessary for all segments
of the congregation.
Conduct education needs assessments in the congregation.
Coordinate recruitment of volunteer teachers for the congregation’s
Conduct fall training workshops for teachers. Maintain suitable orientation
instruction materials and incorporate “lessons learned.”
Provide special “introductory” short courses to expand adult participation.
Plan special events, especially at the beginning of the school year, that
promote and encourage participation in the church’s education program.
Appendix B. Job Descriptions B-11
Communicate with parents regarding the Christian education of their
children. Encourage their involvement both in school and at home.
With the faculty conduct an annual end-of-year review of the education
program. Maintain a record of courses taught, course evaluations, and “lessons
learned.” Adapt and update the school curriculum in the light of available new
resource materials and teacher evaluations.
Provide ways for the congregation to recognize and thank all teachers and
volunteer church school leaders.
Select and introduce periodicals and books of Bible study and Christian
living to church family members.
Assist the Stewardship Committee in identifying introductory handout and
study materials for spiritual seekers.
Work with the staff in identifying special instructional needs and inviting
Effectively announce and promote the church education program.
Assign classrooms; periodically review the adequacy of employed
facilities, furnishings, and equipment.
Maintain, operate, and build the parish library.
Christian stewardship is management of our assets and talents for God’s
purposes. It extends to every facet of our being, employing all our skills and
resources to serve. We must give ourselves as completely to God as possible,
for he has given us the authority to do so and will hold us responsible for our use
of his gifts. Think of yourself as simply an administrator of all you are and
possess, for we do not even own ourselves. God never relinquishes ownership,
only the temporary care. And we must give with true generosity, not hesitantly or
with thought of reward. Finally, never tire or be disheartened by any poor
response to your service, for through his grace the good work that is possible far
exceeds whatever we might envision.
Working with the pastors, the Stewardship Committee has a spiritual
mission to encourage and assist members to answer “What shall I render unto
the Lord?” This responsibility is never complete, always active. The fullness of
the responsibility is nothing less than that of developing Christian lives.
To provide an ongoing year-round program of stewardship education that
invites and encourages all members to participate and share in Christian service
and benevolence according to their talents and means. All this is accomplished
through the power of the Holy Spirit working for good in us all.
Plan and carry out programs to recruit participation and raise funds to
support on-going programs and special needs of the congregation and
Provide a year-round contact program through which the hopes and
concerns of the congregation are learned and during which members are
counseled and encouraged to participate in the church in whatever ways they
deem appropriate. Appoint, train, and support a cadre of steward contactors.
Regularly inform members of the congregation of the many opportunities
to serve and participate in the work of the church.
Select, acquire, and distribute appropriate stewardship resource material.
B-12 Servant Leadership for Congregations
Develop educational programs including sermon themes to guide the
congregation in furthering their understanding of themselves as stewards of all
Assist the pastors in interpreting for the congregation the mission and
work of the Christian church as a whole and the value of the contribution of each
Maintain a computer record system of the participation of members and of
their current interests, abilities, etc., to aid in assisting each individual to find
appropriate avenues of involvement.
Advise the Finance Committee in matters of confidentiality, record
keeping, analysis of trends, projections, etc. Work with the committee in
conducting the fall “Round-Up” for pledging.
Advise members of special opportunities for planned charitable giving.
Work to increase the congregation’s understanding of local, national, and
In addition to the above responsibilities to the congregation, the
Stewardship Committee has a special opportunity to develop within its own
membership a caring, giving, relationship.
The members of the Evangelism Committee must fervently believe that
scripturally and theologically the first business of our church is evangelism, and
this responsibility extends to all members as called by the Spirit; that all aspects
of the congregation’s life contain the spirit of evangelism; that is, in all things we
seek to bring people closer to God. The Evangelism Committee must believe
that through training and through the Holy Spirit opportunities for spreading the
Good News will be forthcoming.
In no other area is the pastor’s support more necessary than in reaching
out. Supporting sermons and personal involvement are essential, for going forth
is a very difficult task requiring the highest level of leadership and total
To lead the congregation in witnessing the gospel of Jesus Christ to people
who are not active members of a Christian congregation, and to support the
development of faith among this congregation’s current members. The
committee serves as the conscience and activator of the congregation in reaching
out to others who have yet to hear the Good News.
Provide a system for identifying visitors who attend worship services,
engage them in friendly supportive conversation during fellowship time, provide
appropriate hand-out materials, and make follow-up contacts to further establish
friendship and ascertain ways the congregation may assist. Keep careful records
of contacts to ensure adequate attention in every instance.
Support the Parish Life Committee by providing hospitality training to
greeters and ushers. Conduct regular audits of the congregation’s ability to
nurture and cultivate the spirit of hospitality toward guests.
Maintain a continuing program to educate, encourage, and provide
resources to help all congregation members invite friends, relatives, and
acquaintances to worship with them. Use sermons and handouts to teach people
how to invite others to worship.
Enlist, train, and support a corps of witnesses whose principal
responsibility is to go forth and spread the Good News to the unchurched.
Appendix B. Job Descriptions B-13
Assist the pastor and lay participants in the development of informal
“Friendship Time” instructional sessions for field-contacted individuals seeking
With the Education Committee, plan and conduct special interest meetings
designed to attract community residents. Identify target groups for these
outreach efforts and develop specific promotional strategies and invitation
communications. Advise church members on how to informally encourage
outside participants to join the Christian community.
Advise the congregation and staff in providing periodic welcoming services
that are especially designed to be attractive and “user-friendly” to visitors and
Provide a section in every Sunday service bulletin entitled “Visitor
Conduct regular audits of the congregation’s ethos and practices that
nurture and cultivate the spirit of hospitality toward guests and neighbors.
Work with the Parish Life Committee to ensure sponsorship and
encouragement of all new members.
Train the leaders of all congregation programs to be alert to and
responsive to the occasional or indirect participation of non-members in their
activities. For example, non-member parents who enroll their children in Sunday
Develop ways to advertise and promote the church services and programs
so as to appeal to candidates for the faith. Widen the sphere of church influence
via good public relations efforts including advertising. Distribute flyers in the
neighborhood and bulk mailings to the surrounding community.
Maintain records of congregation gains and losses in membership.
Discuss with visitors their reasons why they joined or failed to join. Record and
convey this information to responsible committees.
Maintain demographic and other characteristics data of the local
community population that will assist in identifying target groups for outreach
Community Service Committee
Unselfish devotion to others is manifestation of the good will of God to all.
And there are few actions more personally rewarding. As we help those in need
we confront God face-to-face.
No other church program offers such diverse opportunities for involvement,
allowing congregations to tailor their participation to best suit members. Major
activities include assistance to the poor, homeless, hungry, and sick; remedial
tutoring; visits to hospitals, prisons, and retirement homes; house construction
and repair; and response to famines, displacements, and natural disasters.
To organize and provide overall direction of the congregation’s efforts to
address the social, economic, and emotional needs of the community at large so
that quality of life may be improved for all.
Study the material and emotional needs of people in the church’s service
area and alert the congregation to the nature of required assistance.
Bring to the congregation’s attention the special needs of people
throughout the world due to natural and other disasters.
B-14 Servant Leadership for Congregations
Conduct programs independently, or in conjunction with other
organizations, to provide material and emotional assistance to people who are
poor, hungry, or victimized.
Evaluate on-going and new program opportunities in the light of member
interests and abilities, and subject need priorities. Modify program involvements
Recognize the unique interests and abilities of members of the
congregation and seek to involve each in compatible social ministry efforts.
Develop new opportunities as necessary.
Create awareness of agencies and organizations that seek to alleviate
social problems and human needs; develop partnerships with them when
feasible; and inform congregational members of their work and the need for
“And the person who welcomes in my name one such child as this,
welcomes me.” (Matthew 18:5)
We are so built that in childhood we can more easily come to a knowledge
of God in simplicity than in later years. And in those formative years the personal
life can be shaped and fitted to God’s standard more surely than later on.
To develop and guide the ministry and programs for children and
adolescents so they may grow in Christian faith and service to God and their
community. To encourage and nurture the involvement of church youth in all
aspects of congregational life. To work closely with the Christian Education
Committee in structuring the education and catechism instruction of young
Develop and oversee programs that provide educational, service, and
social opportunities for children, adolescents, and high school age youth of the
Structure ways to meaningfully integrate and involve young people into
the full ministry of the congregation including leadership roles.
Provide programs that address the special spiritual growth needs of
young people, programs that respond to their social and behavior concerns, and
programs that renew and build loving and supportive family ties.
Develop supportive relationships with the church’s young people which
may include counseling and visitation.
Provide guidance to the pastors regarding parental views on the
Develop and oversee ways for young people of high school age to be of
service to others.
Maintain records of young people after they graduate from high school to
preserve the congregation’s love and concern for their well-being.
Appoint a member of the committee as Special Events Director
responsible for planning, assembling resources, and directing selected traditional
yearly youth events. (Note: this responsibility is transferred to a youth ministry
director if such a staff position is provided.)
Be alert to and cultivate the potential future services of youth especially
possible callings to the ministry.
Appendix B. Job Descriptions B-15
To provide for the effective management of the financial resources of the
congregation to include preparation of an annual budget reflecting realistic
anticipated receipts and approved planned expenditures.
Provide for a sound financial management system to include bookkeeping,
banking, and investment.
Ensure that all financial matters of the congregation are handled according
to professional standards with particular attention to the prompt payment of all
Regularly analyze and report to the council the status and trends in church
income and expenses together with advisory guidance. To be especially alert
and responsive to income shortfalls and expenditure overruns. Assist the
Stewardship Committee in broadcasting the budget as informatively as possible
and in encouraging financial giving.
Annually develop and submit to council a yearly draft budget, all
components reflecting consultation with the involved staff and committees.
Rework as advised.
Provide for an annual audit of the church’s financial record.
Develop and maintain a long-range financial plan for the congregation.
Guide the work of an appointed treasurer and financial secretary.
To provide for the selection, maintenance, improvement, and replacement
of the real and personal property of the congregation. To ensure that all selected
or designated property meets approved standards of functionality and aesthetics.
Provide for the maintenance, repair, and improvement of all real and
personal property of the congregation.
Provide for regular cleaning and maintenance services to ensure proper
equipment operation and pleasing surroundings. Advise the involved supervisor
regarding the quality of custodial and maintenance services.
Contract repairs and other services as authorized by the church council.
Review the need for new equipment, assess options, and make purchase
recommendations. The Property Committee should monitor equipment
depreciation and obsolescence, make productivity comparisons with new more
efficient replacements, and advise accordingly.
Ensure accessibility and services to people with disabilities.
Regularly audit the congregation’s environmental practices to include
energy efficiency, water usage, and environmentally sound waste disposal.
Review with the Worship Committee the sanctuary sound and visual
systems to ensure their adequacy.
Regularly audit building and property safety elements including fire alarms
and extinguisher systems, sidewalks and stair railings, and snow and ice removal.
Typical secondary positions generally requiring job descriptions include: business
manager; office positions such as church administrator, secretary, receptionist, and office
helper; custodial, grounds, and maintenance positions; librarian; Sunday school teacher,
daycare coordinator, and nursery attendant; and volunteer coordinator.
B-16 Servant Leadership for Congregations
The basic instruments of today are the synthesizer, drums, flute, electric guitar,
tambourine, bass, and piano.
The content of the job descriptions reported in this text have been derived from many
sources including those available on the web. A useful text employed was Michael R.
Rothaar, Developing Effective Committees (Minneapolis, Augsburg Fortress, 1993), 48