Grants Policy Committee by ll0I8Ag


									Grants Policy Committee
 Stakeholders’ Webcast
     March 18, 2008

                   Tom Cooley
                   GPC Chair

• Welcome and thank you to HUD
• Strategic planning and product update
• Transparency Act Grants Sub-Award Pilot
• Post-Award Work Group/Performance
  Progress Report update
• Question & Answer panel

• Tom Cooley (NSF), Grants Policy Committee
 (GPC) Chair
• Andrea Brandon (USDA), Transparency Act,
 Grants Committee, Sub-Award Pilot Group Chair
• Michael Nelson (DOC), GPC, Post-Award
 Work Group Chair
• Diana King (HHS), GPC, Performance
 Progress Report Team Leader
• Elizabeth Phillips, Contractor for HHS/ACF   3
               The Grants Policy
• The GPC is a committee of the U.S. Chief Financial
  Officers (CFO) Council.
• The GPC is charged with improving the
  management of Federal financial assistance
• The Committee recommends financial assistance
  policies and practices to OMB and coordinates
  related interagency activities.
• The GPC serves the public interest in collaboration
  with other Federal-wide grants initiatives.      4
Draft Strategic Plan
• Vision & Mission
• Twin Strategic Goals
   – Streamlining and Stewardship
• Objectives
  – Consolidated and consistent
    OMB guidance
  – Uniform forms and formats
  – Standard business processes
  – GPC organizational performance
  – Community involvement
  – Training and certification
  – Audit and oversight
                            Proposed Priorities

  • Near-term (FY08)
    – Products currently in the Federal Register
  • Federal Register Process

    Step 1:            Step 2:          Step 3:
                                                        Step 4:
  GPC sends         OMB publishes     GPC receives
                                                     OMB completes
product draft to   Federal Register   and resolves
                                                      the product
     OMB               Notice          comments

      Near-term Priorities

• Additional near-term
  activities include:
  – Audit-related policies
    and processes
  – Stakeholder education
    and outreach

                  Proposed Priorities

• Mid-term (1-3 years) and long-term (4-5 years)
  – Consolidated and consistent OMB guidance on
    grants policy
  – Continued stakeholder education and outreach
  – Further development of audit processes
  – Development of training and certification
    standardization for Federal Grants
                Mid-term Priorities

• Mid-term Products (1-3 years)
    • Subchapter C1, standard award
      content and format
    • A-133 Report
    • A-133 process review
    • Policy on use of for
      mandatory grants
    • Training competencies
                     Long-term Priorities
• Long-term     Products (4-5 years)
 2 CFR
 • Subchapter A, General       • Cost Principles
    Matters                    • Announcement format
 • Subchapter B, Pre-award       phase 2, late
    Responsibilities             application policy
 • Subchapter C, Trafficking   • Training curriculum
    in Persons                 • Grants Profession
 • Subchapter C, Expedited       document
    Action on FFATA Flow       • Certificate program
    Down                       • Government-wide
 • Subchapter G, Lobbying        database tracking
    Guidance                     training
 • Subchapter G, Drug Free
    Workforce Policy                                   10
   Grants Policy Committee

  Any Questions?

   Call: 202-708-0995
Transparency Act, Grant
Sub-Award Pilot Update
  Andrea Brandon, USDA

                Transparency Act Grant
                   Sub-Award Pilot
• Pilot currently set for June 23, 2008 through
  August 23, 2008

• Open to States, Local Governments,
  Universities, Tribes, Non-Profits, etc.

• Currently have 53 pilot participants (not counting
  duplicate representatives from the same

• 10 Government; 18 Non-profits; 25 Colleges &
  Universities.; 0 Tribal Entities
                  Transparency Act Grant
                     Sub-Award Pilot
• FFATA Sub-Award Work Group will be working on
  DRAFT Regulations (will publish for 30 day comment
  period by the end of May 2008):

      a.30 day reporting requirement
      b.Additional data elements
      c.How to report to the Sub-Award database
      d.Liability for data (First Tier vs. Sub-Awardee)
      e.How many tiers down to report
      f. Format for data elements
      g.Whether to include deobligation data or not
      Transparency Act Grant
         Sub-Award Pilot
• GPC Pre-Award Work Group is
  finalizing the DRAFT
  regulations on the use of the
  DUNS number and for
  grant Sub-Awards; and the
  Term and Condition to be used
  on all awards.
• DRAFT regulations will be sent
  to GPC and OMB
  simultaneously; to be published
  for 30 day comment period by
  the end of March 2008.

              Transparency Act Grant
                 Sub-Award Pilot
• The OMB E-Government office will soon
  look at possible IT Solutions for the grant
  Sub-Award pilot.
• Possible identification of IT solution before
  mid April 2008.
• Once IT solution is identified; will work with
  pilot participants to finalize the instructions
  for how the pilot will take place.
             Transparency Act Grant
                Sub-Award Pilot
• Would like more pilot participants –
  especially from the Tribal Community

• Would like to make sure that we can test
  multiple levels of Sub-Award reporting
  from the same grant in several instances
  during the pilot

 Transparency Act Grant
    Sub-Award Pilot

Any Questions?

Post Award Work Group
      & SF-PPR
    Michael Nelson, DOC
  Post-Award Work Group Chair

       Diana King, HHS
   Performance Progress Report
         Team Leader
          (by phone)
            Post-Award Work Group
               Current Activities
• Payments
   –Request GPC approval of standard
    back office and user data elements
• Invention Report
  – Request GPC approval of Federal
    Register Notice (FRN) finalizing data

            Grantee Performance
           and Progress Reporting
• Background:
 – P.L.106-107 required streamlining forms
 – Initial analysis revealed 800+
   performance reporting forms
 – Post Award Work Group developed a
   standard SF-PPR from 2004 – 2006
 – GPC approved the SF-PPR in Spring
                 Grantee Performance
                and Progress Reporting
• OMB approved use of SF-PPR
 – Grants Center of Excellence (COE) sponsor
 – Published for initial comment April 5, 2007
   [72 FR16796]
 – Published for final comment July 24, 2007
   [72 FR 40307]
 – Received OMB approval on November 30, 2007
 – COE electronic proof-of-concept has begun
 – Use of SF-PPR is “encouraged” by OMB, however no
   policy issuance as yet

Performance Progress

             Grantee Performance
            and Progress Reporting
• SF-PPR Formats
 – Cover page + supplemental information
 – SF-PPR-A, Performance Measures
 – SF-PPR-B, Program Indicators
 – SF-PPR-C, Benchmark Evaluations
 – SF-PPR-D, Table of Activity Results
 – SF-PPR-E, Activity-Based Expenditures
 – SF-PPR-F, Program/Project Management

SF-PPR Technical Implementation
             Elizabeth Phillips
 Synectics for Management Decisions, Inc.

 Under contract with the Grants Center of
  Excellence (COE), managed by HHS
 Administration for Children and Families
                  SF-PPR Technical
• Example use of SF-PPR for Protection
  and Advocacy (P&A)
  – P&A pilot since Fall 2003
  – 8 P&A programs across 5 agencies within 3
    Federal Departments (HHS, Ed., SSA)
  – 8 unique forms to be completed by the same
    P&A grantee
  – Collaboration has resulted in agreement on a
    single data collection
  – P&A team agrees to use SF-PPR formats
                 SF-PPR Technical
• Other examples of SF-PPR use
  – ACF’s Abstinence Education program
  – Administration on Native Americans
  – NSF promoting use of SF-RPPR, standard
    form for Research Performance Progress
  – Education evaluating use of SF-PPR to
    replace ED-524 currently in use

                 SF-PPR Technical
• In the future:
  – Center of Excellence (COE) will
    complete electronic prototypes
    • Protection & Advocacy reporting
    • Abstinence Education reporting

  – COE partners may opt to use SF-PPR

             Next Steps

• The SF-PPR leads the way
  for other standard forms
  designed to streamline the
  post-award reporting
• Standard and simplified
  forms allow grantees to
  spend more time on grant
  supported activities

            Post-Award Work Group
                 Forms Update
• Public comments are being reviewed and
  resolved on the following forms:
  – Research Performance Progress Report
  – Tangible Personal Property Report
  – Real Property Status Report
  – Federal Financial Report

                 Question & Answer
• Tom Cooley (NSF), Grants Policy Committee
  (GPC) Chair
• Andrea Brandon (USDA), Transparency Act,
  Grants Committee, Sub-Award Pilot Group Chair
• Michael Nelson (DOC), GPC, Post-Award
  Work Group Chair
• Diana King (HHS), GPC, Performance
  Progress Report Team Leader
• Elizabeth Phillips, Contractor for HHS/ACF 31
     Thank you for joining us!
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