OVERVIEW TIMELOG 9.2
This document is not a comprehensive manual, but a brief overview of some of the new features.
INSTALLATION
The Key Registration is no longer required.
SIGN ON SCREEN
When selecting the About icon or pressing the F2 key, extra
details are now produced. The About icon can also be accessed via the following screens:
Work Rules, Personnel, Terminal Set up, Automation, Work Schedule Calendars, Backup, Restore
and Manual Edits.
Note that the About displays the Win-Proc version. Also
note the new icon Technic.
a639a4dd-6be0-4296-9e93-0f3ce03692e6.doc
Page 1 of 18
OVERVIEW TIMELOG 9.2
This new screen is used for adding notes regarding the system. I would recommend that each time the
site is visited by a Software or Hardware Technician an entry is made as to the purpose of that visit.
Do not use for Work rule definitions.
DEALER MODULE
Messages
6 new clock messages have been added
There are three new options
TimeLOG PRO options can set to:
Force all Projects to be numeric only.
Force Payroll numbers to be numeric only
Control password configuration. Passwords can now be a maximum length of 6.
a639a4dd-6be0-4296-9e93-0f3ce03692e6.doc
Page 2 of 18
OVERVIEW TIMELOG 9.2
Daylight
Daylight saving is usually configured within the Terminal configuration, we use the last Sunday of
March and October. The purpose of this option is for installations in countries where the Date for
daylight saving changes yearly such as Sweden. Almost limitless dates can be configured.
Formula
Process.txt can be configured using Notepad or can now be setup within the Work rule. If the later is
chosen the Time Classes and Pay Categories are displayed. Use this option to change the
descriptions.
MENU OPTIONS
Within each Menu option + a numeric key (1-9) acts as a hot key.
Main menu +2 = Manual Edits
Main menu +F4 = exit
Set-up menu +2 = Terminal configuration
a639a4dd-6be0-4296-9e93-0f3ce03692e6.doc
Page 3 of 18
OVERVIEW TIMELOG 9.2
SYSTEM MAINENANCE
Communicate with the Terminal
Two new options: Send email to a manager and Dump memory
Reprocess Employee Clock In data
The new option Remove range totals, if ticked will act in the same way as previous versions when
+E was used (removal of duplicate data)
Note: The From Employee and To Employee have Search buttons.
a639a4dd-6be0-4296-9e93-0f3ce03692e6.doc
Page 4 of 18
OVERVIEW TIMELOG 9.2
SYSTEM SET-UP
Dictionary
Similar to v9:
The Partial payment works correctly; entering .50 will pay the
expected daily attendance.
Continuous Absence Retroactively applies the absence each day in
the event of non attendance or until the absence type is changed.
For Display Balance this TC is to be used as a balance at the
terminal.
For Missing Time this TC is to be used to display missing hours at
the terminal.
Clock Functions
The changes here are explained in Setup Terminals
Employee New Fields
The Personnel Screen contains a new folder, User Defined Fields, this is used for tracking Employee
Skills renewal dates such as CRB check etc. A report is available, the selection being renew date.
a639a4dd-6be0-4296-9e93-0f3ce03692e6.doc
Page 5 of 18
OVERVIEW TIMELOG 9.2
TERMINAL SET-UP
Version 9.2 contains many changes to the Terminals
They can be made inactive
Sy780 types have been moved
Terminal Keys
Abs-IN Used in conjunction with Continuous Absence (Time Class).
The employee can exit using this option.
Abs-OUT As above but the opposite, used on return.
These two should not be confused with Partial or Periodic Absence
Information – Before, only F4 could be used to provide information, now
any key can be used.
Work Rule Employees can temporary change their work Rule. If an entry
is made more than once during a day only the last entry will be used.
Notice that TOTAL can now be used on all keys. V9.0 only on F4
New Icons
Three new Icons have been introduced. The About has been discussed on Page 1
a639a4dd-6be0-4296-9e93-0f3ce03692e6.doc
Page 6 of 18
OVERVIEW TIMELOG 9.2
Sets the FPU threshold of each terminal. The default is medium. On earlier versions of
TimeLOG, this could only be altered by sending the parameter synsetsensorparameter from the
command line via phant32.exe. Each time the terminal was reprogrammed the threshold would return
to medium and the command to change the threshold would have to be sent again.
This new Icon allows the user to identify the type of Fingerprint unit being used.
(moved from Display badge)
Note that the new S300 is available with 9.2
Balance
Balances at the Clock can be displayed as either Time Classification or Pay Category, the setting is
configured in General.ini.
CALENDAR
A new feature via Select dates can be used for setting a day type over a selection of dates, e.g. Bank
Holiday, Company Shutdown etc.
a639a4dd-6be0-4296-9e93-0f3ce03692e6.doc
Page 7 of 18
OVERVIEW TIMELOG 9.2
AUTOMATION
Two new options have been added:
Send Email - sends an email at the set time. The first action is to collect data from the clocks.
Email is then sent to Managers who have an email address in their Personnel file.
Exit Automatically - shuts down Auto at the set time.
Auto has also been made as a Service via SYexecute.exe. Auto does not require to be shut down on
re-index.
SYEXECUTE
SYExecute .exe is the program that permits Auto.exe to act as a Service.
The file SYExecute.ini (TimeLOG folder) requires to be configured
[General]
LDebug=Y
DebugFileName=C:\synel\TimeLOG 9.2\auto_srv.dat
ExeFileName=C:\synel\TimeLOG 9.2\auto.exe
TimerInterval=10
To configure the Workstation / Server use the run command. Browse for the file SYExecute.exe. At
the end of the line add the parameter /install. To uninstall change the parameter to uninstall
Open Control Panel, Administrative Tools – select Services. Look for SYExecute
Double click on SYExecute to
obtain this menu
Click on START to start the
service. To stop the service click on
STOP
Click next to the LOG ON tab
a639a4dd-6be0-4296-9e93-0f3ce03692e6.doc
Page 8 of 18
OVERVIEW TIMELOG 9.2
Select ALL Services to interact with Desktop
Configure the settings for Auto.exe (Timelog Folder). Save and ensure that the tick is removed from
Automatic Proceedures.
To stop the Service , Control Panel, Administrive Tools, select Services and right click on the
SYExecute to obtain
a639a4dd-6be0-4296-9e93-0f3ce03692e6.doc
Page 9 of 18
OVERVIEW TIMELOG 9.2
WORK RULES
As mentioned on page 5 (Terminal Set-up) Employees can change work rules at the terminal, but
ONLY if the box Send to Terminal is ticked.
Selecting the Comments bar, opens up a notepad where the
compiler can add notes of how the rule should work. Changes and corrections should also be added.
This Icon to the top right of the Work Rules screen is a short cut to Process.txt.
Process.txt improves the functionality of TimeLOG by adding formulas to Work Rules. There are
two ways to write a formula.
1.In the TABS folder rename the Process.tx_ = Process.txt.
2, Create within the Work rules. The screen is divided into two sections the left being the Notepad
and the right side, divided into three sections, the function side.
a639a4dd-6be0-4296-9e93-0f3ce03692e6.doc
Page 10 of 18
OVERVIEW TIMELOG 9.2
Functions
Use either the drop down menu at the top or select a function
from the displayed 18.
Transfer to the note Pad by clicking on Update. Manually enter
the selected function number.
If selecting a specific Work rule the chosen rule can be selected
from the lower two boxes. box .
The bottom group selects the operation, + - etc.
When making the selection from ne of the box windows select the
update button to copy the data to the notepad.
Notepad
Before selection the Formulas select the section that the formula is to be written too.
For each new line click on the NEW icon.
Data can also be manually entered into the note pad without the need to select any of the options in
the screens to the right
a639a4dd-6be0-4296-9e93-0f3ce03692e6.doc
Page 11 of 18
OVERVIEW TIMELOG 9.2
Break parameters
The following screen is accessed by opening the Break parameter window
Check min.break time if used, any exit less than the
parameter set will NOT be recorded as a break.
Check max.break time if used, any exit greater than the
parameter set will NOT be recorded as a break.
Break must be in the range If the break is outside of the
Break window the time will not be considered a break.
BUT if the break extends ino the window it will be
considered a break.
To use make the break Window in the Template shorter
than the START & END Break fields
These settings are to the right of the screen and may be used in conjunction with the above break
parameters.
Calc.Total breaks This option will add all the
breaks (break keys) together providing a total
break time ignoring the break window (perfect
for smokers)
Required to clock breaks Must Use break keys,
or else time is deducted.
Minimum exit to avoid the situation when the
exit and enter are less than the time allowed
a639a4dd-6be0-4296-9e93-0f3ce03692e6.doc
Page 12 of 18
OVERVIEW TIMELOG 9.2
PERSONNEL
A new tab has been introduced User defined fields. The lines for this file were outlined on page 4 of
this document.
Selecting the tab produces a list of all the possible options configured in the Dictionary. The entry is
only ‘live’ against an employee if a date is entered into the date field.
Access Levels
The number of access levels has increased. The first 6 are as version 9.0
The new access levels are self explanatory
Password
This has been increased to 6 with greater control of its use. The Dealer module configures the method
to be applied and is considered to be self explanatory.
Leaving date
When entering a leaving date the system will automatically copy
the date to the Badge expiry date. The purpose of this action is to ensure that employees that have
departed are not sent to the T&A clocks or the Access terminals.
a639a4dd-6be0-4296-9e93-0f3ce03692e6.doc
Page 13 of 18
OVERVIEW TIMELOG 9.2
Balance Tracking
The date in Start Date is now the actual date hat the employee’s balance will be credited.
The daily Balance Report should be taken with care. If the from and to date includes the start of a
period just before the expected balance credit, the available hours prior to the Balance date will be
displayed incorrectly (the data though is correct). The report should be taken from the start of the
credit date, or after providing it does not cover a new balance period.
Clicking on Save as allows the User to copy another employee’s Balance profile.
a639a4dd-6be0-4296-9e93-0f3ce03692e6.doc
Page 14 of 18
OVERVIEW TIMELOG 9.2
MANUAL EDITS
Columns can be stretched and reduced.
Above is the standard screen, below is an adjusted screen
A new option has been added, with the Icon underneath the Personal
Message option
Clicking on this Icon produces a menu where the User can
select to view a single Employee in the Manual Edits screen within the date range selected or to view
multiple Employees by two sorts, date or Employee
Date : will show by each date all the Employees.
Employee: will show each Employee within the selected date range
a639a4dd-6be0-4296-9e93-0f3ce03692e6.doc
Page 15 of 18
OVERVIEW TIMELOG 9.2
Edit Pay period has been extended from two Time Categories to ten.
REPORTS
All reports can also be sent to HTML, PDF and EXCEL
The Company logo can be included in the Report Header, The file must be of BMP format and is
stored in TIMELOG\BMPS and must be renamed as COMPANY.BMP.
When changing text descriptions in Headings a search key is available to quickly find a Field
Number.
System Reports
Two new reports have been added
a639a4dd-6be0-4296-9e93-0f3ce03692e6.doc
Page 16 of 18
OVERVIEW TIMELOG 9.2
Statistical Report
Double left click on the left or right of the Blue surround to select
ALL options. Double right click to unselect ALL options.
ILLEGAL EXITS
When exiting from certain screen illegally Timelog left a zero byte lock file. A change has been
made so that the end User does not have to open folder. The following screen is displayed
After select YES, Timelog will perform an a re-index of the Data files.
a639a4dd-6be0-4296-9e93-0f3ce03692e6.doc
Page 17 of 18
OVERVIEW TIMELOG 9.2
GENERAL.INI
There are some new entries for this file
[WALLOGO]
CAPTION="9.2 TimeLOG"
MULUS=Y
DELETE_ERROR_FILE=Y
BLOCK_EMP=N stop the User changing the NEW employee number
DELETE_BUT=Y Disable the delete button
Work_Rules=Y Disable entry to Work Rules
Back_up_but = Y Disable Backup
Restore_but = Y Disable Restore
Dump=N Disable the DUMP option
BackUp_System=Y Stop System files being backed up with Data
Formula=Y Disable access to Formula from Work Rules.
a639a4dd-6be0-4296-9e93-0f3ce03692e6.doc
Page 18 of 18