VIEWS: 3 PAGES: 4 POSTED ON: 12/8/2011
NEWPORT PAGNELL TOWN COUNCIL TICKFORD COMMUNITY CENTRE CONDITIONS OF HIRE Updated 08 12 10 1. The Town Council reserves the right to cancel the hire if the hirer breaks any of the following conditions. Please note we do not accommodate casual events for the 13-30 age groups 2. All occasional hire charges plus a deposit of £60 must be paid to the Town Council office at least 1 week in advance and prior to receiving the keys. Keys to be collected from the Duty Officer at Middleton Pool, Tickford Street, immediately before the event and returned to the duty officer immediately after the event. If however the function ends after 9.30pm the keys must be returned to the Duty Officer no later than 10.00am the following morning. Failure to adhere to these strict time limits may result in additional charges. If emergency assistance is required or in the event of a maintenance problem i.e. burst pipe etc., contact Middleton Pool on 610477 and ask for the Duty Officer. The deposit will be returned after the event in full, unless there is a need to deduct a cost for repair, maintenance, or excess time. 3. Access is allowed only to the main room, kitchen and toilets. 4. Hirers must leave the premises clean and tidy, and all equipment and furniture cleaned and stored away, or placed as required. Cleaning equipment is provided in the kitchen and the disabled toilet for this purpose. 5. Fire exits must not be obstructed at any time, or for any reason. There is a 'NO SMOKING' rule throughout the Centre. 6. Hirers must not cause annoyance or nuisance to adjoining occupiers. It should be noted that the Sub Aqua Club meets from time to time in one of the rooms of the Tickford Centre and, in particular, on a Tuesday and Friday evening between 7pm and 10pm a compressor may be in use. The Sub Aqua Club is allowed access to the toilets. 7. Cars should be parked in the car park and not on the roadway outside Middleton Pool or the Tickford Centre. 8. The premises must be made secure at the conclusion of the period of occupation and all lights and electrical appliances switched off. 9. The hirer will indemnify the Newport Pagnell Town Council against loss, damage, claims or expenses howsoever arising caused or occasioned during NEWPORT PAGNELL TOWN COUNCIL the hirer's use of the premises. 10. The hirer shall not transfer this booking to any other person or organisation, or offer for sale to the public admission tickets for a function that includes music and dancing. 11. No alterations or additions shall be made to the premises, including electric power supplies or lighting fitments, without the written consent of the Newport Pagnell Town Council, and any such work shall be completed to the Newport Pagnell Town Council's satisfaction and at the Hirer's cost. 12. In the case of block bookings, the Hirer must not leave belongs or equipment on the premises without the written consent of the Town Council and where this has been obtained, such items are left at owners risk. Any belongings or equipment left on the premises without prior consent of the Town Council will be treated as abandoned, and may be disposed of. 13. In the case of block bookings, if you work with young people eg. Sports groups, youth groups, dance clubs, craft groups etc then the group MUST be registered with Milton Keynes Council Youth/Sports Registration Scheme on 01908 253093 or 01908 253512. 14. Hirers must not allow more than 140 persons on the premises at any time. Maximum number when tables and chairs are used is 70. 15. No animals shall be allowed on the premises, other than guide-dogs. 16. No advertising, publicity or other material may be displayed or affixed to the walls inside or outside the building (except on the designated notice boards), without the approval of the Town Council. 17. The hirers shall ensure compliance with all relevant legislation orders and regulations and in particular those relating to music, singing and dancing, and the supply of liquor. 18. No liquor shall be sold on the premises without a license. Application for a pay bar should be made to a local licensee of any public house who can arrange an outside bar. NO LIQUOR must be consumed by any person under the age of 18 years; failure to adhere to the minimum drinking age will result in not being allowed to hire the centre again. 19. No betting, gambling or lotteries shall take place on the premises except that allowed by law and the hirer shall obtain any license or certificate required prior to using the premises for such a purpose. 20. No cinematography exhibition or entertainment shall take place without the specific permission of the Town Council. 21. The hirer shall have the use of the premises during the hours agreed and shall vacate the premises promptly at (or before) the end of the hiring period NEWPORT PAGNELL TOWN COUNCIL stated on the booking form. 22. It shall be the responsibility of the hirer to effect adequate public liability insurance to cover risk arising out of the use of the premises by the persons or organisations named on the hire agreement. 23. Newport Pagnell Town Council will not be liable for any loss due to any breakdown of machinery, failure of electricity supply or gas, leakage of water, damage by fire, government restrictions or any other unforeseen event which may cause the premises to be temporarily closed or the hiring to be interrupted or cancelled. 24. The right of entry to the hired premises is reserved to any member or representative of the Town Council or to any police officer on duty at any time during the hiring. 25. The Town Council reserves the right to terminate any hiring at its absolute discretion as a consequence of any action, state or condition revealed as a result of a visit made in accordance with section 23 above. 26. The Town Council reserves the right to refuse any application for the hire of the Centre, if in the opinion of the Town Council the premises are to be used for an unsuitable purpose. 27. Should the hirer subsequently not make use of the time reserved he/she shall be deemed responsible for the full hiring fee unless cancellation in writing is received at least one week in advance. 28. Hirers who bring or store their own electrical equipment on our premises should ensure that the equipment is safe and properly tested. 29. Temporary Events Licences Licensable activities under the Licensing Act 2003 are: The sale by retail of alcohol The supply of alcohol by or on behalf of a club, to or to the order of, a member of a club. The provision of regulated entertainment The provision of late night refreshment Contact Milton Keynes Council on 01908 252800 Please refer to Schedules 1 and 2 to the Licensing Act 2003 for fuller detail of the definitions and exemptions relating to regulated entertainment and late night refreshment. 30. It is the responsibility of the hirer to undertake any necessary gritting and salting upon entry when weather conditions require it. NEWPORT PAGNELL TOWN COUNCIL IMPORTANT For anyone hiring the Hall for parties with a disco. We have a NOISE LIMITATION DEVICE to control volume. This is because of the close proximity of the housing. The device works by cutting off the electricity supply to the hall sockets for a short period of time, after which the power is restored. This will happen each time the noise exceeds the permitted level and the length of time taken for the power to be restored to the sockets will progressively increase. After the fourth cut off the power will not be restored. The light above the first storage cupboard in the main hall will start flashing if the noise level is approaching the maximum level allowed. There is no effect on the lighting.
Pages to are hidden for
"GREEN PARK COMMUNITY CENTRE CONDITIONS OF HIRE"Please download to view full document