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Electronic Records Policy and Email Backup Policy

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Electronic Records Policy and Email Backup Policy Powered By Docstoc
					                                MEMORANDUM



Date:               August 8, 2005
From:               Rusty Ward, Vice President for Business Affairs and Controller
                    Suzanne Montague, Vice President for Information Technology and CIO
Subject:            Electronic Records Policy and Email Backup Policy


Electronic Records Policy

University departments are encouraged to use all available electronic technologies that increase
efficiency, reduce expenses and/or improve methods for processing, handling, retrieving,
transmitting and retaining University records and information. Electronic records must be
retained and disposed of in accordance with the University's certified Record Retention
Schedule. All official correspondence and business records are subject to the record retention
policy whether in electronic or any other tangible form. Drafts of letters, memos, and
spreadsheets are normally not considered official records and do not need to be retained.

Email Backup Policy
University email is backed up nightly. Backups are maintained for one week for disaster recovery
purposes only.
Record Retention Schedule
http://www3.uta.edu/policy/retention/home.htm




                                Office of Information Technology
        Box 19318  Arlington, Texas 76019-0318  Metro 817 272-3666  Fax 817 272-5796

				
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