Granite Club
Pandemic Plan
Last Updated: December 7, 2011
Phase 4
Responsibility Comments
Monitor updates from World Health Organization General Manager www.who.int/en/
Monitor updates from Ontario Ministry of Health General Manager www.health.gov.on.ca/en/default.aspx
Monitor updates from City of Toronto Public Health Department General Manager www.toronto.ca/health/
Conduct Task Force meetings as required General Manager
Task Force Re-educate staff on safe hygiene practices HR Director Handwashing, Sanitizing, Proper Coughing & Sneezing
Identify key employees and determine work from home capabilities General Manager Refer to tab labelled "Remote Access"
Identify key Club functions and managers, putting in place two backup staff incase
of illness, reviewing departmental operations based on 30% staffing reductions HR Director Refer to tab labelled "Key Manager Backup"
Collect departmental training logsheets for safe hygiene practices HR Director
Communicate sick policy to all staff HR Director First day unpaid for hourly staff, Managers to advise HR of all illnesses,
Administration
Track all staff illnesses on logsheet and map HR Director
Create messaging outlining Club actions Assistant GM ESS, Website, All Uses Email, Signage
Athletics Close contact appointments rescheduled with members showing flu like symptoms Fitness Manager
Ensure alcohol-based hand sanitizers are located throughout club Head Housekeeper Refer to tab labelled "Hand Sanitizer Locations"
Purchase sanitizers and personal protection as per par stocks Head Housekeeper Refer to tab labelled "Inventory"
Clubhouse Train staff on proper use of sanitizers Head Housekeeper Collect training logsheets and send to HR
Increased cleaning of high use areas such as phones, door handles etc. Head Housekeeper
Facilities
Review sanitization of tables between uses Restaurants Manager Include Granite Dining Room, Bistro & Snack Shop
Stop recycling of restaurant crayons Restaurants Manager
Increased frequency of menu cleaning Restaurants Manager
Food & Beverage Increased frquency of station sanitization, equipment and tools Executive Chef
Ensure that handwashing instructions are posted by each handwashing sink Executive Chef
Brief staff of any new developments at 10:00 am, 2:00 pm and 5:00 pm if
necessary Executive Chef
Ensure musical instruments are disinfected by contractors after use Children's Program Manager
Increased hygiene education in Playschool areas Children's Program Manager
Increased cleaning of high use areas such as bowling balls, chidren's toys etc. Children's Program Manager Use solution of 1/4 cup bleach to 2 1/4 cup water
Close contact appointments rescheduled with members experiencing flu like
Sales & Services symptoms Children's Program Manager
Close contact appointments rescheduled with members experiencing flu like
symptoms ATC Supervisor
Close contact appointments rescheduled with members experiencing flu like
symptoms Salon & Barbershop Manager
Granite Club
Pandemic Plan
Last Updated: December 7, 2011
Phase 4
Granite Club
Pandemic Plan
Last Updated: December 7, 2011
4
Phase 5
Responsibility Comments
Monitor updates from World Health Organization General Manager www.who.int/en/
Monitor updates from Ontario Ministry of Health General Manager www.health.gov.on.ca/en/default.aspx
Monitor updates from City of Toronto Public Health Department General Manager www.toronto.ca/health/
Task Force
Conduct Task Force meetings as required General Manager
Create screening procedures and plan Assistant GM
Review Phase 4 plan General Manager
Encourage employees to sign-up for email correspondence HR Director
Encourage members to sign-up for email correspondence Assistant GM
www.toronto.ca/health/pdf/hand_washing_instruction.pdf
www.toronto.ca/health/pdf/sleeve_sneeze_hand_sanitizing.pdf
Print City of Toronto hand washing stickers for washrooms Creative Director
www.toronto.ca/health/pdf/sleeve_sneeze_cover_cough.pdf
Administration
www.toronto.ca/health/cdc/h1n1/pdf/stop_germs.pdf
Create Best Practices Card for general distribution Assistant GM Children's Program Manager, Adults' Programs Staff Liaison
Test remote access of network server and GroupWise IT Manager
Educate users with remote access IT Manager
Athletics
Post City of Toronto hand washing stickers in washrooms MS Director
Clubhouse
Facilities
Food & Beverage
Sales & Services
Granite Club
Pandemic Plan
Last Updated: December 7, 2011
Phase 4
Phase 6
Responsibility Comments
Monitor updates from World Health Organization General Manager www.who.int/en/
Monitor updates from Ontario Ministry of Health General Manager www.health.gov.on.ca/en/default.aspx
Monitor updates from City of Toronto Public Health Department General Manager www.toronto.ca/health/
Task Force Conduct Task Force meetings as required General Manager
Initiate screening procedures for members, staff and contractors as needed Assistant GM
Determine outlet operations based on staff reductions General Manager
Review Phase 4 and 5 plans General Manager
Consider lifting cellular phone ban and moving to vibrate mode General Manager Review with Board of Directors
Update messaging to Members and Staff Assistant GM Member Hotline, Staff Hotline, Website, ESS
Prepare safe hygiene practice messages for Granite News & Synergy Assistant GM Include: hand washing, hand sanitizing, cough & sneeze into your sleeve
Prepare to use digital screens to encourage safe hygiene practices Assistant GM Include: hand washing, hand sanitizing, cough & sneeze into your sleeve
Prepare to use garage entrance digital screen to encourage members to self-
Administration
screen Assistant GM Include symptoms in message
Educate and distribute Best Practices Card to Bridge Players Adults' Programs Staff Liaison
Provide hand sanitizers on each Bridge table Adults' Programs Staff Liaison
Prepare door signage for self-screening Assistant GM
Issue ROE or Disability Forms for all staff illnesses HR Director
Educate and distribute Best Practices Card Fitness Manager
Athletics
Change equipment wipes in Fitness to disinfectant wipes Head Housekeeper
Disinfect shower and sink drains daily Head Housekeeper
Replace hand soap in washrooms to antibacterial type soap Head Housekeeper
Clubhouse Hire contract workers to continuously sanitize "touch" areas of Club Head Housekeeper Include: door knobs, elevator buttons, hand rails, phones, computer stations
Facilities
Plan menu offerings around key suppliers and their frequency/stoppage of delivery Executive Chef
If reduction in staff, then begin shutting down outlets Executive Chef
Food & Beverage Catering - contacting clients for status of function - cancellations? Executive Chef
Reduce outlets to Main Floor GDR/Bistro - a la carte menu only - no buffet Executive Chef
Banquets shut down - reducing large #'s of people gathered together Executive Chef
Screen Staff prior to entering kitchen area Executive Chef
Educate and distribute Best Practices Card to parents Children's Program Manager
Sales & Services
Hand Sanitizer Inventory by Location
Last Updated:
PURELL NXT SPACE PURELL TOUCH
LOCATION SAVER DISPENSER FREE DISPENSER
WALL MOUNTED STAINLESS STEEL
(PUSH) STAND
3rd Floor by the south elevator 1
Gym main entrance 1
Squash Lounge entrance 1
2nd Floor Activities Centre 1 1
Snack Shop 1 1
Men's Lockers Room Office 1
Ladies' Lockers Room Office 1
2nd Floor by the north eleavator 1
1st Floor by Reservation desk
Bistro Bar 1
Bistro server area 1
Granite Dining Room server area 1
Main Kitchen 11
Sports entrance
Main entrance
Outside Tennis Pro Shop 1
Playschool 2
ATC 5
Men's Sauna 2
Ladies' Sauna 1
Employee entrance
Receiving area 1
Trillium room entrance 1
Trillium room kitchen 1
B1 Lobby North entrance
B2 Lobby North entrance
B3 Lobby North entrance
B1 Lobby South entrance
B2 Lobby South entrance
B3 Lobby South entrance
Total 33 5
on
December 7, 2011
PURELL TOUCH
FREE DISPENSER
SILVER STAND
1
1
1
1
1
1
1
1
1
1
10
Housekeeping Pandemic Products Inventory List
Last Updated: December 7, 2011
GT French
Product Code Description Unit Unit Cost In Stock
Disposable Gloves
8701060140 Blue Nitrile Powder free Glove cs 12 X 100 71.95 0
Personal Protection
8701001570 Kleenguard A20 LRG Coverall Blue cs 24/cs 120.00 3
8701001575 Kleenguard A20 XL Coverall Blue cs 24/cs 120.00 1
8701060462 N95 Mask with strap bx 20/bx 9.68 10
8701001565 Kleenguard A20 M Coverall Blue cs 24/cs 120.00 3
Hand Soap
Hand Sanitizers
9018501303 NXT Purel Instant Hand Sanitizer cs 8 X 1000ml 75.89 1
9018501301 TFX Purel Hand Sanitizer cs 4 X 1200 ml 82.34 4
Disposable Wipes
Disinfectants
8641001436 RTD Virex II 256 cs 2 X 1.5 lt 51.76 4
8641004001 Oxivir RTU cs 12 X 946 ml 67.07 2
8641004005 Virex II 256 cs 6 X 946 ml 57.08 2
8641001059 Oxivir Tb Wipes cs 12 X 160 S 253.84 10
Spray Bottle with Trigger
8641000912 Virex II 256 Bottle with trigger cs 12/cs 38.44 2
Purchasing Information:
G.T. French Paper L.T.D
905-574-0275
Sales Rep. 416-317-4747 Mike McCombo
ntory List
Par Stock Required Total
24 24 1,726.80
3 0 0.00
1 0 0.00
30 20 193.60
3 0 0.00
0 0.00
10 9 683.01
10 6 494.04
0.00
4 0 0.00
8 6 402.42
4 2 114.16
15 5 1,269.20
4 2 76.88
Sub Total 4,960.11
PST 396.81
GST 248.01
Total 5,604.92
Key Functions Lead Person 1st Backup 2nd Backup
General Manager Peter Fyvie Mary Liz Sullivan
F&B Nigel Didcock Stewart Reid Sarah Bassels
Facilities Bill Toperowski David Standsfield Glenn Gray
HR Services Joanne Hogg Allison Mackenzie Janette Cheng
IT Shawn Huggins Paul Jamieson Allison Clewes
Athletics Gary Caron Phil Delaire Rose Jong
Accounting Lori Tymchyk Cheryl MacDonald Sharon Loube
Member Services Kenneth Hodges Gerald Aucoin Nic Sconce