Appendix C
Examples of
Volunteer
Tracking Forms
- Non-Professional Volunteer Form
- Professional Volunteer Form
- Board or Committee Reporting Form
- Volunteer Hours Summary Sheet
NOTE: Items in this section noted as “EXAMPLES”
are for illustration purposes only. Their inclusion in
this manual are as examples of good practices, not as
“official” templates.
ABC County Partnership for Children
Receipt Voucher for In-Kind Contribution of NON-PROFESSIONAL Volunteer Services
Name of Volunteer_____________________________________ Month/Year_________________________________________
Address______________________________________________ Project Name________________________________________
City_________________________________________________ Organization_________________________________________
Phone ( )_____________________ ( )____________________
Home Work
Detailed Record of Professional Volunteer Hours Worked
Date 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Total Hourly Total Value
Hours Rate*
Volunteer
$16.03 $
Hours
Date 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
Volunteer
$16.03 $
Hours
TOTAL VALUE: $
1. On the back of this page, please describe the type of volunteer services performed on each of the days noted above.
2. By my signature below, I certify that I served as a volunteer to this organization for the hours as noted above and did not receive compensation for
my services.
Volunteer Signature________________________________ Date___________________________________
3. By my signature below, I acknowledge receipt of the above-mentioned volunteer services.
Authorized Employee___________________________________ Date____________________________________
*Under legislation by the NC General Assembly in 2000, non-professional services will be valued at the statewide average rate as calculated from data
compiled by the Employment Security Commission in the Employment and Wages in North Carolina Annual Report. Based on data in the 2003 report,
the most recent available, the non-professional volunteer rate for FY05 is $16.03 per hour.
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ABC County Partnership for Children
Receipt Voucher for In-Kind Contribution of NON-PROFESSIONAL Volunteer Services
Please briefly describe the volunteer services donated to the organization for the current month.
Date Project Description of Volunteer Service
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ABC County Partnership for Children
Receipt Voucher for In-Kind Contribution of PROFESSIONAL Volunteer Services
Name of Volunteer_____________________________________ Month/Year_________________________________________
Address______________________________________________ Project Name________________________________________
City_________________________________________________ Organization_________________________________________
Phone ( )_____________________ ( )____________________
Home Work
Detailed Record of Professional Volunteer Hours Worked
Date 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Total Hourly Total Value
Hours Rate*
Volunteer
$ $
Hours
Date 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
Volunteer
$ $
Hours
TOTAL VALUE: $
1. On the back of this page, please describe the type of volunteer services performed on each of the days noted above.
2. By my signature below, I certify that I served as a volunteer to this organization for the hours as noted above and did not receive compensation for
my services.
Volunteer Signature________________________________ Date___________________________________
3. By my signature below, I acknowledge receipt of the above-mentioned volunteer services.
Authorized Employee___________________________________ Date____________________________________
*Volunteers that are providing services for which they would have otherwise have been paid, should value their time based on the salary or fee charged for such services. This hourly rate
must be corroborated through independent documentation. Such documentation could include a copy of the volunteer’s current payroll information or pay stub, fee schedules, salary
studies for the service being offered, etc. The documentation must be more than just a statement by the volunteer in order to meet the audit standards.
**To compute an hourly rate for someone that is paid on an annual salaried basis, take the total salary and benefits and divide by 2080. That amount is the hourly rate to be used in valuing
the individual’s time.
Page 1 of 2
ABC County Partnership for Children
Receipt Voucher for In-Kind Contribution of PROFESSIONAL Volunteer Services
Please briefly describe the volunteer services donated to the organization for the current month.
Date Project Description of Volunteer Service
Page 2 of 2
ABC County Partnership for Children
Summary of Non-Professional Volunteer Hours
July 1, 20XX – June 30, 20XX
Smart Start Activity: ______________________________ For the month of ______________________
Volunteer Name Total Hours Hourly Total
Rate Value
$16.03 $
$16.03 $
$16.03 $
$16.03 $
$16.03 $
$16.03 $
$16.03 $
$16.03 $
$16.03 $
$16.03 $
$16.03 $
$16.03 $
$16.03 $
TOTALS $
ABC County Partnership for Children
Executive Committee Meeting Record of Attendance
Purpose:______________________________________________
Actual Date of Meeting:____________
Actual Time of Meeting:____________
By signing below, the following volunteers attest they served as volunteers to this organization for the hours as
noted above and did not receive compensation for their services.
By my signature below, I acknowledge receipt of the above-mentioned volunteer services.
Employee Signature: Date:
Office Use Only
PRINTED NAME SIGNATURE
Hours Data Entry
Total # of Hours
x Rate $16.03*
= Total Value
*Under legislation by the NC General Assembly in 2000, non-professional services will be valued at the
statewide average rate as calculated from data compiled by the Employment Security Commission in the
Employment and Wages in North Carolina Annual Report. Based on data in the 2003 report, the most
recent available, the non-professional volunteer rate for FY05 is $16.03 per hour.
ABC County Partnership for Children
Non-Professional Volunteer Hours Spreadsheet
July 1, 20XX – June 30, 20XX
Volunteer Names July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June Rate TOTAL
Brown, Rita Mae 5 1 1 8 3 16.03 $288.54
Clark, Mary Higgins 0 0 1 4 0 16.03 80.15
Cornwell, Patricia 2 2 2 2 2 16.03 160.30
Francis, Dick 0 2 0 2 0 16.03 64.12
Grafton, Sue 5 3 7 9 2 16.03 416.78
Le Caree, John 2 2 2 2 2 16.03 160.30
Sanders, Lawrence 1 0 0 0 0 16.03 16.03
16.03
16.03
16.03
16.03
16.03
16.03
16.03
16.03
TOTALS 15 10 13 27 9 0 0 0 0 0 0 0 $1,186.22