Ben Rush Elementary PTA
Standing Rules for 2008-2009
(As approved on October 23, 2008)
1. This PTA serves the children in the Ben Rush Elementary School community, which
includes the residences and businesses in the Ben Rush enrollment area.
2. The students of Ben Rush Elementary School shall be considered honorary members of this
PTA without voice, vote, or the privilege of holding office.
3. One or more Golden Acorn and Outstanding Educator Awards shall be presented annually to
outstanding volunteers and/or educators in the Ben Rush community. Previous recipients
shall act as the committee.
II. LEGAL / FINANCIAL
4. The registered agent for this corporation is the Washington State PTA. The name of this local
unit is the Ben Rush PTA 2.8.52.
5. This PTA was incorporated in the State of Washington in February, 1974. The corporation’s
Unified Business ID# may be found in the Legal Documents Notebook held by the Secretary.
The Treasurer is responsible for filing the State’s Annual Corporation Report by February
28th of each year to avoid any penalties.
6. This PTA was granted Federal tax-exempt status under section 501(c)(3) on December 26th,
1996. This PTA unit’s Federal Employer ID# may be found in the Legal Documents
Notebook held by the Secretary.
7. The current Treasurer is responsible for filing either IRS Form 990 or Form 990EZ, as
appropriate, for the prior fiscal year ended June 30th by November 15th of the same calendar
year to avoid any penalties.
8. This PTA is registered under the State Charitable Solicitations Act, Charity ID #434. The
Treasurer is responsible for filing the State’s Annual Charitable Solicitations Renewal Form
by May 31st of each year to avoid penalties.
9. The signatures of at least two (2) elected officers (i.e. Executive Committee) shall be on the
signature card for this PTA’s authorized bank account.
10. All reimbursement requests shall include a receipt and shall be submitted to the Treasurer
within Sixty (60) days of purchase. All requests for reimbursement must be received by the
last day of the school year.
11. Should the PTA receive a non-sufficient funds (NSF) check, a ten (10) dollar service fee will
be charged in addition to any bank penalties the PTA may accrue. If the NSF check or
checks are not paid for by the last day of the school year, then the PTA will not accept any
checks from this individual in the future.
12. The Board of Directors can reallocate undesignated funds up to $1,000.
13. The PTA shall conduct a financial review of its books and records, per National PTA
Guidelines, after the close of each fiscal year ending June 30th. In addition, the PTA shall
conduct a similar mid-year review for the 6-month period ending Dec. 31st. This mid-year
review should be done in January of each year.
14. The membership service fees for this PTA unit shall be twenty dollars (20.00) per family,
twelve dollars (12.00) per individual, and eight dollars (8.00) for staff.
15. All financial matters and binding agreements require signatures of 2 elected officers.
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III. OFFICERS / BOARD OF DIRECTORS
16. The elected officers of this PTA shall be 1) President, 2) Vice President, (3) Secretary, and 4)
Treasurer. These four elected officers are known as the Executive Committee.
17. The board of directors of this PTA unit shall consist of the four (4) Executive
Committee/elected officers and seven (7) PTA appointed director positions. This PTA’s
board of directors will meet monthly, on a date and time to be determined by the Board. See
Appendix for descriptions of director positions.
18. Any director position may be held jointly by two (2) people. Each co-position is entitled to
one (1) vote at a board of directors’ meeting, with the co-position holders rotating voting
privileges. If co-directors cannot agree on a unanimous vote, their vote is forfeited.
19. A quorum of the board of directors at a meeting is a majority of the board members. For
example, if there are 12 board members, then 7 people would constitute a quorum, and
business could be conducted.
20. Decisions by the board are valid if done by email - a majority vote of the full board - would
constitute approval. Emails would be printed and the decisions announced at the next board
meeting so as to be recorded in the minutes.
21. All committee chairpersons and elected officials must be current members of this PTA unit.
IV. GENERAL PTA MEETINGS
22. A quorum of no less than ten (10) must be present to take a vote at any Ben Rush PTA
23. Adoption of the budget, adoption of standing rules, election of the nominating committee,
and the election of officers shall take place at general membership meetings. Meetings shall
be held at the direction of the board of directors.
24. The Executive Committee’s nominating committee shall be elected by the general
membership no later than January 31st of each year, in accordance with the State PTA
25. The Executive Committee shall be elected by the general membership no later than April 30th
of each year, in accordance with the State PTA Bylaws.
26. This PTA shall approve its annual operating budget for the upcoming fiscal year in the spring
of each year.
V. VOTING / DELEGATES
27. Voting delegates to the Lake Washington PTSA Council shall be the President and three (3)
authorized delegates: the Vice President, Secretary and Treasurer. Any alternates shall be the
appointed from the board of directors.
28. The vote of this PTA for the position of Washington State PTA Region Director shall be
determined by the board of directors.
29. The voting delegates to the annual WSPTA convention shall be elected by majority vote of
the Executive Committee, in accordance with the State Bylaws.
30. The voting delegate(s) to the WSPTA Legislative Assembly shall be the Legislative Chair,
unless otherwise determined by the board of directors.
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