College Leadership Council
Minutes
October 24, 2008
Present: Absent:
Jacalyn Askin Phillip Jalowiec Michaelle Shadburne
Ron Bleed Paul Keller Alexis Sharif
Ken Clarke Alison Livingston Rick Sheets
Mike Crimi Pat Marchok Laurel Smith
Paul Dale David Matus Sue Van Boven
Julia Devous Sandy McDill Paula Vaughn
Denise Digianfilippo Scott Meek Rick Vaughn
Paul Golisch Mary Lou Mosley Vaughn Walker
Shirley Green Laurie Pemberton Kurt Hill
Ellen Hedlund Fred Reill
Welcome and Introductions – Dr. Paul Dale
• Dr. Dale welcomed members of the CLC and provided an opportunity for self-
introductions.
• Dr. Dale introduced the new content format of the agenda. The format will
consist of two-thirds of meaningful conversation, with standing agenda items
of critical announcement reporting that impacts the entire college, a
diversity and inclusion update, and a brief learning centered discussion.
Follow-up activity reporting will be done through area reports submitted
electronically and included in the minutes of the CLC meeting.
• Theme for this year is “Good To Great in „08”, What would extraordinary
results look like at PVCC? Dr. Dale reiterated some of the responses from
the previous CLC meeting activity andfrom Mark Milliron‟s, and Sandy
Shugart‟s presentations.
Critical Announcements – All
• MAT President, Ken Clarke
Will be distributing the United Way Pledge forms to all MAT members
beginning with CLC members. ACE Succeed Code – 2803. Policy groups will
be providing raffle gift baskets for United Way.
• To access the 2008 Student Success Conference materials please use link
provided http://www.mcli.dist.maricopa.edu/success-conf/agenda.php
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• Student Life, Interim Director, Ellen Hedlun
Howl-a-Palooza Halloween Festival, Friday, October 24, 6:00 – 10:00 p.m.
KSC Building, all proceeds to benefit United Way.
• Facilities Manager, David Matus
Central plant renovations have begun with the relocation of cooling towers.
When completed the campus cooling capacity will have doubled.
• PSA President, Alison Livingston
PSA District Luncheon will be held on December 3, at the Orange Tree Golf
Resort.
Distribution of PSA United Way Pledge forms has been completed
Division Chair Representative, Kurt Hill
• Spring registration begins October 29, 2008
Learning Centered Conversation – Dr. Paul Dale
• Introduced the learning centered activity Statement/Questions.
One of the guiding values at Valencia Community College in Florida is “Anyone
can learn anything …under the right conditions.”
Come to consensus either in support or opposition of this statement – list
the reasons why.
- If this statement were true, what would a GREAT college look like?
- If this statement were true what would a GREAT student look like?
Generative Conversation – Dr. Jacalyn Askin, Dr. Shirley Green
• Over the next three years, what strategies should PVCC use to navigate an
uncertain budget climate that will include budget adjustments (due to
reallocations, increased operational costs and likely cuts)?
• Dr Askin used power point presentation detailing the state budget, budget
cuts and state aid and how they would impact PVCC. PVCC is expected a 1%
reduction ($310,000) for 08/09 and an additional 1% for 09/10. To access
the power point presentation please click on the presentation on the CLC
website.
• Dr. Green facilitated an information gathering session to gather input on
where and how to implement budget cuts that would have a high and low
impact to PVCC. Below are the results of this information:
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Could Implement This
In Between Future Implementation
Year
I wish we would consider what Better utilization of facilities and What if – we rent more of CPA, Q
can’t be cut or reduced staff building, Black Mtn.
Identify Mission Critical Items – o Zoning I wonder how to charge more pay
what can’t be cut o Review of special assignment for use
I wish we could collaborate contracts I wonder if we could do creative
with adjacent colleges on low o Scheduling office coverage; employees job
enrollment classes o Job sharing / integration sharing
Promote efficiency o Streamlining operations Market
Collaborative marketing Use facilities more efficiently, i.e., Lease or sell advertising space, e.g.,
What if we worked together as Friday/Saturday classes entire baseball field, vehicles, golf netting,
a District to collectively pay for campus is open; few classes being buildings
things that each college held Partnerships
currently is doing – marketing… What if we all were given the What if we – eliminate all remaining
Courses/programs option of working 4 days year- bond projects (besides Life Sciences
Reduce District overhead round or a flex day to work from & Q) – unless it is infrastructure
o Mandates home; save $ electric / water related
o Staff Less adjunct faculty; make faculty Streamline programs; eliminate
o Valid rat?? earn their $$ ones not working
I wish we would eliminate I wish we could get better at What if – we outsource more
bureaucracy – eliminate business practices using self server functions / units
unnecessary paperwork SIS Less permanent faculty, more
Scheduling facilities ; non- Student g-mail Adjunct faculty; we’re cheap and
classroom What if we offered classes year workaholics
Utilities round to increase enrollment I wish we could consider larger
HIGH Student email What if we partnered with other classes – efficient growth
$ What if we implemented one MCCD schools to reduce costs More hybrid – less class time;
Impact stop shopping? What if enrollment continues to combine facilities usage
Reduce energy costs grow; how will we pay for this? Outsource – FA? ??
Reduce paper costs I wonder how we reallocate Consolidate classes/activities in
Staffing – should every open resources to growing programs fewer buildings
position be filled? Hybrid classes to expand
What if we looked at a more capacity/FTSE generation
effective way of staffing? If Lease of sell advertising space – golf
one department is busy and net – cars
another is in a slow period, can Job sharing – flexible staffing among
we cross-train employees to units
more effectively use our What if text books were online /
resources? paperback; would students take
more classes?
What if we offered more courses at
lower cost to the college – i.e.,
hybrid courses
I wish we had more data about
enrollments; class sizes
I wonder how we reduce or
eliminate programs or services that
no longer work
I wonder how we can reduce costs
without eliminating any positions or
jobs
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Could Implement This Year In Between Future Implementation
Listening sessions with constituents Additional rental income from outside groups
What if – do more marketing on using facilities during our down time
campus Expand our community involvement
Reduce Service hours I wish we could standardize SIS business
I wish we could move Sat and practices to make the system work well for us
evening classes to fewer buildings – and students
save energy and increase safety I wish we had reliable student enrollments
I wish we could establish a one-stop data for forecasting, measuring, assessing
shop for students final performance, grow smart/strategically
Educate employees on what we are I wish text books were cheaper – so students
doing and why – (to prevent could take more classes
kneejerk reactions) What if resources could be shared / rent
Turn lights off when you’re done; books; is there such a thing?
use less lights Recycle, Reuse, Re-invent, Re-think
Change the temp like at home Transport/buses; bringing in students from
Be a little out of your comfort zone H.S.
Eliminate paper Can we do some creative/flexible scheduling
Limit entertainment at meetings of work hours
and events Can we expand recycling to generate some
Report waste – water running, lights revenue for college
on, doors open, etc. What would be costs/potential savings to use
Turn off computers reclaimed water for landscaping
Find repetition & eliminate – “touch If we cool our buildings one degree warmer,
the piece of paper once” would that save $$
What if we got rid of some of the What progress measures and targets are most
LOW administrative minutia (forms, important to PVCC
steps, processes, barriers)? Are we spending time and efforts recruiting in
$
I wonder how we can capitalize on the most effective way
Impact the displaced workers situations? o Emphasize top feeder schools
Reduce Summer program to four o Develop strong relationships with H.S.
days counselors
I wish we could do a better job of Look at publications; can we get rid of “fluff”
cross training – got out of “silo o Non-essential parts
mentality” o Expensive paper
I wonder what other partnerships i.e., just do basics
we could start / develop that could fix our web site to be the Best it can be
create win/wins? how to fully leverage technology
I wish we could allow faculty and student email
staff to work more efficiently and I wish we could have the courage to
effectively (tele-commute, utilize implement the out of the box ideas – try
flex time schedule better, etc.) failure is okay
I wish we could create a tuition I wonder how we will afford the costs of
structure that was variable – employees, resources, equipment for the new
(something something) in the buildings down the road? How will we pay for
afternoon? all of this?
I wonder how we can do more with I wonder if our students will feel or do they
less, when PVCC is already doing feel safe and secure on our campus? (in light
this – must do things better and of cuts)
smarter I wonder how we can update our campus with
I wonder if we could cut tuition the new technology that is our there
costs? What if we made sure of our infrastructure at
I wish we could use technology PVCC before our expenditure at Black Mtn.
more and capitalize on alternative I wonder if we are over extending our
delivery methods resources with our new building and remodels
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Put off things you want and don’t have to do your job till the budget comes back
up
I wish that we all would assess and measure outcomes
I wish that we print only what is needed
I wonder if we could review our travel. How will our travel benefit student
learning
When we travel, can we drive?
Quality student service retains students
Find opportunities to engage students
I wish that we could telecommute
I wish that this time managers were given an option of deciding what to do. Last
time we had permanent base budget $ for temp wages taken
I wish less time was spent by employees supporting work created by our new
systems, i.e., time spent supporting new systems
What if we consolidated our work loads and had one HMRS expert that did all of
the online functions – instead of 100+ individuals? Students – (hybrids)
VPs, Deans, HR, mgrs, fiscal ofc
OTHER Zero Base Budget (something illegible)
Ideas Minimum staff
Minimum faculty
Minimum facility
(illegible) larger classes
Non-mandated services
% of Budget
o Travel
o Utilities
o Print
o Telecommute
o Manage temperature
o PH of expenditure
o Van/local transport; high schools
Consider contract options (personnel_
Reduce energy consumption limiting weekend program (summer)
Not let fear drive decisions; we know how to do this, we can do this
Next Meeting – Friday, November 21, 2008
October 28, 2008 Alexis Sharif, Recorder
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Area Reports
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Vice President of Administrative Services – September/October 2008, Jackie
Askin
• Added new certified Public Safety Officer
• Conducted Budget Forums for campus community
• Planned and executed Q Pathway ribbon-cutting
• Assembled "Skunk Works" team for development of initial program plan for
PV @ Black Mountain
PVCC Public Safety – September/October 2008, Scott Meek
o Completed working with campus, district and outside vendor on replacing our
fire alarm system. This project includes a Voice Evacuation system that
enables us to communicate with the campus in emergencies. Staff received
instruction on the operation of the new system.
o Continued working with IRTS and outside vendors on obtaining quotes for a
new IP based CCTV system and new building card access system with “lock
down” ability for emergencies.
o Staff obtained CPR/AED training from Fitness Center staff.
o Outside vendor demonstrated enhanced Emergency Phones that include the
ability to provide emergency mass notification to areas of the campus not
covered by the existing campus voice notification system, including parking
lots and athletic fields.
Student Affairs Division Updates – October 2008, Shirley Green
Assessment/Testing:
Administered 5907 tests so far this academic year (through Sep 30): 5008
placement tests, 684 instructor tests, 215 other
Two staff members attended Access 2007 training, one attended Mosaic, one
attended Perception training (computer based testing for instruction), one
attended COMPASS training (computer based testing for placement)
Added two new Distance Learning instructors to computer based testing
Children’s Center:
First Things First North Regional Partnership Council held their monthly public
meeting at PVCC on October 14th in KSC 208 (this group will decide on programs
and services that will receive tobacco tax Early Childhood funds). PVCC ECE
students and staff also attended as members of the public.
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First Things First North Regional Council Toured the Children‟s Center with R.
Hooper to discuss indicators of quality in accredited programs.
The Children‟s Center staff were recognized and congratulated by over 50
members of the early childhood learning community including PVCC students,
faculty and staff as well as community members at a Celebration of
Accreditation on October 14. Rick Sheets, Dean of Students welcomed the
attendees on behalf of the college administration.
MCCCD Directors Council is moving ahead with the submittal of new job
descriptions for Director, Teacher and Assistant Teacher in our college child
Development Centers. These job descriptions reflect changes in our field and
are designed to meet the higher state and national standards in Early Childhood.
The job descriptions are being finalized and will be presented to the
appropriate VP‟s on each campus prior to submittal to MCCCD HR in early 2009.
Student Life and Leadership:
Rock the Vote – 10/1 – 10/22
The PVCC Rock the Vote Campaign was kicked off on October 1 with KTAR radio
station, bands, food, fun, freebies and more. During the event, voter
registration was facilitated by Student Life Staff, the Black Student Union,
Young Democrats and Project Vote (a student group from a Communications
class). Following the Presidential and Vice Presidential Debates, Student Life
showed the debates in the Student Union and voter registration and
information was available. By the October 6 deadline, PVCC had registered 70
new voters and 78 individuals applied to vote by early ballot. On October 15,
SLC, Partners in Art and Student Life sponsored a “Wear Your Choice” pizza
and t-shirt making event. Students, faculty, and staff, with the assistance of
Partners in Art, decorated 100 t-shirts demonstrating political awareness and
activism. Voter information was available and 20 pizzas were eaten! On
October 22, Alberto Olivas from the Maricopa Center for Civic Participation
will provide students, faculty and staff with information about Arizona‟s 2008
Ballot Initiatives.
Low Ropes/Teambuilding Facilitation – 9/17– 10/21
As part of the Experiential Leadership Initiative and the Emerging Leaders
program, the Office of Student Life and Leadership conducts low ropes
trainings periodically throughout the year. Low Ropes Experiences enrich
students‟ learning, provide opportunities for students to practice learned
leadership skills and foster collaboration between faculty and staff. Helice
Agria and Ryan Martin have facilitated Low Ropes Training for three
Communications classes this month. Modifications were required given the
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ongoing construction on campus and negotiations were made with Facilities to
ensure these sessions could be successfully implemented.
SLC Ice Cream Social with the Dream Team Administration – 10/14
The Office of Student Life and Leadership hosted this event for SLC and
Administrators. The purpose of the event was to provide students the
opportunity to interact with key PVCC administrators and to learn from them.
Additionally, Administrators were able to meet and greet the PVCC student
leaders. 14 students participated representing the SLC executive members and
student club representatives. Paul Dale, Shirley Green, Rick Sheets, Julia
Devous, Laurie Pemberton and Paul Golisch were able to attend as well. SLC
members were asked to submit questions for administrators to respond to and
an informal question and answer session was held. Questions were raised
regarding future class offerings, policies for undocumented students,
enrollment, parking, alumni opportunities, fees for printing, recycling on campus,
and many more. Additionally, suggestions for being more student-friendly and
approachable were made to administrators. Finally, an invitation was made to all
administrators to share their “leadership journey” and was a fitting way to end
the event.
Staffing Issues -
This month‟s events, programs and services were managed by two full-time
Program Specialists, one temporary Office Coordinator, one 20-hour work study
student, and one interim part-time Director. Creative staff patterns and a lot
of hard work enabled these (and many others) to be successful.
Counseling:
Conducted two days of Depression Screening for students. Many students took
the screening, made follow up appointments or were referred to outside
agencies.
Began a second, free, counselor-facilitated "Grief Recovery" group
Collaborated with Student Life and Service Learning to facilitate Emerging
Leaders retreat with 40 students
Facilitated Strengths Quest, Myers-Briggs, Finding a Career and Note Taking
seminars in classes and with groups
Facilitated career workshops for Career Week
Student Development:
Advising –
September Advising Stats:
9/1/2007 - 9/30/2007: 441 advising sessions
9/1/2008 - 9/30/2008: 875 advising sessions
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Up 434 advising sessions
In September, Academic Advising began to develop a Facebook site for PVCC
Advising. This creates another avenue to reach students. The site went live in
October.
In September, Academic Advising launched a Blackboard site for Advising
Staff. This allows for advising to become more environmentally sound as we will
be using less paper for manuals and paperwork staff can now read online! It
also opens up another line of communication with our staff.
Recruitment -
Helped host annual Counselors Workshop at South Mountain Community College.
Updated counselors on new initiatives and programs. Provided them with
information to take back to their students and staff.
Attended two District College Fairs and eleven individual High School fairs
collecting approximately 600+ prospective student contact cards.
Provided first half of Ambassador/Orientation Leader training.
New Student Orientation -
The iStartSmart Operational Team submitted a proposal to the iStartSmart
Steering Committee to consider modifications to the overall format for Spring
2009. The proposal was accepted with slight modifications and will be
implemented with Spring registration beginning October 29.
Requests have been received from SMCC, GCC, EMCC, and PC concerning
collaboration related to district-wide student success initiatives. Information
and training related to PVCC's iStartSmart program has been shared with these
colleges.
Recruitment for Spring 2009 Orientation Leaders was completed Sept/Oct: 10
Orientation Leaders/Ambassadors have been accepted.
Ambassador training took place Saturday, October 4th. Orientation Leader
Training is scheduled for Saturday, November 8th.
High School Bridge Programs -
Recruitment and interviews for PVCC's Hoop of Learning Coordinator were
completed. Nizhoni Marks was the selected candidate. A tentative start date
has been set for Nov. 4th.
Parent session for PVUSD Native American parents was held at PVUSD on Sept.
24th to recruit for Hoop of Learning and ACE.
Coordinated high school visits at North Canyon, Pinnacle, Horizon, Shadow
Mountain, Paradise Valley, and Boulder Creek to share information and recruit
for ACE/Hoop of Learning throughout October.
Admissions / Records:
Completed report for WICHE reporting (WUE enrollment)
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Developed new business practices due to the changes in the Cashier's Office
Assisted DO in enhancing Boxie report used for Prop. 300
Mailed reminder letters to VA students that deferments were due
Sent out notices to instructors requesting enrollment verification for VA
students
Student Financial Assistance:
The office contributed to the development of new business practices related to
the Enrollment Cancellation process.
The office has caught up with processing for the fall term.
The office began to review business process related to the spring term.
Disbursement of Federal Loans: are moving along and we still have a hand full of
issues regarding loan disbursement.
We are no longer receiving phone calls from irate students.
We submitted the posting for the open Financial Aid Tech. 7 position
Career Services:
The job fair was held in October, as well as three career development
workshops which were a success.
45 committee members, 30 employers, and 250 students attended the job fair
and workshops
The public was invited as well
Technical Services:
RAVE Wireless - All Fall 2008 registered students who have an email address
have been uploaded to RAVE. RAVE will be used to provide notification, via
email or text, to students about campus emergencies only. Approximately 6,900
students have received an email notice to sign up and provide text messaging
capability if they so choose. Employee email information will be uploaded soon.
VoIP Telephony - Work with District Telecommunications is underway to begin a
formal transition to Voice Over Internet Protocol at PVCC. All telephones will
be connected to the data network rather than having a separate cabling
configuration. The phones have a large, color display and many application
features. Campus should be fully converted by December 2010.
Staffing - Desktop/Media Services and the Help Desk are sharing temporary
staff in order to try and provide full Help Desk coverage until 8:30pm at night
and 8-Noon on Saturdays for classes and instructors. The hours of operation
will be 7:00am - 8:30pm Monday through Thursday, 7:00a - 5:00pm Friday and
8:00am to Noon on Saturday.
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New ID Card System - A new ID card system is being implemented that will
include a new employee and student card design as well as allow students to be
able to swipe their ID cards to release print jobs on the pay for print system.
Eventually employees will only need one card for ID, printing, and building
security via card key swipe once the new door readers are in place. Look for
the marketing campaign soon to get a free re-print.
Office Migration Update - Most all staff and classrooms on campus have been
upgraded from MS Office 2003/2004 to the new MS Office 2007/2008
version. Anyone who has not been upgraded should call the Help Desk at
x77780 to alert us of the oversight. Once alerted, we should be able to update
the customer‟s system within the next few business days.
Athletics:
PV's Men's Cross Country team won the ACCAC Championship.
10 Men and Cross Country runners earned All-Conference status.
PV's Women's Soccer team set a record for most wins in a season with 15
3 of 4 PV Fall teams ranked in the top 10 in national polls: Men‟s XC #5,
Women‟s XC #7, Women‟s Soccer #10
Adjunct Faculty Report, Phillip Jalowiec
• Adjunct Faculty CCSE Training – Friday, 11:30-2:00, October 10 & 24, 2008.
The Adjunct Faculty Initiative (AFI) and the Community College Survey of
Student Engagement (CCSSE) are co-sponsoring two “Student Engagement -
Active Learning” sessions.
• Adjunct Faculty Recognition Event – Thursday, 5:30 – 7:00, October 16, 2008
The Adjunct Faculty Initiative (AFI) committee with the assistance of the
Faculty Senate hosted the Adjunct Faculty to say "Thank you, You‟re Special,
We appreciate you, and Glad you‟re here!" Adjunct Faculty in attendance were
recognized for 5+, 10+ and 15+ years of service. With music, noshing, a skit and
the usual comic relief by Jim Rubin and Paul Dale, a good time was had by all.
• Adjunct Faculty Association Fall Workshop – Saturday, October 4, 2008
A full workshop with 55 attendees from across the district enjoyed and learned
from formal presentations on “Diversity: Inclusive excellence in the classroom”
and “Recognizing students in distress & identifying the resources to assist
them” as well as round-table discussions among Adjunct Faculty and Association
Board members about issues, challenges and resources.
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Employee & Organizational Learning Report, Michaelle Shadburne
Fall Learning Week and Employee Convocation, August 18 - 22, 2008:
Fall 2008 Learning Week offered 26 sessions with over 482 in actual attendance
and featured convocation speaker, Dr. Mark Milliron. Session topics included:
student engagement strategies, assessment and Office 2007/2008 software
transition.
Adjunct Faculty Recognition Event, October 16, 2008:
Please refer to Adjunct Faculty report submitted by Philip Jalowiec
Adjunct Faculty Student Engagement Sessions
Friday, October 10 and Friday, October 24, 2008
Marianne Auten and Catherine Mendoza are facilitating these hands-on sessions
that incorporate OnCourse strategies.
Collegial Support Partnership Program
The new faculty and veteran partners are meeting this semester. These engaging
and active sessions are open to all faculty.
MOSAIC Series at PVCC Continues
This Fall, PVCC is hosing a MOSAIC series (Maximizing Our Strengths as An
Inclusive Community) Approximately 20 PVCC employees are attending this six
session series.
President’s Report, Paul Dale
Diversity and Inclusion Update
A draft college plan for Diversity and Inclusion has been developed. For
more information see
http://www.pvc.maricopa.edu/admin_bios/dale_bio.html Click on the
Diversity and Inclusion link.
The College is in the process of identifying two Diversity and Inclusion goals
to focus on for 2008-2009.
An open discussion on the “state of college diversity” was held during
Learning Week. Twenty PVCC employees participated.
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Under the direction of Michele Marion, a series of educational programs
have been scheduled with the overriding topic of “You Can‟t Understand
Culture Without Understanding Religion.”
Through PVCC‟s E&OLT and with Michaelle Shadburne‟s leadership, the
College is hosting the six part MOSIAC series with over twenty PVCC
employees participating.
Norma Chandler, Coordinator of Job Placement, will be supporting the
implementation of the Diversity and Inclusion Plan as part of her current
role. In the very near future, the following will be completed: the diversity
web site will be updated; a college-wide diversity and inclusion program
calendar will be developed; and diversity and inclusion news will be included in
College publications.
So why is diversity and inclusion important to the college? There are many reasons,
but the following are guiding us this year.
According to Harper (2008) it has been shown that student interaction with
diverse peers has a strong effect on cognitive outcomes including critical thinking
and reasoning, perspective taking, and openness to cognitive dissimilarity and
challenge.
We need to ensure that student success at PVCC is equally distributed across all
socioeconomic, ethnic, age, and gender groups.
In order for students to be successful in the global economy and to effectively
interact in a diverse society, they need to be inter culturally competent.
Harper, S.R. (2008). Creating Inclusive Campus Environments. NASPA Publications,
Washington D.C.
Responses from the Learning Centered Conversation
One of the guiding values at Valencia Community College in Florida is “Anyone can
learn anything …under the right conditions.”
Come to consensus either in support or opposition of this statement – list the
reasons why.
Yes, but …
Students have to want to learn
Depends on student motivation
Students are here at different stages in their life
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Skill sets may need more innate ability
Provide different methods and modes of teaching to reach the
unconventional learner
If this statement were true, what would a GREAT college look like?
Alter environment as needed
Provide support throughout.
Give them tools needed to succeed
Students, faculty and staff engaged
Multi-modality
Happy employees
Beautiful physical facility
Engaging faculty
Exemplary
Keep trying
Recognize different learners with different needs
Create environments where learning can occur
Teachers willing to explore ways of teaching “outside the box”
If this statement were true what would a GREAT student look like?
Relaxed, but motivated
Realizes potential
Accepts responsibility
Students talking, interactivity
Engaged, enthusiastic, self-motivated
Good interaction between students and instructors
Challenged, prepared, involved with the college
Involved with the community
Progressing toward their goals
Student who know their learning style and takes personal responsibility for
their learning (AAA115)
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