SELF-EVALUATION FORM
FOR PRIVATE EDUCATION PROVIDERS
Name of organisation:
Company registration number:
OFSTED ACCREDITATION UNDER TIER 4
(STUDENTS) OF THE POINTS BASED SYSTEM FOR
IMMIGRATION
Self-evaluation form for sponsoring organisations
INTRODUCTION
This self-evaluation form is primarily designed to:
assist you in your own self-evaluation;
and
be used as a basis for the accreditation process for your organisation.
This form is in three parts:
Part A FACTUAL INFORMATION ABOUT YOUR ORGANISATION
Part B INFORMATION ABOUT COMPLIANCE WITH MINIMUM AND
STATUTORY REQUIREMENTS
Part C SELF-EVALUATION
1
Self-evaluation form for sponsoring organisations
WELCOME TO YOUR SELF-EVALUATION FORM
The self-evaluation form (SEF) is intended to record the outcomes of your
own self-evaluation. As such, it should be an accurate document, with all
your conclusions fully supported by clear documentary evidence.
The Ofsted Accreditation team will make use of your SEF when carrying out
their visit on your organisation. All supporting evidence should be made
easily available to the Accreditation Team during their visit.
GUIDANCE ON COMPLETION
When to complete the form
The SEF is intended to help you record the outcomes of your own self-
evaluation Process.
It should be completed prior to the accreditation process and should be
submitted as part of your initial application for accreditation approval
by Ofsted.
How to fill the form in
It is helpful if you first check the factual information and complete Parts A and
B. You should then complete Part C. This is because the information in Parts
A and B can then be drawn upon to help you complete Part C.
Parts A and B asks for factual information about your organisation. Please
make sure that this factual information is fully up to date.
Part C is laid out in sections that correspond broadly to the headings of the
Common Inspection Framework (CIF). The CIF will be used by Ofsted
inspectors to evaluate your organisation during their visit. Guidance on the
CIF for private education providers is included in the documents you will have
been sent as part of the initial information and application pack.
When completing Part C, you should summarise your main findings and
illustrate with the evidence which led to the conclusions you have made.
It is not intended that you should provide large amounts of statistical data
and descriptive detail. You should use evidence selectively to support the
main judgements about your performance.
2
Self-evaluation form for sponsoring organisations
Part A FACTUAL INFORMATION ABOUT YOUR ORGANISATION
Section A: Information about your organisation
Please provide the following details:
A1 Name of organisation
A2 Legal status of organisation
A3 Details of ownership
A4 Organisation’s address
A5 Telephone number
A6 Fax number
A7 E-mail address
A8 Website address
A9 Name and contact details of
owner of organisation
A10 Name of head of educational
provision (or equivalent)
A11 Name of contact details of chair
of board if applicable
A12 Membership of
Associations/Federations
(please indicate whether or not the
organisation is part of any
association or federation)
3
Self-evaluation form for sponsoring organisations
Section B: Information about your students
B1 Number of students
(please give the current number of
students enrolled for each
programme area that you run)
B2 Age range of students
B3 Sex of students
B4 Ethnic background of students
(please indicate the countries of
origin of your students)
B5 English as an additional language
(please give the number of students
for whom English is not their first
language)
B6 Number of students with learning
difficulties and/or disabilities
(LDD)
(please give the number of students
with special learning needs or
disabilities)
Section C: Information about provision
C1 Description of your programmes and curricula
Please provide brief information about how your programmes and the
curriculum are organised. For example, about grouping, option choices, support
teaching.
4
Self-evaluation form for sponsoring organisations
C2 Teaching time
Please give the total teaching time each week (to the nearest half hour) for
each group and for individual students.
Section D: Information about staffing
D1 Number of teachers
Please indicate the number of qualified and unqualified teachers.
Please give, in addition, a full-time equivalent (FTE) figure throughout,
apportioning staff appropriately.
i Number of qualified teachers (including the headteacher/course teacher)
i.e. teachers who have successfully completed a recognised initial teacher
training programme.
Total (FTE equivalent).
ii Number of unqualified teachers.
Total (FTE equivalent).
[Note: The Accreditation team will wish to see staff CV’s during their visit]
D2 Teaching contracts and staff turnover
Please give the FTE number of teachers employed in the organisation who took
up their appointment or who left in the last two organisation years.
i Number of teachers who left during the last two organisation years.
ii Number of teachers who were appointed during the last two organisation
years.
Total (FTE equivalent).
5
Self-evaluation form for sponsoring organisations
D3 Temporary teachers
Please give the number of posts currently filled by teachers on short-term
contracts of less than a full organisation year.
Total (FTE equivalent).
i Number of posts filled by teachers on temporary contracts of a term or
more.
ii Number of posts filled by teachers on temporary contracts of less than
one term.
Total (FTE equivalent).
D4 Number of non-teaching staff
Please give the total number of non-teaching posts, together with an indication
of staff roles and responsibilities such as student welfare, library support, health
and safety, first aid, security and student accommodation.
Total (FTE equivalent)
6
Self-evaluation form for sponsoring organisations
Section 3: Information about the nature of the organisation’s
premises
Physical resources on each site.
E1 Number of sites occupied
If more than one, please give details, including postcodes and the distance(s)
between them in the space below.
E2 Ownership of each site
Whether rented, leased or wholly owned.
For each site, give the number of:
E3 Teaching rooms:
E4 Library areas:
E5 Self study centres:
E6 Student meeting areas or common rooms:
E7 Computers for students’ use:
E8 Number of staff rooms:
E9 Boarding provision (If your organisation has boarding provision, please
indicate the number of boarders (male/female) and the age range of
boarders):
7
Self-evaluation form for sponsoring organisations
Part B INFORMATION ABOUT COMPLIANCE WITH STATUTORY
REQUIREMENTS
Please complete each section of the form to indicate how far
statutory requirements are being met:
For each question please select the appropriate option as follows:
How far statutory requirements are being met
FP Fully in place: All statutory requirements that apply to your
organisation are fully in place.
PP Partly in place: Most statutory requirements are in place, but actions
need to be taken to ensure that they are fully in place; or
NP Not in place: The statutory requirements that apply to your organisation
are not in place and action needs to be taken to ensure that they are.
Where action is needed, please provide an explanation in the space
provided, and indicate what action your organisation is taking.
Section A: The curriculum
Does the organisation:
1. Ensure that every learner receives the full statutory curriculum that the
organisation must provide (where applicable).
2. Ensure that the provider does not discriminate unlawfully against students,
job applicants or staff on the grounds of sex, race, disability, age or marital
status.
3. Have an agreed, written policy on race equality and arrangements to
monitor its implementation and assess its impact on staff, learners and
parents, and does it communicate the results of monitoring and
assessments of impact to students, clients, the governing body and/or
other stakeholders.
4. Meet the requirements of the general duty and the specific duties in the
Race Relations (Amendment) Act 2000, the Commission for Racial Equality
(CRE) code of practice and the Disability Discrimination Act 2002.
8
Self-evaluation form for sponsoring organisations
Section B: Health and Safety
Does the organisation have:
1. A satisfactory level of fire safety, identified by its risk assessment.
2. A satisfactory policy on first aid, which has been implemented.
3. Adequate security arrangements.
4. Minimum standards in place for residential accommodation.
5. Employers’ liability insurance.
Section C: Welfare of young people
Does the organisation have:
1. A written policy on bullying which has been implemented.
2. A written complaints procedure which is clearly available to learners.
9
Self-evaluation form for sponsoring organisations
Section D: Suitability of the proprietor and staff
Does the organisation have:
1. Records in place to confirm that staff and proprietors of the organisation
have been subject to a check with the Criminal Records Bureau to confirm
their suitability to work with young people, prior to confirmation of their
appointment (or equivalent checks for overseas nationals).
2. Records to show that all staff have had appropriate checks to confirm their
identity, medical fitness, previous employment history, character references
and qualifications.
10
Self-evaluation form for sponsoring organisations
Part C SELF-EVALUATION
Introduction – characteristics of your organisation
i. What are the main characteristics of your organisation?
Drawing on Section A and B of this form and other relevant data, write a brief
description of its features.
ii. Please outline the main characteristics of the students,
including:
- their attainment on entry and how you know this;
- their linguistic and cultural backgrounds
iii. Please summarise briefly your distinctive aims and describe any
special features of your organisation.
11
Self-evaluation form for sponsoring organisations
iv. Please outline specific contextual or other issues for example.
- any difficulties in recruiting and retaining staff;
- recent or impending reorganisation;
- particularly important facts in your recent history, such as change of management or
ownership
v. Please note any additional characteristics of your organisation
that you would particularly like to draw to the attention of an
Accreditation Team.
vi. Please outline briefly the main priorities in your
business/development plan, and how they reflect the context in
which you work.
12
Self-evaluation form for sponsoring organisations
Section A: Achievement and standards
A1 How well do students achieve?
In answering the following questions, please make clear the main evidence, such
as records of students’ progress.
- what are students’ achievement and standards in their work?
- the standards students reach as indicated by their test and examination results;
- the standards of student’s current work in relation to their agreed learning goals;
- students’ progress relative to their starting points and capabilities.
A2 On the basis of your evaluation, what are your key priorities for
development?
13
Self-evaluation form for sponsoring organisations
Section B: The quality of provision
How effective are teaching and learning?
B1 How good is the quality of teaching and learning?
- how well teaching meets the needs of the full range of students and course
requirements;
- the suitability and rigour of assessment and in planning learning and monitoring
students’ progress;
- the diagnosis of, and provision for, individual learning needs;
- the suitability and adequacy of resources, equipment and accommodation.
B2 On the basis of your evaluation, what are your key priorities for
development?
14
Self-evaluation form for sponsoring organisations
Section C: The quality of provision
How well do programmes and activities meet the needs
and interests of learners?
C1 How well do the curriculum and other activities meet the range
of needs and interests of students?
- the extent to which the curriculum and other activities match students’ needs,
aspirations and capabilities, building on prior attainment and experience;
- how far the curriculum meets external requirements;
- the extent to which the provision enables and encourages students to be healthy and
stay safe
- where appropriate, the extent to which employers’ needs are met through developing
work-related skills.
C2 How much do students enjoy their education?
- the extent to which the provision takes account of students’ attitudes, behaviour and
attendance;
- the extent to which the provision takes account of students’ spiritual, moral, social,
emotional and cultural development.
15
Self-evaluation form for sponsoring organisations
C3 What are the views of students, parents, clients and other
stakeholders and how do you know?
- how do you gather the views of students, parents and other stakeholders, and how
often do you do this?
- what do these views tell you about the students’ standards, personal development
and well-being and the quality of your provision?
- can you give examples of action you have taken based on the views received, with an
evaluation of the effectiveness of what you did?
C4 On the basis of your evaluation, what are your key priorities for
development?
16
Self-evaluation form for sponsoring organisations
Section D: The quality of provision
How well are students guided and supported?
D1 How well are students guided and supported?
- the advice, guidance and other support provided to safeguard students’ welfare,
promote personal development and help students to make good progress in their
work;
- the quality and accessibility of information, advice and guidance to students in
relation to courses and progression;
- the ease of access to individual support (both pastoral and academic) at all times.
D2 How good are the non-teaching aspects of provision in providing
a suitable and secure environment for students from overseas to
study in England?
- the quality and accuracy of pre-enrolment information provided;
- pre-arrival support arrangements involving visa application and accommodation;
- support for transport arrangements such as “meet and greet”;
- induction to the UK and arrangements for registration with police, medical and
banking services;
- additional social facilities available to students;
- specific support, welfare arrangements and protection provided for younger students.
17
Self-evaluation form for sponsoring organisations
D3 To what extent do students feel safe and adopt safe practices?
- clarity and robustness of welfare arrangements to support students;
- whether students feel safe from bullying and racist incidents;
- the extent to which students have confidence to talk to staff and others when they
feel at risk.
D4 How well are students supported to ensure their well-being?
- how well students are supported to develop skills and personal qualities that will
enable them to achieve future personal and economic well-being.
D5 On the basis of your evaluation, what are your key priorities for
development?
18
Self-evaluation form for sponsoring organisations
Section E: Leadership and management
Your evaluation of leadership and management should take account of their
impact in terms of the outcomes for students and the quality of provision.
In answering the following questions, please make clear the main evidence on
which your evaluation is based.
E1 What is the overall effectiveness and efficiency of leadership and
management?
- how effectively leaders and managers at all levels set clear direction leading to
improvement and promote high quality of integrity care and education;
- how effectively the quality of student support services and welfare provision (other
than teaching provision) is monitored;
- how well equality of opportunity is promoted and discrimination tackled so that all
students achieve their potential;
- the adequacy and suitability of staff, both teaching and non-teaching, specialist
equipment, learning resources and accommodation;
- how effectively and efficiently finances and resources are deployed;
- how effectively links are made with other organisations to enhance learning and
support students;
- the extent to which supervisory boards and governors discharge their responsibilities;
- the extent to which all statutory legislative requirements are routinely met.
19
Self-evaluation form for sponsoring organisations
E2 On the basis of your evaluation, what are your key priorities for
development?
Please send your completed form to:
Rebecca Irwin
Learning and Skills Directorate
Ofsted
Alexandra House
33 Kingsway
London
WC2B 6SE
20