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					BGSU Department of Recreation and Wellness
Emergency Response Guide 2009




  BGSU Student Recreation Center

                 Emergency Action Plan

I. PURPOSE

The purpose of an Emergency Action Plan is to protect BGSU employees from serious injury, property
loss, or loss of life, in the event of an actual or potential major disaster. A major disaster may include,
but is not limited to, any of the following: fire, tornado, earthquake, bomb threat, or hazardous chemical
spill. In the event of a major disaster, this Emergency Action Plan describes the initial responsibilities
and actions to be taken to protect all employees until the appropriate responders take over.


II. SCOPE

For the protection of BGSU employees, an Emergency Action Plan is a requirement of OSHA
1910.38. It is also necessary and prudent for the protection of our students and visitors. It is a
requirement that the employer review with each employee upon their initial assignment or when the
plan changes, those parts of the plan that the employee must know to protect her/himself in the event
of an emergency. In addition, the written plan shall be made available for employees to review and
plan for their evacuation.

III. GENERAL PROCEDURES
Emergency situations have many variables that cause for different measures to be taken when trying
to prevent the worse result. The procedures give a general outline, while the employees have to fill in
the details when living the emergency. It is impossible to provide specific information for all situations.
BGSU Department of Recreation and Wellness
Emergency Response Guide 2009




Emergency Phone Numbers: (Dial Numbers in Bold if calling from a Campus Phone)
Ambulance and Fire 911
Campus Police      419-372-2346
City Police        9-419-352-2571
                                               Department of Recreation and Wellness
                                                     Staff Directory 2009-2010
                                                        Email       Office          Office                   Permanent /
Name                      Title                         @bgsu.edu   Room #          Phone    Cell Phone      Home Phone
Student Recreation Center – Fax # 372-8454
Archer, Tim         Maintenance                         tarcher     sub-basement    2-5808                  419-257-6075
Bechstein, Diana    Account Clerk                       bdianas     107B            2-2365                  419-669-3732
Booth, John         Maintenance                         jabooth     sub-basement    2-7490   419-575-6202   419-352-2442
Davis, Layne        GA - Fitness                        layned      303-GA Office   2-2713   419-787-3812
Estrada, Dorie      Custodian                           destrad     179B            2-7488   419-870-8715   419-849-3940
Gearhart, Lauren    GA - Wellness Connection            lgearha     303-GA Office   2-2713   419-409-1239
Hammer, Linda       Administrative Asst                 lhammer     104             2-8659   419-308-4099   419-288-3021
Hollinger, Dave     Asst Director - SRC Facilities      holling     227A            2-7477   419-575-0754   419-353-3702
Holtsberry, Amanda GA - SRC Facilities                  aholtsb     303-GA Office   2-2713
Kampf, Steve        Director of RecWell                 skampf      108A            2-7485   419-348-5077   419-353-0637
Layne, Gary         Asst to Dir - Aquatics/Facilities   glayne      117B            2-7476   419-367-1081
Long, Thad          Assoc Director - Facilities         longtha     110B            2-7479   419-308-8927   419-354-2470
Mahon, Rob          GA - Aquatics                       rmahon      119B            2-7475
Porter, Evelyn      Custodial Team Leader               evelynp     179B            2-7488
Rickenberg, Leah    GA - Customer Service               leahr       303-GA Office   2-2713   419-966-2839
Rockovich, Mike     Asst Director - Finance             rockomj     108B            2-7483                  419-354-1302
Rodriquez, Dora     Custodian                           drodriq     179B            2-7488   419-601-2313   419-352-3449
Rose, Stacey        GA - Wellness Connection            slrose      303-GA Office   2-2713   609-226-5836
Seither, Micha      Asst Director - Aquatics            smicha      117B            2-7482   419-307-0382   none
Sheldrick, Amy      Admin Sec. - Wellness Conn.         asheldr     214             2-0450                  419-833-2761
Spontelli, Caitlin  Health Educator – Well. Conn.       cspont      214             2-9309                  419-352-8827
Swick, Cathy        Assoc Director - Programs           cswick      111B            2-2712   419-575-0280   none
Yingling, Faith     Director - Wellness Connection      faithy      214             2-9351                  419-474-8713
BGSU Department of Recreation and Wellness
Emergency Response Guide 2009


Life Threatening Emergency
Summon more advanced medical personnel if you find any of the following life-threatening conditions:

       Unconsciousness or Disorientation                      Stroke
       Breathing problems                                     Seizures
       Chest discomfort                                       Vomiting blood
       No pulse                                               Severe burns
       Severe bleeding                                        Suspected broken bones
       Abdominal Pain or pressure                             Suspected poisoning
       Suspected head, neck or back injuries                  Sudden severe headache
       Severe allergic reactions



INITIAL ASSESSMENT
    1. Determine if the scene is SAFE!!! If safe, proceed. If not, WAIT for advanced emergency
        teams.
    2. Put on appropriate personal protective equipment.
    3. Determine injury status and number of victims.
    4. Check the victim for consciousness, signs of life, pulse and severe bleeding.
    5. If a LIFE-THREATENING situation is determined follow guidelines below.

FIRST RESPONDER
Activate the EAP:
    1. Over the radio summon help…”This is (your name and position), I have a Life-Threatening
         Emergency in (location).”
             o Instruct CSA to call 911.(calls from “land line” phone go through faster)
             o Request AED to the scene
             o Give CSA as much information as possible to relay to 911 operator (gender, age,
                injury, location)
    2. If the Center Manager is not the First Responder, request them to the scene immediately.
         One responder must “take charge” of the scene.

SECOND RESPONDER
Acknowledge the EAP has been activated:
   1. Retrieve AED and First Aid kit immediately, and confirm that you are en route.
   2. Assist First Responder (Ask, “How can I help?”), and ensure they are using BBP precautions
       and have adequate first aid supplies..
   3. If necessary, meet EMS at the designated door. Confirm with CSA the destination of the
       EMS.
   4. Confirm the arrival of the EMS to the emergency team and lead them to site of emergency.

CSA
Upon instructions from First Responder:
   1. Call 911.
   2. Script: “My name is (your name and position) and I am calling from the BGSU Student
        Recreation Center. I have a (insert victim info here)
   3. Once the 911 operator hangs up, CSA hangs up the phone and radios to the First Responder
        the confirmation that 911 has been called, what entrance EMS will be arriving at, and
        anticipated arrival time.
   4. If during office hours, notify a professional staff member of the situation immediately.

Follow-up
1) Center Manager, and Crew Chief if incident occurred in Aquatics area, fill out Incident and Accident
Reports (Be as Descriptive as possible, Be sure to get victim contact information i.e. Name, Address,
and Phone Number). Do not speak with media or non-emergency personnel!
2) If incident occurred in Aquatics area, call Micha Seither @ 419-307-0382. If incident occurred
outside of the Aquatics area, call Dave Hollinger @ 419-575-0754. If there is no answer, leave a
message, then call Thad Long @ 419-308-8927
3) Debrief with Direct Supervisor
BGSU Department of Recreation and Wellness
Emergency Response Guide 2009



Non-Life Threatening Emergency
Any situation not deemed life-threatening, e.g. rolled ankle, pulled muscle, small cut or bruise, active
victim water rescue.

INITIAL ASSESSMENT
    1. Determine if the scene is SAFE!!! If safe, proceed. If not, WAIT for advanced emergency
        teams.
    2. Put on appropriate personal protective equipment.
    3. Determine injury status and number of victims.
    4. Check the victim for consciousness, signs of life, pulse and severe bleeding.
    5. If a NON-LIFE-THREATENING situation is determined follow guidelines below.

FIRST RESPONDER
Activate the EAP:
    1. Over the radio summon help…”This is (your name and position), I have a (condition of the
         victim) in (location).”
    2. If needed, request additional staff support and/or equipment.
    3. If the Center Manager is not the First Responder, request them to the scene immediately.
    4. Administer necessary First-Aid.
    5. Fill out appropriate reports.
    6. Determine if victim is able to leave facility on their own.
    7. If condition worsens, refer to Life-Threatening Emergency procedures.

SECOND RESPONDER
Assist in providing necessary First-Aid as needed:
    1. Retrieve any necessary equipment, e.g. wheelchair or additional first-aid materials.
    2. Fill out any necessary paperwork, interview victim and/or potential witnesses.

CSA
Await instructions from First Responder or Center Manager.

Follow-up
1) Fill out Incident and Accident Reports (Be as Descriptive as possible, Be sure to get victim contact
information i.e. Name, Address, and Phone Number
2) If Non-Life Threatening Emergency becomes a Life Threatening Emergency: For incident occurring
in Aquatics area, call Micha Seither @ 419-307-0382. For incident occurring outside of the Aquatics
area, call Dave Hollinger @ 419-575-0754. If there is no answer, leave a message, then call Thad
Long @ 419-308-8927 – Refer to Life Threatening Emergency Procedures Do not speak with media
or non-emergency personnel!
3) Debrief with Direct Supervisor
BGSU Department of Recreation and Wellness
Emergency Response Guide 2009

Fire Emergency
If the Fire Alarm sounds throughout the facility (whether the alarm is real or false), all employees and
patrons must exit the building in a quick and safe manner. No employee should put themselves in
harms way and try to fight the fire.

(If a local alarm is sounding only from the Simplex panel on the hallway wall across from the Climbing
Wall room, see “Simplex Fire Alarm Panel” instructions at the end of this section)

FIRST RESPONDER RESPONSIBILITIES
Activate the EAP:
    1. Once the Fire Alarm sounds, over the radio… “Front Desk this is (your name and position), I
         have a Fire Emergency in (location – if known).”
    2. Begin evacuating patrons.
    3. Explain to them there is a Fire in the building and lead them to the nearest exit.
    4. Over the radio…”Center Manager, this is (your name, position), (area) has been evacuated
         and is „ALL CLEAR.‟”
    5. If Patron Refuses to Evacuate:
             o Insist that there is a fire in the building and they must evacuate as quickly and as
                  safely as possible.
             o Note their description and last seen location to relay to advanced emergency teams.
             o Evacuate the building.

CENTER MANAGER RESPONSIBILITIES
Activate the EAP:
    1. Instruct all Rec Center Employees to clear their areas, lead patrons to the nearest exit, and
         radio an “ALL CLEAR” once their area has been evacuated.
    2. Check the Basement and Sub-Basement (including offices), evacuate all patrons.
    3. Exit the building when all areas have reported an “ALL CLEAR.”

CREW CHIEF AND LIFEGUARD RESPONSIBILITIES
Evacuate Patrons in both Pool Areas:
   1. Explain to patrons that there is a Fire in the building.
   2. Ask all patrons to exit the water, exit the pool, and direct/lead them to the Back Entrance or
       nearest exit.
   3. Crew Chief must ensure that all patrons have exited the pool, and all pool doors are closed
       and locked.
   4. Over the radio…”Center Manager, this is (your name and position), both pools have been
       evacuated and are „ALL CLEAR.‟”
   5. If Patron Refuses to Evacuate:
           o Insist that there is a fire in the building and they must evacuate as quickly and as
               safely as possible.
           o Note their description and last seen location to relay to advanced emergency teams.
           o Evacuate the building.

FLOOR ATTENDANT RESPONSIBILITIES
Evacuate Patrons from the Building:
   1. Check the Main Level and Gallery for patrons and inform them there is a Fire in the facility
       and they must evacuate.
   2. Direct/lead all patrons to the nearest exit.
   3. Over the radio…”Center Manager, this is (your name, position), (area) has been evacuated
       and is „ALL CLEAR.‟”
   6. If Patron Refuses to Evacuate:
           o Insist that there is a fire in the building and they must evacuate as quickly and as
                safely as possible.
           o Note their description and last seen location to relay to advanced emergency teams.
           o Evacuate the building.
BGSU Department of Recreation and Wellness
Emergency Response Guide 2009

PRO SHOP ATTENDANT RESPONSIBILITIES
Evacuate Patrons from the Building:
   1. Check Pro Shop area and both Men and Women Locker Rooms.
   2. Explain to patrons that there is a Fire in the building.
   3. Direct/lead all patrons to the Rear exit, or nearest safe exit.
   4. Complete a final sweep of both Locker Rooms.
   5. Over the radio…”Center Manager, this is (your name, position), the Pro Shop area and Locker
       Rooms are „ALL CLEAR.‟”
   6. If Patron Refuses to Evacuate:
           o Insist that there is a fire in the building and they must evacuate as quickly and as
               safely as possible.
           o Note their description and last seen location to relay to advanced emergency teams.
           o Evacuate the building.

CSA RESPONSIBILITIES
Announce Emergency Over the P.A.:
   1. Announce over the P.A. System…”Attention patrons, a Fire has been reported in the building,
       I repeat a Fire has been reported in the building. Please walk directly to the nearest exit as
       quickly and as safely as possible.” (Repeat Once).
   2. Call 911 to report the Fire Alarm.
   3. Assist in the evacuation of patrons in the area of the Front Desk.
   4. Over the radio…”Center Manager, this is (your name and position), CSA, the Front Desk area
       is „ALL CLEAR.‟”
   5. If Patron Refuses to Evacuate:
            o Insist that there is a fire in the building and they must evacuate as quickly and as
                safely as possible.
            o Note their description and last seen location to relay to advanced emergency teams.
            o Evacuate the building.



Follow-up
1) Fill out Incident Report (Include date and time of alarm)
2) If Fire is Real or a False Alarm: Immediately call Thad Long @ 419-308-8927. If no answer,
leave a message, then call Gary Layne @ 419-367-1081.
3) Debrief with Direct Supervisor

Simplex Fire Alarm Panel instructions (when a local alarm is sounding only from the Simplex panel
on the hallway wall across from the Climbing Wall room, rather than the whole-building alarm)

Red Panel on left
   1. This panel is linked to the emergency “pull-stations” and fire door closures located
       throughout the facility. Each pull station is located in a zone, described in another document
       that should also be posted on the panel itself.
   2. FYI, this panel is directly wired to the newer grey box next to it, so if a problem is detected in
       one panel, it will likely trigger an alarm in both systems.
   3. If an audible “trouble” alarm sounds from this red panel only (the overall building alarms are
       NOT going off), find which zone has its light on, then immediately investigate that area of the
       building for signs of fire, smoke, etc. Also inspect the pull-station(s) in that area to see if one
       has been tripped. This unit is tied directly into Campus Police, so they will receive the same
       alerts that the SRC gets. (Do not assume they will respond in-person or call the SRC for an
       update).
   4. If no problems are discovered, flip the toggle switch down to silence the alarm, then call Thad
       or Gary, per the EAP follow-up instructions.
   5. If a fire or other serious issues are detected and/or the building alarms are going off, proceed
       with the appropriate response per the EAP for fire emergencies.
BGSU Department of Recreation and Wellness
Emergency Response Guide 2009

Grey Box on right
   1. This panel is linked to sensors inside the building‟s air handling systems.
   2. FYI, this panel is directly wired to the older red panel next to it, so if a problem is detected in
       one panel, it will likely trigger an alarm in both systems.
   3. This unit is tied directly into Campus Police, so they will receive the same alerts that the SRC
       gets. (Do not assume they will respond in-person or call the SRC for an update).
   4. If an audible “trouble” alarm sounds from this grey box (the overall building alarms are NOT
       going off), the text displayed may or may not list where the problem has been detected in the
       building. If a location is given, immediately investigate that area of the building for signs of
       fire, smoke, etc.
   5. If no location is listed, or no problems are discovered, contact Thad Long or Gary Layne with
       an update, and follow their instructions. Only Police or Fire personnel are authorized to
       silence this box.
   6. If a fire or other serious issues are detected and/or the building alarms are going off, proceed
       with the appropriate response per the facility EAP for fire emergencies.
BGSU Department of Recreation and Wellness
Emergency Response Guide 2009

Evacuating a Person with Disabilities
An individual with physical or sensory impairments may need assistance or guidance with evacuating a
building. Do not use elevators in a situation where electricity/power is affected.

To Assist Mobility-Impaired Persons

    -   Assist person with mobility limitations to the nearest designated area if assistance is needed.
        The top of the stairs will be the most accessible area for emergency personnel to receive and
        escort an individual.

    -   If there is imminent danger and evacuation cannot be delayed, persons with disabilities should
         be carried or helped from the building in the best and fastest way possible. Listen to the
         individual for the best advice on how they should be carried or helped from the building.

To Assist Visually-Impaired Persons

    -   Assist a person with vision limitations by explaining the emergency; second, tell person how
        and where to exit. Have the person take your elbow and escort them. Advise the person of
        any obstacles. When you reach safety, communicate to the person where you are and ask
        them if any further assistance is needed.

To Assist Deaf/hard of Hearing Persons

    -   Assist a person with hearing limitations by explaining the emergency through slow and clear
        speaking when in FRONT of the person or by written word. If person is still unable to
        understand, guide the person to the nearest safe exit and to a safe location.


No employee should put themselves in harms way when evacuating an employee, student or
visitor; however, an employee must immediately notify emergency personnel of the last seen
location of the individual.
BGSU Department of Recreation and Wellness
Emergency Response Guide 2009

Power Outage
For a Power Outage Emergency the P.A. System will not be able to function. The Emergency
Generator and safety lighting is set to turn on if a Power Outage should occur. Recreation and
Wellness employees will need to make removal announcements in each area. Patrons may be
escorted to the following three locations: Wet Hallway, Pro Shop Hallway, or the Lounge Area on the
Main Level. If patrons wish to leave the facility they may, but if they would like to remain in the facility
they must accompany employees to the designated areas. If the Power Outage lasts longer than 20
minutes, then patrons can be allowed to retrieve their belongings and exit the building, if it can be done
safely. Flashlights are located at the Front Desk, Lifeguard Office, Graduate Assistant Office on
Mezzanine Level, Pro Shop, Personal Training office, Climbing Wall Room, Dance Room, and Spin
Room.

CENTER MANAGER RESPONSIBILITIES
Activate the EAP:
    1. Once the Power Outage/Failure occurs, over the radio… “Front Desk this is (your name and
         position) there is a Power Outage/Failure in the facility.”
             o Instruct all Rec Center employees to escort all patrons in their areas to the Pro Shop
                  Hallway, Wet Hallway, or the Lounge Area on the Main Level.
    2. Check the Basement and Sub-Basement. Explain to patrons there is a Power Outage/Failure
         and lead them to one of the designated areas.
    3. If Patron Refuses to accompany employees:
             o Insist that there is a Power Outage/Failure and it would be in their best interest to wait
                  in the designated area until Power is regained.
             o Note their description and last seen location.
             o Escort all other patrons to the designated area.

CREW CHIEF AND LIFEGUARD RESPONSIBILITIES
Evacuate Patrons in Pool Areas and Lead them to the Wet Hallway:
   1. Explain to patrons that there is a Power Outage/Failure.
   2. Ask all patrons to exit the water, exit the pool, and lead them to the Wet Hallway.
   3. Crew Chief must ensure that all patrons have exited the pool, and all pool doors are closed
       and locked.
   4. Over the radio…”Center Manager, this is (your name and position) both pools have been
       evacuated and are „ALL CLEAR.‟ We are now waiting with patrons in the Wet Hallway.”
   5. If Patron Refuses to accompany employees:
           o Insist that there is a Power Outage/Failure and it would be in their best interest to wait
               in the designated area until Power is regained.
           o Note their description and last seen location.
           o Escort all other patrons to the designated area.

FLOOR ATTENDANT RESPONSIBILITIES
Escort All Patrons to the Lounge Area if on or above the Main Level, or to the Pro Shop Hallway if in
the basement or sub-basement:
    1. Check Main Level and Gallery for patrons and inform them there is a Power Outage/Failure.
    2. Escort All Patrons to the Lounge Area if on or above the Main Level, or to the Pro Shop
        Hallway if in the basement or sub-basement. Over the radio… “Center Manager, this is (your
        name, position), patrons in the (area) have been escorted to the (Pro Shop or Lounge Area)
        and (area) is „ALL CLEAR.‟”
    3. If Patron Refuses to accompany employees:
             o Insist that there is a Power Outage/Failure and it would be in their best interest to wait
                 in the designated area until Power is regained.
             o Note their description and last seen location.
             o Escort all other patrons to the designated area.
BGSU Department of Recreation and Wellness
Emergency Response Guide 2009

PRO SHOP ATTENDANT RESPONSIBILITIES
Escort patrons in the Basement to the Pro Shop Area:
   1. Check Men and Women Locker Rooms.
   2. Explain to patrons that there is a Power Outage/Failure.
   3. Complete a final sweep of both Locker Rooms.
   4. Over the radio…”Center Manager, this is (your name and position), we have ALL patrons in
        the Basement congregated in the Pro Shop area.”
   4. Insist that ALL patrons remain in the Pro Shop area until Power is regained and has been
        given an “ALL CLEAR.”
   5. If Patron Refuses to accompany employees:
             o Insist that there is a Power Outage/Failure and it would be in their best interest to wait
                 in the designated area until Power is regained.
             o Note their description and last seen location.
             o Escort all other patrons to the designated area.

*Once power is regained, check the entire building for missing or injured patrons*

Follow-up
1) Fill out Incident Report (Include date and time; and any additional information)
2) After 5 minutes, if power does not restore, call Thad Long @ 419-308-8927. If there is no answer,
leave a message, then call Gary Layne @ 419-367-1081.
3) Debrief with Direct Supervisor
BGSU Department of Recreation and Wellness
Emergency Response Guide 2009

Disruption or Undesirable Conduct
If there is any type of disruption or undesirable conduct of a patron or trespasser, first evaluate the
situation; second, keep yourself and other patrons at a safe distance. Do not attempt to intervene in
the situation. If there are injuries, treat the situation as a medical emergency. Call BGSU Police
immediately and call for more staff members to report to the scene.

FIRST RESPONDER RESPONSIBILITIES
Activate the EAP:
    1. Once the incident occurs, over the radio… “Front Desk this is (your name and position), there
         is a (situation) in the (area).”
              o Instruct CSA to call BGSU Police (2-2346) if the situation has become violent or has
                   the potential for violence.
              o If Center Manager is not the First Responder, request them to report to the scene.
              o Call for additional employees to report.
    2. Facilitate termination of the activity if safe to do so. Separate the parties as needed. DO NOT
         PLACE YOURSELF IN DANGER.
    3. Greet the individuals politely.
    4. Identify yourself as a staff member.
    5. State the infraction clearly and request the undesirable behavior to cease.
              o If undesirable behavior ceases, and is not severe enough to report to BGSU Police,
                   thank the individuals for their cooperation and leave them. Be watchful that the
                   disruption does not continue.
              o If undesirable behavior does not cease, instruct CSA to call BGSU Police (2-2346)
                   and attempt to stall all individuals involved until they arrive.

CENTER MANAGER RESPONSIBILITIES
Report to the Scene if not the First Responder:
   1. Facilitate termination of the activity if safe to do so. Separate the parties as needed. DO NOT
        PLACE YOURSELF IN DANGER.
   2. Greet the individuals politely.
   3. Identify yourself as the Center Manager.
   4. State the infraction clearly and request the undesirable behavior to cease.
             o If undesirable behavior ceases, and is not severe enough to report to BGSU Police,
                 thank the individuals for their cooperation and leave them. Be watchful that the
                 disruption does not continue.
             o If undesirable behavior does not cease, instruct CSA to call BGSU Police (2-2346)
                 and attempt to stall all individuals involved until they arrive.

Follow-up
1) Fill out Incident Reports (Include patron information i.e. Names, Addresses, and Phone Numbers of
all those involved)
2) If needed, Call Micha Seither @ 419-307-0382 for incident occurring in Aquatics area. Call Dave
Hollinger @ 419-575-0754 for incident occurring outside of the Aquatics area. If there is no answer,
leave a message, then call Thad Long @ 419-308-8927.
3) Debrief with Direct Supervisor
BGSU Department of Recreation and Wellness
Emergency Response Guide 2009

Tornado Watch or Warning
Watch = Tornadoes are possible in your area. Remain alert for approaching storms by monitoring
weather radio located at the SRC Welcome Desk and in Pro Shop, or at weather.com on the internet.

Warning = A tornado has been sighted or indicated by weather radar. If a tornado warning is issued
for our area move ALL patrons to designated areas.

CENTER MANAGER RESPONSIBILITIES
WATCH = Monitor weather, inform CSA to make appropriate announcement and be prepared to move
into Tornado designated shelter areas.

WARNING =
Activate the EAP:
    1. Once Tornado Warning has been activated by the National Weather Service, over the radio
         state… “Front Desk this is (your name and position) a Tornado Warning has been issued.”
              o Instruct CSA to make the appropriate announcement over the P.A. System.
              o Instruct all Rec Center employees to escort all patrons in their areas to the Pro Shop
                   Hallway.
    2. Check Basement and Sub-Basement, and escort all patrons to the Pro Shop Hallway.
    3. If Patron Refuses to take shelter:
              o Insist that there is a Tornado Warning and they must take shelter in the Pro Shop
                   Hallway immediately.
              o Any adult, over the age of 18, can choose to leave the facility on their own at any
                   time, but if they choose to stay, they must follow staff instructions (note their
                   description and last seen location to relay to advanced emergency teams).
              o Anyone under the age of 18 must remain in the building and follow staff instructions.
                           If minor is accompanied by their Parent/Guardian, they may leave if that
                               Parent/Guardian wishes.
                           If minor is accompanied by anyone other than their Parent/Guardian, Rec
                               Center Staff must attempt to contact them (Parent/Guardian) to be granted
                               permission to allow that minor to leave with that individual.
    4. Once ALL Patrons are secure in the Pro Shop Hallway, CM will monitor weather radio or
         internet for further instructions.

CREW CHIEF AND LIFEGUARD RESPONSIBILITIES
Evacuate Patrons in Pool Areas and Lead them to the Pro Shop through the Wet Hallway:
   1. Explain to patrons that a Tornado Warning has been issued.
   2. Ask all patrons to exit the water and/or pool deck and lead them to the Pro Shop Hallway
       through the Wet Hallway.
   3. Crew Chief must ensure that all patrons have exited the pool and Professional Staff Office
       area.
   4. Once all patrons have been cleared, the CC must close and lock pool doors.
   5. Over the radio state… “Center Manager, this is (your name and position) both pools and office
       area have been evacuated and are “ALL CLEAR.”
   5. If Patron or Staff Members Refuse to take shelter:
           o Insist that there is a Tornado Warning and they must take shelter in the Pro Shop
               Hallway immediately.
           o Any adult, over the age of 18, can choose to leave the facility on their own at any
               time, but if they choose to stay, they must follow staff instructions (note their
               description and last seen location to relay to advanced emergency teams).
           o Anyone under the age of 18 must remain in the building and follow staff instructions.
                       If minor is accompanied by their Parent/Guardian, they may leave if that
                           Parent/Guardian wishes.
                       If minor is accompanied by anyone other than their Parent/Guardian, Rec
                           Center Staff must attempt to contact them (Parent/Guardian) to be granted
                           permission to allow that minor to leave with that individual.
BGSU Department of Recreation and Wellness
Emergency Response Guide 2009

FLOOR ATTENDANT RESPONSIBILITIES (ACTIVITY CENTER)
   1. Clear Main Level and Gallery:
           o Recommended route…Activity Center, Men‟s and Women‟s Restrooms, Sports
               Center, Wellness Connection Office area, Climbing Wall Room; then clear Gallery
               level track, exercise areas, and Graduate Assistant offices.
           o Send all patrons to the Pro Shop Hallway through front stairwell near Climbing Wall
               Room.
   2. Over the radio state…”Center Manager, this is (your name and position), patrons on the main
      level and Gallery level of the SRC have been escorted to the Pro Shop Hallway and these two
      levels are ALL CLEAR.”
   3. If Patron Refuses to take shelter:
           o Insist that there is a Tornado Warning and they must take shelter in the Pro Shop
               Hallway immediately.
           o Any adult, over the age of 18, can choose to leave the facility on their own at any
               time, but if they choose to stay, they must follow staff instructions (note their
               description and last seen location to relay to advanced emergency teams).
           o Anyone under the age of 18 must remain in the building and follow staff instructions.
                    If minor is accompanied by their Parent/Guardian, they may leave if that
                         Parent/Guardian wishes.
                    If minor is accompanied by anyone other than their Parent/Guardian, Rec
                         Center Staff must attempt to contact them (Parent/Guardian) to be granted
                         permission to allow that minor to leave with that individual.

CSA RESPONSIBILITIES
Announces Tornado WATCH/WARNING over the P.A.:
   1. TORNADO WATCH ANNOUNCEMENT
           o Wood County and Bowling Green are presently under a tornado WATCH. If
               conditions become worse, be prepared to move to safety.
   2. TORNADO WARNING ANNOUNCEMENT
           o “A Tornado Warning is in effect. All persons are to take shelter in the basement level
               of the Student Recreation Center. Please move quickly and quietly to the Pro Shop
               Hallway, an SRC employee will help direct you to the proper area. If a tornado
               should strike, assume the tornado protection position. Kneel down facing the wall in
               a fetal position while protecting your face and head with your arms, a towel or jacket.
               Stay clear of all doors and windows.” (REPEAT)
   3. Assist in the evacuation of patrons in the area of the welcome desk.
   4. Over the radio state… “Center Manager, this is (your name and position) the Front Desk area
       is ALL CLEAR.”
   4. If Patron Refuses to take shelter:
           o Insist that there is a Tornado Warning and they must take shelter in the Pro Shop
               Hallway immediately.
           o Any adult, over the age of 18, can choose to leave the facility on their own at any
               time, but if they choose to stay, they must follow staff instructions (note their
               description and last seen location to relay to advanced emergency teams).
           o Anyone under the age of 18 must remain in the building and follow staff instructions.
                     If minor is accompanied by their Parent/Guardian, they may leave if that
                        Parent/Guardian wishes.
                     If minor is accompanied by anyone other than their Parent/Guardian, Rec
                        Center Staff must attempt to contact them (Parent/Guardian) to be granted
                        permission to allow that minor to leave with that individual.
BGSU Department of Recreation and Wellness
Emergency Response Guide 2009

PRO SHOP ATTENDANT RESPONSIBILITIES
Congregate Patrons in the Pro Shop area:
   1. Clear Men and Women Locker Rooms.
   2. Wait for further instructions from the CM.
   3. Monitor weather via radio and web.

Follow-up
1) Fill out Incident Report (Include date and time; and any additional information
2) If Tornado Warning: Immediately call Thad Long @ 419-308-8927. If no answer, leave a
message, then call Dave Hollinger @ 419-575-0754.
3) Debrief with Direct Supervisor
BGSU Department of Recreation and Wellness
Emergency Response Guide 2009

The following TV and radio stations broadcast weather-related information (per BGSU’s 2007
Emergency Response Handbook).

Television               DirecTV Channel

WTOL (CBS)                 11
WTVG (ABC)                 13
WNWO (NBC)                 24
WGTE (PBS)                 30
WUPW (FOX)                 36


AM Radio                 Frequency
WCWA                       1230
WONW                       1280
WFIN                       1330
WSPD                       1370
WFOB                       1430
WLQR                       1470
WTOD                       1560
WTTF                       1600
WFAL                       1610

FM Radio                 Frequency
WBGU                       88.1
WRQN                       93.5
WXKR                       94.5
WKKO                       99.9
WKXA                       100.5
WRVF                       101.5
WNDH                       103.1
WIOT                       104.7
WWWM                       105
WZOM                       105.7
WRWK                       106.5
WBUK                       107.5
WPFX                       107.7



Additional Notification System
During normal business hours, notification of an emergency will also be sent through e-mail and/or the
University‟s main Web page, provided that computer network systems are operating. Subscribers to
AlertBG will receive a text message notification.
BGSU Department of Recreation and Wellness
Emergency Response Guide 2009

Hostile Intruder
When a hostile person(s) is actively causing death or serious bodily injury, or there is a threat of
imminent death or serious bodily injury to staff, faculty and/or students within a building. For this
section, focus on being “mindful, not fearful”.

Have a “Survival Mindset” in advance, based on Awareness, Preparation, and Rehearsal.
   1. This is different than responding to a hostage situation, which typically calls for cooperation…
   2. Awareness = Be attuned to your clients, colleagues, and the work environment.
   3. Preparation = Look at work environment through the “lens” of survival, asking “What if”
        questions to prepare effective response strategies. Be prepared mentally and physically to do
        whatever it takes to survive.
   4. Rehearsal = Mentally or physically practice your plan in order to reduce response time and
        build confidence.
   5. During hostile intrusions, trained responders may be startled, fearful, and anxious, but they
        then recall their training, prepare to act, and commit themselves to action.


ALL REC SPORTS STAFF should follow these guidelines for a hostile intruder:
   1. Get out = Escape if you can. Move quickly; don‟t wait for others to validate your decision.
      Leave belongings behind. Do not carry phones or other objects in your hands. These could
      be mistaken for weapons. Once outside, call authorities at 911 or 419-372-2346, including
      shooter‟s name (if known), description, location, number and type of weapons.
   2. Hide out = If you can‟t get out, get to where intruder may not find you, in a space that is well
      hidden and well protected. Avoid places that might trap you or restrict movement. Find a
      room that can be locked with objects to hide behind. Block door with heavy furniture. Turn
      out lights and become totally silent. Turn off noise-producing devices. Close and lock
      windows, lower blinds, and remain out of sight. Call 911 or 419-372-2346. If you cannot
      speak, leave the line open so the dispatcher can hear what is going on in the room. Do not
      respond to any unfamiliar voice commands until you can be sure that they are coming from
      the police. Do not open the door until you can be positive that it is the police or a recognized
      campus official coming to help you.
   3. Spread out = If two or more of you, DO NOT huddle together. Quietly develop a plan of action
      if the shooter enters. Remain calm (this helps calm others and keeps people focused on
      survival).
   4. Take out = If no other options, make plans to physically stop the intruder. Assume intruder‟s
      intentions are lethal. Know that intruder will kill you and others UNLESS they are stopped.
      Develop a mindset that you have “what it takes” to survive when your life is on the line. Throw
      things, yell, use improvised weapons. If two or more of you, make a plan to overcome the
      intruder. Choose to survive.
   5. Interacting with Law Enforcement responders:
           a. Do NOT expect officers to assist you as you get out. Their primary job is to stop the
                intruder. Medical assistance will be summoned after the threat is over.
           b. Law enforcement must assume everyone is a threat to their safety, so be prepared
                to: have weapons pointed in your direction; be subject to search, be handcuffed.
           c. When Law Enforcement officers enter the room, do not present a threat to them. Do
                NOT: point at them or the shooter; make quick movements; run towards them or
                attempt to hug them; scream or yell; have anything in your hands (officers are taught
                that “hands kill”).
           d. Things you should DO: raise your arms; spread your fingers; show hands as you
                drop to the floor; spread arms and legs.



Follow-up
1) Cooperate with authorities and provide them with as much information as possible
2) Immediately call Thad Long @ 419-308-8927. If no answer, leave a message, then call Dave
Hollinger @ 419-575-0754.
3) Fill out Incident Report, when possible
4) Debrief with Direct Supervisor
BGSU Department of Recreation and Wellness
Emergency Response Guide 2009


Severe Thunderstorm
In the event of a Severe Thunderstorm, remain alert for approaching storms by monitoring weather
radio located at the SRC welcome desk or at weather.com on the internet. Be aware that Severe
Thunderstorms may also accompany conditions that warrant Tornado Watches or Warnings.

IF WINDS BECOME TOO STRONG DEBRIS MAY BEGIN TO BE BLOWN AROUND:

CREW CHIEF AND LIFEGUARD RESPONSIBILITIES (ANDREWS POOL)
If wind begins to blow patio furniture and other debris violently:
     1. Over the radio state…“Center Manager this is (your name and position), the winds have
         become too strong and have begun to blow debris on the patio violently. For the safety of the
         patrons, we are closing Andrews Pool until the heavy winds subside.”
     2. Announce to patrons that for their own safety, Andrews Pool and Spa must be evacuated and
         closed for the time being until the heavy winds subside. Inform them that Cooper Pool will
         remain open for use.
     3. Evacuate and close Andrews Pool. Over the radio state…“Center Manager this is (your name
         and position), Andrews Pool and Spa have been evacuated and closed.”

CENTER MANAGER AND FLOOR ATTENDANT RESPONSIBILITIES (ACTIVITY CENTER)
If wind begins to blow debris in front of the Activity Center violently:
     1. If not the CM, over the radio state…“Center Manager this is (your name and position), the
         winds have become too strong and have begun to blow debris outside in front of the Activity
         Center violently. For the safety of the patrons, we recommend closing the Activity Center until
         the heavy winds subside.”
                  o If CM concurs, they will Instruct CSA to make the appropriate announcement
                      over the P.A. System.
     2. Announce to patrons that for their own safety, the Activity Center must be evacuated and
         closed for the time being until the heavy winds subside. Inform them that other areas of the
         building are open for use.
     3. Evacuate and close the Activity Center.
                  o Instruct CSA to monitor weather radio for any updates.

CSA RESPONSIBILITIES
   1. Announcement to Evacuate and Close the Activity Center OR Andrews Pool.
              o Patrons using the Activity Center OR Andrews Pool. Due to the heavy winds and
                  debris, for your own safety, the Activity Center (and/or Andrews Pool) must be
                  evacuated and closed for the time being until the heavy winds subside. Please
                  exit the area quickly and quietly. (REPEAT).
   2. Monitor weather radio or internet for further instructions or updates.

Follow-up
1) Fill out Incident Report (Include as much information as possible)
2) If there are Safety concerns, call Thad Long @ 419-308-8927. If no answer, leave a message,
then call Gary Layne @ 419-367-1081.
3) Debrief with Direct Supervisor
BGSU Department of Recreation and Wellness
Emergency Response Guide 2009

The following TV and radio stations broadcast weather-related information (per BGSU’s 2007
Emergency Response Handbook).

Television               DirecTV Channel

WTOL (CBS)                 11
WTVG (ABC)                 13
WNWO (NBC)                 24
WGTE (PBS)                 30
WUPW (FOX)                 36


AM Radio                 Frequency
WCWA                       1230
WONW                       1280
WFIN                       1330
WSPD                       1370
WFOB                       1430
WLQR                       1470
WTOD                       1560
WTTF                       1600
WFAL                       1610

FM Radio                 Frequency
WBGU                       88.1
WRQN                       93.5
WXKR                       94.5
WKKO                       99.9
WKXA                       100.5
WRVF                       101.5
WNDH                       103.1
WIOT                       104.7
WWWM                       105
WZOM                       105.7
WRWK                       106.5
WBUK                       107.5
WPFX                       107.7



Additional Notification System
During normal business hours, notification of an emergency will also be sent through e-mail and/or the
University‟s main Web page, provided that computer network systems are operating. Subscribers to
AlertBG will receive a text message notification.
BGSU Department of Recreation and Wellness
Emergency Response Guide 2009




Bomb Threat
A bomb threat is an effective means of disrupting business. The problems are intensified when the
incident involves an actual explosive or incendiary device. Bombs and the threat of their use have
become the primary weapon of terrorists. They are also used as a means of retaliation by employees
with real or fancied grievances, as well as by criminal extortionists.

Instructions for the staff taking the call:
    1. Remain calm and listen to what the caller is saying. Stay on the phone as long as possible.
    2. Use the Report on Bomb Threat to gather as much information as possible.
    3. Hold the line open. DO NOT hang up. Use another phone (employee‟s cell phone) to call
        911 and Campus Police to report that we have a Bomb Threat.
    4. Activate EAP by informing the Center Manager of the threat.
    5. Refer to CSA section below on making an announcement over the P.A. System
    6. Once evacuated, all patrons and employees need to get as far away from the building as
        possible.
    7. There will be no re-entry into the building until authorization is given from proper authorities.

Evacuation Procedures:
CENTER MANAGER RESPONSIBILITIES
Activate the EAP:
    1. Once CSA is informed of the bomb threat, instruct all Rec Center Employees to clear their
         areas, lead patrons to the nearest exit, and radio an “ALL CLEAR” once their area has been
         evacuated.
    2. Check the Basement and Sub-Basement, and evacuate all patrons.
    3. Exit the building when all areas have reported an “ALL CLEAR.”

CREW CHIEF AND LIFEGUARD RESPONSIBILITIES
Evacuate Patrons in Pool Areas:
   1. Explain to patrons that they must evacuate the building as a matter of precaution.
   2. Ask all patrons to exit the water, exit the pool, and lead them to the Back Entrance.
   3. Crew Chief must ensure that all patrons have exited the pool, and all pool doors are closed
       and locked.
   4. Over the radio…”Center Manager, this is (your name and position), both pools have been
       evacuated and are „ALL CLEAR.‟”
   5. If Patron Refuses to Evacuate:
           o Insist that there a Bomb Threat has been received and they must evacuate as quickly
               and as safely as possible.
           o Note their description and last seen location to relay to advanced emergency teams.
           o Evacuate the building.

FLOOR ATTENDANT RESPONSIBILITIES
Evacuate Patrons from the Building:
   1. Check the Main Level and Gallery for patrons and inform them that they must evacuate the
       building as a matter of precaution.
   2. Lead all patrons to the nearest exit.
   3. Over the radio…”Center Manager, this is (your name, position), (area) has been evacuated
       and is „ALL CLEAR.‟”
   4. If Patron Refuses to Evacuate:
            o Insist that a Bomb Threat has been received and they must evacuate as quickly and
                as safely as possible.
            o Note their description and last seen location to relay to advanced emergency teams.
            o Evacuate the building.
BGSU Department of Recreation and Wellness
Emergency Response Guide 2009

PRO SHOP ATTENDANT RESPONSIBILITIES
Evacuate Patrons from the Building:
   1. Check Pro Shop area and both, Men and Women Locker Rooms.
   2. Explain to patrons that they must evacuate.
   3. Lead all patrons to the nearest exit.
   4. Complete a final sweep of both Locker Rooms.
   5. Over the radio…”Center Manager, this is (your name, position), the Pro Shop area and Locker
       Rooms are „ALL CLEAR.‟”
   6. If Patron Refuses to Evacuate:
           o Insist that a Bomb Threat has been received and they must evacuate as quickly and
               as safely as possible.
           o Note their description and last seen location to relay to advanced emergency teams.
           o Evacuate the building.

CSA RESPONSIBILITIES
Announces Emergency Over the P.A.:
   1. Announce over the P.A. System…”Attention patrons, there is a Fire in the building, I repeat
       there is a Fire in the building. At this time we ask that you stop all activity and walk directly to
       the nearest exit as quickly and as safely as possible.” (Repeat Once).
   2. Assist in the evacuation of patrons in the area of the Front Desk.
   3. Over the radio…”Center Manager, this is (your name and position), CSA, the Front Desk area
       is „ALL CLEAR.‟”
   4. If Patron Refuses to Evacuate:
            o Insist that a Bomb Threat has been received and they must evacuate as quickly and
                as safely as possible.
            o Note their description and last seen location to relay to advanced emergency teams.
            o Evacuate the building.

Follow-up:
1) Complete Bomb Threat report
2) Cooperate with authorities and provide them with as much information as possible
3) Immediately call Thad Long @ 419-308-8927. If no answer, leave a message, then call Dave
Hollinger @ 419-575-0754.
4) Debrief with Direct Supervisor
BGSU Department of Recreation and Wellness
Emergency Response Guide 2009

                          Bowling Green State University
                       Department of Recreation and Wellness
                                         Bomb Threat Report


Date:                                                   Time:
Ask these questions, exactly as written:
    1. When is the bomb set to explode? ______ am/pm. Time remaining? ________________
    2. Where is the bomb right now? (include building and area)
    3. What kind of bomb is it?
    4. What does it look like?
    5. What would cause the bomb to explode?
    6. How do you know so much about the bomb?
    7. Where are you calling from?
    8. What is your name and address?
EXACT WORDS OF THE CALLER:




***************************************************************************************************************
Details of Caller:
Gender: Male ___ Female ___                   Estimated Age:__________
Describe Caller‟s Voice (Check All That Apply):

        VOICE CHARACTERISTICS                                SPEECH                                  LANGUAGE

 ___ Loud              ___ Soft             ___ Fast              ___ Slow             ___ Excellent        ___ Good
 ___ High Pitch        ___ Deep             ___ Distinct          ___ Distorted        ___ Fair             ___ Poor
 ___ Raspy             ___ Pleasant         ___ Stutter           ___ Nasal            ___ Foul             ___Other
 ___ Intoxicated       ___Other             ___ Slurred           ___Other

                ACCENT                                     MANNER                             BACKGROUND NOISES

 ___ Local             ___ Not Local        ___ Calm              ___ Angry            ___ Factory          ___ Trains
 ___ Foreign           ___ Region           ___ Rational          ___ Irrational       ___ Machines         ___ Animals
 ___ Race                                   ___ Coherent          ___ Incoherent       ___ Music            ___ Quiet
                                            ___ Deliberate        ___ Emotional        ___ Office           ___ Voices
                                            ___ Righteous         ___ Laughing         ___ Machines         ___ Airplanes
                                                                                       ___ Street           ___ Party
                                                                                       ___ Traffic          ___ Atmosphere


Was the voice familiar?                                           If so, who?
What else came to your attention while you were on the phone?


Name of person receiving the call:
This threat was relayed to                             ___by                                Time
BGSU Department of Recreation and Wellness
Emergency Response Guide 2009


Chemical Hazard or Accident
A harmful or potentially harmful substance in or around the facility. At the time of a chemical accident,
there are a number of eye wash stations throughout the facility.

FIRST RESPONDER
Activate the EAP:
    1. Over the radio summon help…”This is (your name and position), I have a patron with a
         chemical accident in (location).
    2. Escort patron to the nearest eye wash station and/or First Aid kit to care for the accident.
             o Only if needed, instruct CSA to call 911.
             o Give CSA as much information as possible to relay to 911 operator.
    3. Consult Material Safety Data Sheet (MSDS) for care.(blue binder maintained by SRC
         maintenance staff – details chemical make-up of products used in the building, which helps in
         providing treatment if swallowed or spilled).
    4. If the Center Manager is not the First Responder, request them to the scene immediately.

SECOND RESPONDER
Acknowledge the EAP has been activated:
   1. Assist First Responder.
   2. If necessary, meet EMS at the designated door. Confirm with CSA the destination of the
       EMS.
   3. Confirm the arrival of the EMS to the emergency team and lead them to site of emergency.
   4. Fill out Incident and/or Accident Reports

CSA
Upon instructions from First Responder:
   1. If told to do so, call 911.
   2. Script: “My name is (your name and position) and I am calling from the BGSU Student
        Recreation Center. I have a (insert victim info here).
   3. Once the 911 operator hangs up, CSA hangs up the phone and radios to the First Responder
        the confirmation that 911 has been called, what entrance EMS will be arriving at, and
        anticipated arrival time.

Follow-up:
1) If An Emergency or an Evacuation has taken place: Call Thad Long @ 419-308-8927. If no
answer, leave a message, then call Gary Layne @ 419-367-1081.
2) Debrief with Direct Supervisor
BGSU Department of Recreation and Wellness
Emergency Response Guide 2009


Elevator Failure
CENTER MANAGER or FIRST RESPONDER RESPONSIBILITIES
Activate the EAP:
    1. Once the Elevator Failure occurs, over the radio… “Front Desk this is (your name and
         position) there is an Elevator Failure in the facility.”
             o If the Center Manager is not the First Responder, request them to the scene.
             o If the failure occurs during regular building hours, contact Thad Long at his office
                  (372-7479) or cell phone (419-308-8927). If no answer, leave a message, then call
                  Gary Layne at his office (372-7476) or cell phone (419-367-1081). They will check
                  the elevator and/or contact Campus Police to call in the elevator service company
                  immediately. If neither Thad or Gary are available, check with maintenance staff
                  John or Tim before calling the police.
             o If the failure occurs outside of regular building hours, call Campus Police at 372-2346
                  and ask them to call in the elevator service company immediately.
    2. If there are persons inside the elevator, reassure them that help is on the way and instruct
         them to remain calm.
             o Ask if there is anyone with serious health conditions who need immediate medical
                  attention.
             o If so, immediately instruct the CSA to call 911 to report the symptoms and follow the
                  dispatcher‟s instructions.
    3. Continue to reassure persons inside the elevator, and inform them that help is on the way.


Follow-up:
1) Fill out Incident Report (Include names, addresses, and phone numbers of those involved)
2) Debrief with Direct Supervisor
BGSU Department of Recreation and Wellness
Emergency Response Guide 2009


Missing Person
FIRST RESPONDER RESPONSIBILITIES
Activate the EAP:
    1. If an individual reports that a person is missing, obtain a detailed and accurate description of
         that person.
              o Gender                            o State of Mind
              o Race                              o Clothes worn
              o Height                            o Age
              o Weight                            o Eye and Hair Color
              o Mental                            o Distinguishing Characteristics
                  Capacity                        o Location or area last seen
    2. Over the radio… “Front Desk this is (your name and position) a person has been reported
         missing in the facility.”
              o Instruct CSA to make an announcement over the radio, describing the missing
                  person, and asking if anyone has seen the person.
              o Instruct CSA to make an announcement over the P.A. System, asking the person to
                  report to the welcome/front desk, or to any SRC employee.

CENER MANAGER RESPONSIBILITIES
Begin Search:
    1. If after the Missing Person Announcement the individual does not report to the SRC Welcome
        Desk or to another SRC employee within a few minutes.
    2. Describe the person‟s physical features and clothing.
    3. Indicate to the designated employees to monitor main front and rear entrances, while other
        employees begin looking for the person within the building.
    4. If missing person is a child:
             o Call Campus Police (2-2346) if they are not found within 5 minutes of initial report.
             o If the child is found and appeared to have been merely lost, the child shall be reunited
                  with their parent/guardian.
             o If the child is found accompanied by someone other than a parent or legal guardian,
                  attempt to delay their departure without putting the child, staff, or patrons at risk or in
                  harm‟s way. To be thorough, Campus Police should be notified and provided with
                  detailed description of the person accompanying the child.

CSA RESPONSIBILITIES
   1. Missing Person Announcement……”May I have your attention please, would (Name of
      Missing Person) please report to the Main Entrance.” (Repeat Once).
   2. Call BGSU Police and Administrative Staff if instructed by CM.


Follow-up:
1) Fill out Incident Report (Include names, addresses, and phone numbers of those involved)
2) If authorities were called, cooperate with them and provide as much information as possible
3) If missing longer than 10+ minutes, call Thad Long @ 419-308-8927. If no answer, leave a
message, then call Dave Hollinger @ 419-575-0754.
4) Debrief with Direct Supervisor
BGSU Department of Recreational Sports
Emergency Response Guide 2008


Snow Emergency
In a Snow Emergency, The Student Recreation Center is required to remain open for student use.
With a Snow Emergency, only those student employees who live on campus, or within walking
distance can work (Driving is prohibited and may result in a traffic citation).

BGSU is Open and a Level 2 or lower snow emergency is declared: Report to work as scheduled,
unless you consider traveling too dangerous. If you cannot make it in, call the graduate assistant or
supervisor for your area.

BGSU is Closed, or a Level 3 snow emergency is declared: the SRC must remain open! An
Emergency Weather Employee list of all on-campus (and near-campus) SRC employees must be
prepared by each student employment area supervisor. This ensures that the SRC can be fully staffed
by employees who can make it to work without driving.

If BGSU closes, and/or a Level 3 Snow Emergency is announced while the SRC is open:
       1) For students already at work, they need to contact their work area GA or supervisor to
            report their status:
            a. If they didn‟t drive to work, or if they can get home without driving, then they can stay
                 at work to complete their shift, and perhaps see if they can work the next shift for
                 someone who can‟t make it in.
            b. If they drove to work, and need their vehicle to get home, once other students, GA‟s
                 and/or professionals are in place to staff the facility, these “driving” employees must
                 be sent home.
       2) For students scheduled to work that day, they need to contact their work area GA or
            supervisor to report their status:
            a. If they can get to work without driving, report as usual.
            b. If they cannot get to work (due to weather conditions or the inability to drive), notify
                 their GA/supervisor. In case they can't get through to the GA, students can contact
                 the SRC front desk at 419-372-2705.
       3) For students who are not scheduled, but are able to make it in without driving, please call
            their work area GA or supervisor to see if additional help is needed. GA‟s/Supervisors will
            also likely be contacting employees on the emergency weather lists to try to fill shifts.

If BGSU closes, and/or a Level 3 Snow Emergency is announced while the SRC is closed:

         1)   Work area GA‟s/Supervisors will contact opening shift employees to determine their ability
              to get to work without driving, and find subs for those who cannot.

If the BGSU closure and/or Level 3 Snow Emergency might/does get extended beyond the first day:

         1)   Work area GA‟s/Supervisors will once again contact scheduled employees to determine
              their continued ability to get to work without driving, and find subs for those who cannot.



Follow-up:
1) If the building isn‟t adequately getting staffed, or if there are facility issues, immediately call Thad
Long @ 419-308-8927. If no answer, leave a message, then call Dave Hollinger @ 419-575-0754
regarding staff issues, or Gary Layne @ 419-367-1081 regarding facility issues.
2) Debrief with Direct Supervisor
BGSU Department of Recreational Sports
Emergency Response Guide 2008

The following TV and radio stations broadcast weather-related information (per BGSU’s 2007
Emergency Response Handbook).

Television               DirecTV Channel

WTOL (CBS)                 11
WTVG (ABC)                 13
WNWO (NBC)                 24
WGTE (PBS)                 30
WUPW (FOX)                 36


AM Radio                 Frequency
WCWA                       1230
WONW                       1280
WFIN                       1330
WSPD                       1370
WFOB                       1430
WLQR                       1470
WTOD                       1560
WTTF                       1600
WFAL                       1610

FM Radio                 Frequency
WBGU                       88.1
WRQN                       93.5
WXKR                       94.5
WKKO                       99.9
WKXA                       100.5
WRVF                       101.5
WNDH                       103.1
WIOT                       104.7
WWWM                       105
WZOM                       105.7
WRWK                       106.5
WBUK                       107.5
WPFX                       107.7



Additional Notification System
During normal business hours, notification of an emergency will also be sent through e-mail and/or the
University‟s main Web page, provided that computer network systems are operating. Subscribers to
AlertBG will receive a text message notification.

				
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