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Colour-coded Orienteering Events 2009/2010 Series No. 2 Tsing Yi 2010-1-10 Event Information Date : 10 January 2010 (Sunday) Area : Tsing Yi Type : Cross-country Map : 1:10,000, 5-metre contour interval with IOF pictorial control description (2009 version) Co-organising Club : Akinalliance Event Officials Controller : Mr CHAN Kwok-wai, Kevin (FOC) Organiser : Mr LEE Siu-kong Course Setter : Mr CHUNG Chi-ming Jury : Mr. Li Fuk Lung (YAOC) Mr. Liang Chi Hang (OS) Mr. Yeung Wai Yin (VOC) Enquiry before the Event : 2504 8112 (Office Hours) Enquiry on the Day of Event : 9687 1126 Event Programme 0900 Event centre opens 0910 Start to pick Number Cloth & E-card 0945 Start opens 1000 First start / Finish opens 1200 Start closes 1400 Finish Closes / All control closes 1410 Announcement of Final Results 1440 Deadline of Appeals 1450 End of event Event Centre 1. The Event Centre is located at Liu To Road Playground (GR 50Q KK 011751). 2. Competitor numbers are available on the OAHK website, and will also be posted at the Event Centre. 3. Competitors should find out their competitor number to collect the number bib at the Event Centre. 4. For competitors use the E-card provided by OAHK, please collect the e-card from the Registration and sign the E-card Usage Consent Form. Competitors collecting other competitors’ E-card are strictly prohibited. As there are large number of participants in certain classes, please pick up your E-card early to avoid late start. 5. For competitors use own E-cards but forget to bring along them, you can hiring a spare card in the Registration. A $50 hiring fee and deposit of $250 will be charged, the deposit will be refund during card return. (There are only limited numbers of spare cards and those will be served on a first-come-first-serve basis). 6. Competitors should check their names and E-card numbers printed correct on the Start List. Please report any inconsistence. 7. Pin and backup label can be collected at the Event Centre. Competitors should write down their competitors' numbers in the front of their backup labels before compete. If the organiser has doubt on a particular punch record of an E-card, records on the backup label might be used to validate such punch record. 8. Toilets are available at the Event Centre. Please keep the place clean. 9. Physiotherapy and first aid services will be available at the Event Centre. 10. The official time will be shown at the Event Centre. 11. Competitors’ belonging might be put at the Event Centre and the organiser undertakes no liabilities to any loss of properties. Transportation 1. No transport will be provided by the organiser. 2. Participants can take the following public transportation to get to the Event Centre: (a) By KMB 42A Jordan Road Ferry => Cheung Hang Estate 42C Lam Tin MTR Station => Cheung Hang Estate 42M Tsuen Wan (Discovery Park) => Cheung Wang Estate 43A Shek Lei => Cheung Wang Estate 248M Tsing Yi AR Station => Cheung Wang Estate (b) By Public Light Bus 405 Cho Yiu Chuen => Cheung Hang Estate 405A Tsing Yi Ferry Pier => Cheung Hang Estate 407 Princess Margaret Hospital => Cheung Wang Estate 409 Market Street => Cheung Hang Estate 3. It takes about 2 minutes walk from Cheung Hang Bus Terminal to the Event Centre and 5 minutes walk from Cheung Wang Bus Terminal to the Event Centre. 4. Competitors can dial Tel. 27454466 or go to the KMB website www.kmb.com.hk for any enquiry. Start and Starting Procedures 1. It takes about 30 minutes to walk from the Event Centre to the Start Area (distance about 1200m, climb 30m). Beware of the cars on the way to the start area. 2. Please proceed to the Start area 5 minutes before your start time zone. Event officials will record competitors’ number before competitors enter the Start Area. Please queue up at the Start after calling your time zone by the officials. 3. Please put on number bib in front of your chest and have your compass, whistle and E-card ready. Competitors without any of the above items will not be allowed to start. Competitors should have their own watch also. 4. Around 20-30 competitors will start on a “first come first served” basis for each 20-minute time zone. Please proceed to the start position and place your E-card onto the “Start Unit” for at least 6 second to activate the E-card. Competitors who fail to activate their E-card will be disqualified. 5. At the same time, competitors can pick up their map. Competitors are responsible for picking up a map with correct class. Organiser is not liable for any complaints arisen from picking up a map of other class. 6. For Family class, all team members should be present before entering the start area. Two maps will be given for each team only. 7. Please do not remain in the aisle between the start and the start triangle after removing your E-card from the "Start Control Unit. 8. Competitors who fail to start at their allocated start time zone will be arranged to start at suitable time zone without obstructing others, such as after the last time zone. So please be punctual. 9. The Start Area will close at 1200 hrs. Finish and Finishing Procedures 1. All competitors must report to the finish within 120 minutes after start or before the close of all controls, whether or not they have completed the course or have lost their E-cards. 2. Finishing time is the moment when the competitor crosses the finish line and places his/her E-card on the finish control unit. (Family team must cross the finish line together) 3. Maps will not be collected. Competitors must not disclose the map to others who has not yet started or they will be disqualified. 4. Competitors must report to result point and download the e-card data as soon as possible. It is competitors’ responsibility to safe-keep their personal e-cards. 5. The result point locates at the event centre and it takes about 15 minute-walk from the finish. The distance is about 760 metre with 30 metre climb. Please follow the directional signs. 6. Every competitor has to download the result at result processing counter. Any competitors who forget to download result before the event closing time will be regarded as disqualified (DISQ). Appeals 1. All complaints about the event or results must be made to the organiser in writing within 15 minutes after the announcement of final results. The organiser will handle the complaint and once and record the decisions made. 2. All protests about the organiser’s decisions on a complaint must be made to the organiser or Jury in writing in 30 minutes. The Jury will handle protests according to the Competition By-laws. Electronic punching system and E-card 1. All courses shall use the EMIT punching and timing system (enclosed in this event information, please read carefully). 2. Competitors should take the number cloth by themselves (safety pins available at the Event Centre). In case competitors forget to bring their own electronic control cards, a $50 hiring fee and deposit of $250 will be charged, which the deposit will be refundable when cards are returned. (Spare cards are limited and will be served on a first-come-first-serve basis). 3. Competitors who use E-card provided by the organiser have to report to Event Centre for collection of E-card by completing the borrow form. Please note that competitors must reimburse HK$300 .00 to OAHK for Lost or Damage of e-cards. 4. Competitors must check and ensure the E-cards and all details are correct, and inform the organiser immediately for correction. 5. Ex-change of E-cards with other competitors is not allowed. 6. Competitors must write his/her competition number at the front of the back-up tag. Rules 1. The Technical Standards and Competition By-laws for Open Orienteering Event of the OAHK shall apply to this competition. 2. No other maps or aids other than those provided or mentioned by the organiser may be used. 3. Lost of E-card will treat as DISQ and report to the finish is still required. 4. Competitors who remove/destroy any properties of the organiser will be disqualified. The organiser will claim compensation from them. 5. The organiser reserves the right to add or amend the rules. All amendments, if any, will be displayed at the event centre on the day of competition. 6. For the sake of safety, all competitors must report to the finish within 120 minutes after start or before the close of all controls. 7. Substitute participation was prohibited. Results of both parties in OAHK events for the whole season would be cancelled in case of finding. Information about the competition area 1. Some parts of the competition area are with steep and slippery slopes. Please be careful! 2. There are various types of vegetation in the competition area. Some parts of vegetation might be denser the indication on the map after raining season. The runnability of some parts of the terrain become higher after trimming of the trees and grasses and some areas are quite stony. Be careful. 3. Some slopes and re-entrants become slippery after trimming of grasses. 4. Some paths being covered by fallen leaves may become indistinctive. 5. Most of the low fences along the paths and man-made water channels are not shown on the map. 6. Water point is provided and its location will be shown on map. As the supply is limited, you are strongly advised to carry with your own drinking water during competition. 7. The area is very popular for hikers during Holidays. Be careful when running along the hiking paths and do not bump into the hikers. Course Information 1. Time limit is 120 minutes for all courses. 2. The length and difficulty of each class may not be in direct proportion. 3. The length and climb of each class are as follow: Class Length (m) Climb (m) Brown 5000 240 Blue 4400 220 Green 3200 200 Red 2700 200 Orange 2100 150 Yellow 1900 150 White 1800 150 Family 4. Control descriptions will be displayed at Event Centre. 5. Every family team will only get 2 maps. Remarks 1. If there are changes for the content of this Event Information, the announcement of the organiser on the competition day will be conclusive. 2. All competitors must respect other country park users.Neither Organiser nor competitors have priority in using the competition area. 3. All competitors entering this competition are at their own risk. The organiser undertakes no liabilities to any personal injuries or loss of properties during and as a consequence to the competition. 4. Competitors should follow the rule of the country park and keep the country park area clean. 5. Beware of the cars while the competitors walking around the event centre. 6. If Typhoon Signal No. 3 or above is hoisted, or the Thunderstorm/ Amber Rainstorm Warning or above is announced by the HK Observatory at 0600 hours on the day of competition, the competition will be cancelled. The event will not be rescheduled and competition fee will not be refunded. 7. In case of injury or under emergency situations, please use the whistle. The distress signal is 6 bleeps repeated every minute. Keep calm and wait for the help of event officials. 8. The weather may be hot on the day of event. Competitors should pay attention to the weather condition. Competitors should bring enough drink. Enquiry Orienteering Association of Hong Kong (OAHK) Address: Room 1014, Olympic House, 1 Stadium Path, Causeway Bay, HONG KONG Tel：2504 8112 Fax：2577 5595 Email：email@example.com Website：http://www.oahk.org.hk Acknowledgment Hong Kong Physiotherapy Association St. John Ambulance Staff of OAHK Essential Information for Electronic Punching and Timing System 1. This Event will use the “Emit” Electronic Punching and Timing System. 2. No Competitor may refuse to use the “electronic punching and timing system” unless the organiser has issued the Notice of Malfunction of the aforesaid system. 3. The running time will be calculated based on the records in the e-cards. If the organiser has doubt on a particular punch record of an e-card, records of the backup label will be considered as a valid counter-check tool. In case both of them have no record, that particular punch record will be deemed voided. Start 1. At least 6 seconds before start, competitors must activate their e-cards by placing them on the “Start Unit” until the red light flashes, and otherwise no running time will be recorded. Competitors should activate their e-cards by placing them on the “Start Unit” at the right hand side. 2. Competitors must remove the e-cards from the “Start Unit” when the starter gives a long beep signal for starting. During competition 1. It is the competitors’ own responsibility to insert the e-card into the e-punch correctly. In fact, e-cards can only be inserted into the e-punch in one direction. If both the e-card and backup label cannot record a particular punch record, system malfunction will not be considered as a valid reason for appeal. Finish 1. As soon as competitors arrive at the Finish, please place the e-cards at the Finish Control, the time-count will stop accordingly. 2. After that, please follow the signposts/indication cards to return to the Event Centre and report to the Result Processing Station. After our officials have collected your backup label and have downloaded the records from your e-card, you may obtain your result slip from the mini-time recorder for reference. Result Processing and Display 1. Please do not insert your e-card into any Start Unit or e-punch after the completion of your race. By not doing so, your punch records will be retained for counter-check purpose. 2. The final results displayed by the organiser will be conclusive; results from the mini-time recorder are for reference only. Safety Tips of Hillfire Safety Guidelines 1. Hill fire advances rapidly upward and windward on a steep grass slope in dry weather. Never underestimate its devastating power. 2. Listen to the weather bulletin. If the fire danger warning is red, handle kindling materials with great care. Except at designated barbecue sites or campsites, never light a fire within country parks. Smokers must refrain from smoking in Event Centre & competition area. 3. Hill fire is difficult to detect in daytime. Always pay attention to flying ashes or burnt smell. If a hill fire is spotted, leave the fire scene right away. 4. It is difficult to assess the spreading of hillfire. Don't risk continuing your competition in case of a fire nearby or you may get trapped in the fire. Go back to the Event Centre immediately! Emergency Measures 1. Don't panic and keep calm. 2. Note the following for a quick evacuation from the scene of fire: a. The direction in which the fire spreads - avoid escaping in the same direction of the prevailing wind. b. The gradient of the paths nearby - Choose the one which is easiest for escape. c. The height and density of the vegetation nearby - Find a place with less vegetation (Dark Yellow on the map) for escape. 3. It is easier and quicker to escape through existing paths. 4. If the fire is imminent and there is no way out, you should cover your exposed skin with wet clothing and then make for the burnt area. This can minimize the chance of getting injured. Never run uphill if the situation permits. 5. Don't run into shrubs or grassgrown area (White & Green on the map), fire usually spreads rapidly and the temperature may soar in these areas.
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