* H U O P U TO RS 9¾ ILA A VA CP BLE D A conference presented by the Bar Issues Commission of the International Bar Association in conjunction with the Polish Bar Council and the National Council of Legal Advisers of Poland. 6th Annual IBA Bar Leaders’ Conference 25 - 26 May 2011 Hilton Warsaw Hotel & Convention Centre, Warsaw, Poland Topics include: • Can ‘independence’ mean breaking the law? What can bar associations do to uphold the rule of law rather than merely the letter of the law? • Bars 2020 - rethinking the nature and structure of bars • Extraordinary Rendition – are bar associations speaking out against violations of the fundamental principles of the rule of law? • What is the ‘cost’ of electronic communications with the courts? • The court of public opinion – the influence of the internet and press on court proceedings Who should attend? Bar presidents, senior officers, bar executives, training officers and law firm and individual practitioners with an interest in the regulatory perspective on legal issues. *As per the Law Society of Headline sponsor England and Wales. The number of CPD points/ hours available may vary for other bar associations and law societies depending on their criteria. Programme Speakers Conference Chair Horacio Bernardes-Neto Xavier Bernardes Bragança, São Paulo, James M Klotz Miller Thomson LLP, Toronto, Canada; Chair, Bar Brazil; Vice-Chair, Bar Issues Commission; Chair, BIC Policy Committee; Issues Commission; Member, BIC Policy Committee; IBA Council Member, Canadian Bar Association IBA Council Member, Brazil Bar Association Asma Jahangir President, Supreme Court Bar Association of Pakistan; Human Rights Commissioner, Supreme Court of Pakistan, Islamabad, Wednesday 25 May Pakistan SM Jandaghi Kermanipour President, Iranian Central Bar Association,Tehran, Islamic Republic of Iran; IBA Council Member, 1000 – 1700 Registration Iranian Central Bar Association Sternford Moyo Scanlen & Holderness, Harare, Zimbabwe; Co-Chair, 1000 – 1200 Tour of the Supreme Court. Ticketed IBA Human Rights Institute; Council Member, Human Rights Institute Phillip Tahmindjis Co-Director, IBA Human Rights Institute, 1200 – 1315 Lunch International Bar Association, London, England 1315 1530 – 1600 Coffee/tea break Welcome and opening remarks Maciej Bobrowicz President, National Council of Legal Advisers, 1600 – 1800 Warsaw, Poland; IBA Council Member, National Council of Legal Bars 2020 - rethinking the nature and structure Advisers James M Klotz of bars Joint session with the Polish Bar Council and the National Council of Andrzej Zwara President,The Polish Bar Council, Warsaw, Poland; IBA Legal Advisors of Poland Council Member, The Polish Bar Council Session Co-Chairs 1330 – 1530 Maria Ślązak National Council of Legal Advisers, Warsaw, Poland; IBA Council Member, National Council of Legal Advisers Can ‘independence’ mean breaking the law? Tomasz Wardyñski Wardyñski & Partners, Warsaw, Poland; Advisory What can bar associations do to uphold the Board Member, European Regional Forum rule of law rather than merely the letter of the This session will focus on the structure of bars. It will open with the law? presentations provided by panelists who represent bars based on: (i) Session Chair voluntary work of their members, (ii) combined form of voluntary and Jacob Saah Saah and Company, Accra, Ghana; Council Member, Legal paid work of individuals, (iii) professional management and mostly Practice Division paid staff. The panelists will discuss advantages and disadvantages A bar association/law society must be independent in the way in which of presented models. The second part of the panel will look into the it is run and in the actions it legitimately undertakes. This means that importance of cooperation between public authorities and bars on the it must not be subject to undue interference from the government or legal aid issues. from any other source. Speakers Linda Lee President, The Law Society of England and Wales, London, If the laws of a country forbid activities that would be widely accepted England; IBA Council Member, Law Society of England and Wales internationally as within the ‘rule of law’, how do bar associations and Jan Loorbach Netherlands Bar Association, The Hague, Netherlands; law societies engage with their government if their members speak out IBA Council Member, Netherlands Bar Association on human rights issues such as unfair trials and arbitrary detention? Martin Solc Kocián Šolc Balaštík, Prague, Czech Republic; IBA Council This session will invite members of bar associations who have faced Member, Czech Bar Association these situations to explain whether they believe their duty is to uphold Stephen Zack President, American Bar Association, Boies Schiller & the law of their country at all costs or to face the consequences if they Flexner LLP, Miami, Florida, USA; IBA Council Member, American Bar want to defend the rule of law, not the letter of the law. Association Małgorzata Kożuch The Polish Bar Council, Warsaw, Poland; IBA PLEASE NOTE THAT POLISH TRANSLATION WILL BE AVAILABLE Council Member, The Polish Bar Council Exhibitors Speakers 1815 Reception Steve Kostas Interights, London, England Hosted by The Polish Bar Council and the National Council of Professor Michael A Newton Vanderbilt University Law School, Legal Advisers Nashville, USA Muzeum Gazownictwa (Gas Museum) Mikolaj Pietrzak Polish Bar Council, Warsaw, Poland ul Kasprzaka 25a Stephen Zack 1030 – 1100 Coffee/tea break 1100 – 1245 What is the ‘cost’ of electronic communications with the courts? Session Chair Deborah Enix-Ross Debevoise & Plimpton LLP, New York, USA; IBA Thursday 26 May Council Member, American Bar Association Electronic communication and data management are increasingly being adopted by governments to improve efficiency and reduce costs. 0800 – 1700 Registration Access to electronic land or commercial registries, and electronic communication between courts, administrative agencies and parties 0900 – 1030 represented by lawyers, requires lawyers to purchase the necessary Extraordinary Rendition – are bar associations technical equipment (hardware and software) and keep it up to speaking out against violations of the date. Organisational arrangements are required to process incoming messages - at considerable effort compared to the past when fundamental principles of the rule of law? correspondence with courts and other authorities took place by Session Chair mail. At the same time, reliable information is promptly at hand for Anne Ramberg The Swedish Bar Association, Stockholm, Sweden; IBA everybody at any time. Council Member, Swedish Bar Association; Council Member, Public and Professional Interest Division This session investigates to what extent the modernisation of communication systems offers new opportunities for lawyers and An editorial in Interights Bulletin (Spring 2010), in a special edition on burdens them with higher costs and risks; to what extent such costs extraordinary rendition and international law, includes this paragraph: are shifted from courts and authorities to law firms and individual ‘In the Polish village of Stare Kiejkuty there is an intelligence training lawyers; whether lawyers can pass these costs on to their clients or can school with a revealing history. During the Second World War the Nazi compensate themselves with higher income; and, how Bar Associations SS used the Stare Kiejkuty site for intelligence-gathering. After the war, can contribute to enabling lawyers to benefit from these new forms of it served as a centre for Soviet military intelligence (in 1968 it was from data storage and communication and avoid shifting to lawyers costs here that the operation to crush the Prague Spring was planned). And which should be born by the public. in 2005, allegations surfaced that it had been used between 2003 and Speakers 2005 by the United States of America’s Central Intelligence Authority Dr Wolfgang Heufler Austrian Bar Association, Vienna, Austria (CIA) to detain, interrogate and torture terrorist suspects abducted from Dr Marlena Wach Bird&Bird, Warsaw, Poland the streets of Asia and Africa. ... If Poland, as alleged, has let the CIA Lim Chee Wee President, Malaysian Bar Council, Kuala Lumpar, use its territory and its Stare Kiejkuty base, it has done so as a free and Malaysia, IBA Council Member, Bar Council of Malaysia democratic state.’ 1245 – 1400 Lunch With respect to the allegations relating to extraordinary rendition, or other alleged violations of fundamental principles of the Rule of Law, should bar associations speak out in support of the rule of law? Are they doing so? These are the questions that will be discussed during this session of the Conference. PLEASE NOTE THAT POLISH TRANSLATION WILL BE AVAILABLE Programme Thursday 26 May continued 1400 – 1545 1615 – 1745 The court of public opinion – Part I The court of public opinion – Part II The influence of the internet and press on court proceedings 1745 Closing remarks James M Klotz Session Co-Chairs James M Klotz 2000 Conference dinner Claudio Visco Macchi di Cellere Gangemi, Rome, Italy; Officer, Bar Issues Commission; Member, BIC Policy Committee; IBA Council Café Zamek Member, Rome Bar Association Royal Castle ul Plac Zamkowy 1 The powerful effect of the internet and press on criminal investigations and civil and criminal trials is increasingly of concern. It not only Café Zamek Restaurant enjoys great popularity among regular influences public opinion in ‘politically driven’ cases, but also affects customers from the Old Town and the people of Warsaw for its those complex ‘ordinary’ criminal cases perceived by the media beautiful décor and elegant ambience. It is located in the very as intriguing subject matter for talk shows and public debates. At heart of the Old Town in the Royal Castle, a place that holds a the same time, lawyers use the media as a powerful tool to deploy strong association with the history of Poland and which is steeped defensive arguments and to convey messages to or apply pressure on in atmosphere. The menu offers dishes from the traditional Polish public prosecutors and judges. It is not uncommon for people to learn cuisine with splashings of international cuisine. they are under investigation, by opening a newspaper in the morning Ticketed: £50 which reports that a formal notice has been posted to them. Public Please reserve your ticket/s on the registration form. prosecutors sometimes convene press conferences to announce their future steps in criminal investigations. The internet has become a forum to exchange opinions, hints and often ‘anticipatory judgements’. Transcripts of telephone conversations that were part of criminal files have been published on the internet and by newspapers even if they are clearly of a private nature and irrelevant to the case at issue. How are investigating authorities, judges and courts influenced by these factors? How is media attention likely to affect the outcome of a trial? How are privacy and confidentiality affected? How should documents which have been obtained through channels such as Wikileaks be treated? What are the fair limits of use of the media so as to be consistent with ethical principles and legal rules both for judges and lawyers? Speakers Anurag Bana Senior Staff Lawyer, Legal Projects Team, International Bar Association, London, England David Kirk Chief Criminal Counsel, Enforcement, Financial Services Authority, London, England Kelli Sager Davis Wright Tremaine LLP, Los Angeles, USA, Chair, IBA Media Law Committee Mark Stephens Finers Stephens Innocent, London, England, Council Member, HRI Hugh Stubbs Tribunal Judge War Pensions and Armed Forces Compensation Chamber, London, England; Secretary-General, Bar Issues Commission Dominik Von-Arx Managing Director, Head Corporate Communications, UBS Investment Bank Ltd, London, England 1545 – 1615 Coffee/tea break PLEASE NOTE THAT POLISH TRANSLATION WILL BE AVAILABLE The organisers may at any time, with or without giving notice, in their absolute discretion and without giving any reason, cancel or postpone the conference, change its venue or any of the other published particulars, or withdraw any invitation to attend. In any case, neither the organisers nor any of their officers, employees, agents, members or representatives shall be liable for any loss, liability, damage or expense suffered or incurred by any person, nor will they return any money paid to them in connection with the conference unless they are satisfied not only that the money in question remains under their control but also that the person who paid it has been unfairly prejudiced (as to which, decision shall be in their sole and unfettered discretion and, when announced, final and conclusive). Workshop Anti-Money Laundering Legislation applies to Lawyers – a workshop for Bar Associations Also note: The IBA mid-year meetings are taking place from 27 – 28 May at Date: Tuesday 24 May 2011 the Hilton Warsaw Hotel and Convention Centre, Warsaw. Listed Time: 0900 – 1630 (Registration from 0830) representatives of the IBA member organisations will be invited to attend the following: Room: Hilton Light Room The IBA’s Anti-Money Laundering Legislation Implementation Working Group (AMLLIWG) and Professional Ethics Committee will hold an intensive workshop targeted at bar associations to Friday 27 May both raise awareness of how anti-money laundering legislation around the world is intended to apply to lawyers and how MoRnIng bar associations can help their members through their own 1000 – 1200 awareness and education programmes. WTO Training Session The workshop will consist of practical guidance and case This will be a continuation of the series of updates that the studies designed to flag key client transaction behaviours WTO working group has given to bar leaders, to ensure that that should indicate to lawyers that they are likely to be there is awareness of the latest developments in negotiations on targeted as unwitting pawns in money-laundering activity international trade in legal services taking place at worldwide and the actions they should then take. Part of the workshop GATS level and at the level of a growing number of bilateral Free will also raise awareness of the Financial Action Task Force Trade Agreements. It affects all bars, from the developing and (FATF) recommendations, how they apply to member states developed world. and how various member states have reacted to the FATF recommendations as they apply to lawyers distinguishing 1215 – 1400 carefully between CDD (Client Due Diligence) and STR Bar Executives’ Lunch (Suspicious Transaction Reporting). The Warsaw Bar Council Al. Ujazdowskie 49, 00 549 Warsaw; Places at the workshop are limited and will be on a first come first serve basis. To book your place please tick the relevant box This lunch meeting is for CEO’s, bar association executives and on the registration form. international liaison officers who are responsible for the day to day running of their association and international project work Workshop Chairs Adrian Evans Assoc. Prof., Monash University, Australia By invitation only. To register your interest please contact Stephen Revell Partner, Freshfields Bruckhaus Deringer, Funke Adekoya at email@example.com London, England, Chair, IBA Anti-Money Laundering Legislation Implementation Working Group 1530 – 1830 Speakers BIC Open Forum and Open Policy Committee Meeting Representative of FATF A business meeting and open forum for all IBA member Gonzalo Guzman Senior Staff Lawyer, IBA Legal Projects Team organisation representatives and BIC members. Emma Oettinger The Law Society of England and Wales Robert Palmer Campaign and Policy Adviser, Global Witness EvEnIng Tickets are limited to two per bar association. 1930 Reception Hosted by the Polish Bar Council and the National Council of Legal Advisers Tour of the Supreme Court Belvedere Wednesday 26 May 1000 – 1200 The Royal Lazienki Park The Polish bar association will organise a tour of the Supreme Court ul Agrykoli 1 to provide some insight into its operations and history. Warsaw To book a place on the tour please reserve your tickets on the registration form. Saturday 28 May 1000 – 1330 IBA Council meeting Sign in from 0930 Information Date Language 24 May 2011 (AML Workshop) All working sessions and conference materials will be in English with 25 – 26 May 2011 simultaneous translation into Polish Venue How to register Hilton Warsaw Hotel Please complete the attached registration form and return it to Robyn Grzybowska 63 Wheatley at the IBA together with your payment. You should receive 00-844 Warsaw written confirmation of your registration within 7 days; if you do not Poland then please contact Robyn Wheatley at firstname.lastname@example.org. Tel: +48 (0)22 356 55 55 Fax: +48 22 356 55 29 Fees Payment of registration fees Registration forms and fees received: Pounds sterling: by cheque or bank draft drawn on a UK bank and in on or before 22 April after 22 April favour of the International Bar Association. Please send to: 10th Floor, 1 Stephen Street, London W1T 1AT, United Kingdom. IBA member £275 £375 OR by bank transfer to the IBA account number: 13270222 at the Non-member* £375 £475 National Westminster Bank, St James’s & Piccadilly Branch, (Sort Code IBA member from country 56-00-03), 208 Piccadilly, London W1A 2DG, United Kingdom or SWIFT with reduced membership fees* £165 £225 address NWBKGB2L or IBAN GB05NWBK56000313270222. Please ensure that a copy of the bank transfer details is attached to your Non-member from country registration form. with reduced membership fees* £275 £375 Euro: by bank draft converted at the current rate of exchange and Full payment must be received in order to process your in favour of the International Bar Association OR by bank transfer registration and issue a visa letter if required (see below). to the IBA Bank Account Number 550/00/06570631 at the National Westminster Bank, St James’s & Piccadilly Branch, (Sort Code 56-00- Fees include 03), 208 Piccadilly, London W1A 2DG, United Kingdom SWIFT address * Attendance at all working sessions NWBKGB2L or IBAN GB58NWBK60721106570631. Please ensure * Conference materials, including any available speakers’ papers that a copy of the bank transfer details is attached to your submitted to the IBA before 12 May. registration form. * Access to the above conference working materials from the IBA US dollars: by cheque or bank draft converted at the current rate of website (www.ibanet.org) approximately seven days prior to the exchange and drawn on a US bank and in favour of the International Conference Bar Association. Please send to: 10th Floor, 1 Stephen Street, London * Lunch on Wednesday 25 and Thursday 26 May W1T 1AT, United Kingdom. * Tea and coffee during breaks * Invitation to reception hosted by the Polish Bar Council and the OR by bank transfer to the IBA account number: 01286498 at the National Council of Legal Advisers on 26 May National Westminster Bank, St James’s & Piccadilly Branch, (Sort Code 56-00-03), 208 Piccadilly, London W1A 2DG, United Kingdom. Please Please note that registrations are not transferable. ensure that a copy of the bank transfer details is attached to your registration form. guests are not entitled to attend the working sessions Credit card payments: by Visa, Mastercard or American Express. No other cards are accepted. PLEASE EnSURE THAT YoUR nAME AnD THE WoRDS ‘Bar Leaders Conference Warsaw 2011’ APPEAR on AnY TRAnSFER oR DRAFT. Cancellation of registration List of participants If cancellation is received in writing at the IBA office by Monday 25 In order for your name to appear in the list of participants, which April 2011 fees will be refunded less a 25 per cent administration will be distributed at the conference, your registration form must be charge. We regret that no refunds can be made after this date. received by Friday 13 May at the latest. Continuing Professional Development/Continuing Legal Education For delegates from countries where CPD/CLE is mandatory, the International Bar Association will be pleased to provide a Conference Certificate of Attendance which, subject to the exact CPD/CLE requirements, may be used to obtain the equivalent accreditation in your jurisdiction. This conference has been accredited for CPD/CLE by the Solicitors Regulation Authority of England and Wales. This conference will also qualify for up to 14 Danish Lessons. Delegates should ask staff at the registration desk for information as to how to obtain the hours. Hotel accommodation Please complete the attached accommodation form and send it direct to the hotel to make your reservation. The hotel requires a A limited number of rooms have been reserved for delegates at both credit card payment to secure your reservation. the Hilton Warsaw Hotel and the Mercure for the nights of 24 – 29 Cancellation policy May. Customers may cancel the reservations of hotel rooms in writing against receipt, informing the Hotel thereof within the following time Hilton Warsaw Hotel frames and on the following terms and conditions of cancellation: The following rates are inclusive of buffet breakfast and service 1 In case of cancellation of reservation over 30 days before the day charge but exclusive of VAT currently at 8 per cent. of planned arrival, Customer will not be charged. Single occupancy 525.00 PLN per room per night 2 In case of cancellation of reservation between 30-22 days before Double occupancy 565.00 PLN per room per night the day of planned arrival, Customer will be charged with 75 per cent of the expected costs for first night multiplied by number Please complete the attached accommodation form and send it of rooms cancelled. direct to the hotel to make your reservation. The hotel requires a 3 In case of cancellation of reservation for less than 21 days before credit card number to secure your reservation. the day of planned arrival, Customer will be charged with 100 Cancellation policy per cent of the expected costs for first night multiplied by number Any no-shows and cancellations will be charged 100 per cent to the of rooms cancelled. credit card below. 4 Reductions: 5 days before the day of planned arrival, Customer shall have the right to decrease the number of reserved rooms by Hilton Warsaw Hotel no more than 10 per cent without any cancellation costs. Grzybowska 63 The Hotel guarantees accommodation in case of late arrivals (after 00-844 Warsaw 18:00). If the reservation is not used (in case of no-show) customer Poland shall bear full costs (100 per cent) of rental of the reserved hotel www.hilton.co.uk/warsaw rooms. Tel: +48 (0)22 356 55 55 Fax: +48 22 356 55 29 Mercure Warsaw Frederick Chopin Hotel E-mail: Reservation.email@example.com al. Jana Pawla II 22 00-133 Warsaw, Poland Please contact the hotel quoting ‘IBA Conference’ to obtain the http://mercure.com/gb/hotel-1597-mercure-warszawa- conference rate. fryderyk-chopin/index.shtml As a limited number of rooms have been blocked at the hotel Tel: +48 22 528 03 95 availability cannot be guaranteed once the room block is full. Fax: +48 22 528 03 13 E-mail: H1597-RE3@ACCOR.COM Delegates are responsible for making accommodation reservations directly with the hotel and enter into an agreement with the hotel Please contact the hotel quoting ‘IBA Conference’ to obtain the regarding credit card guarantees, cancellation terms and conditions, conference rate. and room rates (should these differ from the special IBA rate). The As a limited number of rooms have been blocked at the hotel IBA cannot accept responsibility for hotel accommodation disputes availability cannot be guaranteed once the room block is full between a delegate and the hotel. Delegates are responsible for making accommodation reservations Mercure Warsaw Frederick Chopin Hotel directly with the hotel and enter into an agreement with the hotel The following rate is per room, per night. The rates are inclusive of regarding credit card guarantees, cancellation terms and conditions, buffet breakfast and service charge but exclusive of VAT currently at and room rates (should these differ from the special IBA rate). The 8 per cent. IBA cannot accept responsibility for hotel accommodation disputes between a delegate and the hotel. Single occupancy 349.00 PLN per room per night Double occupancy 389.00 PLN per room per night Disabled access Please contact the hotel prior to booking if you require special assistance in order to ensure that you can be accommodated comfortably. Social programme Wednesday 25 May Thursday 26 May Reception Conference dinner (ticketed) hosted by the Polish Bar Council and the National Council of Legal Conference dinner ticket reservations cannot be guaranteed unless Advisors of Poland payment has been received before Friday 6 May, subject to availability. Promotional literature Please note that no individual or organisation may display or distribute wishing to discuss promotional opportunities should contact Jenny publicity material or other printed matter during the conference, unless Roote at firstname.lastname@example.org. by prior arrangement with the IBA. Organisations and companies International Bar Association the global voice of the legal profession The International Bar Association (IBA), established in 1947, is the world’s leading organisation of international legal practitioners, bar associations and law societies. The IBA influences the development of international law reform and shapes the future of the legal profession throughout the world. It has a membership of over 35,000 individual lawyers and more than 197 bar associations and law societies spanning all continents. It has considerable expertise in providing assistance to the global legal community as well as being a source of distinguished legal commentators for international news outlets. Grouped into two divisions – the Legal Practice Division and the Public and Professional Interest Division – the IBA covers all practice areas and professional interests, providing members with access to leading experts and up-to-date information. Through the various committees of the divisions, the IBA enables an interchange of information and views among its members as to laws, practices and professional responsibilities relating to the practice of business law around the globe. Additionally, the IBA’s high-quality publications and world-class conferences provide unrivalled professional development and network-building opportunities for international legal practitioners and professional associates. The IBA’s Bar Issues Commission provides an invaluable forum for IBA member organisations to discuss all matters relating to law at an international level. The IBA’s Human Rights Institute works across the Association to promote, protect and enforce human rights under a just rule of law, and to preserve the independence of the judiciary and the legal profession worldwide. Other institutions established by the IBA include the Southern Africa Litigation Centre and the International Legal Assistance Consortium. Contact information: International Bar Association 10th Floor, 1 Stephen Street London W1T 1AT, United Kingdom Tel: +44 (0)20 7691 6868 Fax: +44 (0)20 7691 6544 www.ibanet.org Registration form 6th Annual IBA Bar Leaders’ Conference 25–26 May 2011, Hilton Warsaw Hotel & Convention Centre, Warsaw, Poland Please read the `Information’ section before completing this form and return it together with your payment to the address overleaf. Personal details (Please attach your business card or write in block capitals) Title _____________ Given name _________________________________________ Family name ____________________________________________ Name and country to be shown on badge (if different from above) ____________________________________________________________________ IBA membership number (if applicable) ____________________________________ Date of birth ___________________________________________ Firm/company/organisation ______________________________________________________________________________________________________ Address _______________________________________________________________________________________________________________________ ______________________________________________________________________________________________________________________________ Tel ___________________________________________________________ Fax ____________________________________________________________ E-mail ________________________________________________________________________________________________________________________ Special dietary requirements _____________________________________________________________________________________________________ Registration form and fees received: on or before After Amount payable 22 April 22 April IBA member £275 £375 £ Non-member* £375 £475 £ IBA member from country with reduced membership fees* £165 £225 £ Non-member from country with reduced membership fees* £275 £375 £ Social functions Number of tickets Wednesday 25 May Tour of the Supreme Court x ______________ Free Thursday 26 May Conference dinner x ______________ @ £50 £ Social function ticket reservations are subject to availability and cannot be guaranteed unless payment has been received before Friday 6 May 2011. Mid Year Meetings and Anti-Money Laundering Workshop I will also attend the IBA Mid Year Meetings 26–28 May I will also attend the Anti-Money Laundering Workshop 24 May (Free). (spaces are limited to two per bar association) ToTAL AMoUnT PAYABLE £ *JOIN THE IBA TODAy AND REgISTER FOR THIS CONFERENCE AT THE IBA MEMBER RATE. PLEASE FIND THE MEMBERSHIP APPLICATION FORM AT WWW.IBAnET.ORg. FuLL PAyMENT MuST BE RECEIVED IN ORDER TO PROCESS yOuR REgISTRATION. PLEASE nOTE THAT REgISTRATIOnS ARE nOT TRAnSFERABLE. Continued overleaf Payment details I enclose a cheque/bank draft made payable to the IBA for the total amount payable. I have transferred to the IBA bank account the total amount payable and have attached a copy of the bank transfer details. Please charge the total amount due to my (delete as appropriate) Visa/MasterCard/American Express. Other cards are not accepted. Card number ______________________________________________________________ Start date _______________ Expiry date _______________ Name of cardholder ____________________________________________________________________________________________________________ Signature _________________________________________________________________ Date _______________________________________________ Where did you first hear about this conference? IBA CONFERENCE OTHER CONFERENCE DIRECT MAIL INTERNET ADVERTISEMENT E-MAIL EDITORIAL RECOMMENDATION OTHER Please provide further details, quoting code (if applicable) IBA listings are provided to relevant third parties for marketing purposes. The IBA will treat your personal information with the utmost respect and in accordance with UK data privacy laws. If you are agreeable to passing on your details, please tick this box If you do not wish to receive IBA information and materials, please tick this box Your details will however be included in the list of participants, circulated at the conference and displayed within the delegate search of the IBA website. Please send the completed form to: Robyn Wheatley International Bar Association 10th Floor, 1 Stephen Street, London W1T 1AT, United Kingdom Tel: +44 (0)20 7691 6868 Fax: +44 (0)20 7691 6545 or +44 (0)20 7691 6544 E-mail: email@example.com Website: www.ibanet.org For office use only Payment ______________________ Banked _______________________Processed_____________ Accommodation form HILTOn WARSAW HOTEL, POLAnD 6th Annual IBA Bar Leaders’ Conference 25–29 May 2011, Hilton Warsaw Hotel, Warsaw, Poland Reserve online at: www.hilton.com/en/hi/groups/personalized/W/WAWHIHI-gInTA-20110525/index.jhtml?WT.mc_id=Pog OR Telephone reservations department: Tel: +48 22 356 55 54 OR E-mail your requirements to: E-mail your requirements to: firstname.lastname@example.org OR Return completed form, before 25 April 2011, to: Reservation department, Hilton Warsaw Hotel, Fax: +48 22 356 55 29 Personal details (Please attach your business card or write in block capitals) Title _____________ Given name ___________________________________________ Family name__________________________________________ Name and country to be shown on badge (if different from above) ___________________________________________________________________ IBA membership number (if applicable) ____________________________________ Date of birth _________________________________________ Firm/company/organisation _____________________________________________________________________________________________________ Address ______________________________________________________________________________________________________________________ _____________________________________________________________________________________________________________________________ Tel ___________________________________________________________ Fax ___________________________________________________________ E-mail _______________________________________________________________________________________________________________________ Accommodation requirements Single occupancy 525.00 PLN per room per night Double occupancy 565.00 PLN per room per night The above rates are inclusive of buffet breakfast, service charge but exclusive of VAT currently at 8 per cent. Please book (subject to availability): Number of rooms per night _____________________________ Number of guests per room ______________________________________________ Number of nights______________________________________________________________________________________________________________ Arrival date ______________________________________________________ Departure date ______________________________________________ Special requests ______________________________________________________________________________________________________________ (We will do our best to accommodate these requests but cannot make any guarantees.) ANy RESERVATION MADE AFTER 25 APRIL WILL BE SuBJECT TO AVAILABILITy AND CANNOT BE guARANTEED AT THE SPECIAL IBA RATE. AS A LIMITED NuMBER OF ROOMS HAVE BEEN BLOCKED AT THE HOTEL, AVAILABILITy CANNOT BE guARANTEED ONCE THE ROOM BLOCK IS FuLL. CAnCELLATIOn COnDITIOnS: ANy NO-SHOWS AND CANCELLATIONS WITHIN 7 DAyS OF ARRIVAL WILL BE CHARgED 100 PER CENT TO THE CREDIT CARD BELOW. Accommodation guarantee Reservations cannot be made without a valid credit card number (Visa, MasterCard, American Express and Diners are accepted) Type of card _______________________________________________________________ Expiry date ________________________________________ Name on card ________________________________________________________________________________________________________________ Card number _________________________________________________________________________________________________________________ Signature ___________________________________________________________________ Date ___________________________________________ DELEgATES ARE RESPONSIBLE FOR MAKINg ACCOMMODATION RESERVATIONS DIRECTLy WITH THE HOTEL AND ENTERINg INTO AN AgREEMENT WITH THE HOTEL REgARDINg CREDIT CARD guARANTEES, CANCELLATION TERMS AND CONDITIONS, AND ROOM RATES (SHOuLD THESE DIFFER FROM THE SPECIAL IBA RATE). THE IBA CANNOT ACCEPT RESPONSIBILITy FOR HOTEL ACCOMMODATION DISPuTES BETWEEN A DELEgATE AND THE HOTEL. Accommodation form MERCURE WARSAW FREDERICK CHOPIn HOTEL 6th Annual IBA Bar Leaders’ Conference 25–29 May 2011, Mercure Warsaw Frederick Chopin Hotel Please refer to the ‘Hotel accommodation’ section before completing this form. PLEASE RETuRN FORM By 25 APRIL 2011 DIRECTLy TO: RESERVATION DEPARTMENT. MERCuRE WARSAW FREDERICK CHOPIN HOTEL, AL. JANA PAWLA II 22 00-133 WARSAW E-MAIL: H1597-RE3@ACCOR.COM. TEL: +48 22 528 03 95. FAx: +48 22 528 03 13 Personal details (Please print clearly in block capitals) Title (Mr, Mrs, etc) ____________ Given name __________________________________________ Family name ________________________________ IBA membership number ___________________________________________ Firm/company/organisation_____________________________________ Address _______________________________________________________________________________________________________________________ ______________________________________________________________________________________________________________________________ Tel ___________________________________________________________ Fax ____________________________________________________________ E-mail ________________________________________________________________________________________________________________________ Accommodation requirements Single occupancy 349.00 PLN per room per night Double occupancy 389.00 PLN per room per night The above rates are inclusive of buffet breakfast and service charge but exclusive of VAT currently at 8 per cent. Please book* Number of rooms per night ________________________________________ Number of guests per room ____________________________________ Arrival date ______________________________________________________ Departure date ______________________________________________ Number of nights ______________________________________________________________________________________________________________ Special requirements ___________________________________________________________________________________________________________ (We will do our best to accommodate these requests but cannot make any guarantees.) * SuBJECT TO AVAILABILITy. ANy RESERVATION MADE AFTER 25 APRIL WILL BE SuBJECT TO AVAILABILITy AND CANNOT BE guARANTEED AT THE SPECIAL IBA RATE. AS A LIMITED NuMBER OF ROOMS HAVE BEEN BLOCKED AT THE HOTEL, AVAILABILITy CANNOT BE guARANTEED ONCE THE ROOM BLOCK IS FuLL. Cancellation conditions: Terms and Conditions of Cancellation of Reservations Customer may cancel the reservations of hotel rooms in writing against receipt, informing the Hotel thereof within the following time frames and on the following terms and conditions of cancellation: 1 In case of cancellation of reservation over 30 days before the day of planned arrival, Customer will not be charged. 2 In case of cancellation of reservation between 30-22 days before the day of planned arrival, Customer will be charged with 75 per cent of the expected costs for first night x number of rooms cancelled. 3 In case of cancellation of reservation for less than 21 days before the day of planned arrival, Customer will be charged with 100 per cent of the expected costs for first night x number of rooms cancelled. 4 Reductions: five days before the day of planned arrival, Customer shall have the right to decrease the number of reserved rooms by no more than 10 per cent without any cancellation costs. The Hotel guarantees accommodation in case of late arrivals (after 18:00). If the reservation is not used (in case of no-show) the customer shall bear full costs (100%) of rental of the reserved hotel rooms. Payments Customer shall make a first prepayment equal to 75 per cent of the anticipated cost of reserved hotel rooms. Hotel shall issue a Pro Forma Invoice for the amount of prepayments. Customer shall make the first prepayment over 30 days before the day of planned arrival. A second prepayment equal to 25 per cent of the anticipated cost of reserved hotel rooms should be paid before 14 days of planned arrival. Signature __________________________________________________________________________________________Date ____________________ Delegates are responsible for making accommodation reservations directly with the hotel and entering into an agreement with the hotel regarding credit card guarantees, cancellation terms and conditions, and room rates (should these differ from the special IBA rate). The IBA cannot accept responsibility for hotel accommodation disputes between a delegate and the hotel.
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