1st Battalion, 32nd Armor
BANDITS
VC OR O D T
I T Y R EA H
STAFF DUTY
INSTRUCTIONS
DEPARTMENT OF THE ARMY
HEADQUARTERS, 1ST BATTALION 32ND ARMOR REGIMENT
FORT LEWIS, WASHINGTON 98433
AFZH-INC 6 December, 2011
MEMORANDUM FOR BATTALION STAFF DUTY OFFICER AND NONCOMMISSIONED
OFFICER
SUBJECT: Staff Duty Instructions
1. The Battalion Staff Duty Officer (SDO) is the Battalion Commander’s representative during non-duty
hours. The SDO performs all his duties in a professional manner. He is responsible for the conduct
and operation of the Battalion after duty hours and is directly accountable to the Battalion Commander
for his actions.
2. SDO and SDNCO must read the entire Staff Duty Instruction Book and ensure that they understand
their tasks upon assuming staff duty.
3. Either the SDO or SDNCO must be present in the staff duty office at all times. He will answer the
telephone and radio and always take detailed messages to include who, what, when, and where.
4. The SDO and the SDNCO will conduct security checks of Battalion Aid Station, both motor pools,
ensuring all doors and windows are closed and locked. He will inspect one company vehicle line and
10 wheeled vehicles in the wheel motor pool.
5. Both the SDO and SDNCO must eat at least one meal in the dining facility during their tour of duty.
6. Family members and civilians are not authorized to be in the staff duty office, unless conducting
official business.
7. The SDO and SDNCO are responsible for recording all events and activities in the Staff Journal Log
(DA Form 1594). Close out the DA Form 1594 at the end of the tour of duty and debrief the CSM and
Battalion Executive Officer prior to relief.
8. The place of duty for the SDO and the SDNCO is the Battalion Area. If not conducting security
checks or eating in the Brigade Dinning Facility, both SDO and SDNCO will remain at their assigned
place of duty.
9. Direct all visitors, inspectors, general officers, and Corps Field Officers of the Day to the Battalion
Executive Officer. Direct all persons wishing to speak with the Battalion Commander to the Battalion
Executive Officer.
10. The SDNCO will have the next day off while the SDO will report to work at 0900.
11. Immediately notify the Battalion Executive Officer of any activity considered Serious (page 13) or as
outlined by the Commanders Critical Information Requirements (CCIR Page 12).
THOMAS S. KIDWELL
LTC, AR
Commanding
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EMERGENCY AND IMPORTANT
TELEPHONE NUMBERS
EMERGENCY (FIRE, POLICE, AMBULANCE) 911
OPERATOR ASSISTANCE 110
DIRECTORY & OPERATOR 112
MADIGAN EMERGENCY ROOM 968-1390
RED CROSS (24 HRS) 967-7686
MILITARY POLICE DESK SERGEANT 967-3107 / 3108
BRIGADE STAFF DUTY DESK 967-6242
CRIMINAL INVESTIGATIVE DIVISION 967-3151
DPW EMERGENCY WORK ORDER 967-3680
WEATHER RECORDING 967-4161
POST INFORMATION 967-1110
SAFETY OFFICE 967-3079
REGIONAL CORRECTION FACILITY 967-4091
27TH EXPLOSIVES ORDINANCE DISPOSAL 967-5507
ADJUTANT’S PAGER 967-1111[Code 0766] then # to be dialed
TELEPHONE INSTRUCTIONS:
ON POST: 967-XXXX
OFF POST: (253) Area code, dial 99 and then number.
(360) Area code, dial 360 and then number.
FOR OFFICIAL ARMY BUSINESS ONLY:
Outside callers needing to place an official call should dial (800)482-2019.
To call a soldier on leave after duty hours, contact the Adjutant.
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TABLE OF CONTENTS
EMERGENCY TELEPHONE NUMBERS TAB A
TABLE OF CONTENTS TAB B
UNIT COMMANDER’S POLICY MEMORANDUM TAB C
BATTALION AREA MAP TAB D
CQ INSTRUCTIONS TAB E
SAMPLE DUTY LOG
PHYSICAL SECURITY CHECKLIST TAB F
EXTRA DUTY PERSONNEL INSTRUCTIONS TAB G
COMMANDER’S CRITICAL
INFORMATION REQUIREMENTS (CCIR) TAB H
SERIOUS INCIDENTS TAB I
BARRACKS VISITATION TAB J
SEVERE WEATHER INSTRUCTIONS TAB K
RED CROSS MESSAGES TAB L
BOMB THREAT TAB M
ARMS ROOM ALARM (IDS)
USE OF DEADLY FORCE TAB N
TEMPORARY STORAGE OF WEAPONS TAB O
INCOMING PROPERTY AND SOLICITORS TAB P
FIRE ALARMS TAB Q
EMERGENCY WORK ORDERS TAB R
HAZARDOUS MATERIAL SPILLS TAB S
CLASSIFIED MESSAGES TAB T
REGULAR AND EMERGENCY LEAVE PROCEDURES TAB U
ALERT PROCEDURES TAB V
BATTALION ALERT ROSTER TAB W
UNIT ALERT ROSTER TAB X
DUTY ROSTER TAB Y
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Brigade Commander’s CCIR
----------
From: Hertling Mark P COL Bde Cdr
Sent: Wednesday, July 22, 1998 3:40 PM
To: *3/2 1/23 Inf Bn Commander; *3/2 1/32 AR Bn Commander; *3/2 1/33 AR Bn Commander; *3/2 1/37
FA Bn Commander; *3/2 168 ENG Commander; *3/2 296 FSB Commander; *3/2 5/5 ADA
Commander; *3/2 HHC Commander; *3/2 S-1 Actual; *3/2 S3 Actual; Kirsch Michael LTC Bde
XO; McCarty Cory CSM Bde CSM
Subject: Commander's Telephonic CCIR
Greentabbers:
I promised you that I would relay the things I wanted to be immediately
informed or called about. Here are those items that you need to track
me down and tell me…the things I want to be awakened for are
underlined (those not underlined can wait until morning):
Death or serious injury of a 3d Bde Soldier or family member
New baby for any officer or senior NCO
Serious illness (life-threatening…e.g., diagnosis of cancer)of any
soldier
Training accident, especially if in the class III category or those
requiring hospitalization
Any incident involving a firearm
Loss of weapon, munition, or night vision device
Suicide attempt or gesture
DUI of any soldier (Officer or SFC Above)
Rape or sexual assault
Felonious offenses (murder, manslaughter, grand larceny, etc)
Drug Offenses
Validated Sexual harassment or equal opportunity complaint
Any questions on these, contact me asap. Wanted to give you a heads
up, but this will be one of the few policy letters we will have from the
Bde HQ's
Arrowhead 6
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COMMANDER’S CRITICAL
INFORMATION REQUIREMENTS
IF ANY OF THE INCIDENTS LISTED BELOW OCCURS DURING THE DUTY
DAY, YOU ARE TO FIRST NOTIFY THE CSM, AND THE ADJUTANT, OR XO
AND RECEIVE FURTHER INSTRUCTIONS FROM THEM. IF NO ONE ELSE
IS AVAILABLE THEN DIRECTLY NOTIFY THE BATTALION COMMANDER.
Underlined items: IMMEDIATELY NOTIFY THE BATTALION EXECUTIVE
OFFICER.
Deaths, accidents or injuries requiring hospitalization of soldier or family member
Serious illness (life threatening ie. Diagnois of Cancer, heart attack, stroke) of any
soldier.
Training accident, especially if in Class III category or those requiring
hospitalization.
Any incident involving a firearm.
Loss of weapon, munitions, night vision devices or Computer System
Loss of COMSEC device ie, ANCD
ANY DUI
Problems with the Intrusion Detection System (IDS) ie ARMS ROOMS-in this case
it is important to notify the Assistant S-2 or S-2 Actual.
Threatened or attempted suicides
New officers or senior NCOs (E-7 or above) arriving to the Battalion
Taskings received from Brigade
Blotter reports (except minor traffic violations)particularly DOMESTIC VIOLENCE
Alert or recall exercises called by higher headquarters
School failures
Inoperative UCOFT
Changes to published training schedules
Higher inspections of any Battalion units or facilities
Company or higher closing reports
Visitors to training from outside the Battalion
When tanks drop below 90 percent OR.
New baby for any officer or senior NCO
IF YOU CALL A 1SG MAKE CERTAIN
YOU CALL THE CSM & THE
BATTALION EXECUTIVE OFFICER
Ensure that both NCO and Officer Chains of Command are aware of the problem or
incident.
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1. PURPOSE: To establish guidelines and set standards for the operation of the Staff Duty Officer
(SDO), the Staff Duty Non-Commissioned Officer (SDNCO), the Assistant Staff Duty Non-
Commissioned Officer, Rover, and Staff Runner/Driver.
2. GENERAL: The SDO and SDNCO are the personal representatives of the BN CDR and CSM during
off duty hours, and as such will enforce the polices and maintain the standards set within this SOP.
3. STAFF DUTY OFFICE CONSISTS OF:
A. Staff Duty Officer. E-7, O-1, or O-2 1600-0900 /(Weekend-Holiday) 0900-0900
B. SDNCO E-5(p) or E-6 0900-0900
C. Assistant SDNCO E-4(p), CPL, or E-5 0900-0900
D. Rover/Runner E-1 thru E-4 0900-0900
E. Driver/Runner E-1 thru E-4 0900-0900
4. GENERAL INSTRUCTIONS:
A. SDO place of duty is the battalion area, both the SDO and the SDNCO will be in the battalion area
and one will be in the EAC at all times.
B. SDO will ensure rover is logged in and out while conducting barracks checks. Rover is required
to be roving 45 minutes out of each hour.
C. SDO inspects both track and wheeled motor pools once before and once after midnight. Checks
all doors and windows are locked for the entire building, to include 1-33 AR’s area, and inspects
tank company vehicle line (can not be own company) and 10 wheeled vehicles from wheel pool.
Inspects both motor pools for EPA violations.
D. Maintains radio checks with locally deployed units on Fort Lewis. Is knowledgeable on deployed
units location, activity and receives Blue 1 reports and ensures properly all is properly logged in
SDO log.
E. Ensures all arriving and departing convoys are logged in or out ( to include local training activities
on Fort Lewis)
F. Inspects Company Headquarters arms room (Bldg 3674), annotates on Form 572, ensures all doors
and windows are secure.
G. Ensures SDO log is properly maintained.
H. Ensures all closed offices are locked, windows secured in Battalion Headquarters.
I. Supervisor of Extra duty personnel. Ensuring proper execution of duties as required.
1) Evening meal will be taken in the Dining Facility by the SDO.
2) Authorized areas outside of battalion area:
(a) Brigade HQ
(b) MP Station
(c) Madigan Hospital
(d) I Corps HQ (Blotter Reports)
(e) At no time are you authorized to go off post during your duty.
3) Enforcement of Standards
4) The SDO and the SDNCO are responsible to ensure that basic military standards are enforced
during non-duty hours. This is includes but is not limited to:
(a) Loud Music (heard outside the room is too loud, let alone outside the building)
(b) Underage drinking
(c) Underage visitors (guest must be at least 18 years old)
(d) All visitors comply with Barracks visitation policy
(i) 1000-2300 Sunday
(ii) 1800-2300 Monday-Thursday
(iii) 1800-0200 Friday
(iv) 1000-0200 Saturday or Holiday Proceeding Non-Duty Day
(e) Walking on the ledges
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(f) Unruly parties
(g) IDS failure in Arms rooms
(h) Unprofessional behavior towards visitors (i.e. catcalls)
(i) Ensuring that soldiers pick-up after themselves
(j) Preventing damage to barracks and Battalion Property
(k) Enforcing military policy towards body piercing. (i.e. no male soldier on post may have
any type of ring or stud anywhere on his body, female authorized only earnings)
(l) Ensuring that soldiers maintain a level of personal decency while moving to the latrine
while visitors are authorized in billets.
(m) Making certain that soldiers do not park their POV in unauthorized places.
J. Any behavior that the SDO or SDNCO feels is inappropriate is inappropriate. The SDO and
SDNCO are the final decision on whether soldier is behaving in an un-military manner during
non-duty hours.
6. Staff Responsibilities
A. S2 has responsibilities for EAC physical property and inventories
B. S3 provides Staff Duty Radio
C. S1 Duty Roster and collects logs, Provides DA 31’s and In briefs the SDO.
D. SIGO provides ANCD to fill radios and ensures all staff duty commo systems function correctly.
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STAFF DUTY OFFICER
(Duty Times: 1630 to 0900 on Duty Days and 0900 to 0900 Weekends and Holidays)
DUTIES AND RESPONSIBILITIES:
Report to Adjutant for an in-brief at 1600 on duty day or 1300 on last workday before
weekend or holiday. Sign for A, B, and C Company orderly room keys and $50 taxi
money from Adjutant.
Responsible for the overall management of the staff duty office and all security and
safety issues affecting the Battalion.
Either the SDO or the SDNCO will be present in the Staff Duty office at all times.
This is to ensure that a responsible party is present and available in the event of an
emergency.
SDO personally conducts two physical security checks on workdays and four on
weekends, half before midnight and half after midnight. SDNCO does other two
on workdays and four on weekends. Only the SDO will enter the A, B, and C
Company orderly room to physically check arms rooms and sign HFL FM 702s.
Security Checks will include:
Company Arms Rooms Bldgs 3657, 3656, 3674)
Annotate HFL FM 702
Ensure all doors and windows locked
Ensure all unnecessary lights are off
Check supply room doors and platoon cages
Battalion Headquarters Building Bldg 3659
Ensure all windows are secure
Hallway doors are chained
S-3 is locked
Bandit Flag is recovered after dark
Unnecessary lights are off
Barracks walk through Bldg 3657, 3656
Ensure hallways are free of trash
Latrines are clean
All office doors Secure
No open, unoccupied personal rooms
Fire Extinguishers charged and current
Day rooms secured
Music quiet enough that it cannot be heard outside of a soldiers room
Fire lights on
POV Parking Areas
Trash policed
All cars possess current license plates and post stickers/visitor passes.
Cars are not illegally parked.
No unauthorized vehicles in command groups parking spaces
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Grounds
Motor Pools (tracked and wheeled)
All doors and windows secure, to include 1-33 AR’s Area.
All interior doors of motor pool.
Check 1 tank company line to include wheeled vehicles(can not be
inspecting officer’s company)
Check 10 vehicles in wheel park
Check for HAZMAT violation
Ensure HAZMAT Kits are fill and sealed
During checks, fill out security checklist and give to the Battalion S-2 each morning
and highlight problem areas.
Debrief the Battalion Executive Officer on duty days prior to relief from duty.
In the event of an Serious Incident or a CCIR event immediately notify the Battalion
Executive Officer. If unable to contact the Battalion Executive Officer contact the
CSM. Contact the Battalion Commander directly only as a last recourse or unless
instructed to do so by a superior authority.
Ensures log is promptly filled out and signs when complete.
Mandatory Log Entries
Any CCIR and actions taken
Death of serious injury of 1-32 soldier or family member.
Training accident
Firearm Incident
Loss of Sensitive Item
DUI
Any Blotter Report
Red Cross Message
Violation of Barracks visitation policy
IDS failure in arms room
Unprofessional behavior by soldiers towards visitors
Damage observed or identified to Battalion or Government Property
UCOFT Failure
Arrival or Departure of Soldier or Officers
All visitors
Radio Checks by units locally deployed (every 2 hours)
Blue 1 reports by locally training units
Opening and closing reports by units deploying or returning
Inspection by higher Organization
Official Telephone calls regarding soldiers in 1-32AR.
Change in location for locally training units
Theft of government property
Soldiers signing in for Extra Duty (by name)
Physical security violations
Assuming Staff Duty
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SDO out /in
SDNCO out/in
Rover out/in
Visitors
CCIRS
Serious Incidents
Visits of official visitors, to include General Officers, Corps FOD, and BDE
SDO. Immediately notify any Senior Field Grade Officer of a General Officer
visit.
Motor Pool inspections
Hazardous material spills
Annotate the bumper number of any vehicle not in compliance with Battalion
SOP
Annotate the bumper number of all vehicles inspected
Ensures convoy and deployment board in Staff Duty office is current and complete to
include:
Unit Departed/Deployed
Number of personnel
Location / Destination
Sensitive items status / number
Conducting receiving BLUE 1 reports
At the end of duty Ensures Log DA 1594, visitor log, SIR (if applicable) and any
notification or inspections results received during that tour of Duty are put together
as a packet and provided to Battalion Executive Officer at outbrief
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STAFF DUTY NCO
(Duty Times: From 0900 to 0900 daily)
DUTIES AND RESPONSIBILITIES:
Relieve the outgoing SDNCO at 0900 and report to the CSM for special instructions in the
morning hours or 1300 on the last workday before weekends and holidays.
Inventory and sign for all assigned keys on a DA Form 5513-R and for all assigned staff duty
office property from previous Staff Duty NCO, including the Bandit flag, on a DA Form
2062. When relieved, sign over keys and property to incoming SDNCO.
Ensure all assigned personnel report on time and check the dispatch and license of Battalion
driver.
Log in the extra duty personnel and ensure they complete all assigned tasks listed on page 11
and all specific tasks to standard. If there are no extra duty personnel, SDNCO is responsible
for completing all tasks.
Executes Duty log. Ensures it is complete, neat and includes all items listed on Annex A
(Staff Duty Log Entries)
Immediately notify the SDO in the event of a Serious Incident or a CCIR Event. The
SDO is the first link in your chain of command and must be notified before anything is
reported higher or out of the Battalion. Therefore, before you call CSM, contact the
SDO.
Show courtesy to Battalion Commander by calling Headquarters to attention on first arrival
and again when he leaves for the day.
Retire the Bandit flag at dusk and raise it at first light.
SDNCO conducts two physical security checks on workdays one before midnight, one
after midnight and four on weekends, one prior to noon, another prior to 1700, one
between 1700-2400 and last check after 2400. SDO does other two on workdays and
four on weekends.
Ensure rover personnel continuously rove through billets and parking lots during non-duty
hours in order to maintain a command presence in the barracks and investigate all
disturbances. They will walk though the Battalion Area continuously for at least 45 minutes
out of every hour. Roving personnel are to:
Immediately report all illegal drugs, pyrotechnics, flammable items, and weapons in
barracks to SDO/SDNCO using hand radio.
Enforce barracks visitation policy. Escort visitors to Staff Duty Office.
Keep music and television noise to a level that they cannot be heard outside of the
room after 2200.
Ensure common areas are kept clean.
Supervise evacuation of barracks when fire alarm sounds.
Check ID’s of visitors to ensure no minors are entering the barracks
Lock all doors except main entrance at 1900 or after cleaning details are done. This includes
motor pool gates and parking lot gate. Reopen at 0600.
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Monday through Friday, emplace roadblock barrels at the corner of Railroad and 22nd Streets
at 0625 and remove them at 0730.
Debrief the incoming SDNCO as well as the CSM at the end of shift.
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ASSISTANT STAFF DUTY NCO
(Duty Times: From 0900 to 0900 daily)
Responsible for all duties of the SDNCO in his absence
Ensures Rover is conducting his checks and reporting violations of Battalion Policy.
Provides additional NCO presence.
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STAFF DUTY ROVER
(Duty Times: From 0900 to 0900 daily)
Conducts roving patrols 45 minutes of each hour. Uses hand held radios for communication
to the SDNCO in the Battalion Headquarters.
Responsible for conducting regular and intensive security checks in:
Parking Lot-clean and trash free
Checking for trash
Check for loud music
Loitering people
Personnel entering the back doors of barracks and not properly signing in
Barracks.
Check for damage to day rooms
Damage to vending machines
Trash in hallways and latrines
Loud music
Unsecured rooms
Report all problems with barracks to SDNCO (ie water leaks)
Enforce visitor policy
Speeding or reckless driving in Battalion Area
Billets
Checking common areas for trash
Checking laundry room
Enforcing visitation Policy
Checking unsecure rooms
Listening for loud music
Checking for illegal drugs, weapons, and flammable items.
Responsible for expediting the evacuation of billets during fire alarms by ensuring all rooms
are empty and by looking for cause of alarm.
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STAFF DUTY RUNNER
(Duty Times: From 0900 to 0900 daily)
Responsible for executing all official errands for SDO and SDNCO
Responsible for ensuring that the staff duty vehicle is available.
Responsible for ensuring that the Battalion mail clerk has an official vehicle with which to
pick-up mail.
If not fulfilling duties as driver, performing duties as Rover.
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Physical Security Inspection Checklist
SDO SDNCO SDO SDNCO
Before Before After After
2400 2400 2400 2400
Arms Rooms Bldg 3656, 3657, 3674
Are all arms rooms Secure?
Are IDS Systems working? If not, are there guards?
Are there SF 702 forms posted outside the arms rooms?
Are the SF 702 forms updated correctly?
Headquarters Building Bldg 3659
Are all doors secure?
Are all windows secure?
Are all unnecessary lights out?
Are HQ 3,5,6, & 7 Secure, to include radios?
Barracks Bldg 3656 & 3657
Are all common area doors and windows secure?
Are there any suspicious persons or activities?
Are day rooms clean and orderly?
Are hallways and stairwells clean and clear of obstructions?
Are fire extinguishers serviceable?
Are exits clearly marked?
Are evacuation maps posted?
POV Parking Areas
Are all gates secure?
Are all night security lights working?
Are there any suspicious persons or activities?
If long term parking is in effect, is there signs of forced entry
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Grounds
Is the area policed?
Is the dumpster overflowing with trash?
Is the grass mown and watered?
Motor Pools (Wheeled & Tracked)
Are gates secured?
Are all doors and windows secured?
Are the doors between the bays and offices secured?
Are all interior doors and windows secured?
Are all security lights working?
Is all equipment secure?
Inspected One Tank Line to include Wheels?
Inspected 10 Wheeled vehicles in Wheel Park?
HAZMAT Violations?
Spill Kits sealed / stocked?
All bays Secured?
Commo Shop secure?
REMARKS:___________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
SDO: SDNCO:
Name and Rank_____________________ Name and Rank:________________________
Signature:__________________________ Signature:______________________________
Company:__________________________ Company:______________________________
Place physical security inspection checklist in S2 box upon completion.
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STAFF DUTY VEHICLE
The staff duty vehicle reports with the incoming shift each morning. It is provided by the red
company but is not to be used for company or section use.
Staff duty vehicle must have a full fuel tank and a dispatch with DA Form 5988
covering off-post use. On Friday or last duty day of week ensure that the dispatch
covers weekend.
Staff duty vehicle’s radio must have current fill and conduct a communications check
with BN HQ.
The staff duty vehicle will also be used to pick up Battalion mail with the mail clerk at
approximately 1000.
Excepting the two uses discussed above and discretionary use by the BN CDR, Adjutant, or
CSM, the staff duty vehicle is to be used only for emergencies.
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EXTRA DUTY PERSONNEL
The SDNCO is the supervisor of any extra duty personnel. SDNCO reports to the
CSM for additional duty instruction. If there are no extra duty personnel, SDNCO
will accomplish tasks outlined below.
Normal work hours are 0900-2300 on weekends and holidays and 1800-2300 or
1700-2200 on Workdays. Do not release prior to these times or until their tasks are
complete.
STANDARD EXTRA-DUTY DETAILS:
Sweep sidewalks and curbs in parking lot.
Police all trash and cigarette butts from parking lot.
Pull grass and weeds from cracks in curb and sidewalk.
Strip and wax hallway floors in both headquarters buildings.
Clean and polish the Battalion classroom and conference room as directed by CSM.
Clean and mop all HQ latrines. Resupply paper towels, soap, and toilet paper as
needed. Notify the S4 if supplies are needed. Annotate any leaking faucets or
running toilets on DA Form 1594 and bring deficiencies to attention of Battalion
R&U NCO.
Clean water fountains.
Dump trash cans in the dumpster.
9. Turn off lights in S1 and S4 sections. Do not turn off any computers.
10. Thoroughly clean staff duty office.
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SERIOUS INCIDENTS
Serious incidents apply to 1-32 Armor Battalion soldiers and their family members.
After duty hours, notify the chain of command of the soldier beginning with the
Company 1SG, XO, or CO and then the Battalion CSM and the Battalion Adjutant. If the
CSM is not available, contact the adjutant and then the Battalion Commander.
Notify Brigade Staff Duty at 967-6242. Compose standard formatted Serious
Incident Report (SIR). Do not forward SIR to BDE Staff Duty. The Battalion chain of
command will forward SIR to brigade headquarters.
If an arms room IDS alarm malfunctions, notify all personnel listed on company IDS
alert roster then contact Assistant S2 or S2. They will designate arms room guards. Only
the Battalion Commander has the authority to post armed guards.
If a soldier attempts or threatens to attempt suicide, place him under immediate and
constant supervision and contact company chain of command. Also notify CSM, XO, or
Battalion Commander and the chaplain (see below). Chain of command will arrange for
psychiatric evaluation.
In the event of a death, serious emergency, or attempted suicide, contact the Battalion
Chaplain at work or at home. (Do not give out the home telephone number of the
chaplain under any circumstances.) If you are unable to contact the Battalion Chaplain,
contact the Brigade Chaplain at work or have Brigade Staff Duty contact him at home.
As a last resort contact the duty chaplain through Corps EAC.
In the event of a crime, the SDNCO will secure the scene of the crime to ensure that
the area is not disturbed prior to the arrival of the Military Police. At this time, the SDO
will notify the CSM, BN Adjutant, and only as a last measure the BN CDR. The chain
of command will give authorization to call the Military Police.
Examples of Serious Incidents:
Bomb/Terrorist Threats
Homicide, Suicide, Death, Rape, Kidnapping, Arson
Threatened or attempted suicides
Breaches of discipline by ten or more soldiers who defy authority (i.e. RIOT)
Troop movements accidents (convoys) resulting in death or serious injury
Actual or attempted break-ins of arms rooms robbery of AA&E
Theft or willful destruction of government property greater than $50,000
Racially or ethnically motivated criminal acts
Loss, theft, or willful destruction of sensitive items
Possession and distribution of drugs or other controlled substances
Assaults, abuse, or sexual harassment of a soldier by a superior.
DWI / DUI (Driving While Intoxicated / Driving Under the Influence)
Emergency hospitalization
Training incidents or major safety accidents
Any security violations to include arms room alarm going off
Do not give out any information regarding a serious incident to the news
media or a family member. Refer inquiries to CSM or CDR.
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DEPARTMENT OF THE ARMY
HEADQUARTERS, 1st BATTALION 32nd ARMOR REGIMENT
FORT LEWIS, WASHINGTON 98433
Serious Incident Report
1. TYPE OF INCIDENT:_____________________________________________________________
2. DATE AND TIME OF INCIDENT:__________________________________________________
3. LOCATION OF INCIDENT:________________________________________________________
4. REPORTED BY:_________________________________________________________________
(UNIT) (RANK) (NAME) (TELEPHONE)
5. INVESTIGATING AGENCY:______________________________________________________
6. HOSPITAL INVOLVED:__________________________________________________________
7. TIME OF REPORT:_______________________________________________________________
8. PERSONNEL INVOLVED:_________________________________________________________
_________________________________________________________
_________________________________________________________
_________________________________________________________
(UNIT) (RANK) (NAME) (TELEPHONE)
9. NARRATIVE:__________________________________________
____________________________________________________
____________________________________________________
____________________________________________________
____________________________________________________
____________________________________________________
____________________________________________________
____________________________________________________
____________________________________________________
10. REPORT TAKEN BY: _________________________________________________________
(UNIT) (RANK) (NAME) (TELEPHONE)
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BARRACKS VISITATION POLICY
(Visitation is a privilege -Not a right!)
Soldiers may have visitors of either sex in their rooms after duty during the following
times:
1000 until 2300 on Sundays or holidays preceding a duty day
1800 until 2300 from Monday through Thursday
1800 until 0200 on Friday
1000 until 0200 on Saturday or holidays preceding a non-duty day.
In no case will visitors spend the night. Cohabitation is strictly prohibited.
Soldiers must sponsor all their visitors and sign them in the visitor log book at the
Staff Duty Office before entering the barracks. No civilian personnel are authorized
entrance without a military sponsor. Civilians will be escorted at all times.
Visitors must have telephone number of sponsor. If sponsor does not have telephone
number, staff duty will send a runner to sponsor’s room. If staff duty personnel are
unable to contact sponsor, visitor must leave. Under no circumstances are visitors
allowed to go unescorted to the barracks.
Visitors will present Picture ID to the SDO/SDNCO. Ensure visitor presents a form
of ID with age. Individuals under the age of 18 not accompanied by a parent or
guardian are prohibited without prior approval from the company commander.
Log in VISITOR NAME, SPONSOR NAME, SECTION, ROOM NUMBER,
TELEPHONE NUMBER, and TIME of Entry.
If you encounter any visitor(s) in the barracks that have not signed in at the staff duty
office, accompany them with their sponsors to the staff duty office. If they refuse,
record the sponsor’s name, company, and room number and escort visitors out of the
building.
Immediately contact the Military Police and the Chain of Command whenever a
visitor threatens the use of violence.
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Visitor Log
Visitor Name Sponsor Name Sponsor Section Room Number Telephone Time In – Time
Number Out
SEVERE WEATHER CONDITIONS
In the event of a weather advisory being sent from Brigade Staff Duty or Corps EOC,
the SDO relays weather information to the chain of command.
Daily weather reports are available from the S2 office or by calling:
1st WEATHER SQUADRON: 967-4161 (WEATHER-RECORDING)
967-7061 (FORECASTER)
The Codes for Severe Weather and Personnel Responses can be obtained by calling
the Military Police at 967-3107.
I CORPS OPERATIONAL CURTAILMENT CODES :
CODE 1: Post operations are unaffected except for slower traffic patterns, delays
enroute, and possible safety hazards.
CODE 2: Late arrivals are to be expected and/or early departures may be required.
Supervisors have authority to excuse late arrivals up to one hour.
CODE 3: Only critical and mission essential personnel are required to report for and/or
remain on duty. Supervisors have authority to excuse late arrivals up to one hour.
CODE 4: Only critical personnel are required to report and/or remain on duty.
Supervisors have the authority to call and require that soldiers not normally designated as
critical report for or remain on duty if they must execute mission essential tasks which
can not be delayed. Service organization will close. Supervisors have authority to
excuse late arrivals up to one hour.
When the battalion is deployed, send updated weather information to the TOC over
FM on the BN A&L frequency, not the BN command frequency, in the following
format:
o 24 HOUR/48 HOUR FORECAST:
o HIGH/LOW TEMPERATURES
o PRECIPITATION
o BAROMETRIC PRESSURE
o WIND SPEED AND DIRECTION (FROM WHERE TO WHERE)
RED CROSS MESSAGES
Fort Lewis Red Cross (24-hours): 967-7686
All Red Cross messages will be logged on DA Form 1594.
SEE SAMPLE FORM ON THE FOLLOWING PAGE.
Confirm with Red Cross that message for soldier in 1-32 AR BN and get the
following information:
1. FULL NAME, RANK, AND SSN OF SOLDIER
2. COMPANY OR SECTION
3. CONTENT OF MESSAGE:
a. WHO IS INVOLVED?
b. WHAT HAPPENED?
c. WHEN?
d. WHERE?
e. RESPONSE REQUESTED BY RED CROSS
Immediately notify the 1SG, CO CDR, or XO in the soldier’s chain of command!
(If you can not contact any of the above persons, contact the BN CSM.)
If FM is used to notify soldier’s chain of command, the only message sent over the
net will be that the company has a Red Cross message requiring immediate attention.
Do not mention the individual’s name over the net.
The staff duty personnel does not and will not notify the soldier of a Red Cross
Message.
RED CROSS does not provide CONFIRMATION NUMBERS. Confirmations
numbers are only for OCONUS deployments.
Verify a Red Cross Message by contacting the above 24-hour phone number.
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RED CROSS
MESSAGE
1-32 ARMOR BATTALION
DATE:________________
TIME:________________
FULL NAME OF SOLDIER & RANK:_____________________________________
SSN OF SOLDIER:______________________________________________________
COMPANY OR SECTION:_______________________________________________
CONTENT OF MESSAGE: Get as much information as possible concerning who is
involved, what happened, when, where, and any other pertinent information
including desired response.
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
(DO NOT CONTACT SOLDIER DIRECTLY, CONTACT CHAIN OF COMMAND)
CALL RED CROSS TO VERIFY - 24-HOUR NUMBER: 967-7686 YES / NO
PERSON IN CHAIN OF COMMAND CONTACTED:________________________
TIME CHAIN OF COMMAND WAS CONTACTED:_________________________
TIME CHAIN OF COMMAND NOTIFIED THE SOLDIER:___________________
PERSONAL IN NATURE
OFFICIAL BUSINESS
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BOMB THREATS
Treat all bomb threats as a legitimate warning, not just a prank call.
If you receive a Bomb Threat:
Silently inform other Staff Duty members, by pointing to bomb threat section of SOP.
Have another Staff Duty soldier call the Military Police (911 or 967-3107) on a
different phone line while the threatening caller is still on the line.
Pretend difficulty with hearing; try to keep caller talking.
DO NOT HANG UP THE PHONE! LEAVE PHONE OFF THE HOOK!
See BOMB THREAT QUESTIONS on following page.
When caller hangs up, notify MPs on another phone if you unable to do so during the
threat call.
(This may enable the MPs to trace the call through the phone company)
If threat is on buildings used by 1-32 Armor, then immediately evacuate all personnel
with a 100 meter radius of building or area to include adjacent buildings.
Immediately notify CSM, Executive Officer, and Battalion Commander.
Notify 3d Brigade Staff Duty (967-6242).
Instruct soldiers not to touch, disturb, or move any object during evacuation.
Do not toggle light switches on or off.
Do not open or close windows and doors.
Leave cabinets and drawers unlocked to help in searching for bomb.
Don’t use radio transmitting devices (SINCGARS/Motorola/Walkie-talkie) within
150 feet of threatened building or area.
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BOMB THREAT QUESTIONS:
1. When is the bomb going to explode?
2. Where is it right now?
3. What does it look like?
4. What kind of bomb is it?
5. What will cause it to explode?
6. Did you place the bomb?
7. Why?
8. What is your address?
9. What is your name?
EXACT WORDING OF THE THREAT
Sex of caller:_________________ Race:___________________
Age:________________ Length of call:____________________
Number at which call is received:_________________________
Time:____________________ Date:______________________
Caller’s Voice:
__ Calm __ Soft __ Nasal
__ Angry __ Loud __ Stutter
__ Excited __ Laughter __ Lisp
__ Slow __ Crying __ Raspy
__ Rapid __ Ragged __ Deep
__ Normal __ Distinct __ Ragged
__ Slurred __ Clearing Throat __ Deep breathing
__ Accent __ Whispered __ Cracking voice
__ Familiar
If voice is familiar, who did it sound like?___________________________________
Background Sounds:
__ Street Noises __ Factory Machinery __ Motor
__ Crockery __ Animal Noises __ Local
__ Voices __ Clear __ Booth
__ PA System __ Office Machinery __ Static
__ Long Distance
Threat Language:
__ Well spoken (educated) __ Incoherent
__ Foul __ Taped Message
__ Irrational
Remarks: ______________________________________________________
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ARMS ROOM ALARM (IDS)
If the Military Police or Brigade personnel report a problem with an arms room IDS
alarm, immediately initiate the company IDS alert roster filed in the key control book. If
unable to contact any of the personnel listed on alert roster, call the company 1SG.
After initiating alert roster, contact the Assistant S2 or the S2 and have him notify the
Battalion Commander. If unable to contact either the Assistant S2 or S2, contact the
Battalion Executive Officer.
SDNCO posts his runner at the arms room as a temporary guard until the respective
company can assume responsibility for guarding it. All guards will be unarmed and
will remain until alarm is reset. On Order of the Battalion Commander post Armed
Guards.
Notify the BN Commander, BN XO, CSM, S2, and MP station before any
ammunition is issued or armed guards are posted.
SDO briefs all armed guards on the USE OF DEADLY FORCE. (See following
page.)
If the alarm requires maintenance, that company immediately initiates an Emergency
Work Order (967-3680).
Remember to have company armorers or arms room officers check DPW badge
numbers and accompany the DPW maintenance personnel at all times while working in
their arms rooms.
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USE OF DEADLY FORCE
DEFINITION: Any use of firearms against another person.
GROUNDS FOR USE OF DEADLY FORCE: Do not draw your firearm or aim it unless
the circumstances justify the use of deadly force. Do not use your firearm as the first
response to a threat unless it is clear that lesser means (i.e., verbal persuasion or unarmed
defensive techniques) will fail or would be inadequate. Under no circumstances will you
draw or use your weapon as a bluff or a threat - if you draw it, draw it expecting to use it.
Use of deadly force is justified only in the following circumstances:
USE DEADLY FORCE ONLY:
a. In self defense when you or another are in immediate danger of death or
serious bodily injury.
b. To prevent the commission of a serious offense (murder, rape, robbery of
weapons, ammunition, arson of an occupied building) under circumstances when the
death or serious injury to a person(s) is imminent.
c. To protect property designated as vital to national security. (IAW 4b, AR 190-28)
1) You may use deadly force to prevent the escape of any person in
unauthorized possession of national security property.
2) Be careful to prevent injury to innocent bystanders.
d. To prevent the actual theft or sabotage of inherently dangerous property. (i.e.
munitions, operable weapons & explosives).
e. To halt a fleeing subject. Unless circumstances require immediate action
under one or more of the justifications cited above, follow the sequence below to stop a
fleeing subject:
1) Shout “HALT” in a loud voice two or more times.
2) If the order to halt has no effect, lock and load a magazine and rounds.
3) If the subject continues to flee, you may employ deadly force.
However, do not aim to kill. Attempt to aim and fire to disable. You may not fire
warning shots.
4) If the subject indicates a desire to surrender at any point in this
sequence, do not use any further deadly force unless the subject’s subsequent actions
during apprehension justify it. (i.e. refuses to disarm)
5) Use only the amount of force needed to apprehend the subject, prevent
escape, and protect yourself or others from injury.
6) After apprehension, take reasonable measures to safeguard the subject
and notify the Sergeant of the Guard.
7) Notify the Sergeant of Guard or the Battalion Staff Duty Officer.
I have been briefed on the Use of Deadly Force as it pertains to my guarding of
arms, ammunition, explosives and national security equipment. I fully understand
my responsibilities and duties.
__________________________ ______________ __________
PRINTED NAME/RANK/UNIT SIGNATURE DATE
(Staff Duty Officer briefs all Armed Guards prior to posting; Guards sign above)
33
TEMPORARY STORAGE OF
WEAPONS
You are authorized to store weapons in the Staff Duty Office only when a Company
Arms Room can not be opened due to a deployment of the unit or when the
appropriate personnel (i.e. Company Armorers) are not accessible.
SDO assumes responsibility for the weapons and will sign for each weapon on a DA
Form 2062 Hand Receipt. The original copy will be retained by the soldier turning
in the weapon.
If the SDO is relieved prior to weapons being turned into the armorer, the relieving
SDO (Weekend) or SDNCO (Workday) will inventory and sign a hand receipt for all
the weapons on a DA Form 2062. Ensure that you inform that company’s Armorer
or Arms Room Officer that the company has weapons in the Staff Duty Office.
Secure M-16 Rifles in the weapons rack and M-9 Pistols in the Staff Duty Safe until
the weapon(s) can be taken to the appropriate Arms Room.
Weapons must be returned to the appropriate Arms Room within 2 hours of the
opening of that Arms Room.
Contact the Company Commander if a weapon remains in the Staff Duty Office
longer than 2 hours after that company’s Arms Room keys were signed out.
Privately Owned Weapons can be stored in the Staff Duty Office until the Armorer
can be located and the weapon placed in the Arms room.
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INCOMING PROPERTY AND
SOLICITORS
The SDO or SDNCO is authorized to sign for property after duty hours.
Ensure that you PRINT your name and sign for any incoming property.
Find out from the deliverer who ordered the incoming property.
Make an entry in the log of who signed for what property.
Sign over property to the relieving SDO or SDNCO on weekends/holidays on a DA
FORM 3161 Request for Issue or DA FORM 2062 Hand Receipt.
On workdays, if the deliverer does not know whom the property belongs to find out
from the S4 and contact the owner prior to PT or at Work Call the next work day.
LOST PROPERTY
All lost items should be reported to the staff duty office. The SDO/SDNCO will
report these items to CSM each morning.
Tag the item or place it in an envelope detailing where and when it was lost.
They will be secured in the staff duty safe for thirty days or until a person missing the
item provides an appropriate description of the lost item. After thirty days the item will
be turned over to the CSM.
SOLICITORS
Solicitors in the barracks are prohibited without proper authorization from the Family
Support Division. This includes magazine subscription sellers, contribution seekers,
special interest groups, etc.
If you encounter anyone trying to sell or advertise something, notify the MPs.
Military Police will remove unauthorized solicitors from post.
35
FIRE ALARMS
IAW AR 420-90, when a fire alarm is triggered initiate the following steps:
1. EVACUATE THE BUILDING(S).
2. CONTACT FIRE DEPARTMENT 911 (FIRE) OR 967-5896/5859
(DISPATCHER- FALSE ALARM).
3. INVESTIGATE THE CAUSE OF ALARM.
4. INFORM BRIGADE STAFF DUTY.
Be prepared to identify building number.
Building Numbers:
Battalion HQ Bldg # 3659 A&B
A, B, & C Company Orderly Rooms Bldg # 3634
Billets (HHC) Bldg # 3657
Billets (D Company Orderly Room) Bldg # 3656
Wheel Motorpool Bldg # 3910
Track Motorpool Bldg # 3822
EMERGENCY WORK ORDERS
To initiate an emergency work order call the Department of Public Works (DPW) at
967-3680.
Be prepared to give the following information:
1. Building #
2. Room # & Floor #
3. Description of the Fault
4. Point of Contact for Repairs.
If the fault is a malfunctioning J-SIIDS Alarm (Arms Rooms), notify company’s
IDS failure alert roster. The company should contact DPW.
Only the company’s Arms Room Officer or Armorer will open their Arms Room and
he must accompany the DPW Repair Personnel.
Log all incoming emergency work orders and brief incoming staff duty personnel.
36
HAZARDOUS MATERIAL SPILL
IMMEDIATE ACTION PROCEDURES
An individual discovering a petroleum or hazardous substance spill will take the
actions listed below:
1. Protect yourself and others from harm.
a.) Approach spills from upwind when possible.
b.) Avoid physical contact with spilled chemicals or petroleum products.
c.) Evacuate the premises if necessary.
d.) Use appropriate protective clothing.
e.) Extinguish smoking materials away from spill.
f.) Remove other sources of potential ignition.
2. Stop the flow if possible and only if it can be done safely.
a.) Close the valve.
b.) Turn a ruptured or punctured container so the point of exit is up.
c.) Place the leaking container in another container.
3. Notify the fire department (911) and the organization chain of command.
a.) The fire department will dispatch trained responders to the scene.
b.) Report all spills, regardless of size.
4. Confine the spill if possible and only if it can be done safely.
a.) Protect floor or storm drains by covering with a mat or surrounding with
absorbent material.
b.) Shovel sand, sawdust, sweeping compound, or place sandbags in the path of
flow.
c.) Place sweeping compound, absorbent pillows, pads, and mats to confine spill.
d.) Continue confinement efforts until the initial response team arrives and
assumes control.
CLASSIFIED MESSAGES,
DOCUMENTS, AND COMSEC
Secure all ANCD-10s in the staff duty safe.
Log receipt of Emergency Action Messages (EAM) from BDE or CORPS.
DO NOT WRITE THE CONTENTS OF THE EAM ON DA Form 1594.
Direct all deliveries of classified documents to S2 Office. Never accept any classified
documents without contacting S2 or store classified documents in staff duty safe..
37
REGULAR AND EMERGENCY
LEAVE PROCEDURES
Regular Leave
The PAC will issue a folder to the staff duty personnel each evening containing
the leave forms of the soldiers scheduled to leave or return from leave during the staff
duty period. This folder will also contain the control numbers to be used for emergency
leaves or special situations.
If a soldier claims that he has an approved leave form but it is not in his direct
possession, then staff duty personnel must contact the soldier’s company commander,
executive officer, or first sergeant to get a verbal confirmation of the soldier’s leave
status. The SDO/SDNCO will then fill out a new leave form, use one of the unissued
control numbers, and sign as the approving authority. Annotate the verbal authorization
on the leave form and the use of the control number in the leave folder.
Soldiers cannot sign out before their leave period begins and must sign out and
sign in personally. Officers and senior NCOs (E-7 or above) may telephonically have the
SDO/SDNCO sign out or sign in on their behalf. When signing soldiers in or out, do not
compute the amount of days used or fill in any blocks other than signature, time, and
date. This is not the SDO/SDNCO’s job.
Emergency Leave
Each night, someone from the PAC will issue a folder with unused control
numbers to the SDO/SDNCO to be used in emergency leave situations only.
The SDO/SDCNO may use these control numbers and sign as the approving
authority if the Red Cross has verified the situation and the chain of command has
approved the leave. This approval may be verbal but can only be given by the
Commander, Executive Officer, or First Sergeant.
Red Cross Notification is valid only if it is through local Red Cross channels and
a standard Red Cross message is sent. You must log in all Red Cross messages by
number and carefully annotate which control numbers were used so PAC can record
numbers.
38
ALERT PROCEDURES
In the event of an alert, the SDO/SDNOC will receive a telephonic directive from Brigade staff
duty stating, “THIS IS THE BRIGADE EOC. MOUNTAIN/TRAIL ROUNDUP.” The SDO/SDNCO
must authenticate the order by calling Brigade staff duty back and providing the name of the duty driver
who will pick up a written alert order from Brigade Headquarters (BLDG 3733, 3 rd floor). Depending on
the level of operational security required by the mission, this alert will be transmitted non-telephonically or
telephonically.
NON-TELEPHONIC ALERT
In the event of a non-telephonic alert, the staff duty runner will drive to the homes of the critical
personnel in the duty vehicle, which must maintain an off-post dispatch at all times. The EAC will retain
strip maps to the homes of the Battalion Commander, Command Sergeant Major, Executive Officer,
primary staff officers, and company commanders.
TELEPHONIC ALERT
Telephonic alert is used to rapidly assemble unit soldiers for various contingencies, including
deployment, when operational security is not of primary importance. Using the phone-tree alert rosters, the
SDO/SDNCO will contact the first soldier listed on the roster and transmit the following message, “THIS
IS THE SDO/SDNCO. MOUNTAIN/TRAIL ROUNDUP IS BEING INITIATED. N-HOUR IS _____
LOCAL TIME.” Each soldier on the alert chain will then transmit this message to the next soldier on the
alert chain and, if that soldier cannot be contacted, the caller then notifies the subsequent soldier in the alert
chain. Soldiers at the end of the alert chain will call the unit commanders or staff duty.
ALERT MESSAGES
Trail Roundup is an alert message initiated by a higher headquarters requiring the unit to alert
and assemble. Alerted soldiers will report in their normal duty uniform unless otherwise specified.
Soldiers will have LBE and Kevlar available but not worn unless instructed.
Mountain Roundup is an alert message initiated by higher headquarters that requires the unit to
prepare for deployment. Mountain Roundup will be specified as actual or exercise (EDRE). Alerted
soldiers will report in the following uniform:
- Battle Dress Uniform
- Field Jacket, scarf, and black gloves
- Two pairs of issue glasses and one pair inserts (if required)
- Kevlar helmet
- LBV/LCE with:
- Two amunition pouches
- Canteen cup and cover
- First aid pouch with dressing
- Protective mask
- Flashlight
- 9mm pistol holder w/ ammunition pouch and magazine (if designated)
-A and B bags
Battalion will provide further instructions to alerted units as they become available.
PROCEDURES
Using the SINCGARS mounted in the EAC, staff duty personnel will open the Battalion Command Net
and serve as the NCS until instructed otherwise.
Establish local security by controlling entry to the Battalion Headquarters using access roster on file.
All phones in the Battalion area will be removed to EAC or rendered non-operational with the sole
exception of the SDO telephonic land line.
SDO/SDNCO will give Brigade staff duty or the adjutant personnel strength reports every thirty minutes
beginning at N+1 and continuing until the Battalion achieves one hundred percent strength.
As the Battalion Planning Cell and commanders arrive, the SDO will distribute copies of the alert
message after checking their identification card and recording the name and time of issue.
39
ALERT MESSAGE FORMAT
LINE 1. Initiating Headquarters: _____________________________
LINE 2. Units alerted for deployment or deployment assistance:
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
LINE 3. N-hour (local time): ________________
LINE 4. N+2 Operations Briefing location: _______________________
LINE 5. Personnel to recall or notify:
a. Present present for duty b. On leave
c. Staff duty d. At school
e. TDY f. All of the above
LINE 6. Report assembly:
a. IAW 3 BCT Deployment SOP
b. When all personnel have assembled
LINE 7. Operation category:
a. Exercise
b. Actual
LINE 8. Special Instructions:
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Confirm receipt of this message and dispatch messenger to BDE EOC to pick up hard copy of alert
message.
40