Rutgers, The State University of New Jersey
Office of the University Controller
Division of Grant & Contract Accounting
Small Business Administration (SBA)
SBDC Cooperative Agreement http://www.sba.gov
The following are general guidelines for this agency. Please see Notice of Grant Award for specific terms & conditions. It is the
responsibility of the Principal Investigator to see that all requirements are met. The services of the Office of Research and Sponsored
Programs (ORSP) and the Division of Grant & Contract Accounting (DGCA) assist the Principal Investigator in accomplishing this.
Program Performance Reporting Requirements:
An interim performance report shall be due 30 days after the completion of six months of
operation each year. For this Cooperative Agreement, the funding period is based upon the
calendar year. The annual report shall be due 90 calendar days after the end of the award
year (due March 30).
Budget Considerations & No Cost Extensions:
80 percent of the Federal funds provided must be allocated to the direct costs of program
delivery.
The salaries of the SBDC Director and the subcenter Directors must approximate the
average annualized salary of a full professor and an assistant professor, respectively, in
the school or department in which the SBDC is located.
All travel must be separately identified in the budget as planned in-State, planned out-of-
State, unplanned in-State or unplanned out-of-State. Transportation costs must be
justified in writing, including the estimated cost, number of persons traveling, and the
benefit to be derived by the small business community from the proposed travel.
Costs of memberships in business, technical, and professional organizations shall be
allowable expenses provided they are included in the budget proposal and are approved
by the SBA.
The SBDC may charge clients a reasonable fee to cover the costs of Training. However,
fees may not be imposed for counseling.
Other Administrative Actions:
Prior Agency Approval required from Grants Office for (in addition to above):
Change in Scope
Change in any subgrants or subcontracts
Any deviations from special terms or conditions stated on Notice of Grant Award
Addition of any new budget line items
Need for additional funds
Budget revision requests
Carryforward:
Allowable from one budget period to the next only upon approval of a formal written request.
Once approved, carryforward requests require a formal amendment to the Cooperative
Agreement.
Rutgers, The State University of New Jersey
Office of the University Controller
Division of Grant & Contract Accounting
Small Business Administration (SBA)
SBDC Cooperative Agreement
These are general guidelines for this agency. Please see Notice of Grant Award for specific terms & conditions.
Funding
Funding for this award is received via drawdowns under a Letter of Credit.
Type of Funding = 03 Revenue Code = 42200 Sponsor Code = 02800
After 7/1/06 = 00940
Receivable Account = 027009
Letter of Credit Number (found on award documents, if Letter of Credit) = 73000300
Invoicing Requirements:
No invoicing required.
Financial Reporting Requirements:
SBA requires recipients to submit the SF269 on a quarterly basis within 30 days after the end
of each quarter. The final SF269 is due within 90 days of termination of the award. SBA is
strict on reporting requirements.
SBA requires filing of a cumulative SF272 on a quarterly basis within 30 days after the end of
each quarter (Letter of Credit).
Specific Cost Sharing Requirements:
SBA requires total Matching Funds equal to the total amount of SBA funding. At least 50
percent of the Matching Funds must be Cash Match. The remaining 50 percent may be
provided through any allowable combination of additional cash, in-kind contributions, or F &
A. If the recipient organization waives all F & A to meet the Matching Funds requirement,
100 percent of SBA funding must be allocated to program delivery. Under no circumstances
may the following be used as sources of the Matching Funds: uncompensated student labor,
SCORE, ACE or SBI volunteers, Program income or fees collected from small businesses
receiving assistance, funds or indirect or in-kind contributions from any other Federal source.
Other:
Program Income, including any interest earned on Program income must be used to
expand the quantity or quality of services, resources or outreach provided by the SBDC
network. It cannot be used to satisfy the requirements of the Matching Funds.
A separate account should be established for any program income. The SBDC must
report in detail on standard SBA forms receipts and expenditures of program income,
including any income received through cosponsored activities. A narrative description of
how Program income was used to accomplish Program objectives shall be included. Any
unused Program income shall be carried over to a subsequent budget period.
Equipment: title to equipment costing less than $5,000 acquired under a grant or
subgrant from SBA will vest upon acquisition in the grantee or subgrantee accordingly.
However, title for equipment costing more than $5,000 is with the Federal
Government.
Last updated: 10/21/02