HALTOM SPIRIT BOOSTER CLUB

							                                HALTOM SPIRIT BOOSTER CLUB
                                  MEETING MINUTES 7/17/06


Meeting called to order at 7pm.

Minutes from the last meeting were read.

Coaches:

Connie asked about mail out. Some of the people had checked their mail that day and received the
packets she sent out and some had not.

Coach Williams accepted the Varsity coach position and the school administration is still looking for
JV and Freshman coaches.

Coach Williams will meet with the team captains and they will run the squads until we get coaches.

Cheer balance mail out were included and they are backwards. If you have a (-) next to the amount,
you owe a balance; if you have nothing next to the amount, you have a credit balance. (Credit
balances will be applied to other things but refunds can not be issued). Freshmen balance sheets were
not attached. They will get their sheets by the weekend with their newsletters.

Physicals need to be current by the 1st day of school.

Competition squad was put on hold – tryouts by the end of football season.

Gym and locker issue ironed out by Coach Burnett before she resigned.

Myspace – inapproprate sites are being monitored: girls will receive punishment- removal from squad.
Clean up sites or get rid of site – including other people’s comments to you.

Buffalo suit was discussed with Coach Romada but we have account balances and accounts are
negative. We have to re-evaluate if we can afford a new Buffalo suit.

Amy obtained prices for the cleaning of the Buffalo suit. Connie suggested that we need someone to
pick up, clean and sew. Side bar for further discussion at next meeting.

Tumbling mats that we had were loaned out to another school and returned to the wrong school.
Richland High School has our mats. When school begins, Coach Williams will contact them and get
them back.

Coach Williams needs 3 first aid kits before practice starts July 31st. Debbie will take care of these.

The Coaches wish list is to have 4 more mats (they would like 7 total for a complete set).

The cheerleader banquet will be held with the football players this year.

Float is yet undecided.
Locker decorations are Thursdays for Varsity, and Wednesdays for JV and Freshmen, and are
mandatory. Demerits wil be issued for non-participation. The number of girls needed at decorations
will be determined at captains meetings.

Fish camp is the 4th. Everyone is going: JV and Varsity will lead the mini pep-rally to be held.
Pictures will be taken – will send out more information.


Committees

President: Connie Webb

Contracts from the football quarterback club are included in the packets. Look over and decide if you
want to purchase a spot for your child. QB club makes funds this way.

Ronnie is QB President. You can contact him for ads. Send original pictures and stamped envelope to
get the pictures returned to you after publishing.

Coed team - Softball: July 29th and 30th for Freshmen and up – look on website for more details to sign
up: haltomfootball.com

Contact listings – lots of changes – look over sheet to see if your numbers are correct. No excuse . . . if
incorrect let the Spirit Club know.

Note cards – send to vendors and others . . . if you did not get any, get some now.

Knights Photography is set for September 1st. Connie has not called yet to get committed.

Homecoming is October 27th. Need to set up a committee. Mandatory sign up for the girls to work on
the float. Demerits will be issued for non-participation. A trailer is needed.

No banquet information yet.


1st VP: Debbie Anderson

Membership update: We are short 1 to have 100% membership. Thinking of taking from Sonic
money.

Volunteer hours need to be turned in. See BISD website to get registered. Click on link at Haltom
website. Good for community hours – sign up the dads also to get background checks on them.

Connie asked if we should post on our website to sign up for volunteer hours. Debbie agreed.

We need water monitors for JV, Varsity and Freshmen teams. (Amy volunteered)

Most officers have box of supplies – Connie wants inventory of supplies – they are expensive she says
and we must keep track of them and supply Debbie with a list.
2nd VP: Mickie Hamilton

Connie began discussion with statement of needing to make decisions on each fundraiser or to throw
them out.

Wal-Mart grant pending: awarded once a year.

Mailed out Sonic fundraiser expectation sheets in July packets.

Make copies and put in box – a copy of violations to show offenders for Sonic fundraisers. Some rules
are Sonics and some are ours.

We are scheduled to have the taste test fundraiser on August 23rd during the day. We need 5 people to
sign up for each girl. We have 40 girls and can make $2,000.00 DFW Research provides computers
and taste test area. Surveys are filled out on the computer. We need to provide tables, building, chairs
and people. It takes apx. 40 minutes to complete the test. We have to buy water to their specifications
and they will reimburse us for the cups. Mickie will take responsibility for calling the people signed
up and assign time slots. She will require names and phone numbers. Do not sign them up for a time –
she will do that.

Coca-Cola fundraiser – we can sell 20 oz. Cokes and Coke products we purchase for $12.00 and sell
for $17.00 per case (profiting $5.00 per case). We need 100 case mimimum – we will be competing
with the Band and grocery stores. (This deas was thrown out).

Football Fridays – no information to date.

Catalogue Burrows sells pens, stickers, cups, t-shirts, antenna balls, small stuff kids can afford, sweat
shirts to sell for $45.00 that we purchase for $25-$27. Quarterback Club does this also; therefore, a
suggestion was made to go another direction in order not to “step on toes”.

We need to have a plan by Fish Camp and Buff night.

Barefoot athletics sells t-shirts for $4 to $5.

Connie’s alarm went off – it is 8pm.

Six Flags, Ranger tickets, Racetrack tickets – suggestions made to throw out – too much work.

Raffles: We can purchase an item from Best Buy at 10-20% discount or Wal-mart for 10% discount.
(ideas: Xbox, TV) Raffle tickets to be sold at games: Birdville guidelines – kids can’t gamble??

Connie said make decision and let us know to Debbie.

Carnival was suggested, but thrown out.

Put-Putt tournament $25.00 to play includes hot dog and a drink. Idea tabled until next Spring.

7 sonics left to work – already booked. September Sonic is for the coaches account, 4 for the end of
the year are for competition account or booster club.
Subscriptions fundraiser – idea thrown out.

Brian Bell (car show fundraiser) - $25.00 entry fee – get Outback to sell hamburgers . . . idea table
until Spring.


Secretary: Terri Gray

Not present (Monica Jordan taking minutes)


Treasurer: Amy West

See budget printout: See $700.00 at Sonic – gives us around $1100.00 in Booster club account.
Connie and Mickie turned in receipts for apx. $50-$60 spent on mail outs.

Competition account has not changed.

Connie said see 2nd page of budget for changes and to make sure and read them.
Amy will speak with Kim Larose about parent’s shirts. Polo shirts like last years should sell for
$17.00.


Publicity: Rhonda Jones

Connie asked if anything will get published. Rhonda said she needed pictures of Varsity and
Freshmen groups.

Connie said we also need pictures of captains and seniors also and that they should be in uniform on
August 4th.

Extended megaphone memory sign orders until practice (see attachment in mail out)

Rhonda needs list of awards and names given at camp to publish.

Any pictures need to be sent to Connie or coaches to filter out before publishing.

Connie back to megaphone signs – no wooden ones, just plastic “Fast Signs”.

Asked Keelie if she wants to change. Connie told Rhonda to cash checks as soon as possible (checks
found in Coach Ramada’s locker) (some are still missing).

PTA has scholarship awards. PTSA must be a member to fill online. Business card size, get a punch
with each cookie purchased. Proceeds go to Project Celebration.


Hospitality: Teresa Frausto

Not present
Newsletter: Brook Thomas

Captain or Spirit Captain Information need for August newsletter.


Communications: Monica Jordan

Still missing email addresses for some people.
Most changes are recorded.
Connie told Monica to ask Lori O’Reilly and Keelie to call people if need be.


Webmaster: Connie Perez

Waiting to get correct information and then they will post all on website.


Questions/Comments

Rhonda said still missing checks for memory signs.

Lori O’Reilly questioned missing uniforms still not received.

Connie said to go over dates she mailed out.

Next meeting scheduled for August 21st at 7pm in the HHS library.


Adjourn: meeting closed at 8:40pm at Haltom Rec Center Craft Room