2011 ANNUAL MEETING OF PLANTATION AT MAGNOLIA
RIVER PROPERTY OWNERS ASSOCIATION, INC.
MARCH 15, 2011
Dan Lecian, President, Robert Evans, 1st Vice President, Bill Cawrse, 2nd Vice President, Jim
Stallworth, Treasurer, and Noreen Raney, Recording Secretary were present.
CALL TO ORDER & ACCEPTANCE OF MINUTES
75 property owners of record were represented either by attendance or proxy. A total of 85
property owners of record are required for a quorum. Because a quorum was not met the meeting
was adjourned until 7:30 p.m., at which time the quorum required dropped to 50% of 85 property
owners of record.
Dan Lecian asked for a motion to approve the minutes as written from last year. Ron Bousquet,
lot #28, made a motion to accept minutes as written; Richard Sechrest, lot #73, seconded the
motion. Motion carried and minutes were accepted as written.
The Board Members for 2010 were introduced by Dan Lecian, along with a summary of their
duties on the Board. Dan also mentioned each member’s obligation to adhere to the Covenants
and if they do not the Board will address the issue with the Association’s attorney and the court
SYNOPSIS OF 2010
Bob Evans welcomed the members to the meeting and gave a summary of activity for
2010, January through December. Of note are the following:
The access road on Highway 98 coming into the Association was removed at no cost to
the homeowners. This was accomplished by the hard work of Dan Lecian and Skip
Gruber, County Commissioner.
Bob referenced the Covenants as necessary in keeping the neighborhood looking good,
and explained that since the homeowners took over the Association no exceptions have
been made for any homeowner.
It was also noted that over $3000 has been recovered from non-payment of dues, interest,
The Board has had conversations with Representative McMillan and County
Commissioner Skip Gruber regarding Baldwin County Sewer System, however nothing
has been accomplished.
Bob Evans indicated there were sign up sheets in the back of the room for occasional
volunteering. This would include weeding, cleanup along Highway 98, and decorating at
Jim Stallworth, Treasurer, indicated that the dues run from January through December.
When the invoices are mailed for the current year’s dues they are mailed in March and
are back billed from January 1st. This is because the annual budget is voted on during the
annual meeting in March every year. If the budget is approved this year the annual dues
will be $120.
PMR Annual Meeting Minutes
Jim Stallworth mentioned how the dues are prorated when a property is sold. This is done
at closing and the closing agent prorates the dues to the time of closing with a check sent
to the Association.
Since the members have taken over the Association the Association has run in the black
and the balance sheet is available every month on the website:
Dan Lecian indicated the only difference in the proposed budget for 2011, was the
addition of line item 5014, Utilities at $1500/year. Riviera Utilities informed Dan that
Adams Homes took their name off of the meters at the front entrances. This should have
been done by Adams four (4) years ago but forgot, so up until now Adams has been
paying for the Association’s power.
QUESTIONS/STATEMENTS FROM MEMBERS
Mary-Jo VanDyke, lot #3, thanked Bob Evans for the job he has done on the landscaping.
She said it looked beautiful.
Gene Mader, lot #85, suggested the Association move its annual meeting to January and
then the Association would not have to back bill the dues. Dan Lecian said the Covenants
require the meeting be held “on or about March”, and that the Association has always had
a carryover of cash to fulfill its obligations. The Association has no financial problems.
Gladys Tufts, lot #98, asked Dan if he has been in contact with Adams Homes regarding
the upkeep on the empty lots in the neighborhood. Dan indicated the Board has been in
contact and the Board will stay on top of the situation this year.
Lex Moore, lot #79, wanted to know why volunteers were necessary when the
Association has hired people to work on the common areas in the Association. Bob Evans
said the Board has sign up sheets because no one responded to the request on the website.
The Board wanted a list of volunteers to call occasionally for weeding and pickup of
trash along Highway 98. The landscaper comes out to the Association every month for
maintenance (mowing, etc), but cannot be expected to come out weekly to pickup trash
along Highway 98 or to do frequent weeding at the front entrances during the rainy
Lou Tuma, lot #81, asked on behalf of one of his neighbors, Mary Lane, why there were
no Christmas decorations this year. Bob Evans said he posted on the website asking for
volunteers to come out on a Saturday for the decorations but no one showed up. He noted
that new wreaths were purchased for next Christmas and they should be easy to install
PMR Annual Meeting Minutes, 3/15/2011
Gladys Tufts, lot #81, wanted to know the status of the empty lots owned by Adams
Homes. Dan Lecian said that Adams still hopes to build on all lots; however, there is a
question on the viability of building on the lots located on Othello and a lot on Venice
Blvd. A contractor from Adams indicated there is an underground river or stream on
those lots which cannot be diverted, thereby eliminating the option to build. There is no
clear answer on this situation.
Wade Peterson, lot #121, wanted to know if the depressed areas in the Association were
buildable. Dan indicated they were retention ponds for drainage and not buildable. The
Association owns them and the Association is responsible for their upkeep.
Sometime prior to the annual meeting an Association Member told Dan Lecian that if a
homeowner is looking to replace their mailbox, mailbox post or both, Lowes sells a
mailbox post that is similar to those in the neighborhood.
Houston Young, lot #66, indicated he has seen dogs running around the neighborhood
and asked what can be done about the situation. Dan said anyone who sees an animal in
the neighborhood running loose should call Foley animal control. They will come out and
catch the animal and talk to the owner if they can be found.
2011 BOARD ELECTION
With the exception of Bill Cawrse, all Board Members are up for re-election in 2011. Two (2)
new names have been added for consideration, Dennis Pritchett and Fred Wolfe. Dan Lecian
asked for additional nominations from the floor. No more nominations were forthcoming.
Dennis Pritchett has been living in the neighborhood for approximately 1-1/2 years. He has a 4-
year degree from Auburn in horticulture.
Fred Wolfe has been living in the neighborhood for approximately 4 years. Fred is a retired Air
Force officer and attorney.
Dan asked everyone to vote their ballots and return them to the Board before leaving.
Dick Sechrest, lot #73, made a motion to adjourn the meeting and Steve Dalby, lot #147,
seconded the motion. The meeting was unanimously adjourned.
This done, and with no further business, the 2011 Annual Meeting of the Plantation at Magnolia
River Property Owners Association was adjourned.
RESULTS OF BOARD ELECTION FOR 2011:
Robert Evans, Dan Lecian, Noreen Raney, Jim Stallworth, Dennis Pritchett