MHA Degree - University of Illinois at Chicago by wuxiangyu

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									University of Illinois at Chicago
    School of Public Health


         MHA Degree
 Graduate Student Handbook
         2010-2011

            Revised December 2010
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TABLE OF CONTENTS
2010-2011 UIC SCHOOL OF PUBLIC HEALTH - MHA STUDENT HANDBOOK

INTRODUCTION ............................................................................................................. 4

  MISSION STATEMENT ......................................................................................................................................... 4

  STATEMENT OF VALUES...................................................................................................................................... 4

  MUTUAL TOLERANCE AND RESPECT STATEMENT ................................................................................................ 4

  NONDISCRIMINATION POLICY............................................................................................................................. 5

MHA DEGREE PROGRAM INFORMATION ................................................................... 6

  ACADEMIC CALENDAR ........................................................................................................................................ 6

  PROGRAM REQUIREMENTS ................................................................................................................................ 6

  ADMISSIONS....................................................................................................................................................... 6

  CULMINATING EXPERIENCE ................................................................................................................................ 6

  MHA PRECEPTORSHIP (HPA 495) ........................................................................................................................ 6

  MHA CAPSTONE (HPA 496) ................................................................................................................................. 7

  MHA DEGREE LEARNING OBJECTIVES.................................................................................................................. 8

MHA .............................................................................................................................. 11

ACADEMIC POLICIES AND STANDARDS .................................................................. 12

  HUMAN RESEARCH SUBJECTS TRAINING................................................................................................. 12

  STUDENT HONOR CODE .............................................................................................................................. 12

  ACADEMIC DISHONESTY DISCIPLINARY PROCESS ................................................................................. 13

  STUDENT ACADEMIC GRIEVANCE PROCEDURES .................................................................................... 14

  ADVISEMENT .................................................................................................................................................... 15

  RESEARCH INVOLVING HUMAN SUBJECTS......................................................................................................... 16

  DISABILITIES REQUIRING ACCOMODATION ....................................................................................................... 17

ACADEMIC PROCEDURES ......................................................................................... 18

  REGISTRATION .............................................................................................................................................. 18


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   Deadlines ..................................................................................................................................................... 18

   Dropping Courses ......................................................................................................................................... 18

   Auditing Courses .......................................................................................................................................... 18

   Other Types of Registration.......................................................................................................................... 19

COURSE DESCRIPTIONS .............................................................................................................................. 19

PROGRAM PROPOSALS ..................................................................................................................................... 19

LEAVE OF ABSENCE ........................................................................................................................................... 20

WITHDRAWAL .................................................................................................................................................. 20

TRANSFER OF CREDIT........................................................................................................................................ 21

WAIVERS ........................................................................................................................................................ 23

   Waiver of Courses ........................................................................................................................................ 23

INDEPENDENT STUDY ....................................................................................................................................... 23

ACADEMIC PROGRESS ................................................................................................................................. 23

STANDARDS OF STUDENT PERFORMANCE .............................................................................................. 24

   Repeating Courses........................................................................................................................................ 24

ACADEMIC DISMISSAL PROCESS ............................................................................................................... 25

GRADING PROCEDURES .............................................................................................................................. 26

GRADUATION PROCEDURES....................................................................................................................... 27




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                                            INTRODUCTION

This Student Handbook contains information                 KNOWLEDGE the pursuit, development and
that is useful to all students in the School of            dissemination of which will improve the health
Public Health throughout their program of                  of the public.
study. Students should refer to this handbook
first whenever they have a question about their            PROFESSIONALISM acting with integrity and
program’s requirements, SPH policies,                      collegiality in learning, teaching, research and
educational and research opportunities, or SPH             public service.
resources, among a variety of other things.
                                                           STEWARDSHIP of natural, human and financial
The Student Handbook is all-encompassing, and              resources.
each student will be held responsible for its
content and the policies and regulations that              IDEALISM whether secularly or spiritually
apply, regardless of whether the student is                motivated.
informed of these points through other means.
                                                           CARING promoting compassion for and action
           MISSION STATEMENT                               on behalf of others.

                                                           JUSTICE whereby everyone is given access to
The UIC School of Public Health is dedicated to            the resources necessary to live a humane life
excellence in protecting and improving the                 and necessary to fulfill his or her full potential.
health and well-being of the people of the
metropolitan Chicago area, the State of Illinois,          DIVERSITY celebrating unique contributions to
and the nation, and of others throughout the               the fabric of our community.
world. The School achieves this mission by:
educating scientists, professionals and the                RESPECT for the members of this community
public; conducting research to develop                     and for those whom our efforts are intended to
solutions to public health problems; providing             serve.
public health service; and formulating public
health policy.                                             HUMILITY as we set our goals, as we work
                                                           together to achieve them, and as we address
         STATEMENT OF VALUES                               the inevitable conflicts produced by those joint
                                                           efforts.
We are a community of scholars, students and
staff dedicated to creating                                  MUTUAL TOLERANCE AND RESPECT
a healthy society. In achieving this goal, we are                     STATEMENT
committed to:

COMMUNITY the basic unit of analysis for                   Public health deals with controversial issues
public health, enabling communities                        from multiple perspectives and consideration of
to address their own problems, sharing skills,             these issues may cause disagreements among
lowering barriers to action, and acting as a               us or may evoke strong personal feelings,
catalyst for progress.                                     depending on our individual experience,
                                                           histories, identities and worldviews. Therefore,
                                                           in all of our interactions and communications, it

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is important that we strive to have mutual                  Office for Access and Equity (M/C 602)
respect and tolerance for one another and for               717 Marshfield Avenue Building
any course guests and members of the                        809 South Marshfield Avenue
community with whom we come into contact. If                Chicago, IL 60612-7207
you feel you have been offended by any                      (312) 996-8670
content or interactions, you are encouraged to
discuss this with the instructor or another
faculty member.

     NONDISCRIMINATION POLICY

The commitment of the University of Illinois to
the most fundamental principles of academic
freedom, equality of opportunity, and human
dignity requires that decisions involving
students and employees be based on individual
merit and be free from invidious discrimination
in all its forms.

The University of Illinois will not engage in
discrimination or harassment against any
person because of race, color, religion, national
origin, ancestry, age, marital status, disability,
sexual orientation including gender identity,
unfavorable discharge from the military or
status as a protected veteran and will comply
with all federal and state nondiscrimination,
equal opportunity and affirmative action laws,
orders and regulations. This nondiscrimination
policy applies to admissions, employment,
access to and treatment in the University
programs and activities.

University complaint and grievance procedures
provide employees and students with the
means for the resolution of complaints that
allege a violation of this Statement. Members of
the public should direct their inquiries or
complaints to the appropriate equal
opportunity office.

For additional information or assistance with
the equal opportunity, affirmative action, and
harassment policies and procedures of the
University of Illinois at Chicago, please contact:




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                            MHA DEGREE PROGRAM INFORMATION

          ACADEMIC CALENDAR
                                                           Deadline for Completing Degree Requirements
For the current academic calendar, please visit
                                                           MHA students must complete all degree
the UIC School of Public Health
                                                           requirements within five calendar years after
website: http://www.uic.edu/sph/osa_dates.ht
                                                           their initial registration as a degree student
m.
                                                           within the SPH. In extraordinary circumstances
                                                           an extension of time may be granted if the
       PROGRAM REQUIREMENTS
                                                           petition for an extension is filed before meeting
                                                           the 5-year deadline. Time spent on an approved
The Master of Healthcare Administration (MHA)              leave of absence is not counted toward the
degree is offered by the School of Public                  degree time limit (see Leave of Absence).
Health's Health Policy and Administration
Division and the College of Business                              CULMINATING EXPERIENCE
Administration.
                                                           All MHA students must complete the following
The MHA program consists of three
                                                           culminating experience to comply with degree
components (Minimum of 60 SH):
                                                           requirements:
1. Program Requirements (54 SH)
2. Culminating Experience
      o HPA 495 – MHA Preceptorship (5 SH)
                                                           • HPA 495 - MHA Preceptorship (5 SH)
      o HPA 496 – Capstone Project (1 SH)                  • HPA 496 – Capstone Project (1 SH)
3. Required Non-Credit Training
      o HIPAA Research 101                                     MHA PRECEPTORSHIP (HPA 495)
      o Investigator Training 101
                                                           The MHA preceptorship begins in the first
                ADMISSIONS                                 semester of study and continues throughout
                                                           every semester, including the summer. You will
Please see the Admissions section of the SPH               work with successful executives in healthcare
website for information.                                   institutions, getting firsthand exposure to
                                                           management, leadership, and
Conditional Admission Policy Statement                     governance. Preceptorships will be organized
                                                           to serve the general educational objectives of
Under special circumstances, an applicant may              the program with placements that offer
be recommended by a Division for admission on              opportunities for the student to participate in a
a conditional basis (e.g., completion of                   sector of healthcare that is related to his or her
preparatory course work). The conditions under             professional career goals.
which a student is admitted to the School are to           The student will spend at least 3–6 hours per
be stipulated in writing by the director of the            week at the preceptor’s workplace and on
Division recommending admission of the                     campus engaging in both structured learning
student. Conditionally admitted students must              experiences and completing project(s). The
satisfy the conditions prior to graduation (or             focus of the first semester will be on learning
earlier if so specified by the Division).                  the internal workings of the healthcare sector

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and the specific area in which the student has
expressed an interest.

In the first summer, the preceptorship
experience consists of at least 300 hours on-site
at the preceptor’s workplace. During that time,
learning about executive and leadership
responsibilities and roles will be pursued in
direct discussions with the preceptor and
completion of assigned experiences and projects.

In the following Fall Semester, the preceptorship
will focus on issues of leadership and culture.
Again the student will be involved for at least 3–
6 hours per week in structured learning and
project completion at the preceptor’s workplace
and on campus.

       MHA CAPSTONE (HPA 496)

The preceptorship experience culminates in a
Capstone Paper required for completion of the
degree project that will enable you to
demonstrate the ability to address an actual
strategic management issue in an actual health
service organization.




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                              MHA DEGREE LEARNING OBJECTIVES

The Master of Healthcare Administration (MHA)              • Responsibilities of management and
degree provides students the opportunity to                    governing bodies, and the relationships
develop the skills and resources needed to                     between the two.
become a healthcare leader. The MHA Program                •   Roles of executives as managers and leaders
is designed for:                                               in the complex environment of health care
• Managers, administrators and supervisors                     delivery organizations.
   already working in healthcare or related fields         •   Organization theory and its practical
   who want to advance their skills to become                  application to management and leadership
   executives and leaders;                                     challenges.
• Healthcare professionals (doctors, nurses,               •   Health care financing, cost accounting
   therapists, technicians, other caregivers and               methodologies, and reimbursement theory
   researchers) who seek advancement into                      and practice.
   organizational leadership; and new graduates            •   Financial reporting, operating budgets,
   who want to enter the healthcare field as                   capital budgets and treasury functions in
   managers.                                                   health care delivery settings.
                                                           •   Responsibilities of executives and,
MHA students will achieve the following                        specifically, of Chief Executive officers, Chief
learning objectives during completion of the                   Finance officers, Chief Medical officers, and
MHA program in public health:                                  Compliance officers to a board of directors,
                                                               and to various accreditation, regulatory,
Knowledge                                                      licensing and other government agencies.
                                                           •   The manner in which the concepts and tools
Students will be able to demonstrate a                         of statistics, epidemiology and marketing fit
professional manager's working knowledge of:                   together to provide a basis for rigorous
                                                               strategy development.
• Current health policy issues.                            •   Key roles of quality and effectiveness
• Currently applicable law to their chosen area                evaluation.
  of health care delivery.                                 •   Human resource theory and tools, and the
• Ethical guidelines of the American College of                importance of human resources in health
  Health Care Executives, the American                         care delivery.
  Hospital Association and the various                     •   The role and significance of information
  professional societies representing                          systems in contemporary health care
  leadership in clinical health care delivery.                 delivery.
• Structure and organization of American                   •   How to synthesize and apply academic
  health care and the formal and informal                      knowledge areas in the “real-life” setting of
  forces that influence its actions.                           their program-long preceptorship, and in the
• Functions of the component parts of the                      development, analysis, and presentation of
  American health care system and how the                      critical issues through their capstone project.
  economic and political forces at work
  between the various components affect the
  delivery of health care.




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Skills                                                          databases, as well as the Internet, to retrieve
                                                                health information for planning purposes will
Students will be able to demonstrate their                      be specific skills that the manager will apply
ability to:                                                     in the work setting.
                                                            •   Develop and conduct employee performance
• Apply analytical skills to manage programs                    appraisals.
    and assess their effectiveness.                         •   Identify proper contract terms and negotiate
•   Recognize and develop approaches to                         agreements.
    address organizational development goals.               •   Create and lead a self evaluation of
•   Organize a planning process and develop                     management teams and the board of
    best input and optimum alignment in the                     directors.
    process of creating effective comprehensive             •   Identify core ethical precepts of their
    plans.                                                      organization and the conflicts that may arise
•   Assess community health status and address                  in the performance of their job. Create a
    program development, maintenance, and                       strategy for addressing those potential
    divestment needs in response to forecast                    conflicts in an open, constructive and honest
    demand. These will be critical competencies.                manner.
•   Develop a marketing analysis and strategy
    that incorporates demography, health status             The MHA program has incorporated the
    and competing service provision capabilities.           following learning objectives from the MPH
•   Develop alternative strategies to effectively           program:
    respond to changing incentives in order to
    meet organizational goals.                              Basic Health Science Skills
•   Develop marketing and sales strategies to
    introduce programs.                                     • Define, assess and understand the health
•   Assess and develop statistical profiles and               status of populations, determinants of health
    complete a health program evaluation.                     and illness, factors contributing to health
•   Develop presentations, facilitate meetings                promotion and disease prevention, and
    and create reporting mechanisms to monitor                factors influencing the use of health services.
    adherence to established goals. The use of              • Apply the basic public health sciences,
    focus groups and development of listening                 including epidemiology, health and policy
    skills will be key areas of focus.                        administration, behavioral and social
•   Develop a program budget, forecast budget                 sciences, biostatistics, and environmental
    projections, analyze income statements for                and occupational public health, to the
    budget variances and create strategies to                 prevention of illness and injury.
    address program deficits or surpluses.                  • Describe the potential linkages and
•   Assess financial options such as lease-buy                interactions among multiple determinants of
    financing strategies to support capital                   health at intrapersonal, interpersonal,
    expansion and equipment needs.                            organizational, community and societal
•   Analyze specific reimbursement approaches                 levels (i.e., ecological model).
    for organizational strengths and weaknesses.
•   Determine the best strategies to optimize               Analytic Skills
    the effect of information systems (IS) on the
    operations of health care delivery                      • Use appropriate data and statistical methods
    organizations. The ability to interface with IS             for problem identification and resolutions
    managers and use available systems and

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  and for program planning, implementation                  • Describe the U.S. institutions and processes
  and evaluation.                                             of policy-making in public health and
• Use data to illuminate ethical, political,                  recognize that these differ in different
  scientific, economic and overall public health              societies.
  issues.                                                   • Recognize relevant theories of social policy
                                                              and how they explain policy-making in public
Cultural Skills                                               health.

• Demonstrate an in-depth understanding of                  Community Dimensions of Practice
  the dynamic forces of cultural diversity and
  their implications for public health both                 • Establish and maintain linkages with key
  domestically and internationally.                            stakeholders in community-based initiatives
• Interact sensitively, effectively and                        to address public health issues.
  professionally with people from diverse
  ethnic, socioeconomic, educational and                    Ethics
  professional backgrounds, and with persons
  of all ages and lifestyle preferences.                    • Apply ethical principles to the collection,
• Identify the role of cultural factors in                     maintenance, use and dissemination of data
  determining disease, disease prevention,                     and information.
  health promoting behavior, and health care
  services organization and delivery.

Information and Technology

• Define a public health problem for purposes
   of literature research process.
• Demonstrate library skills, including the
   ability to conduct computerized literature
   searches, for researching problems in public
   health.

Communication Skills

• Present accurately and effectively
  demographic, statistical, programmatic and
  scientific public health information for
  professionals and lay audiences.
• Lead and participate in groups to address
  specific public health issues.

Policy Development

• Understand the historical development and
   structure of state, local and federal public
   health-related agencies.


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                                                   MHA

The Master of Healthcare Administration (MHA) program requires a minimum of 60 semester hours
(SH). This program is designed for completion in 2 years when enrolled full-time and includes the
following course requirements:

I.    Program Requirements (60 SH)
   Course                                          Title                                      Credits
ACTG 500         Intro to Financial and Managerial Accounting                            4 SH
BSTT 400         Biostatistics I                                                         4 SH
EPID 400         Principles of Epidemiology                                              3 SH
FIN 500          Introduction to Corporate Finance                                       4 SH
MGMT 553         Human Resource Management                                               4 SH
HPA 403          U.S. Health Care System                                                 3 SH
HPA 410          Health Organizational Leadership                                        3 SH
HPA 417          Quality Management                                                      3 SH
HPA 434          Law and the Health Care System                                          3 SH
HPA 441          Strategic Management of Health Care Organizations                       4 SH
HPA 451          Health Care Finance                                                     3 SH
HPA 463          Managerial Health Economics                                             3 SH
HPA 465          Health Information & Decision Support System                            4 SH
HPA 470          Quantitative Methods for Healthcare Managers                            2 SH
HPA 490          MHA Special Topics (1 SH; take 2 semesters)                             2 SH
HPA 495          MHA Preceptorship                                                       5 SH
HPA 496          MHA Capstone                                                            1 SH
HPA 525          Population Based Healthcare Services Planning                           3 SH
HPA 551          Healthcare Marketing                                                    3 SH
                                          Required Non-Credit
     Training: http://tigger.uic.edu/depts/ovcr/research/protocolreview/irb/education/initial.shtml
HIPAA Research 101                                                                       Non-credit
Investigator Training 101                                                                Non-credit

*For an example course sequence for full-time and part-time students, please see the MHA
website: http://www.uic.edu/sph/mha/coursesequence.shtml




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                             ACADEMIC POLICIES AND STANDARDS

                                                           information privacy training must contact OPRS
     HUMAN RESEARCH SUBJECTS                               to have their prior training evaluated on a case-
            TRAINING                                       by-case basis before they are considered
                                                           exempt from the University's offerings and have
                                                           met the College's requirement.
All incoming SPH matriculated students are
required to receive training in initial human
                                                                     STUDENT HONOR CODE
research subjects protection and the
protection of health information. Training must
be completed within the student's first two                PREAMBLE
academic semesters of entering the School of
Public Health.                                             The UIC School of Public Health is dedicated to
                                                           excellence in protecting and improving the
The two mandatory sessions are:                            health and well-being of the people of the
                                                           metropolitan Chicago area, the State of Illinois,
Investigator Training 101 or CITI “Core” Course            the nation, and others throughout the world.
Online- This training session on human subjects            We achieve this mission through education,
protection introduces the participant to a                 research and public health service. Truth and
historical perspective, ethical principles and             accuracy are essential to achieving our goals.
regulatory requirements, applicable Illinois               Integrity and intellectual honesty in scholarship,
State Laws, UIC institutional policies and                 scientific investigation and service are,
procedures, investigator's responsibility when             therefore, of paramount importance. A breach
conducting research with human subjects, IRB's             committed by an individual member of our
role and responsibility and the institution's              community, is a violation committed against the
responsibility, among other topics.                        whole and undermines our mission.

HIPAA Research 101- This training session                  PLEDGE
focuses on the policies and procedures with
respect to protected health information as                 We, students of the University of Illinois at
necessary and appropriate for the members of               Chicago School of Public Health are committed
the workforce to carry out their function within           to promoting the ideals of the public health
the covered entity.                                        profession, and to the values embodied in our
                                                           School's Statement of Values relating to
Both training sessions are offered by the Office           Community, Knowledge, Professionalism,
of the Vice Chancellor for Research, Office for            Stewardship, Idealism, Caring, Justice, Diversity,
the Protection of Research Subjects (OPRS).                Respect and Humility.
Training dates for both sessions are listed on
the OPRS website. In addition, both sessions are           As an integral part of this commitment we
offered online as an alternative to attending a            pledge to act with truth and integrity in our
classroom session. Upon completion, students               academic work; recognizing that cheating,
receive a certificate of completion.                       plagiarism and other forms of unethical
                                                           conduct, represent an assault on our
Students who have received prior human                     community and society.
research subjects protection and health


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We further pledge not to be party to any                         intentionally false accusations against
misconduct, and agree to report any acts of                      another under the Honor Code.
unethical behavior of which we have knowledge                •   Bribes, favors, threats - (1) Threatening,
to an advisor, course faculty, or Office of the                  bribing, or attempting to bribe any person
Dean representative.                                             with the intention of affecting an
                                                                 evaluation of academic performance; (2)
         ACADEMIC DISHONESTY                                     conspiring to bribe or threaten a person
         DISCIPLINARY PROCESS                                    with the intention of affecting an
                                                                 evaluation of academic performance.
                                                             •   Examination by proxy - Impersonating
All faculty, students, staff, administrators, field              another student during an exam, or
site preceptors and others who are involved with                 intentionally allowing such an
academic training of our students, have an                       impersonation.
obligation to report witnessed violations of the
                                                             •   False authorship - claiming papers and
Honor Code.
                                                                 other academic products authored by
                                                                 others to be one’s own (for example,
The UIC School of Public Health firmly believes
                                                                 claiming work downloaded from a
that all members of the academic community
                                                                 website as one’s own; and/or presenting
are responsible for the academic integrity of
                                                                 the downloaded material without proper
our programs. Faculty and students have a joint
                                                                 citation.)
responsibility to maintain the high standards of
honor and values of this institution by reporting
                                                           Campus guidelines regarding academic integrity
any instances of academic dishonesty to the
                                                           can be found at the UIC Office of the Vice
Associate Dean of Academic Affairs, Babette
                                                           Chancellor for Student Affairs website.
Neuberger.
                                                           Penalties for Academic Dishonesty
Academic dishonesty falls within the following
categories:
                                                            If the panel is persuaded by clear and
  • Plagiarism - using another's work without
                                                           convincing evidence that the accused party has
      giving credit. The words of others must be
                                                           engaged in wrongdoing the panel shall have the
      put in quotation marks and cited as one’s
                                                           discretion to recommend the full range of
      source(s). One must also give citations
                                                           sanctions as described in the UIC Student
      when using others' ideas, even if those
                                                           Disciplinary Proceedings as modified by the
      ideas are paraphrased in one’s own
                                                           School of Public Health.
      words.
  • Cheating - giving and/or receiving
                                                           Students may be subject to one or more of the
     unauthorized assistance in the
                                                           following penalties:
     completion of one’s academic work.
                                                                • Expulsion
  • Fabrication - intentional and unauthorized
                                                                • Dismissal
     falsification or invention of any
     information or citation in an academic                     • Suspension
     exercise.                                                  • Probation
  • Dishonesty - making false or fraudulent                     • Failure or Grade Modification
     statements (verbal or written) with the                    • Loss of Financial Support
     intent to deceive; acting with intent to do                • Recommended Counseling
     the same. Dishonesty includes making                       • Developmental Sanction
                                                                • Reprimand

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    • Warning                                              • Section VI contains information that is
                                                             essential to the proper interpretation and
                                                             use of these Procedures and should be read
   STUDENT ACADEMIC GRIEVANCE                                carefully by any person involved in the
           PROCEDURES                                        handling of a Grievance.

                                                           These Procedures may only be used by
These procedures describe the process through              Students:
which students may seek resolution of
complaints or grievances arising from a decision           1. With a Complaint or Grievance regarding
made about them by an agent of the University                 academic standing during their enrollment
of Illinois at Chicago (UIC).                                 at UIC.
                                                           2. About an academic decision made about
The School of Public Health Student Academic                  them by an agent (e.g., faculty or staff
Grievance Procedures may be found in their                    member, administrator, committee) of the
entirety here.                                                University of Illinois-Chicago that directly
                                                              and adversely affects the Student. Absent
Non-Academic Grievances                                       compelling evidence of arbitrary and
                                                              capricious behavior or discriminatory
For non-academic grievance resolution,                        intent, the Grievance Officer will not
students may contact Dr. Ronald Hershow,                      substitute its judgment for that of an
Ombudsperson for SPH, here. The                               instructor.
Ombudsperson advises students regarding
procedures and methods available to resolve                These Procedures may not be used:
problems, provide dispute resolution services to
resolve conflicts, and directs students to                 1. In deciding or appealing issues relating to
available resources.                                          student discipline under the purview of the
                                                              Senate Student Judiciary Committee;
Academic Determinations                                       [See: http://www.vcsa.uic.edu/NR/rdonlyre
                                                              s/C10B0B31-31AD-4386-9A7A-
The Student Academic Grievance Procedures                     17CA7A579C2D/962/Student_Discipline_Bo
define an administrative process through which                ok.pdf ]
students may seek resolution of complaints or              2. In resolving any complaint, request, or
Grievances regarding academic standing during                 question involving student records subject
their enrollment at UIC. The SPH procedures                   to campus procedures established under
implement the Student Academic Grievance                      the Family Educational Rights and Privacy
Procedures adopted by the University of Illinois              Act (FERPA) and contained in the Guidelines
at Chicago eff. March 1, 2007.                                and Procedures Governing Student Records
                                                              (http://www.uic.edu/depts/oar/rr/records_
• Section I defines eligibility to use these                  policy.shtml);
  Procedures.                                              3. By applicants for admission;
• Section II describes informal processes which            4. In review of any decision by any university
  must be pursued before initiating a formal                  administrator or properly constituted board
  Grievance.                                                  or committee relating to allocation of
• Sections III through V outline the formal                   resources to support any unit’s projects or
  Grievance procedure itself.                                 programs.


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                ADVISEMENT                                 •   Refer advisees, as indicated and
                                                               appropriate, to other faculty, to the Office
                                                               of the Dean or to other points of assistance
Advisor Assignments for Degree Students                        for student needs.

Upon admission, each degree student is                     Advisors for Credit Non-Degree Students
assigned an individual faculty advisor, based on
his/her educational background, experience,                General SPH Credit Non-Degree:
and career goals as indicated in the application
for admission.                                             Students participating in SPH courses through
                                                           Credit Non-Degree status are advised by Ann
Role of the Advisor – All Students                         Shorrock, Director of Student Affairs, (312) 355-
                                                           4272 or alshorro@uic.edu.
A continuing relationship between the student
and faculty advisor is considered to be an                 Division Specific Credit Non-Degree programs:
integral part of the educational experience of
the School of Public Health. In most effective             Students interested in Biostatistics or
relationships between student and advisor, the             Epidemiology are advised by Liliana Aceves,
latter is a general counselor. As a person with            Academic Coordinator, (312) 996-4795
experience and with broad knowledge of the                 or laceves@uic.edu.
School and the University, the advisor has
specific responsibility to:
                                                           Students interested in Community Health
                                                           Sciences are advised by David Brand, Academic
• Participate in the orientation program for               Coordinator, (312) 996-8940
  the entering class in the Fall Semester.                 or dbrand@uic.edu.
• Provide information and guidance to
  advisees on a continuing basis.                          Students interested in Environmental and
• Assist advisees in understanding the                     Occupational Health Sciences are advised by
  curriculum and in developing an appropriate              Iraida Rios, Academic Coordinator, (312) 996-
  program of study.                                        8856 or irios@uic.edu.
• Ensure that advisees are acquainted with
   and correctly follow academic policies and              Students interested in Health Policy and
   procedures, with particular reference to                Administration are advised by Aimee Wiebel,
   grading practices, standards of                         Academic Coordinator, (312) 996-7816
   performance, graduation requirements,                   or aimee@uic.edu.
   registration and change in registration,
   prerequisites, waivers, transfers of credit,            Change of Advisor
   and timely submission of the program
   proposal.                                               A request for change of advisor should be
• Provide continued surveillance of the                    submitted to the Academic Coordinator of the
   academic progress of advisees and counsel               division to which the student has been
   those experiencing academic problems.                   assigned.
• Be actively involved in the selection and
   carrying out of independent studies,
   independent research, the field practicum,
   or internship, as appropriate.


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     RESEARCH INVOLVING HUMAN                               approval by the Institutional Review Board
                                                            (IRB).
              SUBJECTS
                                                            The review process begins with submission of a
Review of research protocol involving human                 protocol with the appropriate IRB forms.
subjects is a federally mandated, legal                     Review of human subject research protocol is
responsibility of the University of Illinois at             done according to the type of protocol
Chicago. It is undertaken to ensure that the                submission. If the research protocol is exempt
rights and welfare of human subjects involved               or expedited, the protocol is reviewed at OPRS
in research are protected. Research protocols               by a few members of IRB Board.
involving human subjects must be reviewed and
approved before human subjects can                          If the protocol is a full review, the protocol is (1)
participate in the research. Anyone conducting              submitted at the school level with review by the
research that involves human subjects must                  Departmental Review Committee (DRC) and (2)
comply with these rules.                                    then submitted at the campus level for review
                                                            by the IRB.
Generally, projects that may require
Institutional Review Board (IRB) approval                   The functions of the School of Public Health’s
include doctoral dissertations, master's theses,            DRC are:
and field research. Field research that is                  1. To consider the protocol's scientific merit
conducted to satisfy the MPH field practicum                    and the qualifications of the researcher(s)
requirement may be considered "human                            and methodology; and
subjects research" UNLESS:                                  2. To thoroughly review the project to
1. the student is carrying out the activities as                ascertain that it a) does not generate
     an employee or intern of the preceptor site                unwarranted risks, b) may provide
     AND                                                        beneficial and useful information, and c)
2. the student does not intend to use the                       provides satisfactory safeguards for the
     results for publication or a presentation at a             rights of the subjects.
     meeting open to the public.
                                                            How to Obtain IRB Forms
If the MPH student capstone involves a UIC
faculty project, IRB procedures must be                     You can obtain forms
followed by the faculty member as appropriate               from http://www.research.uic.edu/protocolrevi
to the scope of the student’s involvement. MPH              ew/. For additional questions about the
students who are planning to submit their                   process, contact Julie C. Kong, Associate
capstone paper for publication or for                       Director of Research Services at jckong@uic.edu
presentation at meetings open to the public (for            or (312) 413-8508. For questions related to
example, a regional conference) must seek the               policies in conducting human subjects research,
appropriate level of review through the Office              contact Associate Dean for Research, Dr. Faith
for the Protection of Research Subjects (OPRS)              G. Davis at fayed@uic.edu or (312) 996-5019.
and the IRB as they may be conducting "human
subjects research." The practicum experience                Please see the following pages for more
may not be carried out until review or                      information on the IRB submission process:
exemption is received. Your advisor will help
you determine if your project will require                      •   IRB Submission Flowchart
                                                                •   Student Reference Guide

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        DISABILITIES REQUIRING
           ACCOMODATION

Students with disabilities requiring
accommodation are responsible for obtaining
timely documentation of their disability and
their accommodation needs from the UIC
Disability Resource Center. The student must
provide notice of special needs to their
instructors before the semester begins or at the
beginning of each term. Services, access, and
reasonable accommodations can be arranged
for students with various types of documented
disabilities. The campus Disability Resource
Center, (312) 413-2183
(Voice/TT), drc@uic.edu,is available to assist
students with obtaining documentation and
accommodation. Additional questions may be
directed to the SPH Associate Dean of Academic
Affairs, Babette Neuberger, bjn@uic.edu.




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                                        ACADEMIC PROCEDURES

                REGISTRATION
                                                              How to Register for Classes:

Deadlines                                                     1. To see what SPH courses are being
                                                                 offered, go to the SPH Course Schedules
The registration period for all students, degree                 page, and click on the SPH course
and non-degree, generally begins in the 12th
                                                                 schedule for the appropriate semester.
week of the preceding academic semester.
Students will receive an email providing a time               2. Register for Classes via Student Self-
ticket window for them to complete
                                                                 Service. For detailed information on
registration. The registration of continuing
students who have encumbrances from the                          registration, visit:
preceding term will be prohibited until their                    http://www.uic.edu/depts/oar/registrati
debt to the university has been satisfied.                       on/registration_instructions.html

Students should consult with their advisors                   3. If you need help registering, call the
before registering for classes. Certain courses,                 Registration Help Line at (312) 996-8600
for example, Independent Study (IPHS 596),
require consent of the instructor and on-                    Modular Courses - Registration and Dropping
campus registration through the SPH Office of
the Registrar.                                               Modular courses are full-length courses that are
                                                             offered within a compressed 8 week period
Late Registration                                            during a semester. In the UIC Timetable,
                                                             modular courses are indicated by the start and
All students unable to enroll during advance                 end dates, if available before print deadline.
registration must register during the Late                   Regardless of what half of the semester the
Registration and Drop/Add period which                       modular course is offered, a student must
extends until the second Friday of fall, spring or           register for all modular courses during the
summer full term; the first Wednesday of                     regular registration period. The same Late
Summer Session 1; the first Friday of Summer                 Registration and Add/Drop policies also apply
Session 2, and the first Friday of Parts-of-Term             to all modular courses.
A and B. NOTE: Students may not add EPID 400,
EPID 403 or BSTT 400 after the end of the first              Auditing Courses
week of a semester.
                                                             Undergraduate and graduate students as well
Dropping Courses                                             as persons not registered at the University of
                                                             Illinois at Chicago are permitted to attend on-
Students will use the Student Self-Service                   site courses other than laboratory, military, or
system to drop courses. Complete instructions                physical education classes as auditors. To do so
can be found at the UIC Admissions and                       a Visitor's Permit bearing the approval of the
Records website under Dropping Courses.                      class instructor and the Dean of the college
                                                             concerned must be placed on file at the UIC
                                                             Office of Admissions and Records. Forms are
                                                             available from the UIC Office of Admissions and

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Records (Student Services Building, 1200 W.                 Other Types of Registration
Harrison Street) and can be processed from the
2nd day to the 10th day of the semester.                    Registration for Courses in Other Colleges and
Auditors need not apply for admission to the                Departments within the University System:
University. No credit is awarded for audited                SPH students may concurrently take courses at
courses.                                                    SPH and at other colleges or departments at
                                                            UIC. Students may also register for courses at
An auditor is a listener in the class, not a                the Urbana or Springfield Campuses. The
participant. A person attending class as an                 following should be noted:
auditor is not allowed to take an examination
(including a proficiency exam) for credit, nor are          Students who wish to take non-SPH courses
computer facilities available. The names of                 must have the approval of their faculty advisors,
auditors do not appear on class rosters. No                 and all students must have included such
instructor should admit auditors to any class               courses in their Program Proposals (or amend
unless the approved form is presented showing               the proposal accordingly).
compliance with the conditions stated above.
An auditor must pay the Course Auditors Fee if              Registration for non-SPH courses should be
not registered as a full-time student. The fee is           made at the time of registration for SPH classes.
refunded if the person withdraws during the                 The adding and dropping of courses may be
first 10 days of class. No refund is given for a            made simultaneously. Please check with the
later withdrawal. A student registered on a full-           Office of Student Affairs regarding complete
fee (Range I) schedule does not pay an auditor              withdrawals.
fee. University employees may audit courses
without paying the fees if the following                              COURSE DESCRIPTIONS
conditions are met: 1. recommendation by the
head of the employing unit; 2. consent of the
instructor; 3. approval of the Dean of the                  For a comprehensive list of course descriptions,
appropriate college; 4. approval of the                     please visit: http://www.uic.edu/ucat/courses/
Personnel Service Office.

A $15 fee is charged for the privilege of                             PROGRAM PROPOSALS
visiting/auditing a class. A full-time registered
student or a person who is a permanent                      Students in all public health degree programs are
support staff employee of the University does               required to submit a program proposal early in
not pay the visitor fee.                                    the development of their individual programs of
                                                            study. Program proposal forms may be located
NOTE: Students, even currently registered SPH               here: http://www.uic.edu/sph/students_forms.h
students, may not “just sit-in” on a course. UIC            tm.
policy requires all students attending a course
to have some official status as a registered                Deadlines for First Submission of the Program
                                                            Proposal
student or as an auditor. Faculty are instructed
to ask persons who cannot prove that they hold
                                                            MHA Students: End of the 2nd semester of
an approved student or auditor status (for that             study.
specific term) to leave their classroom.



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Petitions to transfer credit and petitions for                          LEAVE OF ABSENCE
waiver of core and required courses must be
submitted with the initial submission of the
program proposal. The program proposal, and                A Leave of Absence may be granted when a
any requests for waiver or transfer of courses,            student wants to withdraw temporarily from
must first be approved at the division level; and          the School because of illness or special
then both the program proposal and any                     circumstances which the student is unable to
requests to transfer courses or to waive SPH               control. A request for Leave of Absence must be
core courses must be simultaneously submitted              received prior to the beginning of the semester
through the division's academic coordinator to             for which the leave is desired. It must be
CAP for approval. [Note requests to waive                  submitted by the student in writing, and must
divisional course requirements need not be                 carry the signature of the faculty advisor and
approved by CAP.]                                          Division Director. MHA students must complete
                                                           forms from the Graduate College, located here.
If the first submission deadline is not met, a
hold will be placed on the student's registration          If an extension of the Leave of Absence is
by the Office of Student Affairs. A memo will be           needed, the extension must also be requested
sent to the student and copied to the advisor              in writing. A request for Leave of Absence must
and Division Director indicating the hold has              be filed whenever the student plans to not
been placed on the student's registration. The             register for more than one semester (Fall or
hold will be removed when the advisor contacts             Spring) plus the Summer term. Time spent on a
their division’s Academic Coordinator to                   Leave of Absence approved by the program and
request that the hold be lifted and an approved            the Graduate College is not counted toward the
program proposal has been received by the                  degree time limit. Doctoral candidates will
Office of Student Affairs.                                 generally not be granted leaves of absence after
                                                           passing the preliminary examination.
Deadlines for Submission of Final Program
Proposal                                                                   WITHDRAWAL

A final program proposal must be submitted to
                                                           Students who wish to discontinue studies
the division’s Academic Coordinator, no later
                                                           without prejudice and in good standing,
than the end of the semester prior to the
                                                           permanently or for some indefinite period of
expected semester of graduation. Whenever
                                                           time, should address a letter to that effect to
major changes in the program of study are
                                                           the Dean. (For temporary withdrawal, follow
made (for example, a change in specialization,
                                                           procedures for Leave of Absence as discussed in
concentration, or division), a revised program
                                                           the previous section.) If a student withdraws
proposal must be submitted to the division’s
                                                           within ten (10) days after the beginning of
Academic Coordinator.
                                                           instruction, all fees except a non-refundable
                                                           portion are refunded. A student who has
It is strongly recommended (and may be
                                                           withdrawn from the School of Public Health
required in some divisions) that students submit
                                                           (and the Graduate College) in good standing,
a revised program proposal form to the
                                                           and who subsequently wishes to resume
academic advisor and Division Director for
                                                           studies, must reapply to the program.
minor changes in the program of study. These
                                                           Readmission is not guaranteed.
forms are identical to the original program
proposals, but must be marked as “revised”.


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If a student is readmitted after withdrawing                1. Graduate work for which a degree was
from the School of Public Health, the curriculum               NOT awarded.
and course requirements that are in effect at               2. Graduate work completed elsewhere after
the time of his/her readmission must be                        admission to the School and for which a
adhered to and will remain in effect until the                 degree was not awarded. Such courses
student graduates.                                             should be an integral part of the student's
                                                               degree curriculum, taken on the advice of
           TRANSFER OF CREDIT                                  the student's faculty advisor and with the
                                                               concurrence of the Dean.
                                                            3. Graduate work completed in the senior
The prime consideration for transfer of credit is              year at UIC that was not applied to the
whether the previous course work meaningfully                  baccalaureate. In the case of competency-
contributes to a cohesive, goal-oriented,                      based or pass-fail systems, the student
graduate program of study. Request for transfer                must submit a letter from the instructor of
of credit must be submitted with the initial                   record assigning a letter grade for the
submission of the program proposal. Deadline                   course to be transferred.
for submission of transfer requests is the same
as the deadline for initial submission of program           When there is partial overlap between a course
proposals. The request for transfer of courses,             proposed for transfer and a course to be taken
and the program proposal, must first be                     at SPH, credit hours transferred may be reduced
approved at the division level; and then both               or disallowed.
the program proposal and request for transfer
of credits must be simultaneously submitted                 Limitations on the transfer of credit:
through the division's academic coordinator to
CAP for approval.                                           • Except for credit non-degree courses for
                                                              MHA students, only credits in which the
All degree programs of the School of Public                   student earned a grade of "A" or "B" may be
Health permit transfer of credit for courses                  transferred.
taken before and during enrollment in the                   • Students may transfer a maximum of twelve
School, subject to the following criteria,                    semester hours of credit earned as a non-
limitations and procedures.                                   degree student to the degree program
                                                              (MHA).
Consideration is given to the transfer of                   • For master's programs of 47 or fewer
graduate work completed in accredited                         semester hours, no more than 25% of the
institutions, either those approved by one of                 hours required for the degree may be
the regional accreditation associations or those              transferred.
approved by the agencies recognized by the                  • For master's programs of 48 or more
Council on Post-Secondary Education. The                      semester hours, no more than 50% of the
credit hours that may be transferred are                      hours required for the degree may be
determined on an individual basis. Only                       transferred.
graduate work that meets the quality and
                                                            • Graduate work completed at UIC SPH in
content of courses offered at the University of               Credit Non-Degree (CND) status: Up to 12
Illinois is eligible for transfer. Consideration is
                                                              semester hours of credit may be transferred
given to the transfer of credit in three
                                                              upon a CND student's matriculation into an
categories:                                                   MHA degree program. This credit hour
                                                              limitation does not apply to students who

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   are officially admitted into a credit-bearing           assembling all documentation and submitting it
   Academic Certificate Program. In the latter             to the advisor and Division Director.
   situation students should consult with the
   Certificate Program's director or academic              Transfer of Credit from the MPH program to
   coordinator for relevant policy.                        the MHA program: Students who choose to
                                                           transfer from the MPH degree program to the
Time Limitations for Transfer Credit: Ordinarily,          MHA degree program may transfer no more
credit earned more than six calendar years                 than 25% of the credits required for the MHA
before admission to the School of Public Health            degree for a master’s program of 47 or fewer
is not transferred (except in the case of doctoral         semester hours; and no more than 50% of the
students where credit hours are awarded for a              credits required for the MHA program of 48 or
completed master's degree).                                more semester hours. This is UIC Graduate
                                                           College policy. Students who choose to transfer
Procedures for Transfer of Credit: To petition             from the MPH program to the MHA program
for transfer of credit, MHA students must                  can transfer all hours except research hours.
obtain the Graduate College Petition for
Transfer of Credit for MHA students, which is              Transfer to MPH Degree: If an MHA student
available through your academic coordinator.               wishes to transfer to the MPH degree, a Change
The following documentation must accompany                 of Graduate Program Form must be completed.
each petition:                                             The appropriate Division admissions committee
                                                           will review the application and forward its
1) An official transcript showing the grade                recommendation to the Dean for final review
earned, if such a transcript was not submitted             and approval.
as part of the admission application.
                                                           Transfer of Credit for courses taken after
2) Documentation that the course was a                     matriculation at SPH: Procedures and
graduate level course: i.e., a copy of the                 regulations concerning transfer of credit for
relevant parts of the course catalog. If such              courses taken at other institutions as part of the
documentation is unavailable or unclear, the               student's program of study are the same as for
student may submit a letter to the Division                courses taken before matriculation, and are
Director from the registrar of the university              detailed above.
where the course was taken certifying that the
course was at the graduate level and taken for             Transfer of Credit for courses taken within the
graduate credit. Additional documentation may              University of Illinois: Courses taken within
include course outlines, projects and reports.             other schools or colleges of The University of
                                                           Illinois prior to matriculation may also be used
Deadline for submission of Petition for                    to satisfy requirements for the degree program,
Transfer of Credit: Petitions for the transfer of          subject to the same credit hour limitations
credit for course work taken prior to                      detailed above for transfer of credit from other
matriculation must be submitted with the first             institutions. The primary criterion for transfer of
submission of the program proposal (see                    credit is relevance of course work to the
program proposal submission deadlines above).              academic program in SPH. There are no limits
No petitions for transfer of credit will be                for course work taken in other schools or
accepted after a student’s first year in a SPH             colleges within The University of Illinois while
degree program. The student is responsible for             the student is enrolled in an SPH degree
                                                           program. The defining criteria are relevance to


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the student's academic program, and that it be             showing evidence of having completed the prior
a graduate level course. Approval is required              course with a grade of A or B and a description
only of the student's major advisor and Division           of the course. A course description may include
Director as indicated on the program proposal.             a copy of the course syllabus and/or a
                                                           description from the college catalogue.
                  WAIVERS
                                                           Students may appeal the denial of a waiver to
                                                           the Division Director of the division offering the
Waiver of Courses
                                                           course. In the case of the field practicum, the
                                                           appeal of a waiver decision would be made to
A student may petition for waiver of one or more           Senior Associate Dean, Sylvia E.
required courses in any of the degree programs             Furner, sefurner@uic.edu.
if justified on the basis of the student's having
taken prior course work of equivalent level and            No petitions for waivers will be accepted
course content. In exceptional circumstances,              beyond a student’s first year in a SPH degree
experience may substitute for formal course
                                                           program.
work. Judgment on equivalency of either course
work or relevancy of experience will be made by
the course instructor and the Division Director of                    INDEPENDENT STUDY
the division offering the course, who will base a
decision either on evidence of equivalency                 Students may use Independent Study (IPHS 596)
supplied by the student or on a test--written or           to satisfy elective hours. Up to 5 sh of
oral, or both.                                             independent study may be credited for
                                                           graduation for programs of study requiring 42
Approval of a course waiver does not reduce                sh. For degree programs requiring greater than
the total number of credit hours required to               42 sh, 1 sh of independent study may be
earn the degree; rather, the student will have to          credited toward graduation for each additional
take an equivalent number of credit hours,                 5 sh of formal course work taken, to a
normally in the same division for which course             maximum of 9 sh.
waiver has been granted.
                                                                      ACADEMIC PROGRESS
Procedure to Waive Courses: The petition for
waiver form may be obtained from the
division's Academic Coordinator, or online here.           Student Status
Request for waiver of a School-wide core course
or divisional requirement must be submitted                Degree Students: Degree candidates are
with the initial submission of the program                 students accepted under prevailing standards of
proposal. The request for waiver of any school-            admission and registered in one of the following
wide core course or a divisional requirement,              programs: Master of Public Health degree,
and the program proposal, must be approved at              Master of Science degree, Master of Science in
the division level. For waiver of School-wide              Clinical and Translational Science degree,
core courses, the waiver request must be                   Master of Healthcare Administration degree,
submitted through the division's Academic                  Doctor of Philosophy degree, or the Doctor of
Coordinator to the CAP Chair for approval.                 Public Health degree.
Where the petition for waiver is based on a
prior equivalent course, the student must                  Students with an assistantship must register for
attach to the waiver petition a transcript                 a minimum of eight semester hours in the Fall

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and Spring semesters. International students on            status explaining that the student must raise his
a visa must be registered for twelve semester              or her cumulative GPA to at least a 3.0 (on a 4.0
hours if assistantship is 25 percent time. To              scale) within the two term deadline (copies of
receive a summer tuition waiver based on an                the letter are sent to the student’s program as
assistantship, students must register for a                well).
minimum of three semester hours. For some
fellowships, Summer registration for a                     If a student on probation registers for only non-
minimum of six (6) semester hours may be                   letter graded courses (i.e., courses graded S/U)
required. Failure to register for the minimum              during a term, the term still counts toward the
number of semester hours will result in the                two term limit for raising the cumulative GPA to
assessment of full tuition by the University.              at least a 3.0 (on a 4.0 scale).

For more information on registration policies,             Disqualification from further study: The
visit the UIC Graduate College.                            Graduate College reviews students on
                                                           probation status each term. Students who do
        STANDARDS OF STUDENT                               not raise their cumulative GPA to at least 3.0
                                                           (on a 4.0 scale) after two terms on probation
            PERFORMANCE                                    will be dismissed from the University. A student
                                                           can petition for a one semester extension of
Grade Point Average (GPA): As a minimum                    probation through the Graduate College. For
academic criterion, a student must maintain a              additional information on Graduate College
cumulative GPA of at least 3.0 (on a 4.0 scale) in         probation and dismissal policies, visit the UIC
all UIC 400- and 500-level courses. General                Graduate College.
transfer credit taken at other institutions is not
computed in the cumulative grade point                     A division may establish a higher standard of
average. Grades earned as a Credit Non-Degree              performance for courses in the major discipline.
student are only included in the GPA if the                Division standards are published in the SPH
courses are applied to the degree through an               Handbook and elsewhere as appropriate.
approved Graduate Petition for Transfer Credit
Toward an Advanced Degree. For more                        Repeating Courses
information on GPA calculation policies, visit
the UIC Graduate College.                                  If a student must repeat a required course, the
                                                           course must be taken in the next semester it is
Graduation: In order to graduate, the student              offered.
must have a cumulative GPA of 3.00 or better
(on a 4.0 scale).                                          In calculating a Grade Point Average, all grades
                                                           obtained that have been repeated are included
Academic Probation                                         in the average and appear on the student's
                                                           transcript, although the credit hours of a
If the cumulative degree GPA is below 3.0 (on a            repeated course are counted only once in
4.0 scale), the student is placed on probationary          satisfying graduation requirements.
status. Students on probation then have two
terms (including summer term, if registered) to            No course may be repeated more than one
raise their cumulative degree GPA to at least a            time, with the exception of courses described in
3.0 (on a 4.0 scale). The Graduate College sends           the SPH Handbook or catalog as repeatable or
warning letters to students on probationary                continuing activities. Courses taken at other


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campuses which duplicate completed SPH                     approval of the Director of Graduate Studies.
course work cannot be counted toward                       For more information, visit the UIC Graduate
graduation requirements.                                   College.

    ACADEMIC DISMISSAL PROCESS

Students who fail to raise their cumulative
degree GPA to a 3.0 (on a 4.0 scale) within the
two term deadline are dismissed from the
University. The Graduate College notifies
students and their respective programs of the
dismissal status via letter. However, even if
notification is not received by the student, the
dismissal still stands as students are expected to
be aware of their own academic status.

 If a student who is dismissed feels he or she
has extenuating circumstances which might
warrant an extension of probationary status,
the student must complete a Graduate Student
Petition and obtain the signatures of both their
advisor and Director of Graduate Studies. The
Director of Graduate Studies must explain why
an extension of probation is warranted and also
list any conditions that would be required of the
student if the extension is granted. The petition
must be submitted to the Graduate College by
the first day of the next term, including summer
(even if the student does not intend to enroll in
summer classes). If the probation extension is
granted, the student must register for enough
400- or 500-level classes to enable him or her to
raise their cumulative GPA to at least a 3.0 (on a
4.0 scale) by the end of the extension term
(unless otherwise permitted by the Graduate
College). Extensions of probation are only
granted for one term. Granting of further
extensions is not guaranteed and will only be
considered for special circumstances with




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                                       GRADING PROCEDURES

Grade Points Interpretation - UIC uses a 4.0 (A) grading scale.

A          4.0   Excellent; outstanding performance.
B          3.0   Good; completely satisfactory performance.
C          2.0   Fair; some problem with course material, but satisfactory performance.
D          1.0   Poor; unsatisfactory performance; cannot be used toward graduation, but is
                 calculated in the GPA.
F          0.0   Failure; unacceptable performance; cannot be used toward graduation, but is
                 calculated in the GPA.
DFR        0.0   Deferred; may be used for thesis courses, continuing seminar and sequential courses.
                 At the end of the continuing course sequence, the deferred grade for all terms must
                 be converted either to a specific letter grade (A-F), to an Incomplete (IN), or to a
                 Satisfactory (S) or Unsatisfactory (U) in thesis research courses or specifically
                 approved courses. When a student terminates a project in Independent Study,
                 Internship, or Research (e.g., by change of topic or advisor), outstanding DFR grades
                 must be converted immediately, even if registration in IPHS 596, IPHS 661, IPHS 598,
                 IPHS 599, or IPHS 699 is continued.
S          0.0   Satisfactory; to be used as grade in thesis research courses, in zero-credit courses, and
                 in specifically approved courses. No grade points are earned and the grade is not
                 computed in the cumulative GPA. The S or U grades are used for IPHS 598, IPHS 599,
                 IPHS 650, IPHS 661, IPHS 698, IPHS 699, and most seminar courses.
I          0.0   Incomplete; may be given only if, for reasons beyond the students’ control, required
                 work has not been completed by the end of the term. An IN must be converted to a
                 letter grade (A-F) by the end of the students’ first term in residence subsequent to
                 that in which it was received or, if the student is not in residence, by the end of the
                 twelve consecutive months subsequent to that in which the IN was received. An IN
                 that is not removed by the deadline will remain on the records as an IN. NO
                 EXTENSION BEYOND THE DEADLINE WILL BE PERMITTED. A course in which an IN was
                 received and not removed by the deadline may be repeated for credit only once.
U          0.0   Unsatisfactory.

Changing Grades after Official Notification
Unless dictated by the terms of a formal grievance decision, no grade except I or DFR may be changed
on the basis of additional or replacement work completed after the end of the semester, or by a change
in the standards for grading. Any request for a grade change, other than to replace an I or DFR must be
approved by the Senior Associate Dean as part of a formal grievance process.




          2010-2011 University of Illinois at Chicago School of Public Health – MHA Student Handbook
                                                                                                  P a g e | 27


                                    GRADUATION PROCEDURES

Graduating students must comply with the                   Commencement
following:
                                                           The Commencement Ceremony at the
1. Intent to Graduate: The Intent to Graduate              University occurs only once a year. The School
must be submitted for the term you intend to               of Public Health holds its annual
graduate. The on-line form is available from the           Commencement ceremony each year in May.
time when registration for that term begins                Commencement is the occasion for the
through the Friday of the third week of fall and           recognition of graduates by the School and
spring semesters, or through the second week               conferring of the degree.
of the summer semester. If you complete
an Intent to Graduate for one term and do not              Dates of Graduation
graduate that term, you must complete another
Intent to Graduate for the new term in which               Since SPH students may complete all
you are attempting to graduate. Please visit this          requirements for their degrees in any of the
website for information on how to declare your             semesters of the year, those who finish their
intent to                                                  work in Summer or Fall semester cannot
graduate: http://grad.uic.edu/cms/?pid=10000               participate in Commencement until the
30                                                         following May. However, the Executive
                                                           Committee of SPH (for MPH students) will meet
2. Program Proposal: A revised program                     after the end of each semester to recommend
proposal, reflecting the completed program of              such students for graduation. The degree
study, and signed by the student, advisor, and             earned is posted to the transcript
Division Director must be submitted to the                 approximately 2-4 weeks after the end of the
division’s Academic Coordinator.                           term and diplomas are sent to graduates 8-10
                                                           weeks following the date of graduation. Note,
3. Exit and Advisor Evaluation Surveys: Exit               students expecting to finish in Summer may
surveys and academic and research advisor                  petition the School to participate in
evaluation surveys are completed online near               Commencement exercises in the Spring prior to
the end of your graduating semester. The                   their graduation, although their names will not
academic and research advisor evaluations                  appear in the list of graduates until the Spring
surveys are reviewed by the Senior Associate               Commencement Ceremony following their
Dean. Once the semester is over (and the                   official term of graduation.
student has graduated) survey feedback is given
to the Division Director and then to the faculty           Requirements for Spring Graduation
member.
                                                            For students who expect to complete all work
4. Exit Interview: Some divisions may require              in Spring Semester, instructors are authorized
their graduating students to complete an exit              to provide special examinations, make early
interview. The interview should occur at the               review of written reports, or take other action
end of the last semester of enrollment before              necessary in order to provide course grades
graduation. Results of the interview will be               prior to Commencement. After these grades are
transcribed and submitted to the Associate                 provided to the SPH Office of Student Academic
Dean for Academic Affairs.

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                                                                                                  P a g e | 28

Services (MPH students) qualified students may
participate in Commencement.

Availability of Diplomas

For all semesters except Spring, diplomas are
available for distribution 8 to 10 weeks
following the date of graduation. Spring
graduates may pick up their diplomas in the
University’s Office of Admissions and Records
the week following Commencement.

Official Transcripts

Official transcripts for all degree programs are
only available from the University's Office of
Admissions and Records (M/C 018), Box 5220,
Chicago, Illinois 60680. There is a charge for a
transcript. Transcripts requests may be
submitted in writing, in person or online
through UIC Web for Student. For more
information, please
see http://www.uic.edu/depts/oar/student_rec
ords/transcripts.html




          2010-2011 University of Illinois at Chicago School of Public Health – MHA Student Handbook

								
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