FORSBROOK PARISH COUNCIL
MINUTES OF COUNCIL MEETING HELD ON MONDAY 21ST
JULY 2008 AT BLYTHE BRIDGE AND FORSBROOK VILLAGE
MEMBERS PRESENT: Councillor Mrs. G. Burton (Chairman),
Councillor Miss S. Farr,
Councillor Mrs. S. A. Harrison,
Councillor A. J. Mould,
Councillor Mrs. P. Shufflebotham,
Councillor Mrs. N. A. Stanier,
Councillor Rev. B. L. Whittaker,
Councillor A. E. Wilson,
Councillor B. Yates.
IN ATTENDANCE: District Councillor J. W. Burgess,
Mrs. C. J. Snape (Clerk),
Members of the public (4),
1. APOLOGIES FOR ABSENCE.
Apologies were received from County Councillor W. Day, Parish Councillor F. J. Hopley and
Parish Councillor P. Jones.
2. CASUAL VACANCIES:
Chairman Councillor Mrs. G. Burton said that there were now three Casual vacancies on
Forsbrook Parish Council. Miss Susan Farr who has previously been a member of Council
and Mr. A. J. Mould who has attended many Council meetings as a member of the public were
both interested in being co-opted.
Members were in full agreement to the co-option of Miss Susan Farr and Mr. A. J. Mould
and they were invited to join Council for the meeting.
3. DECLARATIONS OF INTEREST.
Item Member declaring interest Nature of Interest
Planning Application Councillor B. Yates Personal - Applicant known.
Planning Approval Councillor Mrs. P. Shufflebotham Personal – Applicant
Rights of Way Issues Councillor Mrs. P. Shufflebotham Personal – daughter employed
by SCC in the Rights of Way
4. OPEN SESSION.
4.1 Open Forum.
4.1.1 Mrs. June Bassett remarked on the wonderful Begonia flower displays in the
centre of Blythe Bridge and Forsbrook.
She asked if there was any progress on the provision of a pedestrian crossing for
Chairman Councillor Mrs. G. Burton said that the Parish Council would
continue to lobby for a pedestrian crossing but from a recent audit survey
undertaken as part of the Safer Routes to School scheme it seemed unlikely that
the pedestrian counts would meet the Local Transport Plan criteria and support
a pedestrian crossing.
4.1.2 District Councillor John Burgess referred to planning application SM.08 and
said that he personally welcomed the provision of floodlighting on the multi
purpose pitch behind the Egerton Centre.
He also said that he would again be objecting to planning application
01181/FUL as the applicant was including in his planning application land that
did not come under his ownership.
Chairman Councillor Mrs. G. Burton said that both these applications were on
the agenda and would be discussed later in the meeting.
4.1.3 Mrs. Lilie, Crossfield Avenue, Blythe Bridge had written to thank the
Chairman and members of Forsbrook Parish Council for the beautiful flower
arrangement and card for her recent 90th birthday. Chairman Councillor Mrs.
G. Burton read the letter to members.
4.2 County Councillor’s Report.
In the absence of County Councillor W. Day there was no report.
5. INFORMATION AND REPORTS FROM REPRESENTATIVES ATTENDING
Safer Routes to School Proposals.
Chairman Councillor Mrs. G. Burton reported that following dialogue between County
Councillor Ian Parry and Pat Lloyd from Lloyd’s newsagents, she had received a request from
representatives from local businesses that could be affected by the Safer Routes to School
Scheme proposals for Uttoxeter Road and Grindley Lane to be given the opportunity of
viewing the plans/proposals before they were officially consulted. She said that an informal
meeting had taken place on Friday 19 July attended by Pat Lloyd (Lloyds Newsagents), Jill
Edwards and Craig Cameron (Shoetime), and Frank Rogers (Shapers Hairdresser). She said
that as well as herself, County Councillor W. Day and Clerk Christine Snape were also present.
The meeting concluded with County Councillor W. Day suggesting to business representatives
that they let him have any suggestions for consideration by the Steering Group.
6. TO APPROVE DRAFT MINUTES OF:
Council Meeting of 16th June 2008.
Recreation Committee Meeting of 25th June 2008.
Cemetery Committee Meeting of 25th June 2008.
To approve and sign the minutes as a correct record.
AND TO RECEIVE NOTES FROM:
The Safer Routes to School Meeting held on 24th June 2008.
7. MATTERS ARISING FROM MINUTES.
There were no matters arising.
8. CLERK'S REPORT.
8.1 The clerk’s report was received and noted.
8.2 Dates and venues of 'outside' meetings as detailed below were noted.
Locality Action Group Meeting – Tuesday 22nd July 2008 at 7.30pm.
SPCA – ‘The Perfect Meeting’ (how to deal with contentious issues) – 31st July
2008 at 7.00pm in Room 3, Peel Buildings, Stafford.
8.3 The following circulation material was made available to members:
NALC - Direct Information Service Issues 686 and 687.
Staffordshire County Council – Bus and Rail timetable.
Staffordshire County Council – Public Transport Map 2008.
Staffordshire County Council – Community Watchdog News Issue 12.
The Commission for Rural Communities – Guide on how to become a Quality
Clerks & Councils Direct.
9.1 Staffordshire County Council – subject: Standard of resurfacing work on the Elmwood
Chairman Councillor Mrs. G. Burton read the above letter dated 9th July 2008 to
“Resurfacing Work – Elmwood Drive
In reply to your email dated 23 June 2008 with regards to the above.
My understanding of the situation is that, as per the contents of your e-mail,
concerns have been raised by some of the residents in Beechwood Close with respect
to the quality of the resurfacing works together with matters arising during the
works, in particular the bitumen on some driveways and in some cases on carpets.
The Assistant Divisional Highway manager supervising the work has already had a
site meeting with some of the residents of the close and he has written to a number of
them. I myself have also written to one resident in the absence of the Assistant
Division Highway Manager who is currently on leave and not due to return for a
With regards to the workmanship I will be discussing the matter with the Contracts
Manager following his return from leave this week (currently Tuesday afternoon is
provisionally booked pending his acceptance). At this meeting I will seek to address
the stop tap box matter and the issue of dealing with tar on private drives and carpets.
With regards to the proposed actions I am informed that although aesthetically not to
the correct standard it is an even surface and structurally sound. In order to
address the issue of its appearance the surface dressing process is to be brought
forward – it is usual to surface dress recycled footways, albeit after one or possibly 2
Whilst it is regretful that a section of the work done has failed to meet the high
standard normally undertaken by Staffordshire Highways, please be assured that the
matter will continue to be addressed at the Area Office and the errors made with this
section of the work investigated until the concerns of the Parish Council and the
residents have been dealt with.
I trust the above is of assistance, however, should you require further information or
have any additional questions, please do not hesitate to contact me.”
To ascertain from Staffordshire County Council Highways if any more
resurfacing work is scheduled on the Elmwood Drive estate as work on
only some sections of the pavement have been carried out.
9.2 Staffordshire County Council – subject: Speed Indicator Signs.
To note that following the SID’s monitoring exercise in Forsbrook the relevant data is
being requested from the Speed Management Group and will be forwarded to Council
in due course. To also note that following a request by Forsbrook Parish Council the
Highway Authority cannot erect signs warning of a ‘concealed entrance’.
To again write to Staffordshire County Council asking when the Speed
Indicator Sign will be re-erected in Cheadle Road.
9.3 Staffordshire County Council – subject: Management of the Egerton Centre.
To receive letter from Councillor Eric N. Drinkwater, Cabinet Support Member of
Children and Lifelong Learning (copy distributed to all members) and to note that it is
proposed to transfer responsibility for managing the Centre to Blythe Bridge High
School from September.
To also receive email from Staffordshire County Council Officer Jim Brady advising:
“The situation is thus:
Earlier this week I saw a draft agreement drawn up by a small working party made
up of representatives of the school, youth service and library which proposed that the
school managed the Centre. The matter is not cut and dried – no decision has been
made. I asked for more detail and elected members will have to endorse any
proposal once complete. I am confident that elected members will require local
consultation on these proposals”.
To write to Staffordshire County Council Officer Jim Brady to ask who is
representing the community interests on the Egerton Management
Committee, the names of all the members on this committee and which
body they represent and to also ask for a copy of the Income and
Expenditure analysis for the Egerton Centre since it was opened.
9.4 Staffordshire Moorlands District Council – subject: Local Development Framework.
To receive update on progress with regard to the above and advising on the forthcoming
stages of consultation on the emerging Core Strategy. The full Consultation
Document can be viewed and downloaded from the Council’s website at
www.staffsmoorlands.gov.uk following the link to ‘Local Development Framework’
then to ‘Core Strategy’ and ‘View Downloads’.
To write to SMDC asking when it will be appropriate for a District Council
Officer to meet with Parish Councillors to discuss the above.
9.5 Staffordshire Moorlands District Council – subject: Local Elections – Casual
To receive information which outlines the circumstances that give rise to casual
vacancies and the initial action that should be taken by Councils.
9.6 Wicksteed Leisure Limited – subject: Annual Safety Inspection.
It was agreed for the clerk to arrange for the Annual Safety Inspection/Risk
Assessment at a cost of £82.00.
9.7 Staffordshire Parish Councils’ Association – subject: June 2008 Newsletter.
Members received a copy of the above publication. No issues were raised.
9.8 To receive and note general correspondence and to agree action as required.
SMCVS Minutes of Blythe Bridge Neighbourhood Forum
Meeting held on 4th March 2008.
SPCA Details of Vacancies on the Executive Committee.
(Meetings take place on the third Monday of
February, May, July, October and December) and
dates of Training Programme meetings.
SMDC Request for information re Parish Council
Publications. (Note: the clerk has responded
Stafford Borough Council Local Development Framework – Principles for
Settlement Development. Responses required by
12 noon on Friday 1st August 2008. Details
available on the Borough Council’s website at
Ostar (UK) Limited Details of New Digital solar Power FlashCam.
Staffordshire County Council Request for contact details for Council.
Heron Group Parish Plan questionnaire printing estimate.
SPCA Community Empowerment White Paper.
SPCA Clerk’s Training Course.
SPCA Web site details for ‘Speaking Out’.
SPCA Play Ranger Support Service.
SPCA National Council Worker of the Year Award.
SPCA Dates and venues of ‘Leader’ Group workshops
for Stafford Borough.
SPCA Details of Barrow Upon Trent Parish Council
SPCA Request for details of Public Buildings and
Community Transport facilities in the area.
Staffordshire Police Parking obstruction locations.
SCC Bus Services.
SCC (Clarence) – various issues. Grass cutting missing from schedule.
Pedestrian safety barrier/Fencing – Cheadle Road.
Neill Whitmore, Blythe Bridge
Football Junior Club Secretary. Advising they no longer require the facilities.
SMDC Watering of flower containers.
SMDC Vermin problems (Uttoxeter Road).
SMDC Dog problem in Green Lane, Blythe Bridge.
Faye Lambert, Community
Rail Project Officer Blythe Bridge Station Flowerbed.
County Councillor W. Day Safer Routes to School Scheme meeting.
Julie Bull, Times and Echo Casual Vacancy advert.
Colin Nash Contact details for owner of woodland behind The
Smithfield and request for pedestrian data for
SMDC Casual Vacancy Notice.
Community Council of Staffordshire Parish Plan questionnaire.
10.1 Planning applications:
01259/FUL – Fernbridge Nurseries, 203 Uttoxeter Road, Blythe Bridge – first floor
01187/REM – land adjacent to The Woodlands, Woodlands Lane, Blythe Bridge –
erection of a dwelling and detached garage.
01181/FUL – 62 Cheadle Road, Forsbrook – replacement dwelling.
01163/FUL – 6 Beverley Crescent, Forsbrook – rear dormer window.
00954/FUL – Banktop, Commonside, Boundary – replacement of existing garage after
collapse of ageing structure.
01175/FUL – 13 Green Lane, Blythe Bridge – replacement domestic garage.
SM.08/08 – Staffordshire County Council – floodlighting to existing tennis courts (4 x
8m high posts) and new pedestrian pathway for access to rear of library buildings at
Blythe Bridge High School.
To respond to the above planning applications as follows:
01259/FUL – to raise no concerns providing the extension does not
compromise the privacy of adjacent neighbours.
01187/REM – to note that outline planning permission has already been
granted and to raise no concerns providing the scale and design of the
property are in keeping with the green belt location and the privacy of
residents living nearby is not compromised.
01181/FUL – to raise the same concerns as previously in that the size of the
dwelling seems very large in comparison to the existing property and for
this reason does not comply with the guidelines specified in the
Staffordshire Moorlands Local Plan.
01163/FUL – to raise no concerns providing the privacy of adjacent
neighbours is not compromised.
00954/FUL – to raise no concerns providing the Planning Officer is
satisfied that the previous reasons for refusal have been addressed.
01175/FUL – to raise no concerns as the proposed size is less than the
existing asbestos/wood garage.
SM.08/08 – to raise no concerns.
10.2 Planning approvals:
The following planning approvals were noted.
00934/FUL – 6 & 8 Penk Road, Forsbrook – single storey rear extension and rear
00916/FUL – Heath House Farm, Caverswall Old Road, Forsbrook – retrospective
application for alterations and extensions to a former agricultural building including flat
roof rear extension, external steel fire escape, introduction/alterations of new/existing
window and door opening and insertion of rooflights.
00977/FUL – Glengarth, 392 Uttoxeter Road, Blythe Bride – 2 storey side extension
and conversion to loft.
10.3 Planning refusals:
The following planning refusal was noted.
00986/FUL – 342a Uttoxeter Road, Blythe Bridge – two-storey side extension
Reasons: “(1) The proposed development, by virtue of its siting, scale and design
would form an obtrusive and incongruous form of development which would result in
an inappropriate and unsympathetic development, detrimental to the character and
appearance of the existing property. (2) The proposal, by virtue of its siting, scale
and proximity to neighbouring land users, would detrimentally impact upon the
residential amenity of neighbouring properties and therefore does not conform to
Policy B13 (C) and Appendix 3: Space around Dwellings of the Staffordshire
Moorlands Local Plan.”
10.4 To note and deal with other planning matters.
10.4.1 Cash Heath Farm, Forsbrook – to note that an enforcement order has now been
served giving six months to remove everything which has been erected on site
without planning permission other than one shed and the concrete base to the
10.4.2 Outstanding Enforcement Cases.
The clerk was asked to obtain an update of the cases within the Parish, which
the Enforcement Department were currently investigating.
11.1 Cemetery Report.
Chairman of the Cemetery Committee Mrs. P. Shufflebotham said there were no issues
to report with regard to the Cemetery but asked if the clerk could report to ‘Clarence’
the overgrown hedge on the footpath up to the Cemetery.
11.2 Cemetery Committee Meeting of 25th June 2008.
To approve the recommendations of the Cemetery Committee as minutes
pages 38 and 39.
11.3 To receive letter from ArB Tree Care Specialists regarding tree work at the Cemetery –
copy distributed to all members.
Members noted that two Chestnut trees had bleeding canker and to stop this disease
spreading to other trees and further storm damage ArB recommend felling.
For the clerk to ascertain which trees had the disease and the cost of felling.
11.4 To receive quotation obtained by Town and Country Services for installation of land
drain in the new cemetery field, to take away excess water. It was noted that
Staffordshire County Council Highways Department has carried out a full investigation
and has confirmed that the drains along Cheadle Road (A521) do not contribute to this
For the clerk to obtain further quotations for the necessary work to drain
away excess water from the cemetery field before quotation from Town and
Country Services was disclosed.
11.5 Cemetery issues.
No Cemetery issues were raised.
12.1 Amenities Report.
There was no Amenities Report as an Amenities Committee meeting needed to be
convened in order to elect a Chairman.
12.2 To reconsider committee members for the Amenities Committee and to agree date for
the next Amenities Committee meeting.
As the Amenities Committee meeting convened for 24th June 2008 had to be cancelled
because there was not enough members present for a quorum (50% of the total
committee) it was agreed to reduce the number of members on the committee. Those
wishing to remain on the committee registered their interest.
Chairman Councillor Mrs. G. Burton said that this would not prohibit any Councillors
attending the meeting and raising issues and emphasised that all recommendations of
committees had to be ratified by full Council.
To convene an Amenities Committee Meeting for Friday 15th August 2008
at 3.00pm at Blythe Bridge and Forsbrook Village Hall in order to elect a
Chairman and to give members a chance to view the Safer Routes to School
12.3 Safer Routes to School Meeting held on 24th June 2008.
Members received summary of the proposals under the above scheme.
To request 13 copies of the plans for the above together with the pedestrian
count data for Cheadle Road, Forsbrook.
12.4 Parish Plan Working Group.
The next Parish Plan Working Group meeting was convened for Friday 15th August
2008 at 2.30pm at Blythe Bridge and Forsbrook Village Hall.
12.5 Amenities issues.
12.5.1 Staffordshire County Council Issues.
The clerk was requested to report the following issues to Staffordshire County
Rights of Way Department.
Public footpath 12 – overgrown.
Public footpath 5b - overgrown.
Tater Lane – flytipping.
The clerk was requested to remind the Police to undertake speed checks in the
12.5.3 Police Enquiry Office, Blythe Bridge.
Chairman Councillor Mrs. G. Burton proposed writing to Chief Constable Chris
Simms asking him to consider re-opening Blythe Bridge Enquiry Office,
manned by either Special Constables or Police Community Support Officers.
Members fully supported this proposal.
12.5.4 New Doctor’s Surgery.
Chairman Councillor Mrs. G. Burton suggested writing to Carol Goodwin at the
PCT Offices at Moorlands House requesting an update on the progress with the
transfer of the Doctors surgery in Elmwood Drive to a new building on the
Village Hall site. Members were in agreement with this proposal.
12.5.5 Cameron Residential Housing Estate.
Chairman Councillor Mrs. G. Burton raised concerns regarding the brook which
ran through the estate as algae was so overgrown that it could be perceived as
being dangerous because a small child would not necessarily be able to identify
the boundary between the grassed area and stream. It was agreed to write to
who is believed to be the Management Company – Cameron Homes.
12.5.6 Bus Route 7.
Councillor Mrs. P. Shufflebotham asked if there was any update on the
proposed changes to Bus Route 7. The clerk said she had received an email
from Jackie Cuerden, SCC dated 30th June 2008 advising as follows:
“I am sorry to keep you waiting on this. There will be some changes from
September, but the details are still to be agreed. I shall e-mail you with the
complete details as soon as they are available.”
12.5.7 Councillor Mrs. P. Shufflebotham said that from September 2008 the main High
School gates would be closed and she felt that this would exacerbate traffic
congestion at school times. Chairman Councillor Mrs. G. Burton felt that the
Safer Routes to School Engineering team needed to undertake a full audit to
assess the dangers caused by traffic through the village, particularly at school
dropping off and collection times, so that any workable safety measures can be
included within the Safer Routes to School scheme. She also suggested that it
may be beneficial to get representatives from the Police, County Highways
Department, District Council, Head Teachers etc. to attend a meeting so that all
traffic related concerns can be discussed. Councillor Mrs. P. Shufflebotham
suggested that the Police should be forewarned regarding the School’s
intentions. It was agreed to monitor the traffic situation when the new school
term starts in September so that when a meeting is convened, specific concerns
and possible solutions can be discussed.
13.1 Recreation Report.
Chairman of the Recreation Committee Councillor Mrs. G. Burton said she had no
issues to report.
13.2 Recreation Committee Meeting of 25th June 2008.
To approve the recommendations of the Recreation Committee as minutes
pages 36 and 37.
13.3 Recreation issues.
It was noted that Blythe Bridge Junior Football Club has now transferred to Meir KA
Football Club who had facilities at Moddershall.
14.1 Bank Balance.
To note bank balance as at 30th June 2008.
Community Direct Account 26878.68
14 Day Account 42028.69
Outstanding debits (804.33)
14.2 July 2008 accounts.
The following cheques were submitted for authorisation:
Cheque No. Supplier Net VAT Gross
401703 Town and Country Services 1456.00 254.80 1710.80
401704 Graham Stanier 200.00 200.00
401705 Cheadle and Tean Times 58.40 10.22 68.62
401706 Heath House Farm 236.25 41.34 277.59
401707 J. G. Fenn 67.65 11.83 79.48
401708 SMDC 256.00 44.80 300.80
401709 Christine J. Snape 851.30 851.30
401710 Chris Brian 954.00 954.00
Total 4079.60 362.99 4442.59
To approve payment of July 2008 accounts.
14.3 Income and Expenditure for three months from lst April 2008 to 30th June 2008.
Councillors received a copy of the above financial information and raised no concerns.
The meeting concluded at 9.10pm.
Clerk to the Council Chairman