Thank you for requesting information regarding the post of Examinations Officer at Chelsea Academy. The Academy
provides the opportunity to work in a genuinely brand new and long-awaited 11-19 school, which has both a local
community focus and a distinctive Christian ethos and is located in one of the most vibrant parts of London. The
successful candidate will join a dynamic, enthusiastic and highly-skilled team of staff in a school committed to
collaborative working and high aspirations. This is a hugely exciting and rewarding opportunity.
Sponsored by the LDBS and Royal Borough of Kensington and Chelsea, Chelsea Academy is a mixed Church of
England school for students aged between 11 and 19 years, close to Chelsea’s famous King’s Road. It opened in
September 2009, has places for 162 students per year group and will grow each year until 2014. Over 750
applications were received for the Academy's current Year 7 cohort.
Chelsea Academy combines traditional values and high standards with an innovative approach to learning and
teaching and a strong commitment to student leadership and co-construction. The Academy’s first specialism is the
sciences. Visitors to the school have consistently commented on the high standards of behaviour, enthusiasm for
learning and confidence of our students, as well as the Academy’s stunning brand new £43m building.
The Academy is seeking to appoint staff with personal qualities and skills of the highest order, to help ensure that this
is a truly outstanding school. We are seeking to appoint a suitably qualified, enthusiastic and self-motivated
Examinations Officer to manage the administration, organisation and smooth running of all aspects of the public and
internal examinations in accordance with the regulations laid down by the Joint Council for Qualifications. Initially, for
at least the first year, the role of the Examinations Officer will include undertaking general administrative duties to
support the Administration Team until the Academy reaches full capacity and the role of the Examinations Officer
becomes a full-time one.
The deadline for applications is Monday 27 June 2011, 5.00pm and interviews are expected to take place on
Wednesday 6 July 2011. It will assist the short-listing process if applicants can respond directly to the candidate
specification in their supporting statements. We are very happy to discuss any queries with potential applicants
personally. The most efficient way to contact the Academy is on 0207 376 3019 or by email to
I very much look forward to receiving your application.
PAY: Scale 4-6, Actual salary £18,571 - £23,788 (full time
equivalent £20,460-£27,009) depending on
RESPONSIBLE TO: Assistant Principal (Learning and Teaching)
WORKING HOURS: 36 hours per week, term time plus two weeks (41
weeks a year) to include at least 5 days in the summer
holidays to cover exam results days
REQUIRED FROM: September 2011
The Examinations Officer will be responsible for ensuring the smooth running of all examinations, both
external and internal, including invigilation duties as necessary.
To build an annual calendar for examinations and build in proactive opportunities for
communication with the Leadership Team, Curriculum Leaders, teachers, students and
Maintain the calendar and communicate regularly with all staff concerning imminent
deadlines and events.
Maintain a candidate-centred internal tracking system for entries, access arrangements,
coursework, estimated grades, special consideration, results, cash-ins and declines,
including where necessary, signatures for audit purposes, log books for responses and
spread sheets for candidate data.
Collate and communicate estimated entries for examinations
Communicate the exam timetable to the Leadership Team and all staff.
Collate and communicate entries to awarding bodies using agreed data formats.
Collate and communicate requests and decisions for access arrangements.
Print consolidated statements of entry and review against the awarding body summary of
Create a detailed exam timetable for each examination season.
Manage exam timetable clashes.
Plan for extras resources need (equipment, scribes, invigilation)
Create a personalised exam timetable for each candidate.
Be responsible for training, oversight and deployment of invigilators.
Arrange for seating plans to be audited and signed for.
Collate and communicate estimated grades.
Collate and communicate plans for, and outputs from, orals and practicals.
Receive, check, collate and store securely all examination papers.
Create customised examination timetables by room to ensure correct papers are distributed
to correct candidates with correct time allowances.
Collect all completed scripts and stores securely until despatched to examiners.
Collate and request appropriate special considerations.
Download and collate examinations results.
Attend the Academy on exam results days in August to carry out examination results
analysis and manage and take part in the examination results service for candidates
To undertake additional responsibilities such as administrative work to support the Sixth
Form and Faculties until the Academy reaches full capacity
Successful candidates are likely to be able to give evidence in support of all or most of the following:
Professional Skills and Experience
1. Possess appropriate qualifications and / or experience in a similar role.
2. Good general educational attainment, to include GCSE passes (Grade C or above) or equivalent in
Maths and English.
3. Knowledge of the British examination system
4. Ability to process, analyse and present complex data in an understandable format
5. Be ICT literate and be able to operate software at a highly proficient level. (Windows and MAC an
6. Have experience of school data systems (Experience of SIMS would be an advantage but training will
7. Possess the ability to time manage and prioritise effectively in a busy office and school environment.
8. Be able to deal discretely with confidential information.
9. Show evidence of continued professional development.
10. An aptitude for accuracy and detail, whilst working to deadlines
People, Relationships and Communications
1. Be committed to maintaining a distinctive and inclusive Christian ethos in the Academy.
2. Be able to relate to all students, staff and parents in a positive and constructive way.
3. Be able to develop good relationships with students and to work with them to promote high standards
of learning and cooperation.
4. Be part of a whole Academy team which seeks and develops a variety of opportunities to support and
work with students.
5. Possess integrity, optimism, resilience, calmness and a sense of proportion.
6. Possess good written and verbal communication skills.
The Academy is a new school that will not reach student capacity for five years. As such, we expect staffing
to change significantly during this period and we will require a high degree of flexibility from all staff as duties
may be varied as the Academy grows in line with the student and staffing numbers.
Please post your completed application and supporting statement to: Mr. Andy Yarrow, Principal,
Chelsea Academy, Lots Road, London, SW10 0AB
or submit by email to firstname.lastname@example.org
Please complete this form in full, as CVs are not accepted
TITLE OF POST APPLIED FOR: Examinations Officer
CLOSING DATE: Monday 27 June 2011, 5.00pm
Part A – 1. APPLICANT’S PERSONAL DETAILS
SURNAME: TITLE (Mr, Mrs, Ms etc.):
FORENAMES: PREVIOUS NAME(S) (if applicable):
DATE OF BIRTH: N.I. NUMBER:
TEMPORARY ADDRESS (if different):
WORK TELEPHONE: HOME TELEPHONE: MOBILE NUMBER:
Please answer the following questions:
Are there any restrictions on your being resident or being employed in the UK? Yes / No
Have you previously sought employment with the Academy? Yes / No
If yes, please give details:
Applications will not be acknowledged. We aim to advise non-short listed applicants within a reasonable period after the closing date.
Where a large number of applications is received this may not be possible, and if you have not been contacted within 3 weeks of the
closing date, please assume that you have been unsuccessful.
2. PRESENT OR MOST RECENT EMPLOYMENT
Name of Employer:
Present post: Date appointed from: to:
Current/final salary: Notice required:
Reason for leaving/or why looking to leave:
Brief description of duties and responsibilities:
3. PREVIOUS EMPLOYMENT (Please complete each column and explain any breaks in employment.
Start with your most recent employment and list in descending date order.)
Name and address of Job title Salary Full Dates
company, organisation and reason for leaving or part-time?
or school and Local From To
Authority (if applicable)
4. EDUCATION AND TRAINING
NAME OF INSTITUTE AND ADDRESS FROM TO EXAMINATIONS PASSED WITH GRADES
Secondary School or College: GCSE or equivalent:
A Levels or equivalent:
University or College: Main subject(s):
Degree and date awarded:
Class of degree:
Full time/Part time:
Postgraduate Study: Qualification:
5. TRAINING/PROFESSIONAL DEVELOPMENT
Please give details of any relevant courses, training or qualifications with the place and date completed.
TITLE ORGANISING BODY DATE NUMBER
6. VOLUNTARY OR UNPAID WORK UNDERTAKEN (if any)
This may not be connected with the post applied for, but may still be relevant.
6. PROFESSIONAL REFERENCES
Please give the names of two referees who can vouch for your professional work, one of whom should be
your present line manager. Please note that references will be requested prior to interview.
Relationship to you:
Relationship to you:
7. SUPPORTING STATEMENT
Your application should be supported by a letter of not more than 3 sides of A4 (12pt), addressing the criteria
in the person specification for this post.
8. WORKING IN A CHURCH OF ENGLAND ACADEMY
We welcome, as teachers and other members of staff, people of all faiths and none. We do, however, ask
that all staff should support the values, ethos and philosophy of a Christian school, in the tradition of the
Church of England, and we would expect staff to make a positive contribution to the development of that
Please add a brief statement here in support of your application to this Church of England Academy:
If you are a practicing member of a Christian Church, please give details:
Place of Worship and address:
Diocese (if applicable):
Part B – CONFIDENTIAL INFORMATION
This section of the form will be removed before short listing.
Post applied for:
First name: Last name:
Where did you see this post advertised:
Date of Birth:
a) Do you have any disability as defined by DDA which would have an adverse effect on your ability to carry
out normal day to day duties? Yes No
Registration number if registered disabled: _______________________________________________
b) If the answer above is yes please give details and say what adjustments would need to be made to
enable you to fulfil the job description.
(If necessary please continue on a separate page)
Choose one section from A-E and then tick the appropriate box to indicate your cultural background.
A White C Asian, Asian British, Asian English, Asian
British Scottish, or Asian Welsh
Other, please write in Any other Asian background, please write in
Any other White background, please write in D Black, Black British, Black English, Black
B Mixed or Black Welsh
White and Black Caribbean Caribbean
White and Black African African
White and Asian Any other Black background, please write in
Any other Mixed background, please write in
E Chinese, Chinese British, Chinese English,
Chinese Scottish, Chinese Welsh, or other ethnic
Any other background, please write in
The position you are applying involves contact with children and is exempt from the Rehabilitation of
Offenders Act 1974 and all subsequent amendments (England and Wales). For this position you are not
entitled to withhold information about police cautions, “bind-overs”, or any criminal convictions including any
that would otherwise be considered “spent” under the Act.
Have you ever been convicted of any offence or “bound-over” or given a caution? Yes / No
If yes, please give details on a separate sheet and attach it to this form in a sealed envelope marked
Successful candidates will be required to obtain an enhanced CRB Disclosure.
I understand that under the terms of the Asylum and Immigration Act 1996 should I be short-listed for the
post for which I am applying, I will provide for the governing body, as employer, an original document*
showing my entitlement to work in this country.
*Acceptable documents include your National Insurance card, a birth certificate issued in the UK or Eire, a
P45 from your previous employer, a valid passport, or any relevant authorisation allowing you to work in this
To the best of my knowledge the information on this form is correct.
I am in possession of certificates, which I claim to hold.
I understand that wilful falsification or omissions may, if I am appointed, result in my dismissal.
I declare that I am not on List 99 or disqualified from working with children.
I am not subject to any sanction imposed by the General Teaching Council.
I consent to the processing of personal data as defined in the Data Protection Act 1998.
Signature ______________________________________ Date ____________________________