VLE 2006 Risk Log
Date Action
Risk No. Raised By Risk Description (Status Update in Italics) Likelihood Impact Expiry Date Action Owner
Raised Type
R2 SB 9/26/2005 Staff resources inadequate to meet target Project management.
M M R SB
dates.
Delay live operation by one year,
probably requiring further investment in C SB
CE4.
R3 SB 9/26/2005 Unforeseen problems mean that target live ditto
L M C SB
operation date is not possible.
R4 SB 12/12/2005 Additional modules and other unforeseen Revise business case, possibly
costs exceed budget. @ 27/4/06 costs L M choosing other options. Delay in switch C SB
almost finalised allowing reduction of risk. from CE4 inevitable.
Reduce funding coverage from three to
two years. C SB
R5 SB 2/20/2006 Adminstrative procedures not possible due Non-ideal and less acceptable
M H A SA/RF
to CE6 changes. procedures.
Delay or reconsider transition. C SA/RF
R6 SB 2/20/2006 Solaris 10 version of CE delayed (necessary Alternative V series application servers
M M C AP-W
for new T-series hardware). substituted.
Solaris 9 software used - technically
without support. We plan to do this for
A RS
a few months until 10g version of CE6
emerges.
R7 SB 4/27/2006 Alteon load balancer may not work. Use Web-CT Traffic Master software
M M C AP-W
load balancer on Linux server.
R8 SB 4/27/2006 Inability to set students inactive without Keep under review while seeking
loosing essential record creates major M H solution. P AP-W
operational difficulty.
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VLE 2006 Action Log
Date Completion Cross
Action No Description and Action (Status Update in Italic) Due By Date Actionee
Raised Date Reference
A8 11/17/2005 Take up technical support services. pending RS
A9 11/17/2005 Licence training materials for: creating learning modules; pending SB/RF
upgrading to WebCT6.Actually what is needed may be some
bespoke support. @22/3/06 - useful materials obtained from Notts.
Univ.
A10 12/12/2005 Review budget in the the light of cluster licence requirement 1/1/2006 SB 4/27/2006 A13
($5250) and additional software module requirements, plus annual
price increases.
A16 1/23/2006 Redesign and documentation of adminstrative processes. asap SA/RF I4
A17 2/20/2006 RB, KH, SA & RF to meet to resolve adminstrative procedures. 3/24/2006 RB 4/27/2005 A16
A17a 4/27/2006 RB to spec PIP adminstrative system. 5/15/2006 RB A17
A18 3/22/2006 Update project plan to reflect PIP go live development work. 4/27/2006 RB/SB 4/27/2006 A17
A19 3/22/2006 Install Transtec disk extension to CE4 system. 4/10/2006 AP-W 4/27/2006 #REF!
A20 4/27/2006 Investigate and if possible install ELGG 6/5/2005 RS D9
A21 3/22/2006 Next Meeting: 10:00 5 June 2006 in A106c All
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VLE 2006 Issue Log
Date Date
Issue Ref Raised By Issue Description (Status Update in Italic) Criticality Owner
Raised Resolved
I3 SB 12/12/2005 Community Manager may be needed to group courses Administration procedures will be more 23/01/2006 SA/RF/
for administrative purposes. difficult and time consuming without this. provisional SB
End users may not notice much difference.
I4 SB 12/12/2005 e-Learning Audit database may not work with CE6 or A necessary part of administrative 4/27/2006 RF/SA
at least will require software changes. This interacts procedures and policy implementation, but
with adminstrative changes. some sort of solution seems likely. Longer
term solution would be to include this in
eCSIS.
I5 SB 1/23/2006 Interdependency between hosted service and Initial use of hosted service not affected. RF
availability of student data not fully understood and Later impact unclear.
may compromise use of hosted service to prepare for
transition. Limited course capacity, but probably OK.
@22/3/06 - several successful migrations achieved.
I6 SB 3/22/2006 PIP based go live procedures are now chief Subsequent timescales, including go-live RB/SB
determinant of timescales, extent of this work date unknown, but considerable flexibility
unknown. exists, including possibility of deferring live
operation.
I7 SB 4/27/2006 Policy on guest accounts should be resolved - an ID SA able to manage the situation, at least in SB
Management issue. the short/medium term.
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VLE 2006 Decision Log
Decision Date
Raised by Decision Made Comments
No. Raised
D1 SB 1/23/2006 WebCT LOM will not be purchased within this project as is does not provide Effort and possibly funds will be
sufficient functionality. directed to other initiatives
including integration with Talis.
D2 SB 1/23/2006 Community Manager and Powersight kits definitely not needed for this project. Still not entirely sure about
Powerlinks kit.
D3 SB 2/20/2006 Hardware configuration agreed based on T-series servers with Wheatley data Requires next rev of CE 6 e.t.a.
duplication. Q2 2006. Funding assumes
further discount. See Risk R6.
D4 SB 2/20/2006 Administration of additional staff on courses to be via PIP/eCSIS, saving SA On-line service advantageous,
time and providing on-line service to course designers. but less responsive.
D5 SB 2/20/2006 Go-live checklist to be delivered via PIP, replacing Filemaker application.
D6 SB 3/22/2006 D2 reconsidered and Powersight kit readmitted as a possibility, although Funding may follow from e-
funding might come from other sources. See also D8. Learning Benchmarking.
D7 SB 3/22/2006 Three year WebCT deal involving 5% increase per year accepted. Increases have typically been
over 10% for last three years.
D8 SB 3/22/2006 The imminent WebCT licence renewal will be finalised, including the two node Possible calls on contingency
cluster licence, but any residual funds will be kept as contingency for the time include: professional services;
being. Powersight kit; additional Alteon.
D9 SB 4/27/2006 ELGG software agreed to be a suitable option to add a missing learning ELGG is open source and
community dimension to CE6, which is is important to Brookes. attaches to WebCT by means of
a PowerLink,
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