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					IT Services Weekly Project Status Report - FY 2007
11-Jun-07




                      FY                                                                                                                                                                                                                                  Hot Issues
                      200                                         Fund Project                                 Project  Original End Revised End    Go-Live       Percent                                                                    (Must be completed for Projects
Project               7 # Deliverables for Aug 31, 2007            ing Sponsor     Project Manager   Status     Start       Date        Date         Date        Complete                               Status                                      Yellow or Red status)              Project PTA   Ongoing PTA
Technology Fee        14 1) Meet with all the reps from key         --- Sam S          Chai Ho       Green    15-Apr-00     TBD       30-Aug-07      TBD*          20%    6/8: Met with Dan Rudolph (GSB).                                   * Will determine go live date
                          schools and depts for input and buy-                                                                                                            6/1: Continue to compile and summarize feedback from the           after final review and decision
                          ins                                                                                                                                             various meetings. Also developing a Tech Fee model for the next 3- from the Executive Directors in
                          2) Finalize new billing model                                                                                                                   5 years based on projected FTE growth.                             August, 2007.
                          3) Solicit feedback and support from
BC&DR-Interschool         the CFO
                      13 * POC Lab completed with DNS,            SGG John F            Bill H       Green    30-Apr-07      N/A      31-Aug-07        Duke        25%      6/11: Forsythe lab configuration underway. DNS is configured.  6/4: Changed to Green from
Infrastructure            Mail spooling, Kerberos, LDAP,                                                                                           systems in               Modelling LDAP OS nearly complete. Discussions continuing with Yellow, per Sponsor
Services                  WebAuth                                                                                                                  Forsythe by              Duke to decide on operational processes and logistics.
                          * Hardware installed in lab to be built                                                                                    August.                6/4: LDAP machine OS configuration underway. Discussions
                          for deployment to Duke                                                                                                   SU systems               underway with Duke re: operational processes.
                          * Documented processes for                                                                                                at Duke in
                          managing Emergency.stanford.edu                                                                                          September.
                          and DNS presence at Duke




Forsythe Datacenter   16 1) Clear 1st floor and part of 2nd              John F       Chai Ho        Green    2-Apr-07    28-Feb-08   31-Jan-08       TBD*         15%      6/8: Continue to work on activities listed in the last update. This   * NOTE:Will confirm go-live
Remediation               floor for construction                                                                                                                            includes aligning and changing layout and design to meet technical    date as soon as the
                          2) Complete bidding process and                                                                                                                   requirements/specifications, compliancy and efficiency.               construction schedule is
                          select General Contractor for the job                                                                                                             6/1: Finalize scope, pricing and technical                            finalized in late June/early July.
                          3) Order long lead equipment                                                                                                                      requirements/dependencies. Meade is working with the various
                          4) Prepare permit drawings and                                                                                                                    sub-contractors to update the build project plan; we expect a more
RAC as a Service          1) Scoping and Project Plan                    Bryan W      Caren K        Green                                                                  6/8: Held team meeting this week, no other updates.
                          Complete June 8 2007                                                                                                                              6/1: Waiting for buget approval. New issues have come up this
                                                                                                              19-Apr-07   31-Dec-07                                10%
                          2) Complete functional testing in                                                                                                                 week. Bryan will be discussing this with Jay Kohn.
                          sandbox June 30 2007
North Campus TDM      150 3) Procure and complete hardware
                          1) Install new line cards at the host    ---    Bert S      Chai Ho        Green    16-Apr-07   31-Dec-07      A          7-Jan-07        2%      6/8: Line card order has been approved and sent to the vendor.
Move                      2) Install copper cable from FPP to                                                                                                               The block connectors for the copper cable installation between
                          Forsythe via West ECH                                                                                                                             FPP and Forsythe will be shipped in mid-July. Continue to clean-
                          3) Finalize No Campus DC power                                                                                                                    up the database through the end of June.
                          plant design, select contractor and                                                                                                               6/1: Presented the project charter to the PMT on 5/30. Continue to
                          order equipment                                                                                                                                   clean-up the database through the end of June. Ordered the
                          4) Ensure north campus facilities                                                                                                                 Newton frame for N. Campus. Expect to receive and install the
                          readiness                                                                                                                                         new line cards at the host in Forsythe this month (June).
                          5) Select vendor to relocate the
                          RSC from FPP to No Campus




Workgroup and         20 1) Code complete on Stanford             SGG Heather F       Michael D      Yellow   1-Sep-06    1-Dec-07                                 24%      6/8: Additional organization search requirements mean that some       6/8: The project team decided
Organization             Who/Whois Phase1 changes for                                                                                                                       design considerations for organization data have to be revisited.     that information about guest
Provisioning             Organization                                                                                                                                       This may mean a change in project scope and additional work and       accounts and The groups they
                         2) AMCOM integration for                                                                                                                           funding. Meeting between project sponsors from IT and AS next         are associated with was best
                         organization data (60%)                                                                                                                            week will help us decide this issue.                                  tracked in The registry. This
                         3) Signup pages and dataflow code                                                                                                                  6/1: Scope of work increased as overlap between guest accounts        allowed for a more unified user
                         complete for service integration for                                                                                                               and this project was realized and accounted for in the work.          experience for group
                         workgroup                                                                                                                                          Additional finace request submitted. Timelines will be adjusted       management across SUNetIDs
                         4) Service Integration for                                                                                                                         accordingly. This will mean some of the deliverables for FY07 will    and guest accounts, but
                         workgroups (code complete)                                                                                                                         get pushed to FY08. On the good news, the blocking bug was            increased The scope of work
                         5) Extend OpenLDAP to do find                                                                                                                      resolved and q/a can move forward.                                    within The Middleware team.
                         grain access control on dynamic                                                                                                                                                                                          - Organization search online
                         groups                                                                                                                                                                                                                   requires The entries be
Guest Accounts        32 1) Kerberos realm built                  SGG     Jay K       Michael D      Green    1-Jan-07    1-Dec-07                                 10%      6/8: Data flow spec finished, servers built for testing, account      maintained year-round rather
                         2) WebAuth modified to accept                                                                                                                      webpages SLOG built and being tested.
                         multiple realms (75% complete)                                                                                                                     6/1: Account webpages and SLOG code 90% complete and 80%
                         3) Account provisioning data flow                                                                                                                  tested.
                         completed
                         4) Administrative webpages built
                         5) Shibboleth infrastructure
                         completed (60%)




         12/4/2011                                                                                                                                                                                                                                                                                     page 1 of 350
                      FY                                                                                                                                                                                                                                Hot Issues
                      200                                      Fund Project                               Project Original End Revised End    Go-Live       Percent                                                                          (Must be completed for Projects
Project               7 # Deliverables for Aug 31, 2007         ing Sponsor   Project Manager   Status     Start      Date        Date         Date        Complete                                   Status                                      Yellow or Red status)         Project PTA   Ongoing PTA
Customer Response     24 1) Deliver on ACD Upgrade &                 Jay K         Gary B       Yellow   1-Nov-06 31-Aug-07                    N/A           70%    06/11: ACD pilot & training schedule provided to team. Working           Yellow status reflects delays in
Transformation -          Unified Messaging projects.                                                                                                               on material for 6/13 business owner's meeting and 6/14 SHC               sub-project 24.1 - ACD
Hospitals                 2) Short-term ACD improvements.                                                                                                           general management meeting.                                              Upgrade.
                          3) Short-term ECP improvements.                                                                                                           06/04: Knowledgebase pilot active with Chest/CV clinic. SHC IT in
                                                                                                                                                                    contract negotiation for in-house licensing agreement. ACD pilot
                                                                                                                                                                    for Derm clinic scheduled for 7/24 cutover.
                                                                                                                                                                    May Activities for Initiatives report:
                                                                                                                                                                    Redesign of Contact Center communications architecture by
                                                                                                                                                                    Nortel.
                                                                                                                                                                    Installation of all Contact Center server software.
                                                                                                                                                                    Review and sign-off of pilot call flow functional specifications.
                                                                                                                                                                    Review and approval of Shared supervisor training materials.
                                                                                                                                                                    POs issued for additional servers, licenses, and MPS Spare parts
                                                                                                                                                                    kit.
                                                                                                                                                                    Reciept of Nortel MPS platform components.
                                                                                                                                                                    Installation of Cs2100 T1 cards, connectivity, & data fill.
                                                                                                                                                                    Escalation of ACD project timeline concerns with Shared
                                                                                                                                                                    Technologies.
                                                                                                                                                                    ACD (legacy) installed for Derm Surgery clinic.
                                                                                                                                                                    ACD (legacy) added to Chest & CV clinic to allow manual cross-
                                                                                                                                                                    coverage trial.
                                                                                                                                                                    Knowledgebase trial launched in CV & Chest clinics.
                                                                                                                                                                    SHC IT in contract negotiations with Instranet re: Knowledgebase
ACD Upgrade           24 1) New ACD platform implemented             Bert S       Gary B        Yellow   1-Nov-06   31-Aug-07                July'07 for     65%    06/11: Functional Spec signed and returned to Shared. Nortel tech        Procurement delays have
                         2) 3 pilot groups launched on new                                                                                     pilots.              onsite all week to install MPS platforms. Shared PM and MPS              impacted pilot rollout and GA
                         platform                                                                                                                                   developer onsite to oversee install of MPS. CCT platform released        date. Currently working with
                                                                                                                                                                    as GA by Nortel for CS2100. Developing support procedures                SHC to identify their desired
                                                                                                                                                                    between CSE/CSM & Windows Support Group. Submitted                       rollout schedule in order to
                                                                                                                                                                    internal work orders to move & install switches and routers to           determine our ability to meet
                                                                                                                                                                    support network multicast traffic.                                       that, regardless of full Service
                                                                                                                                                                    06/04: Nortel techs onsite 5/22-5/29 and have completed 90% of           Offering date.
                                                                                                                                                                    Base Contact Center 6.0 application install. Custom application
Kerberos Migration (4 21 1) All Kerberos administrative       SGG Heather F      Michael D      Yellow   1-Sep-06   31-Aug-07                                32%    6/8: Released Kerberos for Windows 3.2 this month, measured              6/8: Russ Allbery is working on
--> 5) FY'07             actions done exclusively through K5.                                                                                                       adoption of Stanford Desktop tools at 50% or better from last year,      iPass project so he cannot
                         2) Secure credentialling system                                                                                                            K5 administrative master testing complete from AS                        work on k5 migration. Major
                         (80% done)                                                                                                                                 6/1: Q/A resource identified for AS testing (Carol Oliver).              impact of this is delay of work
                         3) All IT services-run UNIX Systems                                                                                                        Preliminary numbers show more than 50% adoption of Stanford              on secure credential system
                         leveraging K5 infrastructure (90%                                                                                                          Desktop tools. Secure credentialling system work delayed due to          (wallet).
                         done)                                                                                                                                      unavailability of Russ Allbery
                         4) 30% adoption of Stanford
Audit Response -      10 1) TBD: I have not seen the final     --  Jay K         Caren K        Green    1-Aug-06   31-Aug-07                   TBD           0%      6/8: Waiting for final report.
External (PWC) -         report to know what action items ITS
2007                     has responsibility for this year.




Unified Messaging     24 1) Completion of 3 different vendor         Bert S       Gary B        Green    1-Nov-06   31-Aug-07                  FY'08         55%      06/11: Avaya/Mutare equipment de-installed 6/8. Soliciting
                         trials                                                                                                                                       feedback from pilot participants. Work order submitted to tfac to
                         2) RFP issued for Unified                                                                                                                    install DC power for UM2k platform.
                         Messaging platform                                                                                                                           06/04: PO submitted for Nortel UM2K trial. Avaya/Mutare pilot
                                                                                                                                                                      ending 6/4. RFP requirements in process.


Audit Response -      10                                        --   Sam S       Caren K        Green    5-Aug-06   31-Aug-07                                80%      6/8: No update
Finance                                                                                                                                                               6/1: Met with Christine this week. Finance feels all but one item
                                                                                                                                                                      should be closed. Sam is reviewing the update and will pass along
                                                                                                                                                                      to IA. When they accept the remediation then we can officially
                                                                                                                                                                      close the items.

Audit Response -      10 1) Complete the Employee leave         --   Jay K       Caren K        Green    1-Aug-06   31-Aug-07   30-May-07    31-May-07       95%      6/8: Waiting for a response back from Nilda on the HR side.
External (PWC) -         checklist                                                                                                                                    6/1: Met with Jay. The checklist has been approved. I need to next
2006                                                                                                                                                                  speak with Nilda around posting it online, and using it moving
                                                                                                                                                                      forward.




Distributed Antenna   128 1) Selection of DAS vendor                 Bert S       Gary B        Green    1-Jan-07   31-Aug-07                   TBD          30%      06/11: Additional BTS locations identified. Final round of questions
System                    2) Recommendation to Jay & Sam,                                                                                                             out to bidders to consider new BTS location and fiber tariff, which
                          & External Review Committee                                                                                                                 was not included in the original RFP.
                                                                                                                                                                      06/04: Formal evaluation received from HillPeak Systems. Core
                                                                                                                                                                      project team meeting scheduled for 6/6 to discuss next steps.




Departmental          19 1) 54% of Departments located in      SGG   Mark M     Michelle C      Green    2-Oct-06   31-Aug-07                                60%      6/11: We cannot perform additional migrations until after the
Firewalls                the core academic OZs                                                                                                                        Commencement freeze; as a result the focus of the group is
                         (BOZ,GOZ,POZ,ROZ) contacted;                                                                                                                 working with clients who have scheduled their migrations for late
                         with migrations in the planning                                                                                                              June/early July to ensure that they will meet their target dates.
                         stage.                                                                                                                                       Additional focus has also been spent on tightening up processes
                         2) 30% of Departments in the core                                                                                                            and documentation - critical as the number of concurrent clients
                         academic Ozs migrated.                                                                                                                       increases.
                         3) Medical School firewall (MOZ)                                                                                                             6/4: Completed 5 successful firewall migrations this week,



         12/4/2011                                                                                                                                                                                                                                                                              page 2 of 350
                       FY                                                                                                                                                                                                                           Hot Issues
                       200                                     Fund Project                                   Project Original End Revised End   Go-Live     Percent                                                                      (Must be completed for Projects
Project                7 # Deliverables for Aug 31, 2007        ing Sponsor       Project Manager   Status     Start      Date        Date        Date      Complete                                    Status                                 Yellow or Red status)            Project PTA   Ongoing PTA
System Monitoring &    11 1) Complete web page as delivery       --  Jay K           Heather R      Green    1-Aug-06 31-Aug-07                    NA         50%    6/8: Agreed with GSB that current work on web page as delivery
Reporting                  mechanism for operational reporting                                                                                                       mechanism for operational reporting metrics is complete. Agreed
                           metrics                                                                                                                                   to work together to develop business requirements doc for GSB
                           2) Complete automation of short                                                                                                           and fold it into a larger effort for scoping ITS requirements. Began
                           term deliverable environment for:                                                                                                         discussion with ITS networking resouce over framework for GSB
                           Email-Exchange, Remote Access-                                                                                                            business requirements doc.
                           Citrix, File Services-NetApp,                                                                                                             5/31: Heather met with the GSB team (Tim, Tony and Randy) to
                           Application Services-Web Apps,                                                                                                            begin drawing up the GSB requirements doc today. They will meet
                           Research Farm, Network/Firewall                                                                                                           again next week to work further on it.




Integrated Email and   33 1) Recommendation to SGG               SGG   John F         Larry E       Green    1-Sep-06    30-Aug-07               Spring       85%      6/8: Held final meetings both with Collaboration extended Team         6/8: No hot issues except the
Calendar-Discovery                                                                                                                               FY'08                 and Selection Team. Synthesized findings. Developed SGG                decision itself, which is
Phase                                                                                                                                                                  presentation and appendices. Received D&B analysis. Mtgs with          emotionally charged.
                                                                                                                                                                       SUL-AIR, presentation to C-ACIS, and outreach (attempts) to            Presenting two viable solutions
                                                                                                                                                                       School of Earth Sciences (the only non-participant). Held calls with   to SGG, with respective
                                                                                                                                                                       E. Illionois University (Zimbra reference call) and with Zimbra CEO.   pros/cons and supporting case.
                                                                                                                                                                       Continued work on business model.                                      6/1: Continuing on fast track
                                                                                                                                                                       6/1: Continued Collaboration Team and Selection Team evaluation        and need to watch buy-in. Need
                                                                                                                                                                       process. Began developing SGG presentation. Conducted                  to manage perceptions (of IT
                                                                                                                                                                       reference call with H&R Block. Others set up. Continued work on        Services and evaluation
                                                                                                                                                                       business model. Obtained inputs from two external analysts re          process) and need to manage
                                                                                                                                                                       business model. Plannng for upcoming C-ACIS mtg and mtgs with          internal decision-making
                                                                                                                                                                       SUL-AIR. Launched vendor viability (D&B) analysis.                     process. Still trying to get
                                                                                                                                                                                                                                              representation from faculty.

Self Help              27 1) Release SHKB to System             SGG    Chris L.      Heather R      Green    2-Oct-06    13-Jul-07   9-Aug-07    9-Jul-07     80%      6/8: System Analyst portal and build of Self Service portal both
Knowledgebase             Anaysts with purchased & Stanford                                                                                                            completed this month. Both the SA and SS portals continue
                          content, w/customized Stanford look                                                                                                          testing cycle by Help Desk. PM monitoring App Supp resouces, as
                          2) Release Self-service portal to all                                                                                                        all three people are taking successive vacations right before the
                          Stanford useres with purchased &                                                                                                             proposed July 9 release of the SS portal. Team reviewing
                          Stanford content, w/customized                                                                                                               alternatives for user evaluation work upon learning of Brad
                          Stanford look                                                                                                                                Lauster's departure.
                          3) Move to production service with                                                                                                           5/31: System Analyst portal has been internally released. App
                          relevant support and documentation                                                                                                           Supp team is now fixing bugs submitted by Help Desk team. Paul
                                                                                                                                                                       P. and Tom are going to put their heads together to fine tune the
                                                                                                                                                                       bug tracking process.




Remedy                 28 1) Integrate Remedy 7 Peopleform             Bryan W       Heather R       Red     1-Feb-07     1-Jul-07                            61%      6/8: Transition of project manager completed. Scope refined and 5/1: Schedule & Budget unclear
Implementation            w/Campus OpenLDAP                                                                                                                            proposed to PMT. Project schedule significantly reworked to reflect
                          2) Complete core configuration                                                                                                               scope changes. Hardware configuration nailed down and obtained
                          3) All hardware procured and                                                                                                                 quotes obtained from Dell for procurement process and Finance's
                          installed                                                                                                                                    budget proposal. Team is hoping finance will approve funding for
                                                                                                                                                                       '07 hardware and vendor support next week. Technical team
                                                                                                                                                                       completed implementation of v7 structure and development of CTI
                                                                                                                                                                       catalog migration.
                                                                                                                                                                       5/31: Heather & Bryan presented Charter Change Request to
                                                                                                                                                                       PMT, stating scope change to move Load Runner and integration
                                                                                                                                                                       testing to fall. Preliminary budget numbers were included in the
PCI Compliance             These items may change:                      Jay K        Caren K        Green    1-Apr-07     1-Jul-07               1-Jul-07     50%      6/8: Working on the scrubbed the schedule to show what will be
                                                                                                                                                                       CCR. The team has Project Charter for PMT, and continuing to
                           1) Final DSS Document for review                                                                                                            gather responses from ITS.
                           by Product Manager 6/30                                                                                                                     6/1: Met with Jay this week. There are two parallel efforts to this
                           2) Draft Remediation Plan for work                                                                                                          project. The PCI Data Security Standard ‘ Statement of
                           to be preformed 6/15                                                                                                                        Compliance’ and the PCI Security Audit Procedures. I will continue
                           3) Final Remediation Plan for work                                                                                                          to work on the Statement of Compliance, and SFS will drive the
                           to be preformed 6/30                                                                                                                        effort for the security audit procedures.
                           4) Plan for ongoing testing &
                           process around the yearly review of
                           the Statement of Compliance going
                           forward. 7/15
                           5) Closing Meeting 8/1

Desktop and Laptop     31 1) Pilot Complete - waiting for Mac          Dan S.         Steve L       Green    29-Jan-07   30-May-07                            65%      6/8: Infrastructure design and purchase list to be completed by
Data Backup               client in Fall --                                                                                                                            6/22 - rates review to follow closely
                          2) Work on specifications for                                                                                                                5/23: Remaining work until mac client: desgin and specify
                          backend infrastructure, begin                                                                                                                infrastructure, work on rate structure
                          ordering and building
                          3) Work on getting rate structucture
                          and charge back mechanisms




         12/4/2011                                                                                                                                                                                                                                                                              page 3 of 350
                     FY                                                                                                                                                                                                                                  Hot Issues
                     200                                        Fund Project                                    Project  Original End Revised End    Go-Live    Percent                                                                     (Must be completed for Projects
Project              7 # Deliverables for Aug 31, 2007           ing Sponsor   Project Manager      Status       Start       Date        Date         Date     Complete                                  Status                                   Yellow or Red status)           Project PTA   Ongoing PTA
AS - Storage             1) New infrastructure will be in place       Dan S.        Steve L         Green      29-Jan-07 30-May-07         tbd                   35%    6/8: New filer is in place, and Vfilers are working -- all May      6/8: Stanford would greatly
Migration                to address security concerns                                                                                                                   deliverables for connections are met.                               benefit from a SPOC from AS
OF RAC Migrations        2) AS client machines will be using                                                                                                            6/8: OF RAC detailed planning for new Racks underway                who can speak for the
New Server Hosting       IP based Storage, and special tools                                                                                                            6/8: Added work for coordination of New 37 servers ordered by       organziation and can prioritize
in Forsythe              on NetApp                                                                                                                                      AS and hosted by ITS                                                and referee AS's internal
                         3) OF RAC environment will be built                                                                                                            5/23: Work will likely be impacted by Freeze, and will commence     processes
                         for dev and test                                                                                                                               after commencement - client is aware - and has given 4 machines     5:23 Work will continue after
                                                                                                                                                                        as priority, plus the request to attach a DB server to SAN          date, this is not really a project,
                                                                                                                                                                                                                                            but a production and cleint
                                                                                                                                                                                                                                            mgmt issue that is being
                                                                                                                                                                                                                                            addressed by project
                                                                                                                                                                                                                                            methodology
BC&DR-Interim        12 * BCP Tool Recommendation            SGG     John F          Bill H         Green      16-Oct-06     31-Mar-07   31-Aug-07    N/A        22%      6/11: BCP Tool reference checks complete, and will review with
                        * Recovery procedures for                                                                                                                         selection team on 7/25. Planning for Tabletop Exercises is
                        Administrative applications & non-                                                                                                                underway, and first exercises scheduled for 7/11 and 7/31.
                        UNIX infrastructure services                                                                                                                      Procedure development underway.
                        * Results from tabletop exercises                                                                                                                 6/4: Discussions underway to find Tech Writer. BCP tool
                        * Proposal for ADC Recovery                                                                                                                       reference checks nearly complete. Technical discussions
                        approach                                                                                                                                          underway to prepare for recovery procedure development.




North Campus Data    17 Once project charter change is       SGG    Sam S        Bernadette D       Yellow                                                       15%      5/31: Identified ADC lcoation at SLAC. Completed BC/DR            5/31: Location at SLAC has
Center                  approved by Sam, I will post these                                                                                                                space/power needs document for building out an interim BC/DR      been identified. Project remains
                        deliverables                                                                                                                                      space at SAL3 in Livermore. Site visit SAL3/Livermore to assess   in yellow status because SLAC
                                                                                                                                                                          space for BC/DR buildout. Drafted charter scope change            has not yet identified key
New Primary Data     18 Once project charter change is              Sam S        Bernadette D       Green                                                        12%      5/11: Workgroup meetings selection
                                                                                                                                                                          document. Started architectcontinue. process for completing ADC   contacts to work with for ADC
Center                  approved by Sam, I will post these                                                                                                                4/20: Workgroup meetings with SLAC continue
                        deliverables




      Closing
     Complete
        Green
         Hold
         Red
       Yellow
Status is defined as the Percentage Complete, and then Green, Yellow or Red:

Project documentation, including charters, can be found at: https://docushare.stanford.edu/View/Collection-7291

To receive this report weekly from the IT Services Project Management Office, subscribe to:
                                                                                      its-projectstatus@lists.stanford.edu




         12/4/2011                                                                                                                                                                                                                                                                                page 4 of 350
                              FY 2007
Project                       Number Description
Moved Oct. 2




Managed Machine Room           116    Update existing data center networks




Active Directory Kit           2006   Develop a “Self Serve” kit for clients to
                                      migrate into Active Directory.




Active Directory Migration-    110    Assist specific clients with migration to
OOD                                   Active Directory.




Moved Oct. 30, 2006




Pathworks Implementation in    2006   Create best practices for production
PCG                                   Pathworks server and roll out to groups
                                      in Shared Communications Services
Sundial Client Early Release   21.1    Test & release Oracle Calendar Client




TimeTracking Improvement -     2006    a. Standardize, reconfigure Timetracking
2006                                   application
                                       b. Ensure current categories and
                                       configurations are useful to staff as well
                                       as rate setting
                                       c. Educate / motivate managers to use
                                       application for staff resource
                                       management and future planning
Content & Document             33.2
Management - Discovery




Active Directory Migration-    110.1   Assist specific clients with migration to
LAW                                    Active Directory.




Audit Findings and              10     Remediate financial audit findings
Mitigations




Moved Dec. 1, 2006




TimeTracking Improvement -     121     Document opportunities for
2007                                   improvement in current time tracking
                                       application, process and reporting.
                                       Implement changes.
Moved Dec. 6, 2006




Email Infrastructure Fixes   33.1   Make operational improvements to the
                                    way e-mail is accessed and backed-up
                                    to improve performance for e-mail and
                                    web mail.




Shibboleth                   104    Provide federated authentication service
                                    to campus and allow campus
                                    webservers to participate in that service.




Load balancing Service &     107    Global Load Balancing Service for
GSB Implementation                  Clients: Initiate load balancing service to
                                    enhance system performance and
                                    availability




IT Open house                117    Work with groups across campus and in
                                    IT Services to ensure a successful open
                                    house in October.




Desktop Configuration        2006   Develop schedule and communications
Management Ph 3                     plan for the roll-out to CRC managed
                                    desktop systems




Change Management Phase      2006   Implement additional requirements for
3                                   Change Management tools and
                                    processes. Complete user adoption.
                                    Establish metrics, reporting and
                                    measuring success. Close the CM
                                    project.
Active Directory Migrations-   110.2   Assist specific clients with migration to
Engineering                            Active Directory.




Moved Jan 15, 2007




Server Virtualization Lab      105     Take the opportunity of a Dell Prof
                                       Services Gift to set up a Server
                                       Virtualization lab (VMWARE) -
                                       understand how this technology might
                                       be set up as a service




Moved Jan 29, 2007




Rate Setting Process           122     To lay out a five month process (from
                                       October through February) to develop
                                       rates for all ITS service centers and test
                                       that process and establish rates for the
                                       fiscal year that begins September 1,
                                       2007.


Docushare Upgrade              112     Coordinate Xerox team and internal
                                       resources to ensure smooth upgrade




Moved Jan 29, 2007
Photo ID Card            134




Portfolio Management-    118   Document requirements for Portfolio
Discovery                      Management. Evaluate packages and
                               vendors.




Moved Feb 26, 2007




Pinnacle Upgrade         111




IT Openhouse 2007        135




Phone Lines & Switches   136




Moved March 5
AS Program Management        131    Coordinate across all AS projects to
                                    ensure deliverables and priorities are
                                    met




Moved March 23




Daylight Saving Time (DST)   139    Identify and address all systems,
                                    applications, & services affected by early
                                    change to DST




Moved April 2




BC&DR-File System Backup     12.1   Work with Applications Groups and
                                    Storage Group to create "DR Set" of
                                    contiguous tapes for Recovery




Order Management, Phase 3     8     Business Process Redesign for Order
                                    Management process. Originally
                                    scoped to Telecom orders; 12/2005
                                    added Data Center billing as well.
                                    Determine and implement revised
                                    processes and systems to support them.
Webmail Upgrade              130   Upgrade the Webmail system




Desktop and Laptop           23    Provide unified encryption service option
Protection-Discovery Phase         for desktops and laptops across
                                   campus. Identify one "recommended"
                                   service option




Moved May 11




Employee Workplace &         5     Coordinate IT Services ergonomic
Wellness                           assessment schedule and ensure we
                                   have 100% completion by Dec 15th.




Moved May 15




AS OEM/RAC                   133   Implement supporting infrastructure for
                                   As' Oracle Enterprise Manager and RAC
                                   implementations




Moved May 23
Guest Network Access        125   Create a Guest Network based on the
                                  PBR




Centrally Managed Shared    30    Provide Stanford faculty, students and
Storage-Discovery Phase           staff with low cost central storage
                                  Proceed with Discovery Phase and
                                  Proof of Concept with Faculty-based
                                  Pilot



OF RAC                            Implement supporting infrastructure for
                                  As' Oralce Financials and RAC
                                  implementations




Moved May 28
Load balancing - AS         108   Get AS on new Load balancing Service
Implementation




Functional Accounts         106   Route departmental aliases and group
                                  IMAP accounts through the registry and
                                  automate their submission and approval.

Configuration Management,   9     This is a strategic initiative that will focus
Discovery Phase                   on defining and documenting a roadmap
                                  to leverage a CMDB. This project will
                                  also deliver Config Mgmt Charters for
AS Migration                101   Oversee migration of ITS services to AS
                                  to ensure a smooth & timely transition.
Libraries Migration   103   Work with the Library (SUL) on migration
                            off of ITS Unix servers. Work through
                            other services necessary: Consol
                            Access, Change Management, Software
                            Licensing, etc., establish rates, etc.




Moved June 4
MOM Upgrade           129   Upgrade to latest revision of MOM
Guest Network Access       125




AS EDW Test Environment    137


Centrally Managed Shared   30    SGG
Storage-Discovery Phase
OF RAC
          Project   Project                Project
Funding   Sponsor   Manager    Status       Start




  --      Mark M    Kevin S   Complete    3-Apr-06




  --      Barry M   Caren K   Complete    5-Dec-05




  --      Barry M   Caren K   Completed   1-Sep-05




  --      Bert S    Jean L    Complete    15-Mar-06
 --   John F    Steve L   Complete    1-Aug-06




 --   Sam S      Jay K    Complete    1-Jan-06




SGG   John F    Caren K    Green      1-Sep-06




 --   Barry M   Caren K   Complete    1-Sep-05




 --    Bill C   Caren K   Completed   5-Aug-06




      Sam S     Donna C    Green      15-Nov-06
SGG   John F    Steve L    Closed     15-Jul-06




      John F     Jon P     Closing    1-Jan-06




 --   Barry M   Kevin S   Complete    1-Jan-06




 --   Jan C     Donna C   Completed   1-Aug-06




 --   Jan C     Donna C   Completed   1-Jun-06




 --    Jay K    Donna C   Completed   15-Apr-06
--   Barry M   Caren K   Completed.   1-Sep-05




     John F    Steve L   Complete     1-Oct-06




     Sam S.     TBD        Done       2-Oct-06




--   John F    Caren K   CLOSED       1-Aug-06
          Evan T    Hold




Joyce D   Donna C   Hold




Bryan W    TBD      Hold   1-Mar-07




 Jan C     TBD      Hold




 Bert S    TBD      Hold
      John F    Liz G     Green     6-Dec-06




      Jan C.   Caren K   Closed     30-Jan-07




SGG   John F   Steve L   Complete   17-Oct-06




 --   Jay K    Steve L   Complete   1-Sep-06
Heather F   Steve L   Complete   1-Dec-06




Shirley H   Steve L     Hold     7-May-07




 Jan C      Caren K   Complete   1-Aug-06




   --       John F    Caren K    Complete
1) Perfigo replacement is working, providing support          Mark M     Steve L     Closed
for LWAP
2) Project closes in May, Summer work may
continue for addressing stabiltiy, migration and
prodcution issues



1) On hold, but we do have design documents and        SGG    Dan S.     Steve L     Closed
service designs




1) See "AS-Storage Migration"                                John F      Steve L     Closed




None                                                    --    Barry M Bernadette D   Closed




1) Functional Accounts an operating service for the          Heather F   Jon P       Closed
University
2) All functional accounts (except for email system
internal aliases) handled via the registry.
1) 5-year Service Mgmt Plan (extract from Strategic          Bryan W     Steve S     Hold
Plan work)


1) All machines and systems administration duties       --    John F     Jon P       Hold
transitioned to AS (done).
2) No shared hosts remain (some DB hosts currently
used by both orgs).
3) AS not using IT Services monitoring service
(75%) or console service (5%).
1) AutoSys plans communicated to the libraries         --   John F     Jon P      Hold
2) CMS rates identified (project completed).




1) All servers ITS supports will be updated with the   --   Barry M   Caren K   Complete
new MOM agent.
1) Perfigo retired                                   Mark M   Steve L     Hold -
                                                                        moved to
                                                                         FY2008




1) Migrated into FOZ                                 John F   Caren K   Complete


1) Operations work continues - create SGG proposal   Dan S.   Steve L     Hold -
                                                                        moved to
                                                                         FY2008
See AS-Storage Migration   John F   Steve L   Combined
                                               with AS-
                                               Storage
                                              Migration
               Revised
Original End    End
    Date        Date       Percent Complete




30-Sep-06                       100%




 31-Jul-06     30-Sep-           98%
                2006

               (approve
               d 7/5/06)



 1-Dec-06                       100%




31-Aug-06      30-Sep-          100%
                2006

               (approve
                d 9/20)
15-Oct-06              100%




1-Jun-07    31-Oct-    100%
             2006

            (approve
             d 8/14)



30-Aug-07              0%




1-Dec-06               100%




31-Oct-06              100%




                       1%
30-Dec-06              100%




1-Dec-06               100%




30-Sep-06              100%




1-Nov-06               100%




31-Aug-06   31-Oct-    100%
             2006

            (approve
             d 8/21)



31-Aug-06   15-Nov-    99%
             2006

            (approve
             d 7/19)
1-Dec-06    2-Feb-07   100%




15-Dec-06              100%




28-Feb-07              90%




23-Nov-06 #######      100%
            1%




31-Jul-07   0%
27-Feb-07             80%




1-Apr-07             100%




1-Mar-07             100%




30-Mar-07 #######   27-Mar-07
28-Mar-07 #######                  12-Apr-07




31-Aug-07




30-Jan-07                          30-Jan-07




15-Dec-07   TBD     Within 2 weeks. However the timeline for
                           migration is up to the client.
1-Sep-06   1-Feb-07   31-May-07




4-Dec-06   #######    31-Aug-07




 17-Apr-07 #######




1-Sep-06   #######




1-Sep-07   1-Mar-07   30-Apr-07




15-Nov-06 #######



1-Aug-06   #######
30-Sep-06 #######




1-Aug-06   #######   31-May-07
1-Sep-06    1-Feb-07   31-May-07




23-Jan-07   #######    20-Apr-07


4-Dec-06    #######    31-Aug-07
17-Apr-07 #######
                                                      Status
Moved Aug 25:




9/29: I finished the transition of this project over to Kelly La Dang. She has met everyone involved and has all of
the documentation. She know where we are and what needs to be done to finish this project.
9/23: The first switch in Forsythe (P03) was moved to the MMR switches next week. This is the switch that has
the Backup and Recovery Services Servers. Met with the libraries and discussed the MMR move for their
Forsythe switches. They were happy to hear we were ready to move forward. They will figure out their
timeframe and be back to us in 2 weeks. Tech Facilities was re-looking over the cabling trying to get it correct.


10/13: Closing meeting next week. Sponsor signed off on project demo.
10/6: No updates




10/19: Confirmed completed migration




Moved Aug 25:




 9/20 Successful migration to Patchworks 2.0. Training class occurred Sept 18 and will occur again on Sept 27.
PAC approval meeting set for week of Sept. 25.
9/4: Scope changed and included upgrade to 2.0, Taking place Sept 18. Charter change request submitted, so
project marked green for new deadline September 30, 2006. After training last item need is PAC approval
10/12: Completed, next set of work is up to App Owner, Bwear10/5: Continues on track
9/29: On track with all documentation -- web site will be released with new docs in early Oct
9/22: Meeting next week to understand what remains to be done, successful meeting this week clears up many
issues.9/15 & 9/13: Next updates are about 2 week delayed, and should be on the web near the start of October




10/13: Product is in production.
9/23: Staff training happened. Deployment scheduled for Oct. 2. Currently open for testing/trial.
9/15: Categories finalized, staff training next week.




11/3: This project will be part of the e-mail and calnedering discovery.
10/27: No change.
10/19: No change. Project may be moved to next year.




11/3: Completed per Tim Poston.
10/27: LAW: Law is down to approx. 50 users left, They’ve set a hard deadline for the end of October.

10/19: Tim P is going to speak with Law about the migration and send status to me once he knows.
.




Moved Aug 25:




11/27: No updates
11/20: No updates
Moved Aug 25:




12/1: Project Closed and New WebMail Project to be started - final migration of mailboxes to be tracked in
WebMail
11/22: Webmail project is likely to be re-cast as a separate effort - recommendation to PMT to close this project




12/4: Project Completed. Bruce and Scotty to present NSF/Shib integration for Stanford at Internet 2 next week.
Closing docs will be signed this week. 11/20: Had Shibboleth security review. IdP's have been accepted in to
production. Shibboleth-SP packages need to be redone to resolve upstream dependency problem (in progress).
Additional tweaks being added to shib-config by Scotty.




11/3: Project turned over to Windows Group and GSB. All load balancer designs and testing was completed
successfully. The Production Citrix cutover is scheduled to occur on Nov 11th9/29: Dev citrix servers set to
move Monday morning. Planning will begin next week on prod Citrix and Dev weblogic cutovers.




11/20: Lessons learned meeting complete. Project closing documents complete
11/13: Lessons learned meeting scheduled for this week




11/20: Met with Shirley to discuss kickoff. I will check in on Brian Wankel when IT Services implementation is
50% to validate the timeline.
11/13: CRC kickoff meeting for IT Services complete.




12/4: Steering Committee closing complete.
11/20: Project Team meeting complete. Steering Committee meeting scheduled for this week. Closing
documents will be finalized after the Steering Committee meeting.
12/1: The WST is finishing up the install of the Exchange servers. They have informed us that they will continue
the AD portion of the migration without our help. This project will be closed by next week.
11/24: Exchange is being built. Completed 11/27




12/14: Final wrap meeting held. WST will continue forward, but JohnF will work with Vmware sales to get more
linux expertise - many process issues present some barriers, but new pilots will be set up as embedded projects
in
2007 -- service is not designed, nor are rates, but we do understand a clear set of next steps to help us in 2007.
12/8: Wrap up meeting week of 12/11
12/1: Final visit by resource, and debrief complete by team -- summary of results needs to be reviewed by JohnF




1/12: RSC meeting weekly, Nancy to finish up. No further updates.
1/5: Nancy Ware to fill in for PM for final phase of this project




1/26: Project completed. Closing meeting in two weeks.

1/19: Work continues with getting Docushare ready for go live.
1/12: New Go live date 1/23
Will be managed as an embedded project by Suzanne Schiessler




1/16: These project objectives are documented in the charter and will be considered during Configuration
Management project. We will also be entertaining vendors to understand out of the box options available in this
space.
1/8: no updates




Does not start until March 2007




No information on this project.




No information on this project.
2/22: No meeting this week.




3/16: Held Final meeting today.
3/11: DST had very few issues. Things went well.




3/22: All tape sets are complete, but PS and OF are not off site. A follow on project may be in the works
depending on the new directions and funded initiatives.
3/15: Still waiting on one set of tapes for a completion




                                                     100%
 100%




   5%




 100%




30-Apr-07
31-Aug-07
11-May-07
31-Aug-07




20-Apr-07
    Hot
  Issues
 (Must be
completed
    for
 Projects
 Yellow or
    Red
     Aug 25:
           Aug 25:
MovedMovedMovedMovedMovedMovedMovedMovedMoved Aug 25:
                 Aug 25:
                       Aug 25:
                             Aug 25:     Aug 25:
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Plan to
transition
to
Departme
ntal
Network
Engineeri
ng by end




     Aug 25:
           Aug 25:
MovedMovedMovedMovedMovedMovedMovedMovedMoved Aug 25:
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Joyce -
since this
will not be
associate
d with
Portfolio
Managem
ent, is this
     Aug 25:
           Aug 25:
MovedMovedMovedMovedMovedMovedMovedMovedMoved Aug 25:
                 Aug 25:
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The event
was Nov
1,
Lessons
Learned
meeting
scheduled
for the
PM TBD
as of
1/20/07
4/5: PM
to stay on
for about
20%
throughAp
ril/May to
work out
process
4/20:
Complete
4/5: One
more
week of
beta -
ontrack to
go live
4/1 :        4/20: -
Project      waiting for
Charter      updated
will be      charter :
developed    Project
by Project   activity to
Sponsor.     begin in
Project      April.




   99%       5/4: need
             to
             schedule
             closing
             meeting
100%  5/23:          5/18:
      Project        New
      will close     project
      this week,     end date
      remaining      is 5/31 --
      tasks to       Perfigo
      be             replacmen
      accomplis      t is
25%   5/18:
      Project
      delayed
      until
      FY2008
      5/11:
      Design
      review
  10% 5/23: This
      project is
      being
      tracked as
      part of the
      AS
      Migrations
      --not really


100%   5/7: Still    As of
       awaiting      5/15:
       feedback      Project
       from          closed as
       project       work is
       sponsor.      getting
       4/27:         done as
       Proposed      part of
100%   5/28: Final   3/26:
       notificatio   MaIS has
       ns sent,      found
       project       show-
25%    closed.
       5/21:         stopper
                     5/15 -
       Project       Project
       put on        put on
       hold -        hold until
89%    4/2: no       2/5:
       further       HOMER
       update.       must be
       3/26: AS      migrated
       monitoring    off of the
       migration     registry
       (tentativel   database
       y) planned    server.
       for 4/9.
90%    2/12: No      On Hold
       Updates.      until CMS
       1/12: No      rate and
       updates,      Autosys
       need CMS      decision
       rate and      made.
       need
       Autosys
       decision


100%   5/29: All
       but three
       servers
       remain to
       be
       updated
       with the
       new MOM
       agent.
       This work
       will be
       preformed
       during
       maintenan
       ce block
       5/31
       5/11: The
       remaining
       MOM
       agents will
       be
       deployed
       on the
       remaining
       servers
       5/19.
50%    5/18:        5/18:
       Project on New
       hold as      project
       soon as      end date
       perfigo      is 5/31 --
       replaceme Perfigo
       nt is done - replacmen
       - target is t is
       end of       primary
       May --       deliverabl
       LSAP         e
       testing      5/10:
       underway SNSR
       as of        replaceme
       today        nt of
       5/11:        perfigo is
       LWAP         in critical
       deployme path for
       nt is        LWAP
       dependent
       on SNSR
       to replace
       Perfigo,
       have fast-
       tracked to
       help with
       LWAP
       date --
       5/4: Got
       the other
       Unix
       resource,
100%   met with
       6/1:
       Michelle C
       belives
25%    this
       5/18:
       Project
       delayed
       until
       FY2008
       5/11:
       Design
       review
       underway
       -- project
       on target
       for now
       5/4:
       Design
       team met
       this week
10% 5/18: OF
    RAC
    suffers
    from
    similar
    challenge
    s as the
    AS
    migrations
    -- longer
    deadlines
    help keep
    this at
    green --
    significatn
    Data
    Center
    capacity
    issues
    arise in
    the
    context of
    this
    project
    5/11:
    Changed
    PMs --
    combined
    with AS to
    NetAPPs
    project
    meeting --
    gathering
     Aug 25:
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Here aer some guidelines to make procesing this report easier. Thanks!

     1
     2
     3
     4
     5

     6

     7




Excel Tips:
     1
Here aer some guidelines to make procesing this report easier. Thanks!

        Completefollow theby Friday start all comments with dateitand colon, eg: 10/2:
        Carefully all edits format - midnight - target is to send out Monday morning
        This is the update
        Keep only 2 weeks worth of updates- delete prior weeks
        If the project is YELLOW, you must have an entry in the Issues column
        Always date the entry in the Issues column
        After each entry, make sure there is only 1 line of blank space. You can make
        a blank line by hitting alt-enter.
        If a project goes RED, you must call the Project Sponsor to let them know of
        the Red status prior to submitting on Friday afternoon




Excel Tips:
       Make a hard-return in your entry by hitting "alt-enter"

				
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