MAIL CLERK INDOCTRINATION EXAM
Score: -___ x2=_______
Rank: _____ Name: ________________________________ Unit: _____________
1. What document is used to appoint Postal Officers?
a. DD Form 285
b. DD Form 1115
c. DD Form 3883
d. CO’s appointment letter or Battalion Special Order
2. How long do you retain postal officer appointment letters on file in the mailroom? ____ year(s) after revocation
3. What is the minimum number of mail clerks/orderlies required per section?
a. 1
b. 2
c. 3
d. As many as desired
4. Who is authorized to appoint mail clerks and mail orderlies?
a. Commanding Officer
b. Postal Officer
c. Primary Mail Clerk
d. Any of the above
5. DD Form 285 shall be prepared authorizing mail clerks to receipt for personal all and official all mail.
a. True
b. False
6. Is a DD Form 285 required for mail pick-up at the unit mailroom?
a. Yes
b. No
7. How many copies of DD Form 285 are prepared when appointing mail orderlies?
a. 1
b. 2
c. 3
d. 4
8. A __________ is used to record all mail clerk and mail orderly DD Form 285?
a. DD Form 2260
b. DD Form 3883
c. OPNAV 5110/5
d. PS Form 3849
9. How long do you retain DD Forms 2260 in the mailroom? ____ year(s)
10. Before assuming mail-handling duties, all mail orderlies must read and sign a what?
a. DD Form 2260
b. OPNAV 5110/5
c. Statement of Understanding (MCBCL Form 5119/10)
d. The CO’s letter of authorization
11. Which of the following is an up-to-date reference that must be maintained in the unit mailroom?
a. OPNAVINST 5111.2P
b. MCO P4525.6M
c. BO P5110.1E
d. MCO 5110.6C
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12. A correct _______ and ________, must be prominently displayed on or near the entrance to the mailroom door?
a. DD Form 1115 and CO’s letter of authorization to receipt for official mail
b. Sample unit mailing address and DD Form 1115
c. Sample unit mailing address and a statement of understanding
d. Location and hours of serving post office and DD Form 1115
Match questions 13 thru 15 with the most correct answer provided below. Answers may be used more than once.
13. Who is authorized to receipt for official mail from the mailroom? ____
14. Who determines who is authorized to receipt for official accountable mail? ____
15. Mail addressed to the “commanding officer of” is delivered to? ____
Answers
a. Individuals listed on the CO's Letter of Authorization
b. The commanding officer
c. Reseal and make correct annotation
d. Mail orderlies
16. When re-addressing off base letter mail with a window, a yellow-gummed label must be used for the address?
a. True
b. False
17. When re-working a periodical for an individual you have no record of, you cross out the address by drawing a line from
the top left to the bottom right of the incorrect portion of the address?
a. True
b. False
18. Miss-sent letters need to have the barcode lined out so they don’t come back to you?
a. True
b. False
19. The correct endorsement on a letter, which has a status of, Moved Left No Forwarding Address?
a. N/R, date, card #, unit
b. MLNFA, date, card #, unit
c. FWD, date, card #, unit
d. MS, date, card #, unit
20. What is done with mail that is received open?
a. Deliver it to addressee
b. Return it to the Servicing Post Office
c. Repair it with tape and annotate “receive in damage condition” with the date, card #, and unit.
d. None of the above
21. How is mail for deceased members handled?
a. Forward immediately to next of kin
b. Give to casualty officer for disposition
c. Forward to casualty branch at HQMC
d. Return to post office after next of kin has been notified with applicable paper work
22. What do you do with mail for Marines in a TAD status?
a. Hold if less than 30 days or TAD site within geographical area, forward if more than 30 days
b. Forward only if the Marine will be TAD in excess of 45 days or more
c. Hold if the Marine does not check out of mailroom
d. None of the above
23. Mail for Marines in the Hands of Civilian Authorities is handled by verifying the individuals status, placing his/her mail in
an official envelope addressed to the person in charge of the facility and including a letter of explanation from the command
with instructions to return or destroy the mail if undeliverable.
a. True
b. False
24. How many days are you initially authorized to hold mail for personnel due to report into your command?
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a. 45
b. 15
c. 20
d. Until the service member checks in
25. Mail orderlies can hold mail overnight if a SNCO has it under lock and key or it’s in a safe?
a. True
b. False
26. What type of transportation can be utilized to transport U.S. mail?
a. Closed body military vehicles
b. Military pick-up truck (if visual contact is maintained)
c. Hand carried by mail clerk and/or mail clerk and working party
d. All of the above
27. What is done with the duplicate key to the mailroom?
a. Sealed in an envelope, signed on back by primary mail clerk and postal officer, then stored in a safe controlled by the postal
officer
b. Sealed in an envelope, signed on back by primary mail clerk and postal officer then stored in the mailroom safe
c. Sealed in an envelope, signed on back by either mail clerk and delivered to the serving post office for safe keeping
d. No duplicate keys to the mailroom should exist
28. When the mailroom key is exchanged between mail clerks, the key control log must be filled out?
a. True
b. False
29. What should be done when there is suspicion that a postal offense has been committed?
a. Report it immediately to the main post office
b. Report it immediately to NCIS
c. Report it immediately to the postal officer
d. Confront the individual under suspicion
e. None of the above
30. Third party requests for information, which is recorded in the mailroom, will be referred to whom?
a. The adjutant
b. The postal officer
c. The commanding officer
d. The battalion security officer
31. When the mail clerk receives his/her own personal mail in the mailroom, what is done with it?
a. Put it in the desk until later
b. Open, read and dispose of
c. Deliver with the sections mail
d. Any or all of the above
32. Personal items such as non-military related posters, gym bags, and walkmans can be kept inside the mailroom if stored
out of the way?
a. True
b. False
33. All mail must be _____________________ prior to mail call each day.
a. Faced
b. Bundled
c. Back stamped/dated
d. Distributed
34. What type of log is used for delivering mail to orderlies and personnel authorized in writing?
a. Mail orderly receipt log
b. PS Form 3883 logbook
c. CO’s log of authorization
35. How long do you retain mail orderly receipt logs in the mailroom? ____ month(s)
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36. What is PS Form 3883 used for?
a. Delivery of official accountable mail
b. Delivery of ordinary mail
c. Delivery of official mail
d. Mail handling with a disposition form
Match questions 37 thru 40 with the most correct answer provided below. Answers may be used more than once.
37. How often is the postal officer required to verify the delivery of official accountable mail? ____
38. What happens when official accountable mail is undeliverable? ____
39. When should official accountable mail be delivered? ____
40. __________ will safeguard mail in their possession at all times?
Answers
a. Daily
b. Return to the serving post office
c. Whenever necessary
d. Hold over night in the mailroom safe
e. Mail clerks and orderlies
41. A __________ is use to deliver personal accountable?
a. PS Form 3883
b. PS Form 3849
c. DD Form 1115
d. Disposition form
42. When personnel check in and out of the mailroom, they are required to fill out change of address cards.
a. True
b. False
43. When personnel check in to the mailroom they are required to fill in each block of the directory file card?
a. True
b. False
44. How long are directory file cards retained?
a. For permanent personnel stationed with the unit 6 months or more? ____
b. For personnel temporarily assigned for 6 months or less? ____
45. How often should unit diaries and/or morning reports be used to update directory file cards? ____
46. How long do you retain the unit diaries or morning reports in the mailroom? ____
47. Mailroom inspections should be conducted ______________________________by the unit postal officer?
48. Commands planning a deployment must notify the main post office a minimum of days prior to departing.
49. Mail for personnel in a deployed status should be returned to the serving post office the _________ if possible?
50. Mail clerks and orderlies should always be on the lookout for hazardous or potentially dangerous mail?
a. True
b. False
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