2012 Summer Olympic Games London England corporate hospitality report 30 april 2008

Olympic Delivery Authority Sustainability Report 2008 Corporate hospitality register January - April 2008 How and why London 2012 will host the greenest Games ever report Contents Introduction and explanatory notes Board Members Communications Construction Design and Regeneration Development Control Employment Skills & Performance Equality and Inclusion Executive Office Finance and Corporate Services Health & Safety Human Resources Information Technology Legal Department Logistics Programme Assurance Office Procurement Project Sponsors Property Risk and Audit Security Sustainable Development Town Planning Transport Utilities and Infrastructure 2 4 6 7 8 9 9 10 11 12 13 14 15 16 17 17 18 19 21 22 23 24 25 26 28 01 Introduction and explanatory notes This is the Corporate Hospitality Register (the Register) for all corporate hospitality received by employees of the Olympic Delivery Authority (ODA) for the first quarter of 2008, from the beginning of January to the end of March. The Nolan Committee in its report on Standard in Public Life recommended that a central register of offers of hospitality to public servants should be kept. The ODA keeps such a register and all employees have to declare any hospitality offered (whether accepted or declined). The ODA understands that it is important, given the high profile nature of the London 2012 Olympic and Paralympic Games (the Games), as well as the amount of public funding going into the Games, that we, as an organisation are open and transparent in our dealings with industry, as well as the public. It is for this reason that the Register is being published. The Register includes a list of all hospitality received by each ODA Director, Head of Department and Project Sponsor, the relevant date, the name of the hospitality provider as well as a short description of the event. All Board members’ hospitality (relevant to their position at the ODA) is also published. The Register is divided alphabetically by department with the Director in charge of that department heading the table, followed by the heads of department and project sponsors. The table concludes with the summary of corporate hospitality accepted by the non-senior members of that department. The ODA believes that by publishing the Register in this way it provides a reasonable balance between the official capacity in which the ODA acts and our privacy and data protection concerns (particularly in respect of staff who do not occupy senior management roles). Given the nature of the project, as well as the time scale to which we are working it is vital to foster good working relationships quickly within the ODA, as well as between the ODA and the various contractors, stakeholders and other interested parties. Good relationships are a key ingredient, in a project of this scale, for the efficient and timeous completion of all projects and tasks. One way of fostering these relationships is through various forms of hospitality both provided by, as well as, offered to the ODA. We cannot, as an organisation, afford to miss opportunities which could enhance the delivery of the Games and it would not be in the public interest to do so. We are however, careful to consider the appropriateness of accepting any hospitality and will not accept any form of hospitality from a prospective contractor or supplier in any active tender situation. Frequency of publication In future, the ODA will be publishing the Register quarterly in January, April, July and October. Only hospitality received We would also like to make clear that this Register only contains corporate hospitality which has 02 been accepted by members of the ODA staff. It does not provide for those instances where hospitality was offered but not accepted but we have listed the number of offers declined. Hospitality declined For the time period of this report, 1 January 2008 up to and including 31 March 2008, a total of 180 corporate hospitality events were offered to all ODA employees. Only 85 of these offers of corporate hospitality were accepted whilst 95 of them were declined. Chief Executive - ODA David Higgins, as the Chief Executive of the ODA, is offered corporate hospitality almost on a daily basis. This is to be expected when considering the high profile nature of the project the ODA is engaged with. During this review period David Higgins received 67 offers of corporate hospitality, of which he accepted 9. Personal data Against the entries for the Board Members, Directors, Heads of Department and project sponsors, where the provider of the corporate hospitality was an individual, their name has been redacted as this is personal information which we do not believe we can justifiable release in terms of the Data Protection Act of 1998. 03 Board Members John Armitt Body providing hospitality Date hospitality provided Type of hospitality received Seminar/conference/other event and Lunch Cabe 2008 03 25 Lorraine Baldry No hospitality was accepted by Lorraine Baldry during the review period. Tony Ball No hospitality was accepted by Tony Ball during the review period. Sir Howard Bernstein No hospitality was accepted by Sir Howard Bernstein during the review period. Barry Camfield No hospitality was accepted by Barry Camfield during the review period. Neale Coleman No hospitality was accepted by Neale Coleman during the review period. Dr Stephen Duckworth No hospitality was accepted by Dr Stephen Duckworth during the review period. Christopher Garnett No hospitality was accepted by Christopher Garnett during the review period. Peter Manson No hospitality was accepted by Peter Manson during the review period. Sir Roy McNulty No hospitality was accepted by Sir Roy McNulty during the review period. 04 Baroness Sally Morgan No hospitality was accepted by Baroness Sally Morgan during the review period. Kumar Muthalagappan No hospitality was accepted by Kumar Muthalagappan during the review period. Sir Nicolas Serota No hospitality was accepted by Sir Nicolas Serota during the review period. David Taylor No hospitality was accepted by David Taylor during the review period. 05 Communications Director of Communications: Godric Smith No hospitality was accepted by Godric Smith during the review period. Head of External Relations: Julie King No hospitality was accepted by Julie King during the review period. Head of Media: Tom Curry No hospitality was accepted by Tom Curry during the review period. Communications Team January to March 2008 Type Exhibition/Cultural Event Number 2 Total: 2 06 Construction Director of Construction: Howard Shiplee Person/Body providing hospitality Bovis Lend Lease EDF ECA Chartered Institute of Building Date hospitality provided 2008 01 22 2008 01 29 2008 02 12 Type of hospitality received Dinner Dinner Dinner 2008 02 27 Dinner Construction Team January to March 2008 Type Dinner Number 1 Total 1 07 Design and Regeneration Director: Alison Nimmo Person/Body providing hospitality NLA CLM Berwin Leighton Paisner Drivers Jonas Design for London Date hospitality provided 2008 01 09 2008 01 25 2008 02 06 2008 02 14 2008 03 05 Type of hospitality received Exhibition/Cultural Event Exhibition/Cultural Event Seminar/conference Exhibition/Cultural Event Exhibition/Cultural Event Design Head of Department: Jerome Frost Person /Body providing hospitality DFL Date hospitality provided 2008 03 05 Type of hospitality received Reception Design Team January to March 2008 Type Lunch Launch Seminar/conference/other event Exhibition/Cultural Event Number 2 1 2 2 Total: 7 08 Development Control Head of Department: Vivienne Ramsey Person/Body providing hospitality Stratford Renaissance Partnership CLM Date hospitality provided 2008 02 28 Type of hospitality received Seminar/conference/other event Drinks 2008 03 11 Development Team January to March 2008 Type Drinks Number 1 Drinks: 1 Employment, Skills and Performance Head of Employment, Skills and Performance: Graham Hasting-Evans Person/Body providing hospitality JCB Date hospitality provided 2008 01 31 Type of hospitality received Dinner Employment, Skills and Performance Team No hospitality was accepted by the non-senior members of staff of the Employment Skills and Performance team during this time period. 09 Equality and Inclusion Head of Equality and Inclusion: Lorraine Martins Person /Body providing hospitality East Thames Group Royal Shakespeare Company GLA Date hospitality pProvided Type of hospitality received Exhibition/Cultural Event Exhibition/Cultural Event Dinner 2008 01 25 2008 02 11 2008 03 08 Equality and Inclusion team January to March 2008 No hospitality was accepted by the non-senior members of staff of the Equality and Inclusion team during this time period. 10 Executive Office Head of Department: David Higgins Person/Body providing hospitality British Waterways English Partnerships LOCOG CLM Delivery Partner Dept Culture, Media & Sport New Statesman BAA Heathrow Date hospitality provided 2008 01 10 2008 01 12 2008 01 28 2008 02 05 2008 02 06 Type of hospitality received Exhibition/Cultural Event Dinner Exhibition/Cultural Event Dinner Breakfast 2008 02 06 2008 02 13 Dinner Seminar/conference/other Cultural Event Lunch Dinner Odgers Ray & Berndtson British Waterways 2008 02 19 2008 03 19 Executive Office Team January to March 2008 No hospitality was accepted by the non-senior members of staff of the Executive Office during the review period. 11 Finance and Corporate Services Director: Dennis Hone Person/Body providing hospitality CLM Date Hospitality Provided 2008 01 25 Type of Hospitality Received Dinner Finance: Head of Department: Sian Williams No hospitality was accepted by Sian Williams during the review period. Finance Team January to March 2008 Type Seminar/Conference/other event Lunch Number 1 2 Total: 3 12 Health & Safety Head of Health & Safety: Lawrence Waterman No hospitality was accepted by Lawrence Waterman during the review period. Health and Safety Team January to March 2008 No hospitality was accepted by the non-senior members of staff of the Health and Safety team during this time period. 13 Human Resources Head of Department: Wendy Cartwright Person/Body providing hospitality UKTI Date hospitality provided 2008 03 28 Type of hospitality received Lunch Human Resources Team January to March 2008 Type Drinks Number 1 Total: 1 14 Information Technology Information Technology Team January to March 2008 Type Seminar/Conference/other event Number 1 Total: 1 15 Legal Department Head of Department: Celia Carlisle Person/Body providing hospitality CLM Date hospitality provided 2008 02 02 Type of hospitality received Sports Event Legal Team January to March 2008 Type Reception Number 1 Total: 1 16 Logistics Project Sponsor: Ray Payne Body providing hospitality P Cubed Logistics Team January to March 2008 No hospitality was accepted by the non-senior members of staff of the Logistics Team during this time. Date hospitality provided 2008 02 26 Type of hospitality received Dinner Programme Assurance Office Head of Department: Kenna Kintrea No hospitality was accepted by Kenna Kintrea during the review period. PAO Team No hospitality was accepted by the non-senior members of staff of the Programme Assurance Team of the ODA during the review period. 17 Procurement Head of Department: Morag Stuart No hospitality was accepted by Morag Stuart during the review period. Procurement Team January to March 2008 Type Lunch Drinks Seminar/conference/other event Dinner Number 2 1 1 1 Total: 5 18 Project Sponsors Richard Arnold Person/Body providing hospitality RPS Transport Engineers British Cycling World Track Cycling Manchester City Council David Baird: Person/Body providing hospitality Skanska Ian Crockford: No hospitality was accepted by Ian Crockford during the review period. John Hopkins: No hospitality was accepted by John Hopkins during the review period. Kay Hughes: No hospitality was accepted by Kay Hughes during the review period. Phil Humphrey: No hospitality was accepted by Phil Humphrey during the review period. Kevin Moriarty: Person/Body providing hospitality Faithful and Gould John Nicholson: No hospitality was accepted by John Nicholson during the review period. Date hospitality provided Type of hospitality received Reception Date hospitality provided Type of hospitality received Sports Event Date hospitality provided Type of hospitality received Lunch Dinner Dinner Dinner 2008 02 04 2008 03 27 2008 03 28 2008 03 29 2008 02 02 2008 03 06 19 Alan Williamson: Person/Body providing hospitality WS Atkins Paul Snoddy: Person/Body providing hospitality MAKE Architects Project Sponsor Team January to March 2008 No hospitality was accepted by the non-senior members of staff of the Project Sponsor Team. Date hospitality provided Type of hospitality received Reception Date hospitality provided Type of hospitality received Dinner 2008 02 21 2008 01 24 20 Property Director: Ralph Luck Body providing hospitality CLM Date hospitality provided Type of hospitality received Sports Event 2008 02 02 Property Team January to March 2008 Type Dinner Number 2 Total: 2 21 Risk and Audit Head of Department: David Law No hospitality was accepted by David Law during the review period. Risk and Audit Team No hospitality was accepted by the non-senior members of staff of the Risk and Audit Team of the ODA during the review period. 22 Security Head of Department: Steven Cooper Body providing hospitality CRCSG RSMF SOCA Date hospitality provided 2008 01 23 2008 02 27 2008 03 26 Type of hospitality received Reception Drinks Reception Security Team January to March 2008 No hospitality was accepted by the non-senior members of staff of the Security Team during the review period. 23 Sustainable Development Head of Department: Dan Epstein No hospitality was accepted by Dan Epstein during the review period. Sustainable Development Team January to March 2008 Type Lunch Number 1 Total: 1 24 Town Planning Head of Department: Niall McNevin Person/Body providing hospitality CLM Environment Agency Date hospitality provided Type of hospitality received Sports Event Lunch 2008 02 02 2008 02 07 Town Planning Team January to March 2008 Type Seminar/conference/other event Number 1 Total: 1 25 Transport Director: Hugh Summer No hospitality was accepted by Hugh Sumner during the review period. Head of Department: Paul Neal Body providing hospitality Confederation of Passenger Transport UK EC Harris Date hospitality provided 2008 01 31 Type of hospitality received Dinner 2008 03 07 Lunch Head of Department: Alan Gooch Body providing hospitality E C Harris Date hospitality provided 2008 03 07 Type of hospitality received Lunch Head of Department: Nigel Thomas No hospitality was accepted by Nigel Thomas during the review period. Head of Department: Sue Kershaw Person/Body providing hospitality HOK HOK Jonathan Wragg Interfleet New Civil Engineer Magazine Date hospitality provided 2008 01 11 2008 03 02 2008 03 07 2008 03 14 Type of hospitality received Exhibition/Cultural Event Exhibition/Cultural Event Lunch Lunch 26 Transport Team January to March 2008 Type Dinner Seminar/Conference/Other Event Number 2 1 Total: 3 27 Utilities and Infrastructure Director: Simon Wright Person/Body providing hospitality Berwin Leighton Paisner London School of Economics New Civil Engineering Magazine Date hospitality provided 2008 03 11 2008 03 12 Type of hospitality Received Dinner Reception 2008 03 18 Lunch Head of Department: Gordon Shipley Person/Body providing hospitality Augusta Westland Date hospitality provided 2008 02 07 Type of hospitality received Dinner Utilities and Infrastructure Team January to March 2008 Type Sports Event Number 1 Total: 1 28 Olympic Delivery Authority The London Organising Committee of the One Churchill Place, Olympic Games and Paralympic Games Ltd. Canary Wharf, 23rd floor, One Churchill Place London, E14 5LN Canary Wharf, London E14 5LN Reception 0203 2012 000 Reception +44 (0) 203 2012 000 Email enquiries@london2012.com Fax +44 (0) 203 2012 001 www.london2012.com london2012.com © Olympic Delivery Authority. The official Emblem of the London Organising Committee of the Olympic Games and Paralympic Games Ltd is protected by copyright. © London Organising Committee of the Olympic Games and Paralympic Games Ltd 2007. All rights reserved. The construction of the venues and infrastructure for the London2012 Games is funded by the National Lottery through the Olympic Lottery Distributor, the Department for Culture, Media and Sport, the Mayor of London and the London Development Agency.