IGT Navigational Tool Intragovernmental Transaction - Reimbursable Process Assessment Questionnaire System Name/ Date Submitted: _______________ _________________________________ Version#: ___________________________________________
Certifier/ Title:
Assessment Questionnaire
___________________________________________
Email: ___________________________
Telephone #:
Assesment Responses (Please select "Yes" or "No" from the drop down box to make your selection)
_______________
OV-5 Activities Name
IGT Process Name
Sourcing Agreement (SA): For IGT purposes, the SA process begins with the Process Approved Requirements, the development of a Sourcing Plan and an approved decision to acquire goods or services from another federal trading partner. This process supports the development of an agreement between the buyer and the seller that defines the terms of the relationship, statement of work to be performed and related elements.
Assesment Questionnaire
1. Does (or will) your system document agreements (ie., MOA's, ISSA,) between buyers and sellers for reimbursable order transactions?
Comments
Reference Links
If YES, please click here to continue to the Sourcing Agreement Activities for more information
Conduct Sourcing
Please Select
Establish Sourcing Vehicle
Order Creation (OC): The actual initiation of work requires the development of an "Order" by the Buyer organization and acceptance of the "Order" by the Seller organization. This creation of an order requires a review by the Buyer to ensure that funds are available and committed, and an evaluation by the Seller to ensure that the performance capacity/capability is adequate to support the requirement.
2. Does (or will) your system create reimbursable orders?
Please Select
If YES, please click here to continue to the Order Creation Activities for more information
3. Does (or will) your system capture performance information (i.e., for billing, invoicing) for reimbursable orders?
Performance/Fulfillment (PF): This process begins with the accepted Order and
Please Select
If YES, please click here to continue to the Performance/Fufillment Activities for more information
Manage illustrates the process required for receipt and acceptance of reimbursable Receipt and transactions for both goods and services. The receiver’s acceptance confirms Acceptance that goods were tendered or services were provided; this action triggers the
associated financial transactions to support the disbursement process.
4. Does (or will) your system produce periodic progress reports for the performance Please Select information on a monthly, weekly, etc basis ? 5. Does (or will) your system generate billings Please Select for reimbursable order transactions?
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IGT Navigational Tool Intragovernmental Transaction - Reimbursable Process Assessment Questionnaire System Name/ Date Submitted: _______________ _________________________________ Version#: ___________________________________________
Certifier/ Title:
Assessment Questionnaire
___________________________________________
Email: ___________________________
Telephone #:
Assesment Responses (Please select "Yes" or "No" from the drop down box to make your selection)
_______________
OV-5 Activities Name
IGT Process Name
Manage Disbursments
Disbursing/Collection (DC): This process begins with the completion of performance of the order and initiation of payment by the Buyer's organization. Since this is a "transfer" between government organization accounts rather than cash disbursement by the Buyer organization, the transaction is accomplished through action by the Treasury Department. Administer and Contract Closeout (CC): This process provides a summary of the functions and data collection associated with management of the IGT reimbursable process. It also provides an audit trail to determine if; i) performance has been fully completed, ii) acceptance has occurred, iii) disbursement has occurred correctly and iv) action has been taken to archive information related to the "Order".
Assesment Questionnaire
Comments
Reference Links
If YES, please click here to continue to the Disbursment/Collection Activities for more information If YES, please click here to continue to the Administer and Contract Closeout Activities for more information If YES, please click here to review the accounting posting transactions for the End to End IGT Activities and Process
6. Does (or will) your system generate a ready to pay file for reimbursable order Please Select transactions?
Monitor Sourcing Execution
7. Does (or will) your system have a closeout process for reimbursable orders?
Please Select
Administer Financial Assets and Liabilities & Manage Entitlement
IGT Financial Transactions (FT): ): This process supports the financial postings by enabling the traceability of funds (from appropriation through receipt of goods/services) by providing detail transaction data down to the data element level.
8. Does (or will) your system post accounting transactions (i.e., obligation, disbursements, Please Select expenses, etc) for reimbursable orders?
Note: (i) "Yes" responses require compliance assessment to the BEA. See BEA Compliance Guidance for more information. (ii) "No" response indicates that the system does not currently perform this functionality and is not planning to develop such capability.
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IGT Navigational Tool OV-5 Operational Activity Model Intragovernmental Transaction - Reimbursable Assessment Activities If Yes, to the Sourcing Agreement Activity Conduct Sourcing Conduct Solicitation and Source Selection Establish Sourcing Vehicle Manage Request and Sourcing Strategy If Yes, to the Order Creation Activity Establish Sourcing Vehicle Define Cost Performance Model If Yes, to the Performance/Fufillment Activity C. If Yes, please click here to continue to the Performance/Fufillment Process Model Key Steps Please continue to the following section for additional informtaion on the Activities Process Model
OV-5 Node Tree Activities
User Comments
A. If Yes, please click here to continue to the Sourcing Agreement Process Model Key Steps
B. If Yes, please click here to continue to the Order Creation Process Model Key Steps
Accept Goods and Services to Administer the Contract Events Manage Billing Manage Receipt and Acceptance Receive Goods and Services to Accept Goods and Services Events Manage Receipt and Acceptance If Yes, to the Disbursement/Collection Activity Manage Collections Manage Disbursements Manage Entitlement Manage Payment If Yes, to the Administer/Closeout Contract Activity Monitor Sourcing Execution Receive Goods and Services to Administer the Contract Events If Yes, to the IGT Financial Transactions Activity Administer Financial Assets and Liabilities Define Cost Performance Model Manage Execution Fund Account Manage General Ledger Transactions 3 of 77 70fdb9cb-4803-4fe9-964d-80a81ef81fcd.xls 8/20/2008 9:03 PM F. If Yes, please click here to continue to the Financial Transation References Section E. If Yes, please click here to continue to the Adminster/Closeout Process Model Key Steps D. If Yes, please click here to continue to the Disbursement/Collection Process Model Key Steps
IGT Navigational Tool
OV-5 Node Tree Activities
Manage Property and Materiel Manage Liabilities Manage Receivables Post to General Ledger
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IGT Navigational Tool
Business Process
OV-6c Business Process Model (IGT Process Flow)
Note: Throughout the spreadsheet the user is able to; (i) review the BEA definition by selecting the hyperlinks provided on the “BEA reference” column and (ii) review the NEW IGT content for the significant business process changes for the Acquisition and Logistics communities.
1.) If YES, to the Sourcing Agreement Process continue to the following Key Steps
STEPS
1.1
BEA 4.1 Reference Process Approved Requirement
INTRAGOVERNMENTAL (IG) EXPLANATION
This step identifies the data needed to establish the initial commitment for a program as reflected in BEA 4.1. {Note: Posting the commitment at this stage is outside the scope of IGT. The IGT team has recommended revising the BEA to reflect posting the commitment during the budget execution phase, i.e. when the order has been approved by the buyer, but prior to acceptance by the seller.} Detail key steps for system are; (i) to create, capture, or modify business requirements, (ii) to trigger a commitment in the accounting system, (iii) if applicable, to record modifications to an existing commitment. System capabilities include to prepare and send the solicitation to the suppliers. The system has the capability to determine if an agreement is needed based on the agency requirements. However, the Sourcing Agreement document is an optional step within the IGT step. This determination is established based on the agency's thresholds or policies for the purchase of specific goods or service. During this step, the system determines if an agreement currently exists for the requirements request. If an agreement does not exist, then additional steps will need to be developed. Capability of system includes; (i) to collect or retain existing agreement information, (ii) if an agreement exists, to match requirements to existing agreement and (iii) if an agreement doesn't exist, to support the capability to create a new agreement. This is a new intragovernmental and standard enterprise process that generates a solicitation notice which is given to all potential suppliers and enables the buyer to receive the best value. The solicitation notice doesn't have to follow FAR Regulations, so this process could just include sending an email to suppliers. This step is beneficial because it adds the collaboration process between the buyer and seller. If one is a buyer, the system capability should facilitate the solicitation steps for the government sources (i.e. create a solicitation notice, create an interested government seller list, send out emails about the opportunity, etc). The capability should also exist to create and send the solicitation notice to the suppliers. This is a new intragovernmental and standard enterprise process that generates a solicitation response. If one is a seller, the system should have the capability to receive solicitation notices from requesting agencies. If so, the system should create a response to these solicitation forms. The buyer's system receives responses to solicitations from government suppliers. This step includes the discussions between the buyer and the government supplier(s). It may include drafting, analyzing, modifying the model agreement, conducting negotiations, etc. The system would provide workflow or communication collaboration tools to enable the discussions between the buyer and seller. This step includes negotiation of any terms and conditions that need to be agreed upon prior to signing off on the agreement. Many times this step is handled manually (via phone, fax or email). During these steps the terms, conditions and unit prices are established in the agreement and the issuance of the agreement to the supplier(s) takes place, (e.g. Memorandum of Understanding (MoU) or Memorandum of Agreement (MoA)). If one is a buyer, the system has a workflow capability to support the communication with the government supplier(s) as they develop an agreement. The buyer's system creates and/or distributes the Draft Agreement to the supplier(s). This is a new intragovernmental and standard enterpriseprocess that includes the supplier responding to the draft agreement. This discussion could include drafting, analyzing, and modifying the model agreement. If one is a seller, the system includes (i) documenting the communications, and (ii) sending the requestor the agreement response. This is a new intragovernmental and standard enterprise process that establishes a bilateral agreement when the buyer and the seller sign. If one is a seller, the system supports the draft agreement sign off process before it is sent to the buyer. Systems should support the workflow to create a signed agreement. This step includes the buyer accepting the suppliers’ signed agreement to formalize the agreement. The system captures the buyer's authentication for the suppliers signed agreement. Systems should capture the Mandatory data elements.
Nest Steps
If Yes, please click here to continue to the Sourcing Agreement Data Object section
User Comments
1.2 1.3
Agreement Needed? Identify Agreement
1.4
Conduct Solicitation and Source Selection for Government Source Respond to Solicitation
1.5
1.6
Collaboratively Develop or Modify Agreement with Government Supplier
1.7
Respond to Draft Agreement Sign Agreement with Government Requester Accept Signed Agreement
1.8 1.9
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IGT Navigational Tool
Business Process
OV-6c Business Process Model (IGT Process Flow)
Note: Throughout the spreadsheet the user is able to; (i) review the BEA definition by selecting the hyperlinks provided on the “BEA reference” column and (ii) review the NEW IGT content for the significant business process changes for the Acquisition and Logistics communities.
2.) If YES, to the Order Creation Process continue to the following Key Steps
STEPS
2.1 2.2
BEA 4.1 Reference Certify Funds Develop or Modify Contract or Order Create Intragovernmental Order Negotiate or Revise Intragovernmental Order
INTRAGOVERNMENTAL (IG) EXPLANATION
At this stage the system should be able to receive requests to commit funds, validate the commitment transaction amount so that it does not exceed the current available fund balance, post the commitment transaction to the subsidiary ledger, and adjust the fund balance. This process identifies the steps to create, accept, and modify an intragovernmental order. The BEA describes the process through the high level step: Develop or Modify Contract or Order. The IGT Intiative further decomposed this process into the following processes: (i) Create Intragovernmental Order, (ii) Approve/Disapprove (Authenticate), and/or (iii) Modify Intragovernmental Order or Sourcing Agreement, and (iv) Forward Intragovernmental Order to Supplier. This is a detailed intragovernmental process that includes the creation of the order to trigger, if applicable, the receipt of an Accepted Agreement. This process will involve a Buyer’s review to ensure that funds are available and committed. System capabilities should include the accounting information of the Accepted Agreement into the new document when a draft order is created. This is a new standard enterprise process that allows the Seller to review the terms of the agreement, negotiate, and, if necessary, revise the draft order. The system should allow the Seller to accept order and/or revise the Buyer's draft version. This process has been part of the IGT current business practice. If Yes, please click here to continue to the Order Creation Data Object section
User Comments
2.3
2.4
2.5
This is a detailed intragovernmental process that includes the review of the Buyer's Program Manager, or Approving Official, of the draft order to ensure accuracy. The Buyer Approve/Disapprove (Authenticate) and Forward should forward the order to the Buyer Procurement Official for his or her signature and then forward to the Procurement Seller. The system should be able to generate an Intragovernmental Order with both Buyer and Seller signatures. Intragovernmental Order
2.6
Modify Intragovernmental Order or Sourcing Agreement Determine if order or Sourcing Agreement requires modification. Accept Approved Intragovernmental Order
This is a detailed intragovernmental process that includes any documented changes in the terms of an Intragovernmental Order. As part of the modification process, a determination needs to be made whether the modification will affect only the current Order or will it also require a modification to the original sourcing agreement.
2.7
This is a detailed intragovernmental process that determines if a modification should take place based on sellers response to a requirement within the order. If a modification is not necessary, the next step is for the Buyer to approve the Draft order.
2.8
This is a new standard enterprise process that involves the supplier through the review of the IGT order after the seller receives the order information but prior to acceptance of the order. The seller would need to: (i) determine that terms and conditions could be met, (ii) verify that adequate reimbursable authority has been received (through a DoD Fund Balance check), and (iii) ensures that the correct accounting information is referenced in the IGT Order. Based on these steps, the IGT order will be accepted or rejected. If the order is accepted, an Accepted Intragovernmental Order is generated. This process would also generate a Cost Model template, which supports the agreed-upon methodology to accumulate costs when seller performance the order. If the order is rejected, the seller will return a Rejected IGT Order to the Buyer. The parties will review and determine the changes needed on the draft order.
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IGT Navigational Tool
Business Process
OV-6c Business Process Model (IGT Process Flow)
Note: Throughout the spreadsheet the user is able to; (i) review the BEA definition by selecting the hyperlinks provided on the “BEA reference” column and (ii) review the NEW IGT content for the significant business process changes for the Acquisition and Logistics communities.
2.9
This process is triggered when the Seller Accepts the Intragovernmental Order. This formal acknowledgement will ensure that the seller communicates back to the buyer that the Award Contract or Acknowledge Order or Issue order has been accepted. The buyer will then post an obligation transaction in their accounting system. Modification
2.10
Manage Entitlement
This process includes calculating the amount to be paid as a result of a commercial vendor having provided materiel or services to DoD. The process includes performing a three way match between the contract, the receiving report, and the Certified invoice. The process generates a Certified Business Partner Pay file which is sent to a disbursing activity.
2.11
Verify Funds Availability
At this stage the system should be able to receive and record obligation transactions. Each request to obligate funds is verified against funds committed and made available for obligations. The system function validates the obligation transaction amount so that it does not exceed the current available fund balance. The obligation transaction is posted to the subsidiary ledger. This process involves the review of a request for expenditure authority needed to commit budget authority to finance a business transaction, or alternatively to cancel a previously approved request A key posting throughout the IGT process is the Commitment, Obligation, A/P, A/R, Revenue and Expense transactions.
2.12 2.13
Review Funding Request Generate General Ledger Transactions
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IGT Navigational Tool
Business Process
OV-6c Business Process Model (IGT Process Flow)
Note: Throughout the spreadsheet the user is able to; (i) review the BEA definition by selecting the hyperlinks provided on the “BEA reference” column and (ii) review the NEW IGT content for the significant business process changes for the Acquisition and Logistics communities.
3.) If YES, to the Performance/Fufillment Process continue to the following Key Steps
STEPS
3.1
BEA 4.1 Reference
INTRAGOVERNMENTAL (IG) EXPLANATION
If Yes, please click here to continue to the Performance/Fufillment Data Object section
User Comments
Monitor Contract or Order This is a new standard enterprise process that includes: (i) suppliers’ monitors their performance to ensure goods are tendered and services are rendered within the agreed-upon terms and conditions, (ii) tracking and (iii) collecting costs associated with performance in accordance with the agreed-upon cost model. This process also includes ongoing Performance
communications with the buyer to resolve intragovernmental order issues, payment disputes and refund requests, and to discuss potential modifications to the terms and conditions of the order. This process also includes monitoring for intragovernmental order closure notices, finalizing order closeout details, and generating intragovernmental order closure information. This is a new intragovernmental process that involves the receipt of verification that goods were tendered or service was rendered, but does not include evaluation of quality or compliance with terms and conditions of the order. This process includes updating shipping information, unloading transport, noting date physically received, verifying with manifest, noting visual condition and item count, and electronic delivery acknowledgement. Receipt of evidence of performance triggers the clock for constructive acceptance. For intragovernmental orders, acceptance is deemed to occur constructively, unless otherwise denoted in the order, on the seventh calendar day after the government buyer receives delivery of supplies or performance of services in accordance with the terms and conditions of the order, unless there is a disagreement over quantity, quality, or compliance with other terms and conditions of the order. Constructive acceptance for intragovernmental orders will trigger the payment process. This process applies to all goods and services, excluding real property.
3.2
Acknowledge Goods Tendered and Services Rendered
3.3
Finalize Acceptance for Other Goods and Services Manage Liabilities Record and Manage Receivable
This is a new intragovernmental process that includes the act of an authorized representative assuming ownership and accountability of existing identified goods tendered or approved specific services rendered. This includes final review and signing of documentation that triggers final payment, asset accountability, inventory record updates, etc.
3.4 3.5
This process describes recognizing and recording amounts owed to federal or nonfederal entities, including individuals, by the Department of Defense based upon physical performance or implied performance. The Record and Manage Receivable process includes recognizing and recording a claim to cash or other assets against other entities, either based on legal provisions, such as a payment due date, or goods tendered or services rendered and debts due to the Department of Defense, within a specified accounting period.
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IGT Navigational Tool
Business Process
OV-6c Business Process Model (IGT Process Flow)
Note: Throughout the spreadsheet the user is able to; (i) review the BEA definition by selecting the hyperlinks provided on the “BEA reference” column and (ii) review the NEW IGT content for the significant business process changes for the Acquisition and Logistics communities.
4.) If YES, to the Disbursement/Collection Process continue to the following Key Steps
STEPS
4.1
BEA 4.1 Reference
INTRAGOVERNMENTAL (IG) EXPLANATION
User Comments
Process Intra-Governmental This is a detailed intragovernmental process that develops detail transaction file information for interface with Treasury or DoD system. The payment is also vouchered during If Yes, please click here to this process. The detail information is sent to the accounting systems to facilitate the proper reconciliation and elimination process. The steps to follow are: 1) receive acceptance continue to the Payment and Collection
evidence (Ready to Pay File) from Fulfillment/Performance at detail level, 2) assign disbursement voucher number, 3) assign treasury document reference number and 4) generate detail file for validation.
Disbursement/Collection Data Object section
4.2
Validate Ready to Pay File (DFAS Function) Review Ready to Pay File information received from entitlement process (payee's information, methods of payment, currency, amount, and etc) for completeness. If it isn’t complete, reject the file and send it back for entitlement. This process includes: 1.) validating detail transactions for completeness based on treasury Information
requirements, 2.) Forwarding detail transaction file to Treasury for validation and posting, 3.) Receiving confirmation file and updating confirmation information to detail transaction file and 4.) Generating and forwarding validated/updated detail transaction file to accounting systems to update general ledger account.
4.3
Generate Disbursement Pro (DFAS Function) During this process the system should; 1) Capture information from the Treasury Processes Payment & Collection Detail information, 2) If required, input Transaction Type Code/BETC, 3) Trigger Pro Forma Entries based on Transaction Type Code / BETC, and 4) Send transaction entries to Buyer accounting systems. Forma Entries Receive Collection Receipts (DFAS Function) System capability should include the ability to: 1) Receive detail accounting information from Treasury and 2) Forward detail accounting information file for
validation.
4.4 4.5
Validate Reimbursable Receipt Information Capture Collection Information Manage Execution Fund Account
(DFAS Function) Reimbursements are intragovernmental debts collected for services performed or materials sold between federal agencies or internal DoD components. The reimbursable receipt is reviewed to determine if it is a valid receipt with appropriate collection documentation attached. This process captures all collection information from the daily voucher log and collection vouchers, is received and identifies the collection business event. At this stage the system should be able to receive program and funding data, collections data, disbursing data, commitments and obligations and monitor and update the fund balance associated with a DoD program.
4.6 4.7
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IGT Navigational Tool
Business Process
OV-6c Business Process Model (IGT Process Flow)
Note: Throughout the spreadsheet the user is able to; (i) review the BEA definition by selecting the hyperlinks provided on the “BEA reference” column and (ii) review the NEW IGT content for the significant business process changes for the Acquisition and Logistics communities.
5.) If Yes, to the Administer/Closeout Contract Process continue to the following Key Steps
STEPS
5.1
BEA 4.1 Reference
INTRAGOVERNMENTAL (IG) EXPLANATION
modification or anticipated adjustments (for example any anticipated refund amounts), 4.) Ensure that the Seller meets the terms and conditions of the intragovernmental order, 5.) If applicable, resolve any discrepancy or contractual issues through direct communication with the Seller, 6.) If applicable, track Disbursements for each intragovernmental order and 7.) Initiate the Closeout process of the IGT orders. This process determines the final costs after intragovernmental order completion is confirmed. Costs should include all costs incurred in the fulfillment of the contract or intragovernmental order including labor, material, and fees over the lifecycle of the contract or intragovernmental order. Final contract costs are needed to closeout the contract or intragovernmental order. Requirements for modifications are identified, if needed, to closeout the IGT order. If necessary, a requirement change request will be sent to the contracting officer or an intragovernmental order modification processes will be created. supplier to ensure the order is ready for closeout if one of the conditions has not been met. The process should have the three-way match completed, which will include the performance of order based on terms and conditions, the receiving report, and the Funds Transfer. At the outset of this process, the order funds status and excess funds requiring a deobligation transaction must be reviewed. This process describes the final closeout process of the order, as detailed by closeout checklist in Federal Acquisition Regulation (FAR) Part 4.804. If Yes, please click here to continue to the Administer/Closeout Contract Data Object section
User Comments
Monitor Contract or Order During this step system should: 1.) Track ongoing intragovernmental orders, 2.) Monitor that the requirements of the order are fulfilled, 3.) If applicable, identify any contract
5.2
Determine Final Costs
5.3
Closeout Contract or Order This process is an administrative closeout of the order after receiving evidence of its physical completion. For IGT orders, the process includes coordination with the government
5.4 5.5 5.6 5.7
Monitor Contract or Order This is a new intragovernmental and standard enterprise process that involves the government supplier filing and storing a closed IGT order in compliance with best business practices. Performance Archive Order Stage Contract or Order Post to General Ledger
This process involves the buyer maintaining and archiving a closed IGT order in compliance with statutory guidelines. This is a new intragovernmental and standard enterprise process that involves the buyer maintaining and archiving a closed IGT order in compliance with statutory guidelines. The Post to General Ledger Process involves the capturing, summarizing and posting of the financial impact of business events. The core steps performed within this process include capturing the business event, generating the general ledger transaction and posting the transaction.
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IGT Navigational Tool
Business Process
OV-6c Business Process Model (IGT Process Flow)
Note: Throughout the spreadsheet the user is able to; (i) review the BEA definition by selecting the hyperlinks provided on the “BEA reference” column and (ii) review the NEW IGT content for the significant business process changes for the Acquisition and Logistics communities.
6.) If Yes, to the IGT Financial Transactions Activities continue to the following Key Steps
STEPS
6.1 6.2 6.3 6.4 6.5 6.7 6.8
BEA 4.1 Reference Certify Funds Manage Entitlement Verify Funds Availability Review Funding Request Generate General Ledger Transactions Manage Liabilities Record and Manage Receivable
INTRAGOVERNMENTAL (IG) EXPLANATION
Please reference the Order Creation section "2.1" Please reference the Order Creation section "2.10" Please reference the Order Creation section "2.11" Please reference the Order Creation section "2.12" Please reference the Order Creation section "2.13" Please reference the Performance & Fulfilment section "3.4" Please reference the Performance & Fulfilment section "3.5" If Yes, please click here to continue to the IGT Financial Transactions Data Object section
User Comments
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IGT Navigational Tool
Business Process
OV-6c Business Process Model (IGT Process Flow)
Note: Throughout the spreadsheet the user is able to; (i) review the BEA definition by selecting the hyperlinks provided on the “BEA reference” column and (ii) review the NEW IGT content for the significant business process changes for the Acquisition and Logistics communities.
6.9
Process Intra-Governmental Please reference the Disbursement and Collection section "4.1" Payment and Collection Validate Ready to Pay File Please reference the Disbursement and Collection section "4.2" Information Generate Disbursement Pro Please reference the Disbursement and Collection section "4.3" Forma Entries Receive Collection Receipts Please reference the Disbursement and Collection section "4.4" Validate Reimbursable Receipt Information Capture Collection Information Manage Execution Fund Account Generate Pro Forma Entries for Revenue Collections Post to General Ledger
Please reference the Disbursement and Collection section "4.5" Please reference the Disbursement and Collection section "4.6" Please reference the Disbursement and Collection section "4.7" Please reference the Disbursement and Collection section "4.7"
6.10 6.11 6.12 6.13 6.14 6.15 6.16
6.17
Please reference the Administer/Contract Closeout section "5.7"
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IGT Navigational Tool
Data Objects
OV-6c Business Process Model (Data Objects)
Note: Throughout the spreadsheet the user is able to; (i) review the BEA definition by selecting the hyperlinks provided on the “BEA reference” column and (ii) review the BEA NEW IGT content for the significant business process changes for the Acquisition and Logistics communities.
1.) If YES, to the Sourcing Agreement Process continue to the following Key Data Objects
STEPS
I.1
BEA 4.1 Reference
Accepted Agreement
INTRAGOVERNMENTAL (IG) EXPLANATION
This step includes the government buyer accepting the government supplier’s signed agreement thus formalizing the agreement.
Next Steps
If Yes, please click here to continue to the Data Elements section. System should be able to capture the Mandatory data entities.
User Comments
2.) If YES, to the Order Creation Process continue to the following Key Data Objects
STEPS
2.1
BEA 3.1 Reference
Draft Intragovernmental Order
INTRAGOVERNMENTAL (IG) EXPLANATION
This is a new enterprise data object that contains the data elements required to record a commitment and to identify the scope of the agreement between the buyer and seller which includes goods and services to be provided and the payment terms. This data object flows to the Buyer's FM to record the commitment, which is a very critical part of the process. It also flows to the Negotiate or Revise IGT Order process for the Seller to review, negotiate, and revise the order if necessary. Also, the data identifies the accurate buyer-side (and seller-side, if known at this step) accounting information needed to process eliminations between the entitles. This is a new enterprise data object that contains the Government supplier's comments on the draft IGT order. The buyer provides these data sets during the negotiation and revision process and will send this information to the government supplier for review. This data object provides relevant comments from the seller. The system should generate or capture the seller's comments pertaining to the draft order. This is a new enterprise data object that contains the final negotiation arrangement between the buyer and seller for the goods or services. At this stage of the process the Buyer has approved and signed the order. This is a new enterprise data object that identifies when the Seller requests a template that is used to accumulate the costs of performance for all orders. The data object will define model structure and data requirements, relationships of responsibility segments and cost objects, the criteria for detecting business anomalies, and the methodology by which inputs will be traced to the model elements from sources such as regulations standards, laws, External and Internal Oversight agencies. This is a new enterprise data object that contains the final approval by both the buyer and the seller. This information should be used to post the unfilled customer order to the general ledger account, which records the legal reservation of funds (Seller’s Obligation) in the Seller’s accounting system. Postings may include adjustments in cases of refunds involving reductions to the unfilled order. This is a new enterprise data object that contains the Seller’s Order acceptance by the government supplier and subsequently will contain the Buyer's acknowledgement.
Next Steps
If Yes, please click here to continue to the Data Elements section. System should be able to capture the Mandatory data entities.
User Comments
2.2
Supplier Response
2.3 2.4
Draft Contract or Order Information Cost Model Template
2.5
Accepted Intragovernmental Order
2.6
Acknowledged Intragovernmental Order
2.7 2.8
Accrued Liability Pro Forma Entries Generated Obligation Pro Forma Entry
The debit and credit affects of accrued liability pro forma entries to proprietary, budgetary, or memorandum general ledger accounts associated with a specific business event as communicated through a specific transaction type and specific set of delineating data attributes. This is a data object that contains the data needed for the recording of the financial event that contains the debit and credit affects to proprietary and budgetary.
2.9 2.10 2.11 2.12
Asset Record Rejected Intragovernmental Order
This is a data object that contains the descriptive characteristics of an asset under Department of Defense accountability.
This is a new enterprise data object that contains an explanation of the rejected order by the government supplier and must be further reviewed and revised by the government buyer. This data object could trigger a modification of the order. Request for Increased Reimbursable This is a new enterprise data object that includes the request for an increase of budgetary reimbursable authority to allow the government supplier to enter in an IGT transaction. Authority Draft Contract or Order Modification This is a new enterprise data object that contains a draft updated or modified information along with the original IGT order information. If applicable, the modification may include additional funds certification. Modifications include any written change in the terms and conditions of the order including bilateral and unilateral modifications.
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IGT Navigational Tool
Data Objects
OV-6c Business Process Model (Data Objects)
Note: Throughout the spreadsheet the user is able to; (i) review the BEA definition by selecting the hyperlinks provided on the “BEA reference” column and (ii) review the BEA NEW IGT content for the significant business process changes for the Acquisition and Logistics communities.
3.) If YES, to the Performance/Fufillment Process continue to the following Key Data Objects
STEPS
3.1
BEA 3.1 Reference
Performance Evidence
INTRAGOVERNMENTAL (IG) EXPLANATION
This is a new enterprise data object that contains the information provided to the buyer's receipt and acceptance process. This will include the confirmation of the services provided or goods delivered, including information for billing, collection and shipment planning. Performance evidence is also used to update the government supplier's asset record, to update goods in transit accounts, and to trigger the suppliers' receivables process for services. This includes information from government or external suppliers that documents the rendering of services or tendering of goods including, but not limited to, data for billing, collection and shipment planning. This is a new enterprise data object that contains the prepayment information to the seller. This is to notify the seller that a prepayment has been made before goods and/or services are received. This includes the confirmation by the receiver that goods were tendered or services were provided. This new enterprise data object that includes documentation that ownership of legal title and accountability of goods and services has been transferred to the government buyer that allows the government supplier to record a receivable transaction. This includes communications received from government suppliers as part of the contract and order monitoring process that may include requests by the government supplier for a change to the terms or conditions of the intragovernmental order and all information exchanges regarding discrepancy disputes and adjustments. This new enterprise data object that includes a government supplier's comments on the draft intragovernmental order provided by the buyer during the negotiation and revision process prior to the draft order being finalized and sent to the government supplier for review and acceptance. This is new enterprise data object that indicates that an Intragovernmental Order has been amended after mutually-agreed upon changes have been made. This includes documentation of the act of assuming ownership of legal title and accountability of goods tendered and services rendered. This serves as proof that the deliverables received or services rendered have been provided fulfilling specified terms and conditions against the previously agreed upon agreement and/or IGT order between the supplier and the buyer. It also must include information necessary for Asset Valuation (e.g., capitalize vs. expense determinations). The information that identifies when discrepancies are at an acceptable level. This data object contains the financial record of monies owed by the Department of Defense or a component of the Department. This is new enterprise data object that indicates that an Intragovernmental Order has been amended after mutually-agreed upon changes have been made. This data object conrequest that contains the necessary information to establish a receivable.
Next Steps
If Yes, please click here to continue to the Data Elements section. System should be able to capture the Mandatory data entities.
User Comments
3.2 3.3 3.4 3.5 3.6
Evidence of Goods Tendered and Services Rendered Pre Payment Information Adjustment to be Made Acceptance Information Communication from Government Supplier
3.7 3.8 3.9
Goods and Services Acknowledgement Modification or Change Notification Acceptance Evidence
3.10 3.11 3.12 3.13
Acceptable Discrepancies Accounts Payable Acceptance Information Accounts Receivable Request
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IGT Navigational Tool
Data Objects
OV-6c Business Process Model (Data Objects)
Note: Throughout the spreadsheet the user is able to; (i) review the BEA definition by selecting the hyperlinks provided on the “BEA reference” column and (ii) review the BEA NEW IGT content for the significant business process changes for the Acquisition and Logistics communities.
4.) If YES, to the Disbursement/Collection Process continue to the following Key Data Objects
STEPS BEA 3.1 Reference INTRAGOVERNMENTAL (IG) EXPLANATION Next Steps IGT EXPLANATION
4.1 4.2 4.3 4.4 4.5
Disbursement In-Transit Pro Forma Entries Ready to Pay File Notification of Disbursement Notification of Collection Collection Information
This data object contains detailed accounting information representing disbursement transactions reported to Treasury. This information will be used to record the in-transit disbursements to the Buyer’s accounting system. This document is generated as a result of an entitlement function that identifies the amount that should be paid to a specific payee. This file includes scheduled payment date, and the net amount due that has been determined in accordance with the terms and conditions of the purchase contract and in accordance with the Prompt Payment Act. This is a notification from the Entitlement that a collection has been processed. The information could include the associated deposit ticket or debit voucher and the associated cash collection voucher, and/or administrative offsets. This is information associated with collections which have been processed to include IGT collections made via Intragovernmental Payment and Collection and commercial collections processed via deposit of funds to an established Treasury General Account at a commercial depository. This process encompasses processing of the associated deposit ticket or debit voucher and the associated cash collection voucher, as well as the passing of collection information to the debt management and accounting general ledger activities. This also includes the resolution of administrative offsets. This is information associated in processing disbursements that includes intragovernmental payments made via IPAC and commercial payments processed via electronic funds transfer and Treasury checks.
If Yes, please click here to continue to the Data Elements section. System should be able to capture the Mandatory data entities.
4.6
Disbursing Information
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70fdb9cb-4803-4fe9-964d-80a81ef81fcd.xls
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IGT Navigational Tool
Data Objects
OV-6c Business Process Model (Data Objects)
Note: Throughout the spreadsheet the user is able to; (i) review the BEA definition by selecting the hyperlinks provided on the “BEA reference” column and (ii) review the BEA NEW IGT content for the significant business process changes for the Acquisition and Logistics communities.
5.) If Yes, to the Administer/Closeout Contract Process continue to the following Key Data Objects
STEPS
5.1 5.2 5.3 5.4 5.5 5.6 5.7
BEA 3.1 Reference
Communication to Government Supplier Communication from Government Supplier
INTRAGOVERNMENTAL (IG) EXPLANATION
This is a new enterprise data object for an IGT order that contins any official, written, addressed communication between a DoD organization. This is a new enterprise data object for an IGT order that contains communications received from government suppliers as part of the contract and order monitoring process.
Next Steps
If Yes, please click here to continue to the Data Elements section. System should be able to capture the Mandatory data entities.
User Comments
Modification or Change Requirement Requirement to modify an intragovernmental order to meet conditions before order closeout. Intragovernmental order modifications may be necessary to ensure that commitments and obligations are properly recorded before closeout. Closed Intragovernmental Order Archived Intragovernmental Order Contract or Order Closure Information Intragovernmental Order Closure Information Contract or Order Closure Information Archived Contract or Order Archived Intragovernmental Order This is a new enterprise data object for an IGT order that has been through the close-out process and is ready to be archived by the government supplier. This is a new enterprise data object that identifies the closed intragovernmental order that is filed and stored by the government supplier in compliance with best business practices. This data object contains information related to completion of the buyer's final contract or intragovernmental order closeout process. This includes all information related to completion of the buyer's final intragovernmental order closeout process including, but not limited to, closeout details and requesting deobligations and decommitments if necessary. This also includes any adjustments to closure information. A contract or intragovernmental order that has been through the close-out process and is ready to be archived by the government buyer. Closed contract or intragovernmental order that is filed and stored by the buyer in compliance with statutory guidelines and best business practices. Closed intragovernmental order that is filed and stored by the government supplier in compliance with best business practices.
5.8 5.9 5.10
6.) If Yes, to the IGT Financial Transactions Activities continue to the following Key Data Objects
STEPS
6.1 6.2 6.3 6.4 6.5 6.6 6.7 6.8 6.9 6.10 6.11 6.12 6.13 6.14 6.15
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BEA 3.1 Reference
Cost Model Template Obligation Pro Forma Entry Asset Record
INTRAGOVERNMENTAL (IG) EXPLANATION
Please review the above data element on Steps 2.4 Please review the above data element on Steps 2.8 Please review the above data element on Steps 2.9
Next Steps
If Yes, please click here to continue to the Data Elements section. System should be able to capture the Mandatory data entities.
User Comments
Request for Increased Reimbursable Please review the above data element on Steps 2.11 Authority Pre Payment Information Adjustment to be Made Accounts Payable Accounts Receivable Request Revenue Data Disbursement In-Transit Pro Forma Entries Ready to Pay File Notification of Disbursement Notification of Collection Collection Information Disbursing Information Please review the above data element on Steps 3.3 Please review the above data element on Steps 3.4 Please review the above data element on Steps 3.11 Please review the above data element on Steps 3.13 Please review the above data element on Steps 3.14 Please review the above data element on Steps 4.1 Please review the above data element on Steps 4.2 Please review the above data element on Steps 4.3 Please review the above data element on Steps 4.4 Please review the above data element on Steps 4.5 Please review the above data element on Steps 4.6 70fdb9cb-4803-4fe9-964d-80a81ef81fcd.xls 8/20/2008 9:03 PM
IGT Navigational Tool
Assess Data Compliance
OV-5 Operational Activity Model (Data Entity)
Note: Throughout the spreadsheet the user is able to; (i) review the BEA definition by selecting the hyperlinks provided on the “BEA reference” column and (ii) review the BEA NEW IGT content for the significant business process changes for the Acquisition and Logistics communities.
1.) If YES, to the Sourcing Agreement Process continue to the following Key Data Entities
STEPS
DATA OBJECT
BEA DATA ELEMENTS (DATA ENTITY)
INTRAGOVERNMENTAL (IG) EXPLANATION
Assertion/Remarks (Please select: (i) Definitions in Agreement (ii) Planned Compliance (iii) Not Compliant from the drop down box to make your selection) Please select Please select Please select Please select
1.1
Accepted Agreement
ACQUISITION-ELEMENT ACQUISITION-ELEMENT-PRICECOMPONENT ACQUISITION-ELEMENT-TYPE ACQUISITION-ELEMENT-TYPEPRICE-COMPONENT-TYPE FINANCING-ELEMENT-TYPE MATERIEL-CATALOG-ITEM MATERIEL-ELEMENT-TYPE PURCHASE-CONTRACT-LINEITEM-CALL SERVICE-ELEMENT-TYPE SUPPLIER-AGREEMENT SUPPLIER-AGREEMENT-LINEITEM
Example of suggested intragovernmental data elements are; Sourcing Agreement Line Item Unit Price Sourcing Agreement Value
Sourcing Agreement Number (aka Contract Number) Sourcing Agreement Line Item Unit Price Sourcing Agreement Line Item Unit of Measure Sourcing Agreement Line Item Range Minimum Quantity Sourcing Agreement Line Item Range Maximum Quantity Sourcing Agreement Line Item Number Sourcing Agreement Line Item Estimated Quantity Ordered Sourcing Agreement Line Item Estimated Amount Sourcing Agreement Expiration Date
Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select
Sourcing Agreement Line Item Description Text Sourcing Agreement Expiration Date Sourcing Agreement Acquisition Buyer Approving Authority Authentication Date
SUPPLIER-AGREEMENT-LINEITEM-TERMS-AND-CONDITIONS SUPPLIER-AGREEMENTSUPPLIER SUPPLIER-AGREEMENT-TERMSAND-CONDITIONS SUPPLIER-CERTIFICATION US-FEDERAL-GOVERNMENTDOD-ORGANIZATION-SUPPLIERAGREEMENT UTILITY-ELEMENT-TYPE
Sourcing Agreement Acquisition Buyer Approving Authority Authentication Sourcing Agreement Line Item Unit of Measure
Please select Please select
2.) If YES, to the Order Creation Process continue to the following Key Data Entities
STEPS
DATA OBJECT
BEA DATA ELEMENTS (DATA ENTITY)
INTRAGOVERNMENTAL (IG) EXPLANATION
Assertion/Remarks (Use drop down box to make selection for: (i) Definitions in Agreement (ii) Planned Compliance (iii) Not Compliant)
No assertion selection at this stage of the process
2.1
Draft Intragovernmental Order
This data object doesn't contain specific data elements at this stage of the process. The system could determine the data elements needed at this stage of the process. This data object doesn't contain specific data elements at this stage of the process. The system could determine the data elements needed at this stage of the process. This data object doesn't contain specific data elements at this stage of the process. The system could determine the data elements needed at this stage of the process.
2.2
Supplier Response
No assertion selection at this stage of the process
2.3
Draft Contract or Order Information
No assertion selection at this stage of the process
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IGT Navigational Tool
Assess Data Compliance
2.4
Cost Model Template
Activity Identifier Cost Center Identifier Cost Element Code Funding Center Identifier MEPR Code Project Identifier Unit of Measure Code Work Order Number
Please select Please select Please select Please select Please select Please select Please select Please select
Example of suggested intragovernmental data elements are below; General Provisions: Terms and Conditions, Specific Provisions, Shipping Terms Text, Terms Type Code, Dispute Mechanism, Ship To/From Payment Office Address (Buyer), Additional Contracting Officer Name, Required Date, Intragovernmental Order Date
2.5
Accepted Intragovernmental Order
Please select Please select
Activity Identifier
Advance Flag Code Agency Accounting Identifier Code
Please select
Please select
Intragovernmental Order Type Code, Intragovernmental Order Point of Contact (specific project lead)
Agency Disbursing Identifier Code Apportionment Category Code Asset Type Code Authority Type Code Availability Time Indicator Availability Type Code BEA Category Indicator Code
Intragovernmental Order Disapproval Reason (from buyer) Intragovernmental Order Disapproval Indicator (from buyer) FM Buyer Telephone Number, Email Address, Autentication, Authentication Date FM Buyer Rejection, FM Buyer Rejection Date Contract Order Approval Organization Identifier, Contract Issuing Organization Identifier, Contract Administrator Name, Contract Action Code Total Intragovernmental Order Amount Performance Evidence Telephone Number, Performance Evidence Email Address, Performance Evidence (Billing) Instructions/Disbursement Method/Payment Instructions Intragovernmental Order Line Item Special Handling Code Intragovernmental Order Line Item Description Text
Please select Please select Please select Please select Please select Please select Please select
Borrowing Source Code Budget Activity Identifier Budget Function/Sub-Function Budget Line Item Identifier
Please select Please select Please select Please select
Budget Sub Activity Identifier Business Partner Number Contingency Code Country Code Covered/Uncovered Indicator
Please select Please select Please select Please select Please select
Current Non current Indicator Deficiency Flag Indicator
Please select Please select
Definite Indefinite Flag Indicator Please select Demand Unique Identifier Please select Department Regular Code Department Transfer Code Entity Non Entity Indicator Expiration Flag Indicator Federal Non Federal Indicator Financing Account Indicator Code Fund Type Code Funding Center Identifier Main Account Code 18 of 77 70fdb9cb-4803-4fe9-964d-80a81ef81fcd.xls Please select Please select Please select Please select Please select Please select Please select Please select 8/20/2008 9:03 PM
IGT Navigational Tool
Assess Data Compliance
Major Acquisition Indicator MEPR Code Object Class Code Organization Unique Identifier Program Report Code Project Identifier Public Law Number Reimbursable Flag Indicator Sub Account Code TAFS Status Indicator Trading Partner Indicator Code Transaction Amount Transaction Post Date Transaction Quantity Transaction Type Code Unit of Measure Code Work Order Number Year of Budget Authority Indicator 2.6 Acknowledged Intragovernmental Order
Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select
Activity Identifier Advance Flag Code Agency Accounting Identifier Code Agency Disbursing Identifier Code Apportionment Category Code Asset Type Code Authority Type Code Availability Time Indicator Availability Type Code BEA Category Indicator Code Borrowing Source Code Budget Activity Identifier Budget Function/Sub-Function Budget Line Item Identifier Budget Sub Activity Identifier Business Partner Number Contingency Code Cost Center Identifier Country Code Covered/Uncovered Indicator Current Non current Indicator Deficiency Flag Indicator Definite Indefinite Flag Indicator Demand Unique Identifier Department Regular Code Department Transfer Code Entity Non Entity Indicator Expiration Flag Indicator Federal Non Federal Indicator Financing Account Indicator Code Fund Type Code Funding Center Identifier Main Account Code Major Acquisition Indicator Object Class Code Organization Unique Identifier Program Report Code Project Identifier Public Law Number Receipt Indicator Reimbursable Flag Indicator Sub Account Code TAFS Status Indicator Trading Partner Indicator Code Transaction Amount Transaction Post Date Transaction Quantity Transaction Type Code 70fdb9cb-4803-4fe9-964d-80a81ef81fcd.xls
Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select 8/20/2008 9:03 PM
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IGT Navigational Tool
Assess Data Compliance
Unit of Measure Code Year of Budget Authority Indicator 2.7 Accrued Liability Pro Forma Entries Generated Obligation Pro Forma Entry
This data object doesn't contain specific data elements at this stage of the process. The system could determine the data elements needed at this stage of the process.
Please select Please select
2.8
Please select Activity Identifier Please select Advance Flag Code Please select Apportionment Category Code Please select Asset Type Code Please select Authority Type Code Please select Borrowing Source Code Please select Budget Activity Identifier Please select Budget Line Item Identifier Please select Budget Sub Activity Identifier Please select Cost Center Identifier Please select Cost Element Code Please select Custodial/Non-Custodial Indicator Please select Debit Credit Indicator Please select Demand Unique Identifier Please select Department Regular Code Please select Department Transfer Code Please select Expense Type Code Please select Federal Non Federal Indicator Please select Fund Type Code Please select Funding Center Identifier Please select Liability Type Code Please select Main Account Code Please select Major Acquisition Indicator Please select MEPR Code Please select Organization Unique Identifier Please select Period of Availability Please select Project Identifier Please select Reimbursable Flag Indicator Please select Revenue Type Code Please select Sub Account Code Please select TAFS Status Indicator Please select Transaction Amount Please select Transaction Effective Date
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70fdb9cb-4803-4fe9-964d-80a81ef81fcd.xls
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IGT Navigational Tool
Assess Data Compliance
Please select Transaction Post Date Please select Transaction Type Code Please select Transfer To From Indicator Please select Unit of Measure Code Please select USSGL Account Code Please select Work Order Number Please select 2.9 Asset Record Year of Budget Authority Indicator Acquisition Cost to Government Amount Acquisition Date Acquisition Fund Source Code Acquisition Method Code Acquisition Organization Code Acquisition Original Asset Recorded Cost Amount Acquisition Type Code Activity Identifier Address Type Code Addressee Title Name Approval Authority Asset Allocation Current Use CATCODE Code Asset Allocation Current Use FAC Code Asset Allocation Functional Capability Code Asset Allocation Shared Use Indicator Asset Allocation Size Quantity Asset Allocation Size Unit of Measure Code Asset Allocation Sustainment Fund Code Asset Allocation Sustainment Organization Code Asset Allocation User Organization Code Asset Configuration Design Use CATCODE Code Asset Configuration Design Use FAC Code Asset Configuration Design Use Size Quantity Asset Configuration Design Use Size Unit of Measure Code Asset Review Date Asset Review Fair Market Value Amount Asset Review Type Code Asset Type Code Asset Unique Identifier BRAC Action Type Code Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select
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70fdb9cb-4803-4fe9-964d-80a81ef81fcd.xls
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IGT Navigational Tool
Assess Data Compliance
BRAC Actual Date Asset Record BRAC Round Year Date BRAC Statutory Fiscal Year Date Building Module Bedroom Quantity Building Module Full Bathroom Quantity Building Module Handicapped Accessible Indicator Building Module One Half Bathroom Quantity Building Module Three Quarter Bathroom Quantity Cancellation Effective Date Capital Improvement Estimated Useful Life Year Quantity Capital Improvement Placed In Service Date Capital Improvement Reason Code Capital Improvement Recorded Cost CIP Phase Indicator City Code Congressional District Code Construction Material Code Construction Type Code Cost Center Identifier Cost Element Code Cost Sharing Partners Country Code County Code Demand Unique Identifier Design Authorization Date Design Bid Build Actual Construction Cost Design Bid Build Actual Design Cost Design Stop Date Disposal Approval Date Disposal Completion Date Disposal Estimated Total Cost Amount Disposal Fund Program Code Asset Record Disposal Method Code Disposal Net Realizable Value Amount Disposal Program Organization Code Disposal Programmed Fiscal Year Date Disposal Reason Code
Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select
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70fdb9cb-4803-4fe9-964d-80a81ef81fcd.xls
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IGT Navigational Tool
Assess Data Compliance
Disposal Start Date Disposal Total Cost Amount Disposal Total Proceed Amount Disposition Interest Code Entity Non Entity Indicator EPA Region Code Excess Action Date Excess Declaration Date Excess Status Code Facility Americans With Disabilities Act Compliancy Indicator Facility Book Value Amount Facility Built Date Facility Current Period Depreciation Amount Facility Estimated Useful Life Adjustment Quantity Facility Estimated Useful Life Quantity Facility Height Quantity Facility Height Unit of Measure Code Facility Length Quantity Facility Length Unit of Measure Code Facility Module Quantity Facility Number Facility Physical Quality Code Facility Plant Replacement Value Amount Facility Replacement Program Fund Code Facility Replacement Program Organization Code Facility Restoration and Modernization Program Fund Code Facility Restoration and Modernization Program Facility Total Accumulated Depreciation Amount Facility Total Area Quantity Facility Total Area Unit of Measure Code Facility Total Area Unit Of Measure Code Facility Total Capital Improvement Cost Amount Facility Type Code Facility Width Quantity Facility Width Unit of Measure Code Floor Above Ground Quantity Floor Below Ground Quantity
Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select
Asset Record
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70fdb9cb-4803-4fe9-964d-80a81ef81fcd.xls
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IGT Navigational Tool
Assess Data Compliance
Fund Authorization Amount Fund Authorization Type Funding Center Identifier Grant Actual Termination Date Grant Annual Cost Amount Grant Cancellation Notification Period Quantity Grant Capital Lease Criteria Code Grant End Date Grant Parking Indicator Grant Program Fund Code Grant Start Date Grant Status Code Grant Tenant Improvement Allowance Indicator Grant Term Period Quantity Grantee Organization Code Grantor Organization Code GSA Region Code Installation Close Date Installation Code Installation Creation Date Asset Record Installation Name Installation Operational Status Code Installation Primary Activity Type Code Installation Regional Command Code Installation Unique Identifier Installation Virtual Indicator Instrument Amendment Number Instrument Number Instrument Type Code Land Improvement Code Land Legal Document Identifier Land Total Area Quantity Land Total Area Unit of Measure Code Linear Structure Module Above or Below Surface Code Linear Structure Module Hazardous Material Capability Code Linear Structure Module SEG X Module Number Linear Structure Name
Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select
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70fdb9cb-4803-4fe9-964d-80a81ef81fcd.xls
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IGT Navigational Tool
Assess Data Compliance
Linear Structure Supplier Name Linear Structure Supplier Type Code Metro Statistical Area Code Network Facility Name Network Facility Type Code Object Class Code Organization Unique Identifier Postal Code Project Approval Date Project Completion Date Project Description Text Project Detail Fund Code Project Detail Fund Cost Amount Project Detail Organization Code Asset Record Project Identifier Project Total Cost Amount Project Type Code Real Property Site Unique Identifier Real Property Unique Identifier Reason for Cancellation Restriction Description Text Restriction End Date Restriction Start Date Restriction Status Code Restriction Type Code RPA Annual Operating Cost Amount RPA Description Text RPA Financial Reporting Organization Code RPA Heritage Asset Indicator RPA Historic Status Code RPA Historic Status Date RPA Interest Code RPA Interest Type Code RPA Latitude Coordinate RPA Longitude Coordinate RPA Major Command Claimant Code RPA Name
Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select
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70fdb9cb-4803-4fe9-964d-80a81ef81fcd.xls
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IGT Navigational Tool
Assess Data Compliance
RPA Neighborhood Name RPA Operational Status Code RPA Placed In Service Date RPA Placed in Service Date RPA Predominant Current Use CATCODE Code RPA Predominant Current Use FAC Code RPA Predominant Design Use CATCODE Code RPA Predominant Design Use FAC Code RPA Preponderant Using Organization Code RPA Primary Unit of Measure Code RPA Rural Urban Code RPA Salvage Value Amount RPA Secondary Unit of Measure Code RPA Tertiary Unit of Measure Code RPA Type Code RPA Utilization Code Site Close Date Site Code Site Construction Agent Code Site Creation Date Site Name Site Operational Status Code Site Primary Activity Code Site Primary Indicator Site Reporting Component Code Site Unique Identifier State Code Street Address Line1 Text Street Address Line2 Text Target Asset Owner Transaction Amount Transaction Effective Date Transaction Post Date Transaction Quantity Transaction Type Code Unit Of Measure Code Unit of Measure Code
Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select
Asset Record
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70fdb9cb-4803-4fe9-964d-80a81ef81fcd.xls
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IGT Navigational Tool
Assess Data Compliance
Unit of Measure Type Code Unit Of Measure Value Quantity Work Classification Code Work Description Text Work Order Authorization Date Work Order Number
Please select Please select Please select Please select Please select Please select
2.10
Rejected Intragovernmental Order
This data object doesn't contain specific data elements at this stage of the process. The system could determine the data elements needed at this stage of the process.
2.11
2.12
Request for Increased Reimbursable Authority Apportionment Category Code Budget Activity Identifier Budget Line Item Identifier Budget Sub Activity Identifier Department Regular Code Department Transfer Code Main Account Code Major Acquisition Indicator Period of Availability Sub Account Code Transaction Amount Transaction Effective Date Transaction Post Date Transaction Type Code Unit of Measure Code Draft Contract or Order This data object doesn't contain specific data Modification elements at this stage of the process. The system
could determine the data elements needed at this stage of the process.
Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select
Example of suggested intragovernmental data elements are; Change originator, Modifications, Modification Reason Code, Modification Number, Modification Explanation, Modification Date.
3.) If YES, to the Performance/Fufillment Process continue to the following Key Data Entities
STEPS
DATA OBJECT
BEA DATA ELEMENTS (DATA ENTITY)
INTRAGOVERNMENTAL (IG) EXPLANATION
3.1
Pre Payment Information
Assertion/Remarks (Use drop down box to make selection for: (i) Definitions in Agreement (ii) Planned Compliance (iii) Not Compliant) Please select
This data object doesn't contain specific data elements at this stage of the process. The system could determine the data elements needed at this stage of the process.
3.2
Adjustment to be Made Advance Flag Code
Please select Please select Agency Accounting Identifier Code Please select Agency Disbursing Identifier Code Please select Asset Type Code Please select Asset Unique Identifier Please select Authority Type Code Please select Availability Time Indicator Please select Availability Type Code Please select BEA Category Indicator Code Please select Borrowing Source Code
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IGT Navigational Tool
Assess Data Compliance
Please select Budget Activity Identifier Please select Budget Function/Sub-Function Please select Budget Line Item Identifier Please select Budget Sub Activity Identifier Please select Business Event Type Code (BETC) Please select Business Partner Number Please select Contingency Code Please select Cost Center Identifier Please select Cost Element Code Please select Country Code Please select Custodial/Non-Custodial Indicator Please select Deficiency Flag Indicator Please select Definite Indefinite Flag Indicator Please select Demand Unique Identifier Please select Department Regular Code Please select Department Transfer Code Please select Entity Non Entity Indicator Please select Expiration Flag Indicator Please select Federal Non Federal Indicator Please select Financing Account Indicator Code Please select Fund Type Code Please select Funding Center Identifier Please select Line of Business Please select Main Account Code Please select Major Acquisition Indicator Please select MEPR Code Please select Organization Unique Identifier Please select Period of Availability Please select Program Identifier Please select Program Report Code Please select Project Identifier Please select Receipt Indicator Please select Reimbursable Flag Indicator Please select Sub Account Code Please select Sub Classification Code Please select TAFS Status Indicator Please select Trading Partner Indicator Code 28 of 77 70fdb9cb-4803-4fe9-964d-80a81ef81fcd.xls 8/20/2008 9:03 PM
IGT Navigational Tool
Assess Data Compliance
Please select Transaction Amount Please select Transaction Effective Date Please select Transaction Post Date Please select Transaction Quantity Please select Transaction Type Code Please select Unit of Measure Code Please select 3.3 Year of Budget Authority Indicator Accounts Receivable Activity Identifier Request Advance Flag Code Apportionment Category Code Asset Type Code Asset Unique Identifier Authority Type Code Borrowing Source Code Budget Activity Identifier Budget Line Item Identifier Budget Sub Activity Identifier Business Event Type Code (BETC) Business Partner Number Cost Center Identifier Cost Element Code Custodial/Non-Custodial Indicator Demand Unique Identifier Department Regular Code Department Transfer Code Direct Transfer Account Code Direct Transfer Agency Code Federal Non Federal Indicator Fund Type Code Line of Business Main Account Code Major Acquisition Indicator Organization Unique Identifier Period of Availability Program Identifier Project Identifier Reimbursable Flag Indicator Revenue Type Code Sub Account Code TAFS Status Indicator Trading Partner Indicator Code Transaction Amount Transaction Effective Date Transaction Post Date Transaction Quantity Transaction Type Code Transfer To From Indicator Unit of Measure Code Work Order Number Year of Budget Authority Indicator Performance Evidence Activity Identifier Advance Flag Code Agency Accounting Identifier Code Apportionment Category Code Asset Type Code Authority Type Code Availability Time Indicator Availability Type Code BEA Category Indicator Code Borrowing Source Code Budget Activity Identifier Budget Function/Sub-Function Budget Line Item Identifier Budget Sub Activity Identifier Business Partner Number 29 of 77 70fdb9cb-4803-4fe9-964d-80a81ef81fcd.xls Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select 8/20/2008 9:03 PM
3.4
IGT Navigational Tool
Assess Data Compliance
Contingency Code Cost Center Identifier Cost Element Code Country Code Custodial/Non-Custodial Indicator Deficiency Flag Indicator Definite Indefinite Flag Indicator Demand Unique Identifier Department Regular Code Department Transfer Code Entity Non Entity Indicator Exchange Non Exchange Indicator Expiration Flag Indicator Federal Non Federal Indicator Financing Account Indicator Code Fund Type Code Funding Center Identifier Main Account Code Major Acquisition Indicator MEPR Code Object Class Code Organization Unique Identifier Program Report Code Project Identifier Public Law Number Receipt Indicator Reimbursable Flag Indicator Sub Account Code TAFS Status Indicator Trading Partner Indicator Code Transaction Amount Transaction Effective Date Transaction Post Date Transaction Quantity Transaction Type Code Unit of Measure Code Work Order Number Year of Budget Authority Indicator 3.5 Evidence of Goods Tendered and Services Rendered Acceptance Evidence
This data object doesn't contain specific data elements at this stage of the process. The system could determine the data elements needed at this stage of the process.
Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select
3.6
Acquisition Fund Source Code Acquisition Method Code Acquisition Organization Code Acquisition Original Asset Recorded Cost Amount Activity Identifier Advance Flag Code Agency Accounting Identifier Code Apportionment Category Code Approval Authority Asset Type Code Asset Unique Identifier Authority Type Code Availability Time Indicator Availability Type Code BEA Category Indicator Code Borrowing Source Code Budget Activity Identifier Budget Function/Sub-Function Budget Line Item Identifier Budget Sub Activity Identifier Business Partner Number Capital Improvement Placed In Service Improvement Reason Code Capital Date CIP Phase Indicator Contingency Code Cost Center Identifier Cost Element Code Country Code Covered/Uncovered Indicator Current Non current Indicator Custodial/Non-Custodial Indicator 70fdb9cb-4803-4fe9-964d-80a81ef81fcd.xls
Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select 8/20/2008 9:03 PM
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3.7
Accounts Payable
Deficiency Flag Indicator Definite Indefinite Flag Indicator Demand Unique Identifier Department Regular Code Department Transfer Code Entity Non Entity Indicator Expiration Flag Indicator Facility Built Date Facility Estimated Useful Life Adjustment Quantity Facility Number Facility Total Area Quantity Facility Total Area Unit Of Measure Code Total Capital Improvement Facility Cost AmountFederal Indicator Federal Non Financing Account Indicator Code Foreign Currency Code Fund Type Code Funding Center Identifier Instrument Number Land Total Area Quantity Main Account Code Major Acquisition Indicator Object Class Code Organization Unique Identifier Period of Availability Planned Programmed Fiscal Year Date Program Report Code Programmed Amount Project Approval Date Project Completion Date Project Identifier Real Property Site Unique Identifier Real Property Unique Identifier Reason for Cancellation Receipt Indicator Reimbursable Flag Indicator RPA Interest Type Code RPA Placed in Service Date RPA Type Code Site Construction Agent Code Site Name Sub Account Code TAFS Status Indicator Target Asset Owner Trading Partner Indicator Code Transaction Amount Transaction Effective Date Transaction Post Date Transaction Quantity Transaction Type Code Unit of Measure Code Work Order Number Year of Budget Authority Indicator Activity Identifier Advance Flag Code Apportionment Category Code Asset Type Code Authority Type Code Borrowing Source Code Budget Activity Identifier Budget Line Item Identifier Budget Sub Activity Identifier Cost Center Identifier Cost Element Code Custodial/Non-Custodial Indicator Debit Credit Indicator Demand Unique Identifier Department Regular Code Department Transfer Code Expense Type Code Federal Non Federal Indicator Fund Type Code 70fdb9cb-4803-4fe9-964d-80a81ef81fcd.xls
Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select 8/20/2008 9:03 PM
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3.8
Funding Center Identifier Liability Type Code Main Account Code Major Acquisition Indicator Organization Unique Identifier Period of Availability Project Identifier Reimbursable Flag Indicator Revenue Type Code Sub Account Code TAFS Status Indicator Transaction Amount Transaction Effective Date Transaction Post Date Transaction Type Code Transfer To From Indicator Unit of Measure Code USSGL Account Code Work Order Number Year of Budget Authority Indicator Acceptance Information Activity Identifier Advance Flag Code Agency Accounting Identifier Code Apportionment Category Code Asset Type Code Asset Unique Identifier Authority Type Code Availability Time Indicator Availability Type Code BEA Category Indicator Code Borrowing Source Code Budget Activity Identifier Budget Function/Sub-Function Budget Line Item Identifier Budget Sub Activity Identifier Business Partner Number Contingency Code Cost Center Identifier Cost Element Code Country Code Covered/Uncovered Indicator Current Non current Indicator Custodial/Non-Custodial Indicator Deficiency Flag Indicator Definite Indefinite Flag Indicator Demand Unique Identifier Department Regular Code Department Transfer Code Entity Non Entity Indicator Expiration Flag Indicator Federal Non Federal Indicator Financing Account Indicator Code Foreign Currency Code Fund Type Code Funding Center Identifier Line of Business Main Account Code Major Acquisition Indicator Object Class Code Organization Unique Identifier Period of Availability Program Identifier Program Report Code Project Identifier Receipt Indicator Reimbursable Flag Indicator Sub Account Code TAFS Status Indicator Trading Partner Indicator Code Transaction Amount Transaction Effective Date Transaction Post Date 32 of 77 70fdb9cb-4803-4fe9-964d-80a81ef81fcd.xls
Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select 8/20/2008 9:03 PM
IGT Navigational Tool
Assess Data Compliance
Transaction Quantity Transaction Type Code Unit of Measure Code Work Order Number Year of Budget Authority Indicator
Please select Please select Please select Please select Please select
4.) If YES, to the Disbursement/Collection Process continue to the following Key Data Entities
STEPS
DATA OBJECT
BEA DATA ELEMENTS (DATA ENTITY)
INTRAGOVERNMENTAL (IG) EXPLANATION
4.1
Ready to Pay File
Agency Disbursing Identifier Code Asset Type Code Budget Activity Identifier Budget Line Item Identifier Budget Sub Activity Identifier Business Partner Number Contingency Code Country Code Custodial/Non-Custodial Indicator Demand Unique Identifier Department Regular Code Department Transfer Code Entity Non Entity Indicator Exchange Non Exchange Indicator Federal Non Federal Indicator Foreign Currency Code Main Account Code Object Class Code Organization Unique Identifier Period of Availability Trading Partner Indicator Code Transaction Amount Transaction Effective Date Transaction Post Date Transaction Type Code Year of Budget Authority Indicator Activity Identifier Advance Flag Code Agency Accounting Identifier Code Agency Disbursing Identifier Code Apportionment Category Code Asset Type Code Authority Type Code Availability Time Indicator Availability Type Code BEA Category Indicator Code Borrowing Source Code Budget Activity Identifier Budget Function/Sub-Function Budget Line Item Identifier Budget Sub Activity Identifier Business Partner Number Contingency Code Cost Center Identifier
Agency Disbursing Identifier
4.2
Collection Information
Assertion/Remarks (Use drop down box to make selection for: (i) Definitions in Agreement (ii) Planned Compliance (iii) Not Compliant) Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select
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Assess Data Compliance
Cost Element Code Country Code Custodial/Non-Custodial Indicator Deficiency Flag Indicator Definite Indefinite Flag Indicator Demand Unique Identifier Department Regular Code Department Transfer Code Entity Non Entity Indicator Expiration Flag Indicator Federal Non Federal Indicator Financing Account Indicator Code Foreign Currency Code Fund Type Code Funding Center Identifier Main Account Code Major Acquisition Indicator Object Class Code Organization Unique Identifier Program Report Code Project Identifier Public Law Number Receipt Indicator Reimbursable Flag Indicator Sub Account Code Sub Classification Code TAFS Status Indicator Trading Partner Indicator Code Transaction Amount Transaction Effective Date Transaction Post Date Transaction Quantity Transaction Type Code Unit of Measure Code Work Order Number Year of Budget Authority Indicator 4.3 Disbursing Information Advance Flag Code Agency Accounting Identifier Code Agency Disbursing Identifier Code Apportionment Category Code Asset Type Code Authority Type Code Availability Time Indicator Availability Type Code BEA Category Indicator Code Borrowing Source Code 34 of 77 70fdb9cb-4803-4fe9-964d-80a81ef81fcd.xls
Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select 8/20/2008 9:03 PM
IGT Navigational Tool
Assess Data Compliance
Budget Activity Identifier Budget Function/Sub-Function Budget Line Item Identifier Budget Sub Activity Identifier Business Partner Number Contingency Code Country Code Covered/Uncovered Indicator Current Non current Indicator Custodial/Non-Custodial Indicator Deficiency Flag Indicator Definite Indefinite Flag Indicator Demand Unique Identifier Department Regular Code Department Transfer Code Entity Non Entity Indicator Expiration Flag Indicator Federal Non Federal Indicator Financing Account Indicator Code Foreign Currency Code Fund Type Code Main Account Code Major Acquisition Indicator Object Class Code Organization Unique Identifier Period of Availability Program Report Code Receipt Indicator Reimbursable Flag Indicator Sub Account Code Sub Classification Code TAFS Status Indicator Trading Partner Indicator Code Transaction Amount Transaction Effective Date Transaction Post Date Transaction Type Code Year of Budget Authority Indicator 4.4 Disbursement InTransit Pro Forma Entries Activity Identifier
Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select Please select
Advance Flag Code Please select Agency Accounting Identifier Code Please select Agency Disbursing Identifier Code Please select Apportionment Category Code Please select Authority Type Code 35 of 77 70fdb9cb-4803-4fe9-964d-80a81ef81fcd.xls 8/20/2008 9:03 PM
IGT Navigational Tool
Assess Data Compliance
Please select Availability Time Indicator Please select Availability Type Code Please select BEA Category Indicator Code Please select Borrowing Source Code Please select Budget Activity Identifier Please select Budget Function/Sub-Function Please select Budget Line Item Identifier Please select Budget Sub Activity Identifier Please select Business Event Type Code (BETC) Please select Business Partner Number Please select Contingency Code Please select Cost Center Identifier Please select Cost Element Code Please select Country Code Please select Covered/Uncovered Indicator Please select Current Non current Indicator Please select Custodial/Non-Custodial Indicator Please select Deficiency Flag Indicator Please select Definite Indefinite Flag Indicator Please select Demand Unique Identifier Please select Department Regular Code Please select Department Transfer Code Please select Entity Non Entity Indicator Please select Expense Type Code Please select Expiration Flag Indicator Please select Federal Non Federal Indicator Please select Financing Account Indicator Code Please select Foreign Currency Code Please select Fund Type Code Please select Funding Center Identifier Please select Liability Type Code Please select Line of Business Please select Main Account Code Please select Major Acquisition Indicator Please select Object Class Code Please select Organization Unique Identifier Please select Period of Availability 36 of 77 70fdb9cb-4803-4fe9-964d-80a81ef81fcd.xls 8/20/2008 9:03 PM
IGT Navigational Tool
Assess Data Compliance
Please select Program Identifier Please select Program Report Code Please select Project Identifier Please select Public Law Number Please select Receipt Indicator Please select Reimbursable Flag Indicator Please select Revenue Type Code Please select Sub Account Code Please select Sub Classification Code Please select TAFS Status Indicator Please select Trading Partner Indicator Code Please select Transaction Amount Please select Transaction Effective Date Please select Transaction Post Date Please select Transaction Type Code Please select Work Order Number Please select Year of Budget Authority Indicator 4.5 Notification of Disbursement
This data object doesn't contain specific data elements at this stage of the process. The system could determine the data elements needed at this stage of the process. This data object doesn't contain specific data elements at this stage of the process. The system could determine the data elements needed at this stage of the process.
4.6
Notification of Collection
5.) If Yes, to the Administer/Closeout Contract Process continue to the following Key Data Entities
STEPS
DATA OBJECT
BEA DATA ELEMENTS (DATA ENTITY)
INTRAGOVERNMENTAL (IG) EXPLANATION
Assertion/Remarks (Use drop down box to make selection for: (i) Definitions in Agreement (ii) Planned Compliance (iii) Not Compliant)
5.1
Communication to Government Supplier Communication from Government Supplier Modification or Change Requirement
This data object doesn't contain specific data elements at this stage of the process. The system could determine the data elements needed at this stage of the process. This data object doesn't contain specific data elements at this stage of the process. The system could determine the data elements needed at this stage of the process. This data object doesn't contain specific data elements at this stage of the process. The system could determine the data elements needed at this stage of the process. This data object doesn't contain specific data elements at this stage of the process. The system could determine the data elements needed at this stage of the process. This data object doesn't contain specific data elements at this stage of the process. The system could determine the data elements needed at this stage of the process.
5.2
5.3
5.4
Closed Intragovernmental Order Archived Intragovernmental Order Contract or Order Closure Information
5.5
5.6
Please select Activity Identifier
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IGT Navigational Tool
5.6
Contract or Order Closure Information
Assess Data Compliance
Please select Agency Accounting Identifier Code Please select Agency Disbursing Identifier Code Please select Asset Type Code Please select Asset Unique Identifier Please select BEA Category Indicator Code Please select Business Event Type Code (BETC) Please select Business Partner Number Please select Contingency Code Please select Cost Center Identifier Please select Cost Element Code Please select Country Code Please select Custodial/Non-Custodial Indicator Please select Demand Unique Identifier Please select Entity Non Entity Indicator Please select Expense Type Code Please select Federal Non Federal Indicator Please select Foreign Currency Code Please select Funding Center Identifier Please select Line of Business Please select MEPR Code Please select Organization Unique Identifier Please select Program Identifier Please select Project Identifier Please select Trading Partner Indicator Code Please select Transaction Amount Please select Transaction Effective Date Please select Transaction Post Date Please select Transaction Type Code Please select Unit of Measure Code Please select Work Order Number
5.7
Intragovernmental Order Closure Information Contract or Order Closure Information Please select Activity Identifier Please select Agency Accounting Identifier Code Please select Agency Disbursing Identifier Code Please select Asset Type Code Please select Asset Unique Identifier 38 of 77 70fdb9cb-4803-4fe9-964d-80a81ef81fcd.xls 8/20/2008 9:03 PM
5.8
IGT Navigational Tool
Assess Data Compliance
Please select BEA Category Indicator Code Please select Business Event Type Code (BETC) Please select Business Partner Number Please select Contingency Code Please select Cost Center Identifier Please select Cost Element Code Please select Country Code Please select Custodial/Non-Custodial Indicator Please select Demand Unique Identifier Please select Entity Non Entity Indicator Please select Expense Type Code Please select Federal Non Federal Indicator Please select Foreign Currency Code Please select Funding Center Identifier Please select Line of Business Please select MEPR Code Please select Organization Unique Identifier Please select Program Identifier Please select Project Identifier Please select Trading Partner Indicator Code Please select Transaction Amount Please select Transaction Effective Date Please select Transaction Post Date Please select Transaction Type Code Please select Unit of Measure Code Please select Work Order Number
5.9
Archived Contract or Order
This data object doesn't contain specific data elements at this stage of the process. The system could determine the data elements needed at this stage of the process.
6.) If Yes, to the IGT Financial Transactions Activities continue to the following Key Data Entities
STEPS
DATA OBJECT
BEA DATA ELEMENTS (DATA ENTITY)
INTRAGOVERNMENTAL (IG) EXPLANATION
6.1 6.2 6.3
Cost Model Template Obligation Pro Forma Entry Asset Record
Please review the above data element on Order Creation section Please review the above data element on Order Creation section Please review the above data element on Order Creation section
Assertion/Remarks (Use drop down box to make selection for: (i) Definitions in Agreement (ii) Planned Compliance (iii) Not Compliant) Please use the assertion selection under the IGT Financial Transaction section. Please use the assertion selection under the IGT Financial Transaction section. Please use the assertion selection under the IGT Financial Transaction section.
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Assess Data Compliance
6.4 6.5 6.6 6.7 6.8 6.9 6.10 6.11 6.12 6.13 6.14 6.15
Request for Increased Please review the above data element on Reimbursable Authority Order Creation section Pre Payment Information Please review the above data element on Performance/Fulfillment section
Please use the assertion selection under the IGT Financial Transaction section. Please use the assertion selection under the IGT Financial Transaction section. Please use the assertion selection under the IGT Financial Transaction section. Please use the assertion selection under the IGT Financial Transaction section. Please use the assertion selection under the IGT Financial Transaction section. Please use the assertion selection under the IGT Financial Transaction section. Please use the assertion selection under the IGT Financial Transaction section. Please use the assertion selection under the IGT Financial Transaction section. Please use the assertion selection under the IGT Financial Transaction section. Please use the assertion selection under the IGT Financial Transaction section. Please use the assertion selection under the IGT Financial Transaction section. Please use the assertion selection under the IGT Financial Transaction section.
Adjustment to be Made Please review the above data element on Performance/Fulfillment section Accounts Payable Please review the above data element on Performance/Fulfillment section Please review the above data element on Performance/Fulfillment section Please review the above data element on Performance/Fulfillment section Please review the above data element on Disbusement/Collection Please review the above data element on Disbusement/Collection Please review the above data element on Disbusement/Collection Please review the above data element on Disbusement/Collection
Accounts Receivable Request Revenue Data
Disbursement InTransit Pro Forma Entries Ready to Pay File
Notification of Disbursement Notification of Collection Collection Information
Please review the above data element on Disbusement/Collection Disbursing Information Please review the above data element on Disbusement/Collection
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Assess Data Compliance
l Activity Model (Data Entity)
on by selecting the hyperlinks provided on the “BEA reference” column and (ii) review the BEA process changes for the Acquisition and Logistics communities.
tinue to the following Key Data Entities
User Comments
to the following Key Data Entities
User Comments
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Assess Data Compliance
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Assess Data Compliance
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Assess Data Compliance
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Assess Data Compliance
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Assess Data Compliance
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Assess Data Compliance
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Assess Data Compliance
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Assess Data Compliance
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Assess Data Compliance
continue to the following Key Data Entities
User Comments
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Assess Data Compliance
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Assess Data Compliance
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Assess Data Compliance
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Assess Data Compliance
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Assess Data Compliance
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Assess Data Compliance
continue to the following Key Data Entities
User Comments
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continue to the following Key Data Entities
User Comments
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ties continue to the following Key Data Entities
User Comments
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Assess Business Rule Compliance
OV-6a Business Rules Model
Note: Throughout the spreadsheet the user is able to; (i) review the BEA definition by selecting the hyperlinks provided on the “BEA reference” column and (ii) review the BEA NEW IGT content for the significant business process changes for the Acquisition and Logistics communities.
1.) If YES, to the Sourcing Agreement Process continue to the following Key Rules
BEA Business Rule (BR) Name BEA 4.1 Reference BR IGT EXPLANATION Number
82695 82706 Assertion/Remarks (Please select: (i) Compliant (ii) Planned Compliance (iii) Not Compliant, from the drop down box to make your selection) Please Select Please Select User Comments
ENT_Sourcing_Agreement_1 ENT_Sourcing_Agreement_2
Each agreement may have multiple buyers. Each agreement must have only one seller.
This is an IGT rule that assists in performance and funds tracking. This is an IGT rule that assists in performance and funds tracking.
2.) If YES, to the Order Creation Process continue to the following Key Rules
BEA Business Rule (BR) Name BEA 4.1 Reference BR IGT EXPLANATION Number
Assertion/Remarks (Please select: (i) Compliant (ii) Planned Compliance (iii) Not Compliant, from the drop down box to make your selection) User Comments
ENT_Available_Reimbursable_Authority
For intragovernmental transactions, the buyer's obligation must not exceed the seller's available reimbursable authority for the order. A buyer must document any advances or prepayments in the terms and conditions of the contract or intragovernmental order. Prior to booking an accounts payable or an expense accrual, the existence of an obligation must be confirmed. For intragovernmental transactions, the seller must confirm reimbursable authority for the full value of the intragovernmental order, including any incentives for performance. An authorized acquisition official identified by title in the intragovernmental order must provide an approval on the order prior to release. For intragovernmental transactions, the buyer must initiate a modification to the order if a financial adjustment is needed. A buyer must not allow any modification to an existing intragovernmental order that alters the fund citation. For intragovernmental transactions, the buyer must obligate by each line item amount in the intragovernmental order. For intragovernmental transactions, the buyer will determine whether the order will be a reimbursable order, direct cite order, or another type of order no later than at the creation of the order.
82689
This is an IGT rule that will ensure that the funds to be paid can be received based Please Select on the FMR and GAAP rules. This rule ensures the presence of an audit trail and the ability to resolve cash flow Please Select issues based on FAR 17.505 - Economy Act. This is IGT rule for the Internal control process and to enforce proper GAAP accounting based on the FMR and GAAP rules. Please Select
ENT_Document_Prepayment ENT_Confirm_Obligation
82671 82672
ENT_Confirm_Reimbursable_Authority
82679 Please view FMR, FAR 43.105 for more information. 82681 This rule addresses the bona fide need to ensure this acquisition is based on actual demand (see GAO report). This rule also addresses the DoD strategic sourcing ensures proper This rule requirements. tracking of demand to commitment/obligation and A/P and supports DoD SFIS requirements. This rule follows general FAR contracting rules for order modifications (i.e; modifications are required for any change in finances). This rule enforces the ability to track funds. 82678 This business rule was developed for the SFIS DUID Business requirement. 82697 This rule enforces the ability to track funds.
Please Select
ENT_Authorized_Approval
Please Select
ENT_Initiate_Order_Modification
82675
Please Select
ENT_Intragovernmental_Order_Modification ENT_Obligate_By_Line_Item
82698
Please Select Please Select
ENT_Order_Type
Please Select
ENT_Performance_Reporting
For intragovernmental transactions, the order must include the frequency and type of performance reporting. A buyer must provide advances or prepayments as negotiated in a contract or order. For reimbursable intragovernmental transactions, the buyer will record an obligation upon notification of the seller's acceptance of the intragovernmental order. For intragovernmental transactions, each order must have only one agency responsible for performance.
82692
This rule enables proper recording of accruals. OMB Business Rules indicate that "The requirement for the seller to periodically charge for performance or report the Please Select level of performance to the buyer shall be established in the order; such charges or reporting of performance shall be at least quarterly." This rule enforces the Seller’s Performance tracking. This rule enforces the proper and timely booking of obligations. OMB Business Rules indicate that "The buyer shall record an obligation in its accounting system upon acceptance of an intragovernmental order by the seller." This rule was developed based on the BEA-CSE Existing Rule: "Each intragovernmental agreement must be established by only the buying agency and the performing agency." Please Select
ENT_Provide_Advance_Payment
82670
ENT_Record_Obligation
82688
Please Select
ENT_Responsible_Agency
82705
Please Select
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IGT Navigational Tool
Assess Business Rule Compliance
OV-6a Business Rules Model
Note: Throughout the spreadsheet the user is able to; (i) review the BEA definition by selecting the hyperlinks provided on the “BEA reference” column and (ii) review the BEA NEW IGT content for the significant business process changes for the Acquisition and Logistics communities.
3.) If YES, to the Performance/Fufillment Process continue to the following Key Steps
BEA Business Rule (BR) Name BEA 4.1 Reference
BR Number
IGT EXPLANATION
Assertion/Remarks (Please select: (i) Compliant (ii) Planned Compliance (iii) Not Compliant, from the drop down box to make your selection)
User Comments
ENT_Responsible_Buying_Agency
Each intragovernmental order will be the responsibility of only one buying agency. For reimbursable intragovernmental transactions, each seller will perform work using their own accounting classification upon receipt of the buyer's funding. A buyer must record an expense or asset in accordance with acceptance evidence. For intragovernmental transactions, acceptance (including constructive acceptance) must trigger the initiation of payment to the seller, unless otherwise agreed to in the intragovernmental order. For intragovernmental transactions, the seller must send notification, including their authentication, to the buyer that they have accepted the intragovernmental order. For intragovernmental transactions, if the buyer has not acknowledged receipt or taken any action within the seven day timeframe for constructive acceptance, the seller may initiate funds transfer based on the shipper's confirmed or estimated delivery date, unless otherwise agreed to in the order. For intragovernmental transactions, if the buyer has acknowledged receipt but has not accepted within the seven day timeframe, the seller can only initiate funds transfer based on the buyer's date of receipt.
82694
This rule is based on BEA-CSE existing rule that states "Each intragovernmental agreement must be established by only the buying agency and the performing agency." (DoD requirement) This is an IGT rule for the internal controls process and to develop the ability to track funds. This rule is based on FMR and GAAP guidance.
Please Select
ENT_Seller_Accounting_Classification ENT_Acceptance_Evidence
82696 82676
Please Select Please Select
ENT_Acceptance_Trigger_Payment
82699 This rule is to enforce Internal Controls and to correct the lack of proper documentation. 82687 This rule is for internal control purposes to ensure timeliness of booking the obligation and the seller’s appropriate reimbursable authority postings.
Please Select
ENT_Accepted_Intragovernmental_Order
Please Select
ENT_Acknowledge_Receipt_1
82703
This rule is based on FAR 32.904 - Prompt Payment clause that allows seller to pull funds ensures timeliness of payment, and eliminates delinquent A/R rather than enforce interest payments. This rule is based on FAR 32.904 - Prompt Payment clause that allows seller to pull funds ensures timeliness of payment, and eliminates delinquent A/R rather than enforce interest payments.
Please Select
ENT_Acknowledge_Receipt_2
82708
Please Select
ENT_Goods_Tendered_Services_Rendered Each certified invoice or its equivalent must have a unique _1 identifier.
82674
This is a rule that helps with unmatched disbursements and uncollected A/R. This Please Select will ensure performance tracking and timely (?) disbursement and collection transactions. This rule is based on OMB rule that states "Charges shall be at the obligating document level, i.e., identifiable to an obligating document. Summary charges, i.e., consolidating the charges of several obligating documents, are not allowed. In Please Select other words, an agency's responsibility includes recording activity between Federal entities at the transaction level. Do not net accounting activity or intragovernmental balances, even if the activity is in the same reciprocal category." This rule is based on the OMB rules that state "The seller shall charge the buying agency, at least monthly, for the amount of service that has been performed or the items that have been delivered. If not charged, the seller shall report, at least quarterly, the amount of service that has been performed or the items that have been delivered. The requirement to routinely charge for, or report for, performance Please Select or delivery shall be delineated in the intragovernmental order." "The requirement for the seller to periodically charge for performance or report the level of performance to the buyer shall be established in the order; such charges or reporting of performance shall be at least quarterly." Also the FMR indicates that the buyer shall book A/P upon performance to enable proper and timely posting of A/P on the buyer's side for the performance tracking.
A seller must provide evidence of goods tendered and services ENT_Goods_Tendered_Services_Rendered rendered at a level of detail defined in the terms and conditions of _2 the contract or order.
82677
For all intragovernmental orders, the seller must provide the buyer ENT_Goods_Tendered_Services_Rendered with evidence of goods tendered and services rendered as incurred _3 but no less than monthly, unless otherwise specified in the order.
82680
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IGT Navigational Tool
Assess Business Rule Compliance
OV-6a Business Rules Model
Note: Throughout the spreadsheet the user is able to; (i) review the BEA definition by selecting the hyperlinks provided on the “BEA reference” column and (ii) review the BEA NEW IGT content for the significant business process changes for the Acquisition and Logistics communities.
3.) If YES, to the Performance/Fufillment Process continue to the following Key Steps
BEA Business Rule (BR) Name BEA 4.1 Reference
BR Number
IGT EXPLANATION
Assertion/Remarks (Please select: (i) Compliant (ii) Planned Compliance (iii) Not Compliant, from the drop down box to make your selection)
User Comments
For intragovernmental transactions, the buyer must not disburse ENT_Goods_Tendered_Services_Rendered funds in excess of the amount documented on the evidence of _4 goods tendered or services rendered, except in cases of prepayments or advances. For intragovernmental transactions, each evidence of goods ENT_Goods_Tendered_Services_Rendered tendered and services rendered must be submitted electronically in _5 order to be accepted, unless otherwise specified by the Department of Defense trading partner in the terms and conditions of the order. For intragovernmental transactions, if the buyer has not acknowledged receipt within seven days after the estimated ENT_Goods_Tendered_Services_Rendered delivery date, the seller must attempt to obtain confirmation of _6 delivery from the shipping entity to start the clock for constructive acceptance. If an actual delivery date is available but the buyer has not taken ENT_Goods_Tendered_Services_Rendered action to receive the good or service, constructive acceptance will _7 be triggered seven days after the actual delivery date.
This rule ensures the presence of Internal controls, performance tracking, and the ability to perform eliminations. 82691 Please Select
82693 This rule enforces the FAR, 52.212-4 guidance that states "The contractor shall submit an original invoice and three copies (or electronic invoice, if authorized)."
Please Select
82700
This rule ensures timeliness of payment and reduces delinquent A/R based on FAR 32.904, for the Prompt Payment clause that allows the seller to pull funds rather than enforce interest payments.
Please Select
82701 This is an IGT rule for the Internal control process and for the ability to track funds.
Please Select
For intragovernmental transactions, acknowledgement of goods ENT_Goods_Tendered_Services_Rendered tendered or services rendered starts a seven day clock for _8 constructive acceptance, unless otherwise agreed to in the order.
82707
This is an OMB business rule that ensures timeliness of payment and reduces delinquent A/R. The rule states "The Buyer's obligation shall be completely Please Select expensed (or deobligated) within 10 business days after completion of the Seller's performance." (FAR 32.904 - based on the Prompt Payment clause that allows the seller to pull funds rather than enforce interest payments.)
ENT_Trigger_Constructive_Acceptance
If the buyer has not acknowledged receipt within seven days after the estimated delivery date and an actual delivery date is not available, constructive acceptance will be triggered seven days after the estimated shipment delivery date. A seller must not bill amounts by line item, in quantity or dollars, in excess of the amount on the relevant line item on a contract or order. The intragovernmental order must specify the estimation methodology to be used when actual performance data cannot be produced by the end of the applicable accounting period. For intragovernmental transactions, the seller must associate their accounting transactions with the buyer's intragovernmental order number.
82702 This is an IGT rule for the Internal control process and for the ability to track funds. 82665 This is an IGT rule for the Internal control process and for the ability to track funds. 82685
Please Select
ENT_Trigger_Constructive_Acceptance
Please Select
ENT_Trigger_Constructive_Acceptance
This is a rule for the performance tracking which supports proper booking of A/P and A/R.
Please Select
ENT_Trigger_Constructive_Acceptance
82686
This rule was established for the ability to perform eliminations and provide detail level data.
Please Select
ENT_Seller_Initiated_Transfer
For intragovernmental transactions, the seller must initiate funds transfer for refunds to the buyer if a refund is due.
82690
This rule is based on FAR 17.505 that states "refunds are not getting passed along Please Select to the buyer. "...in no event shall the servicing agency require, or the requiring agency pay, any fee or charge in excess of the actual cost... of entering into and administering the contract or other agreement under which the order is filled."
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IGT Navigational Tool
Assess Business Rule Compliance
OV-6a Business Rules Model
Note: Throughout the spreadsheet the user is able to; (i) review the BEA definition by selecting the hyperlinks provided on the “BEA reference” column and (ii) review the BEA NEW IGT content for the significant business process changes for the Acquisition and Logistics communities.
4.) If YES, to the Disbursement/Collection Process continue to the following Key Steps
BEA Business Rule (BR) Name BEA 4.1 Reference
For intragovernmental transactions, the buyer must initiate a funds transfer in accordance with the applicable order, except in the case of constructive acceptance. For intragovernmental transactions, once final payment is made on the order, additional costs must not be processed under existing line items on the same order. A buyer must not make adjustments to previous disbursements made from one Department of Defense (DoD) activity to another DoD activity. For intragovernmental transactions, the buyer must only provide advanced payment when failure to advance payment would incur financial hardship on the seller, as determined by an authorized official. Funds must not be disbursed unless an obligation exists. The buyer must not disburse funds, except for advance payments and prepayments, unless an accounts payable exists. The buyer must not disburse funds without acceptance evidence unless an advance or prepayment has been authorized. For intragovernmental transactions, a seller must not make adjustments to previous disbursements made from one Department of Defense (DoD) activity to another DoD activity. BR Number
IGT EXPLANATION
This rule will help to reduce the currently high number of unmatched disbursements. This rule is to enforce Internal Controls process.
Assertion/Remarks (Please select: (i) Compliant (ii) Planned Compliance (iii) Not Compliant, from the drop down box to make your selection) Please Select
User Comments
ENT_Buyer_Initiate_Transfer
82666
ENT_Additional_Costs
82683 This is a rule that will add ability to track funds. 82684 This rule is derived from the original OMB IGT business rules which disallow advances except in special cases. The new draft rule allow advances and details the proper accounting. Working Capital Funds must be allowed to bill in advance in many cases. Ref cash flow issues. This is a rule for Internal control purposes to enforce proper GAAP accounting (FMR, GAAP). This is a rule for Internal control purposes to enforce proper GAAP accounting (FMR, GAAP). This rule is based on Economy Act: FAR 17.505, FMR Vol 11B, Ch 4, 040207, FMR Vol 4, Ch 9, p 5, Title 31. This rule will increase ability to track funds. 82704 This rule is required to track the disbursement all the way through the process in order to resolve the unmatched disbursements and collections.
Please Select
ENT_Adjust_Previous_Disbursements
Please Select
ENT_Advance_Payment
82682
Please Select
ENT_Disburse_Funds_1 ENT_Disburse_Funds_2
82667 82668
Please Select Please Select
ENT_Disburse_Funds_3
82669
Please Select
ENT_Disbursement_Adjustment
Please Select
For intragovernmental transactions, the Treasury Document ENT_Treasury_Document_Reference_Numb Reference Number must be assigned to each detail disbursement er transaction initiated by the buyer. ENT_Intent_To_Transfer For intragovernmental transactions, prior to initiating any authorized funds transfer, the seller must notify the buyer of the intent to transfer.
82673
Please Select
82709
This rule will reduce unmatched disbursements while still ensuring prompt payment.
Please Select
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IGT Navigational Tool
IGT Data Elements
IGT Key Data Name
IGT Data Name Definitions
This element identifies the dollar value for the annual projected costs of service. Number assigned to an agreement between Federal Agencies to provide supplies or services. An agreement is used when a certain support is required over a period of time (usually 1 year). Includes a description of material or service required, financing source / funds citation, delivery requirements, payment provisions, duration of the agreement. Includes: Approximate cost, breakdown of actual costs elements being reimbursed. This data element identifies the unit price of a Sourcing Agreement Line Item. This data element identifies the unit of issue associated with a Sourcing Agreement Line Item (description from X12 standards) Indicates the lowest range (quantity) that is allowable for a line item in the supplier agreement. Indicates the highest range (quantity) that is allowable for a line item in the supplier agreement. This data element is a positional number of the line item on the action. This data element identifies the estimated procured quantity of a Sourcing Agreement Line Item. The data element identifies the dollar amount associated with a line. This data element is a description test field to describe a Sourcing Agreement Line Item. This element identifies the date that the terms and conditions of the sourcing agreement expire. This element indicates an electronic signature for the Buyer's Overall Approving Authority on the Sourcing Agreement (if available). This element indicates the date on which the Buyer's Overall Approving Authority approves the Sourcing Agreement (if available) via an electronic means.
Process Step Key Data Objects
Sourcing Agreement Accepted Agreement
Sourcing Agreement Value
Sourcing Agreement Number (aka Contract Number)
Sourcing Agreement
Accepted Agreement
Sourcing Agreement Line Item Unit Price Sourcing Agreement Line Item Unit of Measure Sourcing Agreement Line Item Range Minimum Quantity Sourcing Agreement Line Item Range Maximum Quantity Sourcing Agreement Line Item Number Sourcing Agreement Line Item Estimated Quantity Ordered Sourcing Agreement Line Item Estimated Amount Sourcing Agreement Line Item Description Text Sourcing Agreement Expiration Date Sourcing Agreement Acquisition Buyer Approving Authority Authentication
Sourcing Agreement Sourcing Agreement Sourcing Agreement Sourcing Agreement Sourcing Agreement Sourcing Agreement Sourcing Agreement Sourcing Agreement Sourcing Agreement Sourcing Agreement Sourcing Agreement
Accepted Agreement Accepted Agreement Accepted Agreement Accepted Agreement Accepted Agreement Accepted Agreement Accepted Agreement Accepted Agreement Accepted Agreement Accepted Agreement Accepted Agreement
Sourcing Agreement Acquisition Buyer Approving Authority Authentication Date
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IGT Navigational Tool
IGT Data Elements
IGT Key Data Name
IGT Data Name Definitions
Process Step Key Data Objects
Subhead Limit (Buyer)
The limitation or subhead is a four-digit suffix to the US. Treasury account number (basic symbol). The limitation is used to identify a subdivision of funds that restricts the amount or use of funds for a certain purpose or identifies sub-elements within the account for management purposes. On accounting documents, the limitation is preceded by a decimal point. If there is no limitation, leave these positions blank. These codes, which are used in conjunction with basic appropriation account symbols, are an integral part of Defense Agencies accounting classifications. The codes are four digit alphanumeric codes immediately following the basic appropriation symbol and separated by a period. The first two digits of the code identify the allocation holder. If fund authorizations are not identified beyond this level, the third and fourth digits will be zeros. Identifies the fiscal year when a TAFS is provided with new no-year budget authority. Used only for no-year TAFS in order to distinguish outlays from new obligational authority vs. outlays from carried forward balances. The accumulated total of all Intragovernmental Order line item amounts. (Contains an implied decimal. 12 numbers to the left of the decimal point with 2 decimal positions, e.g. 25970.05. Do not include commas or dollar signs. Include – sign leading negative amounts.) If order will be originated in another system, these transactions sets must indicated unique system identification. Specific details essential to a clear understanding of the support to be provided, the methods used to determine the basis of reimbursement, and the projected quantity of support used to calculate the estimated annual reimbursement. Specific revisions would also include any documentation requirements
Order Creation
Draft Contract Or Order Information
Year of Budget Authority (Buyer) Total Intragovernmental Order Amount
Order Creation
Draft Contract Or Order Information
Order Creation
Draft Contract Or Order Information
System Unique Identification Specific Provisions
Order Creation
Draft Contract Or Order Information
Order Creation
Draft Contract Or Order Information
Shipping Terms Text Ship To Ship From Required Date
The shipping term is based on the contract agreement, which includes terms based on property tendered by one shipper, and accepted by the Order Creation carrier at one place of origin, and at one time, for one consignee, to one destination. Identifies the destination location for the goods. Identifies the physical location from which goods originated. The date the good or service must be received or completed. Order Creation Order Creation Order Creation
Draft Contract Or Order Information Draft Contract Or Order Information Draft Contract Or Order Information Draft Contract Or Order Information
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IGT Navigational Tool
IGT Data Elements
IGT Key Data Name
IGT Data Name Definitions
Identifies the relationship of an accounting classification transaction to its Future Year Defense Program (FYDP) development support. The Office of the Secretary of Defense Program Element codes are "owned" by OUSD Program, Analysis, and Evaluation and begin their lives as an information issue independent of the rest of the accounting classification. Indicator that a prepayment has been made. If out of the OC process, this flag would identify whether prepayment has been authorized for the Intra-Governmental Order. This data element identifies start of production of goods/services for a Intragovernmental Order Line Item Number. This data element identifies end of production of goods/services for a Intragovernmental Order Line Item Number. Period of Availability identifies the period in which new obligations can be incurred for a main account within a TAFS. The coding structure that depicts the “period of availability” is (BBBBEEEE), whereby BBBB is used to identify the beginning fiscal year period of availability and EEEE the ending fiscal year available to incur obligations. The Period of Availability indicates for the main fund account the period available for obligation of the fund balance. For a TAFS main account with no obligation authority end-date indicated, the beginning period is expressed as (PPPP) designating a program fiscal period followed by the "XXXX", indicating "No Year" funding.
Process Step Key Data Objects
Program Element Identifier
Order Creation
Draft Contract Or Order Information
Prepayment Indicator Period of Performanace Start Date Period of Performanace End Date
Order Creation Order Creation Order Creation
Draft Contract Or Order Information Draft Contract Or Order Information Draft Contract Or Order Information
Period of Availability (Buyer)
Order Creation
Draft Contract Or Order Information
Performance Evidence Telephone Number Performance Evidence Email Address Performance Evidence (Billing) Instructions/Disbursement Method/Payment Instructions
Identify to Buyer the Seller's Point-of-Contact telephone number for Order Creation performance information. Identify to Buyer the Seller's Point-of-Contact Email address for Order Creation performance information. This element describes performance evidence instructions, payment instructions, and disbursement method for support. example: payment Order Creation or billing documents required. The calendar date provided to notify customer of last day of service or contract performance. The calendar date provided to notify customer of first day of service or contract performance. The physical address/location of the Buyer's disbursing office responsible for releasing payment. The physical address/location of the Buyer's disbursing office responsible for releasing payment. This data element represents the manufacture part number for a given Intragovernmental Order Line Item Number. Order Creation Order Creation Order Creation Order Creation Order Creation
Draft Contract Or Order Information Draft Contract Or Order Information Draft Contract Or Order Information Draft Contract Or Order Information Draft Contract Or Order Information Draft Contract Or Order Information Draft Contract Or Order Information Draft Contract Or Order Information
Performance End Date Performanace Start Date Payment Office Name Payment Office Address (Buyer) Part Number
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IGT Navigational Tool
IGT Data Elements
IGT Key Data Name
IGT Data Name Definitions
Process Step Key Data Objects
North American Industry Classification System (NAICS)
The NAICS has replaced the U.S. Standard Industrial Classification (SIC) system. NAICS is a unique, all-new system for classifying business establishments. It is the first economic classification system to be constructed based on a single economic concept. Economic units that use like processes to produce goods or services are grouped together. This "production-oriented" system means that statistical Order Creation agencies in the United States will produce data that can be used for measuring productivity, unit labor costs, and the capital intensity of production; constructing input-output relationships; and estimating employment-output relationships and other such statistics that require that inputs and outputs be used together. A national stock number (NSN) is a 13 digit number assigned by the Defense Logistics Service Center to identify an item of materiel in the supply distribution system of the United States. It consists of a fourdigit federal supply class (FSC) and a nine digit national item identification number (NIIN). The NIIN consists of a two digit national codification bureau (NCB) code and seven digits code which when used together uniquely identify each NSN item in the federal supply distribution system (FSDS). This element describes method and points-of-contact for modifications. A code that crosswalks to the modification explanation
Draft Contract Or Order Information
National Stock Number (NSN)
Order Creation
Draft Contract Or Order Information
Modifications Modification Reason Code Modification Number
Order Creation Order Creation
Draft Contract Or Order Information Draft Contract Or Order Information Draft Contract Or Order Information Draft Contract Or Order Information Draft Contract Or Order Information Draft Contract Or Order Information
The version number suffix attached to the Intragovernmental Order (IGO) Number (e.g., Acq-Req-#-01) when making a modification to that Order Creation IGO. What has changed & Why has changed? The calendar date assigned at the time the mod is initiated. The four to six digit code that identifies a MAIN-ACCOUNT. Also referred to as the Appropriation and Basic Symbol. The flag that indicates whether item purchase will be capitalized by the ordering agency and recorded as an asset rather than an expense. Valid Values are Y or N. This indicator will determine the transactions that will be eliminated, (This will apply for the No condition transactions). The code that represents the type of Intragovernmental Order (e.g. Economy Act or Project Order) Identifies who requested the order. Order Creation Order Creation Order Creation
Modification Explanation Modification Date Main Account (Buyer)
Line Item Capital Asset Indicator
Order Creation
Draft Contract Or Order Information
Intragovernmental Order Type Code Intragovernmental Order Point of Contact (specific project lead)
Order Creation Order Creation
Draft Contract Or Order Information Draft Contract Or Order Information Draft Contract Or Order Information
Intragovernmental Order Number (aka Contract Number)
This data element is the Buyer's Document Number that references a specific transaction. Seller must reference. (Must be carried through throughout the entire process)
Order Creation
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IGT Data Elements
IGT Key Data Name
IGT Data Name Definitions
Process Step Key Data Objects
Draft Contract Or Order Information Draft Contract Or Order Information Draft Contract Or Order Information Draft Contract Or Order Information
Intragovernmental Order Line Item Unit Price Intragovernmental Order Line Item Unit of Measure Intragovernmental Order Line Item Special Handling Code Intragovernmental Order Line Item Quantity Ordered
This data element identifies the unit price of a Intragovernmental Order Order Creation Line Item Number. This data element identifies the unit of issue associated with a Intragovernmental Order Line Item (description from X12 standards) Used to indicate any special handling required for the Intragovernmental Order Line Item. (e.g. HAZMAT) This data element identifies the procured quantity of a Intragovernmental Order Line Item. The unique identifier assigned to each line item included as part of an Intragovernmental Order. A four digit sequential (not necessarily consecutive) number that identifies a separately identifiable item or service associated with a solicitation or contract. Line item numbers should be assigned in accordance with the UNIFORM CONTRACT LINE ITEM NUMBERING SYSTEM. (aka. Contract Line Item) This data element is a description text field to describe a Intragovernmental Order Line Item. This data element is used to provide the reason that someone in authority on the Buyer's side has decided to disapprove the Intragovernmental Order, after funds have been committed, but before the request is sent to the Seller for formal acceptance. This data element is used to indicate that someone in authority on the Buyer's side has decided to disapprove the Intragovernmental Order, after funds have been committed, but before the request is sent to the Seller for formal acceptance. The calendar date assigned by the purchaser to a Purchase Order. This element identifies general agreement provisions, e.g., documentation requirements, reporting requirements, etc. This element indicates Buyer's Financial Manager telephone number. Certify Funds. This element indicates a date value for Buyer's Comptroller's approval. Certify Funds. This element indicates authority for the chief who has approval authority over funds utilized in procurement of specified support This element indicates Buyer's Financial Manager email address. Certify Funds. This element indicates a date value for Buyer's Comptroller's approval. Certify Funds. This element indicates authority for the chief who has approval authority over funds utilized in procurement of specified support. Order Creation Order Creation Order Creation
Intragovernmental Order Line Item Number
Order Creation
Draft Contract Or Order Information
Intragovernmental Order Line Item Description Text Intragovernmental Order Disapproval Reason (from buyer)
Order Creation
Draft Contract Or Order Information Draft Contract Or Order Information
Order Creation
Intragovernmental Order Disapproval Indicator (from buyer)
Order Creation
Draft Contract Or Order Information Draft Contract Or Order Information Draft Contract Or Order Information Draft Contract Or Order Information Draft Contract Or Order Information Draft Contract Or Order Information Draft Contract Or Order Information Draft Contract Or Order Information Draft Contract Or Order Information
Intragovernmental Order Date General Provisions: Terms and Conditions FM Buyer Telephone Number FM Buyer Rejection Date FM Buyer Rejection
Order Creation Order Creation Order Creation Order Creation Order Creation Order Creation Order Creation Order Creation
FM Buyer Email Address FM Buyer Authentication Date FM Buyer Authentication
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IGT Data Elements
IGT Key Data Name
IGT Data Name Definitions
The FSC code for an Intragovernmental Order Line Item is a two position character string that identifies a sub classification within a classification group. It is used in conjunction with the Federal Supply Classification Group Code to comprise the Federal Supply Classification.
Process Step Key Data Objects
Federal Supply Classification (FSC)
Order Creation
Draft Contract Or Order Information
Federal / Non-Federal Code
Indicates the type of entity involved in transactions with the reporting entity (that is, other Federal entities (F) or Non Federal entities such as private or local/state/tribal/foreign governments (N)). For FACTS I Order Creation reporting, "F" equates to Federal and "N" equates to Non-Federal. For FACTS II reporting, "F" equates to Federal, "N" equates to NonFederal, and "E" equates to Non-Federal Exception. This data element represents the Element of Resources from the line of accounting. Supplemental LOA Service Army Indicator that states the items is and whether it was purchsed in house or not. Supplemental LOA Data (buyer/seller) The Demand Unique Identifier (DUID) is used to identify a requirement linked to the associated type of funds. The DUID is established as the customer’s demand is associated with a type of fund, intended to fulfill the demand. The DUID serves as a reference throughout the process of fulfilling the demand and satisfying any associated financial transactions, e.g., commitment, obligation, disbursement. DUID replaces the pre-existing Commitment Identification Number. DUID must be assigned at the line-item level. This element describes escalation procedure for agreement dispute resolution. The Department Regular indicates the legislated owner of the account. If the account is a transfer or allocation account, this indicates the parent or source of the funding. Used in conjunction with the Treasury Account Main Code, the Treasury Department Code represents the department, agency or establishment of the U.S. Government that is responsible for the Federal account symbol. The organization that approved the Contract/Order. This identifier should be equivalent to the BPN, which consists of the letters “DOD” and the 6-character Department of Defense Activity Address Code (DoDAAC). (DOD+DoDAAC=BPN). There must be a different BPN number for each physical location at which an organization has an official presence The unique identifier of the contract issuing organization. This identifier should be equivalent to the BPN, which consists of the letters “DOD” and the 6-character Department of Defense Activity Address Code (DoDAAC). (DOD+DoDAAC=BPN). There must be a different BPN number for each physical location at which an organization has an official presence
Draft Contract Or Order Information
Element of Resources (Object Class Code (OBJ CLASS)/ Obeject sub-class)
Order Creation
Draft Contract Or Order Information
DUID
Order Creation
Draft Contract Or Order Information
Dispute Mechanism
Order Creation
Draft Contract Or Order Information
Department Regular (seller/buyer)
Order Creation
Draft Contract Or Order Information
Contract Order Approval Organization Identifier
Order Creation
Draft Contract Or Order Information
Contract Issuing Organization Identifier
Order Creation
Draft Contract Or Order Information
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IGT Data Elements
IGT Key Data Name
IGT Data Name Definitions
The name of the designated contracting authority The code indicating a type of contract action. The individual requesting the change/modification to an existing Intragovernmental Order (IGO). The code that represents a public or private organizational entity that supports a given mission, function, business objective or other criteria. Unique Identifier represents an organization within the overall DoD organization structure. The DoD organization structure represents the relationships between DoD organizations that share a common command and control structure. The relational properties represented by the DoD organization structure are relevant to the Organization Unique Identifier as well.
Process Step Key Data Objects
Draft Contract Or Order Information Draft Contract Or Order Information Draft Contract Or Order Information
Contract Administrator Name Contract Action Code Change originator
Order Creation Order Creation Order Creation
Buyer OUID [Organization Code]
Order Creation
Draft Contract Or Order Information
Business Partner Number (Buyer & Seller)
The Business Partner Network (BPN) number is a unique, 9-character alpha-numeric identifier. It is primarily used to identify buying or selling entities processing intragovernmental transactions. The Federal Agency Registration (Fed Reg) site is the registration point and authoritative source for BPN numbers and associated registration data. Federal civilian agencies have obtained Data Universal Numbering System (DUNS) numbers from Dun and Bradstreet for use as BPN numbers. DoD uses an equivalent BPN, which consists of the letters “DOD” and the 6-character Department of Defense Activity Address Order Creation Code (DoDAAC). (DOD+DoDAAC=BPN) Both the DUNS and TPN are considered BPN numbers as they meet Fed Reg requirements and are unique identifiers. There must be a different BPN number for each physical location at which an organization has an official presence. For the purpose of the Order IVAN will pull the Name and address from the FedReg System based on the Buyer’s and Seller’s BPN.
Draft Contract Or Order Information
Budget Line Item Number
Identifies further sub-divisions of the Treasury Account Fund Symbol appropriation, below the Budget Sub Activity Level. Budget activity represent the first level of sub-division classification of the Budget and Fiscal Accounting Classifications. This subdivision represents the required DoD grouping and arrangement of appropriation and other fund accounts for budgetary and fiscal presentations. These budget and fiscal account classifications are included as integral DoD codification of appropriation/fund accounts included as part of the Treasury Account Fund Symbol (TAFS). A basis for the unit price. The code that represents the units in which a value is being expressed, or manner in which a measurement has been taken.
Order Creation
Draft Contract Or Order Information
Budget Activity
Order Creation
Draft Contract Or Order Information
Basis of Unit Price Code
Order Creation
Draft Contract Or Order Information
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IGT Navigational Tool
IGT Data Elements
IGT Key Data Name
Basis for Reimbursement
IGT Data Name Definitions
This element identifies a method for determining a dollar value for a defined unit of service, e.g., hourly rate, flat rate, IT processing rate. Unique identifier assigned to all physical assets. Supports asset accountability and auditability. Used to record the unique item identification number or the real property identification number. Unique item identification will provide accurate and accessible information about personal property that will make acquisition, repair, and deployment of items faster and more efficient. Real property identification distinctively and uniquely identifies a piece of land, a building, structure, linear structure, or other real property improvements in which DoD has a legal interest.
Process Step Key Data Objects
Order Creation
Draft Contract Or Order Information
Asset Unique ID
Order Creation
Draft Contract Or Order Information
Asset Type
Categorization of assets into like categories. At the highest level, Asset Type supports preparation of Financial Statements and Footnotes. Asset Type supports reporting compliance requirements. At the lowest Order Creation level, Asset Type satisfies Mission Area categorization needs.
Draft Contract Or Order Information
Allotment Serial Number (ASN)
An identifier used to authorize either an agency or another authorized employee to incur obligations within a specified amount. {The Type of Funds data elements or OUID will replace this legacy data element. This data element will be mandatory if the receiving system requires this data element to post the obligation/unfilled order.} The Agency accounting identifier identifies the organization responsible for providing field level accounting support within DoD. This code may be the identification of Field Sites or unique accounting installation that support the budget execution of a specific base, post, camp or station. Sample Accounting Station Identifiers: 1) FSN/AAA/ADSN - Installation 2) 000027 - DFAS Kansas City 3) 00024 - Naval Sea Systems Command 4) 000318 - DFAS PCA OM
Order Creation
Draft Contract Or Order Information
Order Creation
Draft Contract Or Order Information
Agency Accounting Identifier (SFIS) (Buyer)
Advance Indicator
Indicator of the disbursement of funds from Dept. of Treasury accounts before performance has been certified by an authorized DoD receiving Order Creation official. (FMR Vol 1 Definitions). This data element takes place during the ordering process in the IGT model, not the disbursement A character string that stands for a relationship that a PERSON has with respect to a CONTRACT. Values include: Contracting Officer, Contractor Authorized To Sign Contract. For Example: Contracting Officer, includes PCO (Procuring Contracting Officer) and ACO (Administrative Contracting Officer): Only Government employee, military or civilian, authorized to legally bind the US Government to a contract. This element indicates a date value for Buyer's Termination approval.
Draft Contract Or Order Information
Additional Contracting Officer Names
Order Creation
Draft Contract Or Order Information
Acquisition Buyer Termination Date Authenticated
Order Creation
Draft Contract Or Order Information
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IGT Navigational Tool
IGT Data Elements
IGT Key Data Name
IGT Data Name Definitions
Process Step Key Data Objects
Acquisition Buyer Termination Authentication Acquisition Buyer Telephone Number Acquisition Buyer Email Address Acquisition Buyer Authentication Date
This element indicates authority for the activity commander, director, or chief who has authority over the buyer's mission to terminate specified Order Creation support. This element indicates Buyer's Approving Authority telephone number. Order Creation This element indicates Buyer's Approving Authority email address. Order Creation Order Creation
Draft Contract Or Order Information Draft Contract Or Order Information Draft Contract Or Order Information Draft Contract Or Order Information Draft Contract Or Order Information
This element indicates the date on which the Buyer's Authority approves the Intra-Goevernmental Order via an electronic means. This element indicates an electronic signature for the activity commander, director, or chief who has contract officer authority over the mission receiving the specified support. A field that uniquely identifies each Accounting Classification code on a source document. In conjunction with a unique document identifier, the ACRN allows a user access to individual Accounting Classification codes in order to compile categories of cost, or otherwise manipulate the data. This data element represents the ACRN that will be cited for the transaction and can usually be found in the LOA. {The Type of Funds data elements or OUID will replace this legacy data element. This data element will be mandatory if the receiving system requires this data element to post the obligation/unfilled order.}
Acquisition Buyer Authentication
Order Creation
Accounting Classification Reference Number (ACRN)
Order Creation
Draft Contract Or Order Information
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