Instructions to the Traveler
810 Vermont Avenue NW
Washington, DC 20420
Register for the Conference and Register for a hotel room
Program Title: Veterans Affairs Oncology Conference 2011
TRACE Project No.: 11.BR.ONCOLOGY.CONF.A
VHA EES Conference Online Registration Link:
Registration: https://vaww.trace.lrn.va.gov/registration/default.asp?courseid=6286
Please review your profile and update as needed.
Note:
Daily sign in is required.
100% attendance is required to receive credit.
Before the conference a resource link will be sent to your VA e-mail
address. Any available document submitted by faculty will be posted for
your review.
After the conference an evaluation link will be sent to your VA e-mail
address and you will have the opportunity to evaluate the education and
print a certificate.
_____________________________________________________________________________
Hotel Conference Kansas City Marriott Downtown
Location: 200 West 12th Street
Kansas City, MO 64105
Hotel Phone: Reservations 1-800-266-9432 (request DVA Oncology)
Hotel Website: https://resweb.passkey.com/Resweb.do?mode=welcome_ei_new&eventID=
3640455
Select “Attendee” under Guest Selection box
Hotel Reservation September 25, 2011
Deadline
Program Begins: Sunday, October 16, 2011 4:00 pm - 6:30 pm
Program Ends: Tuesday, October 18, 2011 at 3:00 pm
Conference Sunday, October 16, 2011 3:00 pm – 4:00 pm
Registration Hours: Monday, 17th & Tuesday 18th 7:00 am – 8:00 am
Travel Information: Please follow your facility’s instructions concerning airline and hotel
reservations as well as for obtaining your travel authority and any advance
of funds. Because of stricter security measures, passengers are
urged to arrive at the airport at least two (2) hours before your
flight due to increased time it may take to get through airline
ticketing and security.
Funding: Travel will be funded by your local VA Medical Center or VISN.
Please contact your center representative to determine resources
available and local application procedure.
Lodging: For your convenience, sleeping rooms have been blocked at the Kansas City
Marriott Downtown Hotel. Rooms are available for arrival on Sunday,
October 16, 2011 and departure on Wednesday, October 19, 2011.
The hotel will start accepting group reservations on Thursday, July 21,
2011.
Please make sure that you call the hotel no later than Sunday,
September 25, 2011 at 11:59 p.m. EST to make and guarantee your
reservation with a credit card.
To make a reservation at the Kansas City Marriott Downtown Hotel please
call the hotel directly at (816) 421-6800 or 1-800-266-9432 and request the
“DVA Oncology” rate.
Hotel Parking: Self parking is $13/daily and Valet parking is $18/daily.
Per Diem Rates: Single room government rate in Kansas City, MO is $99.00 per night. The
rate for meals and incidental expenses is $61.00 per day.
Tax Exempt: Hotel taxes are exempt in Missouri with your government ID's.
There will be a $1.50 city fee assessed. Please ask at the desk for
the tax exempt form.
Reservation Please know that the Kansas City Marriott Downtown Hotel requires that
information: you cancel your reservation 24 hours prior to your date of arrival.
Cancellations made within 24 hours of arrival will forfeit one night's
room and tax rate.
The hotel requires that individuals establish credit in the form of a signed
credit card imprint or cash deposit at the time of check-in.
The hotel may charge an early departure fee for any guest who departs
before their scheduled departure day. Please verify your departure date
upon check-in to avoid this possible additional fee.
The Kansas City Marriott Downtown Hotel promotes a smoke-free
environment. Smoking is not allowed inside the hotel.
Check In/Out Times: Hotel check-in time is 3:00 p.m. and checkout time is 12:00 p.m.
Please confirm your check-in and check-out times with your selected hotel
at the time of making your reservation.
Dress Code: Business attire. You may choose to bring a sweater or jacket as the meeting
rooms can be cold at times.
Ground The hotel is located approximately 22 miles from Kansas City Airport (MCI).
Transportation: Please plan accordingly when making your travel arrangements and be
mindful of rush traffic hours.
SUPER SHUTTLE: Shared van transportation service is available at a cost
of $17/one way. You may call (877) 770-4826 or (816) 243-5000 to make
a reservation.
TAXI FARES: Approximately $40/one way from MCI Airport.
Program Questions: Lorraine Bem, EdD, MSHA, MSN, FACHE
Project Manager
Birmingham Employee Education Resource Center
(205) 731-1812 x313
Lorraine.Bem@va.gov
Hotel Questions:
Linda Starks, CGMP
Event Manager/Contracting Officer
Birmingham Employee Education Resource Center
(205) 731-1812 x321
Linda.Starks@va.gov
Conference Carolyn Wilson
Registration Program Support Assistant
Questions: Birmingham Employee Education Resource Center
(205) 731-1812 x318
Carolyn.Wilson5@va.gov