State of Indiana Bids
for Bituminous & Aggregate Product
Purchases for 2011
Nicole Kenney
Strategic Sourcing Analyst
Indiana Department of Administration
nkenney@idoa.in.gov
317-234-5584
TOPICS INCLUDED
• Bid Information
• OneIndiana.net Step by Step Guide
• Frequently Asked Questions
• Event Timeline
• Resources
BID INFORMATION
• The State of Indiana invites locals to
participate in two upcoming bids
– Bituminous Products (“hot mix”) – PICK UP ONLY
– Aggregate Products – PICK UP & DELIVERY
• This is the first time the state has asked
locals to participate in the bid process for
these products
– Quantities are not guaranteed to the vendors; they are provided
as insight into the potential purchases by the participating
entities. This will achieve the most aggressive prices from
vendors.
BID INFORMATION
• The state anticipates significant savings by
including local entities in the bid process
• The additional local business is incentive for more
aggressive pricing from vendors
• Historically, the state has awarded these
products to every qualified vendor so
these products were not awarded
strategically by price
• The state will aggressively evaluate prices bid by
vendors
BID INFORMATION
• The state will evaluate and award both the
Bituminous Bid and Aggregate Bid by
price (meeting specifications) by INDOT
Sub-District.
– INDOT District Map:
http://dotmaps.indot.in.gov/apps/districtmaps/
• This will result in multiple vendors for each
INDOT DISTRICT available to local
entities to purchase products in 2011.
ONEINDIANA.NET
• Go to
www.oneindiana.net
and log in with your
username and
password from top
right hand corner of
the page
• Problems with login
support@oneindiana.net
ONEINDIANA.NET
• From the main page, click • Then, click green
BID REQUESTS RESPOND button next to
• Then Click RESPOND Bituminous & Aggregate
Products Bid 2011
ONEINDIANA.NET
• You will see the following
at the top of your screen
– Name
– Description
– Type: Commitment
– Close Date: October 15,
2010
– View FAQ
• Scroll down to enter your
NAME and PHONE
• Enter in any COMMENTS
you wish to tell us about
your response
– For example, you can tell us you want
to participate in both the bituminous
and aggregate bids and that you have
entered in your estimates in the line
items
ONEINDIANA.NET
• Below the comments box, click the ARROW to expand and see the line items
for the two product categories: Bituminous Products, Aggregate Products
• Click the PENCIL to add information to the items your entity purchases
• The first line item in each category has the minimum specifications as defined
by INDOT. Please refer to this document for any question on the line item
components.
ONEINDIANA.NET
Enter in the following information:
– Last Price Paid: enter the price your entity paid in 2010
– Last Supplier Used: enter the supplier(s) used; if multiple suppliers used – enter all names with commas
Then click NEXT to enter your tonnage and delivery information
– DELIVERY INFORMATION IS ONLY APPLICABLE FOR THE AGGREGATE BID
ONEINDIANA.NET
• Enter your estimated 2011 QUANTITY (in tons), select your address, then click ADD
DELIVERY NEED
– Delivery Method & Notes is only applicable for AGGREGATE PRODUCTS
• Click FINISH
– This will take you back to the main page where you can enter information for
another LINE ITEM or SUBMIT your bid
ONEINDIANA.NET
• After you click FINISH when entering a line item, it will take you back to the
main page. Scroll to the bottom to review your responses you have entered;
click the pencil to go back to make changes
• Click SUBMIT to participate in the state’s bid.
– Only those categories you enter in line item information will be the bids your entity will
participate. For example, if you enter information for bituminous products, but no aggregate
line items, your entity will participate in the bituminous bid, not the aggregate bid.
– You will receive a confirmation EMAIL almost immediately after you click SUBMIT
FREQUENTLY ASKED
QUESTIONS
• I entered in my line items, clicked ADD
DELIVERY NEED, clicked FINISH, and it took
me back to the first page. Did you get my
response?
– No, you still need to click the SUBMIT button at the
bottom right corner on the main page.
• Before you click SUBMIT, scroll to the bottom of that page,
click the arrow to expand the line items.
– It should now say “responded” in the line items that you entered
in information. You can also click the PENCIL again to make
more changes.
– You will receive a confirmation email in your inbox
almost immediately after you click SUBMIT.
EVENT TIMELINE
TIMELINE OF EVENTS
DATE ACTIVITY DESCRIPTION
Local units of government commit to bid and
October 4, 2010 – October 15, 2010
contract participation via www.OneIndiana.net
Week of October 25th State releases bids to vendor community
Bituminous bid closes (bids due from vendors)
Week of November 15th
Aggregate bid closes (bids due from vendors)
State awards bituminous contracts
Week of December 13th (or earlier)
State awards aggregate contracts
RESOURCES
IDOA Bituminous & Aggregate Website:
http://www.in.gov/idoa/2354.htm
Contact Information
Nicole Kenney
nkenney@idoa.in.gov
317-234-5584