Kristin Berry
FLOWCHART PROBLEM 7
Prepare a document flowchart of the process described in the paragraph.
Narrative for Gwinnett Place Honda’s New Customer Sales Invoice
Upon the agreement of a deal between the dealer and the new customer, three sales
invoices are generated by the salesman to furnish various aspects of the deal. The
copies of the sales invoice are signed by the management and the customer, and the
first sales invoice is kept by the customer for personal reference. The two other copies
are transferred to the accounting department. The sales invoices are reviewed by the
accounting department and the third copy is physically filed by date and kept on hand at
the dealership. The second copy is used to create a new "customer file" document, and
both are ultimately filed together alphabetically in a physical file. Before filing, the newly
created "customer file" is entered into the Reynolds and Reynolds computer system
which then updates the customer database, Customers.
Invoice 1
Generate Signed by the Customer
Invoice 2 management
3 Invoices
Invoice 3 and Customer
Signed Invoice 1
Signed Invoice 2
Signed Invoice 3
Accounting Signed Invoice 2 Signed Invoice 3 Filed
Reviewed By Date
Department Signed Invoice 3
Signed Invoice 2
Used to
create new
customer file
Reynolds and
New Customer File Customer
Reynolds Computer
Signed Invoice 2 System Database
Filed by
alphabet
Key:
Physical Operation
Document
Department/Person
File
Database
Computer System