Anything Goes Page 25
V. FORMS
All forms that appear in this section are for reference and instructional purposes only. To fill
and submit electronically, please refer to each numbered form posted individually on the
regional website.
SUMMARY AND DEADLINES:
FORM DEADLINE
Convention Registration/Payment (1A_Conv Reg and 1B_Conv Reg Summary) February 1
Single Event Tickets/Payment (2B_Advance Single Event) February 1
Room Lists/Payment (3A_Room List and 3B_Room List Summary) February 1
Performance DVD/Payment (4_DVD Order) February 1
Chorus/Quartet Photography Order/Payment (5_Chorus Photo Order and 6_Quartet Photo Order) February 1
Convention Program Ad/Payment (7_Program Ad) March 1
BRIEFING FORMS:
All forms that you are required to bring to the briefing will appear in the Addendum due to be
published 45 days prior to competition. They are listed below.
FORM DEADLINE
Competing Member List (3 copies) Briefing
Chorus/Quartet Contact Information (3 copies) Briefing
On-stage Photo Cue Sheet (3 copies) Briefing
Quartet Stage Entry Cue Sheet (3 copies) Briefing
INTERNATIONAL FORMS:
Keep an eye open for the following International Forms that will be mailed directly to you from
International Headquarters. They must be completed and returned by the due date in order to
be eligible to compete.
FORM DEADLINE
Competition Entry Form: Quartet February 12
Competition Entry Form: Chorus February 13
Late Entry Deadline: Quartet February 27
Late Entry Deadline: Chorus February 28
Region 16 2008 Competition
www.saregion16.com April 10-13, 2008
Anything Goes Page 26
CONVENTION REGISTRATION (AEB) 1A_Conv Reg
CHORUS CONTACT INFORMATION:
Chorus Name:
CCL Name:
Address: (street / state or province / zip or postal code / country)
E-mail: Phone:
PLEASE SUBMIT IN ALPHABETICAL ORDER
Member Non-Member
Name Registration Registration
$55.00 USD before Feb 1; $60.00 USD before Feb 1
$60.00 USD after Feb 1 $65.00 USD after Feb 1
PAGE ____________________ OF _________________________
(Please duplicate this page as required.)
NOTE: Please include the name of members receiving a complimentary registration, as authorized by
the RMT, on this list. Indicate COMP in the payment column. Identify YWIH with SAI # in the
Payment Column.
DEADLINE: February 1, 2008
Region 16 2008 Competition
www.saregion16.com April 10-13, 2008
Anything Goes Page 27
CONVENTION REGISTRATION (AEB) SUMMARY 1B_Conv Reg Summary
CHORUS CONTACT INFORMATION:
Chorus Name:
CCL Name:
Address: (street / city / state or province/ zip or postal code / country)
Home Phone: Office phone:
E- mail:
REMINDER: All competing members of Sweet Adelines International must purchase a
Convention Registration.
Type of Registration Quantity Price Total
@ $55.00 USD
Member
@ $60.00 USD
@ $60.00 USD
Non-Member
@ $65.00 USD
Complimentary * n/a n/a
TOTAL TOTAL AMOUNT
QUANTITY: ENCLOSED
*RMT Authorized and YWIH Registrations only.
INSTRUCTIONS:
Complete Convention Registration (1A_Conv Reg) and Convention Registration Summary Form (1B_Conv
Reg Summary) and submit together to both Lynda Weaver at llweaver@syr.edu and Harriett Kimball at
Harriett.kimball@bms.com.
Canadian Choruses: Print a hard copy and mail with one check or money order representing total
Convention registrations in US funds payable to LAKE ONTARIO REGION # 16 to Cathy Stovold, 24
Willow Bay Drive, Midhurst, Ontario L0L 1X1.
American Choruses: Print a hard copy and mail with one check or money order representing representing
total Convention registrations in US funds payable to LAKE ONTARIO REGION #16 to Cathy Stovold,
24 Willow Bay Drive, Midhurst, Ontario L0L 1X1. Allow 3 weeks for mailing to Canada.
DEADLINE: February 1, 2008
Region 16 2008 Competition
www.saregion16.com April 10-13, 2008
Anything Goes Page 28
ADVANCE SINGLE EVENT TICKET 2_Advance Single Event
CHORUS CONTACT INFORMATION:
Chorus Name:
Chorus Contact:
Address: (street / state or province / zip or postal code / country)
(tickets will be mailed
to this address
Phone: E-mail:
ORDER DETAILS:
Event Quantity Price Total
Quartet Contest @ $30.00 USD
@ $35.00 USD
Chorus Contest @ $30.00 USD
@ $35.00 USD
TOTAL TOTAL AMOUNT
QUANTITY: ENCLOSED
NOTES:
Pre-paid Single Event Tickets ordered by February 1, 2008 will be mailed to each chorus.
($30.00 USD each)
Pre-paid single Event Tickets ordered after February 1, 2008 and prior to April 1, 2007
will be held at the Civic Centre for pick-up one hour prior to each session. ($35.00 USD
each) After April 1, all tickets must be purchased at the Civic Centre Box Office.
INSTRUCTIONS:
Complete Advance Single Ticket Form (2_Advance Single Event) and submit electronically to
Lynda Weaver, Registration Manager at llweaver@syr.edu.
Print a hard copy and mail with one check or money order in US funds payable to: LAKE
ONTARIO REGION # 16 to Cathy Stovold, 24 Willow Bay Drive, Midhurst, Ontario L0L 1X1.
Please allow 3 weeks for mailing to Canada.
DEADLINE: February 1, 2008
Region 16 2008 Competition
www.saregion16.com April 10-13, 2008
Anything Goes Page 29
HOUSING ROOM LIST 3A_Room List
CHORUS CONTACT INFORMATION AND ROOM REQUIREMENTS:
HOTEL: Est. Arrival Time:
CHORUS Home Tel. #:
NAME: Business Tel. #:
Chorus CCL: Fax #:
E-mail Address:
R Type of Room Name Wed Thurs Fri Sat
O (Check One) April April April April
O 9 10 11 12
M
1 S 1.
D 2.
T 3.
Q 4.
Suite
COMP
2 S 1.
D 2.
T 3.
Q 4.
Suite
COMP
3 S 1.
D 2.
T 3
Q 4.
Suite
COMP
4 S 1.
D 2.
T 3.
Q 4.
Suite
COMP
5 S 1.
D 2.
T 3.
Q 4.
Suite
COMP
PAGE ____________________ OF _________________________
Region 16 2008 Competition
www.saregion16.com April 10-13, 2008
Anything Goes Page 30
(Please duplicate this page as required.)
VERY IMPORTANT NOTE: *Quad rooms are available at TheRenaissance, but they are NOT recommended. No
cots are available at any hotel.
HOUSING ROOM LIST SUMMARY 3B_Room List Summary
CHORUS CONTACT INFORMATION AND ARRIVAL/DEPARTURE DETAILS:
Hotel: Arrival Date/Time:
Departure Date/Time:
Chorus Name: Home Telephone:
Business Telephone:
CCL: Fax Number:
E-mail Address:
SUMMARY:
Wed Thurs Fri Sat
4/9/08 4/10/2008 4/11/08 4/12/08
Number of Singles
Number of Doubles
Number of Triples
Number of Quads
Number of Suites
Number of COMP
TOTAL
ARE YOU ARRIVING BY CHARTERED BUS? YES NO
INSTRUCTIONS:
Canadian Choruses:
Electronically submit to Harriett Kimball, Housing Manager at harriett.kimball@bms.com or mail to 4250
Graham Road, Jamesville, NY 13078
Room List (3A_Room List)
Summary Sheet (3B_Room List Summary)
Mail to Cathy Stovold, Financial Manager
Hardcopy of both forms (4A_Room List and 4B_Room List Summary)
Check or money order for 50% of estimated total of room expenses in U.S. Funds. Make check payable to
Lake Ontario Region #16.
US Choruses:
Electronically submit to Harriett Kimball, Housing Manager at harriett.kimball@bms.com or mail to 4250
Graham Road, Jamesville, NY 13078
Room List (3A_Room List)
Summary Sheet (3B_Room List Summary)
Copy of your NYS Tax Exempt Certificate
Check for 50% of estimated total of room expenses, made payable to your ASSIGNED HOTEL
DEADLINE: February 1, 2008
Region 16 2008 Competition
www.saregion16.com April 10-13, 2008
Anything Goes Page 31
CHORUS/QUARTET DVD ORDER 4_DVD Order
DVD ORDER – for receipt on DAY OF
COMPETITION - SINGLE COPY ONLY
CHORUS/QUARTET CONTACT INFORMATION:
CHORUS / QUARTET NAME:
CONTACT NAME:
ADDRESS: (street / state or province / zip or postal code / country)
PHONE: EMAIL:
ORDER DETAILS:
ONE DVD TO BE INCLUDED IN SCORESHEET PACKET. (You must order this to be able to order
copies.
Event Quantity Price Total
Quartet Contest @ $35.00 USD
Chorus Contest @ $35.00 USD
TOTAL QUANTITY: 1 TOTAL AMOUNT
ENCLOSED
ADDITIONAL DVD’S OF YOUR PERFORMANCE MAY BE ORDERED AFTER April 15. THEY
WILL BE MAILED TO YOU. A FORM FOR ORDERING WILL BE INCLUDED IN YOUR
COMPETITION RESULTS ENVELOPE.
Event Quantity Price Total
Quartet Contest DO NOT ORDER AT @ $10.00 USD DO NOT ORDER AT
THIS TIME THIS TIME
Chorus Contest DO NOT ORDER AT @ $10.00 USD DO NOT ORDER AT
THIS TIME THIS TIME
INSTRUCTIONS:
Complete DVD Order Form and print 2 copies. Mail with one check or money order in US funds payable to
Lake Ontario Region #16 to Lynn Montgomery, 184 Golden Pheasant Dr, Huntsville, ON, P1H 1B3
Canada
.
(Please allow 2 weeks for mailing to Canada)
Email enquiries to Lynn Montgomery at leo9@cogeco.ca
DEADLINE: February 1, 2008
Region 16 2008 Competition
www.saregion16.com April 10-13, 2008
Anything Goes Page 32
CHORUS PHOTO ORDER 5_Chorus Photo Order
CHORUS CONTACT INFORMATION:
Chorus Name:
Costume Description:
Chorus Contact:
Mailing Address: (street / state or province / zip or postal code / country)
(photos will be mailed
to this address)
Phone: Email:
ORDER DETAILS:
Size Color Black & White Quantity Price/Each Total
(indicate with X) (indicate with X)
5x7 10.00 USD
8 x 10 13.00 USD
11 x 14 16.00 USD
8 x 16 20.00 USD
2x3 wallets
5.00 USD
(min. of 8)
Shipping $12.00
Total Order
Reminder: Chorus Photos will be taken ON STAGE.
INSTRUCTIONS:
Complete Chorus Photo Order Form (6_Chorus Photo Order) and mail TWO (2) copies to Lynn
Montgomery at 184 Golden Pheasant Drive, Huntsville, Ontario P1H 1B3
Make check payable to Jon Petersen Photography and send to Lynn Montgomery with the order
form.
Please allow 3-weeks for mailing to the USA.
Photos will be mailed 6-8 weeks after contest.
DEADLINE: February 1, 2008
Region 16 2008 Competition
www.saregion16.com April 10-13, 2008
Anything Goes Page 33
QUARTET PHOTO ORDER 6_Quartet Photo Order
QUARTET CONTACT INFORMATION
Quartet Name:
Costume Description:
Quartet Contact:
Mailing Address: (street / state or province / zip or postal code / country)
(photos will be mailed to
this address)
Phone: Email:
Quartet Photos will be taken ON STAGE during the contest up tune!!
Quartets may order any number of photo packages. A photo package will contain four sets of
12-15 candid photos (4x6) taken on stage during the performance of the contest up tune. Cost
per package is $70.00 USD plus shipping.
ORDER DETAILS:
Package Description Number of Price per Package Total Price
Packages
4 sets of 12-15 (4x6) candid photos $70.00 (USD)
Shipping (USD) $6.50
Total Order (USD) $76.50
INSTRUCTIONS:
Complete Quartet Photo Order Form (6_Quartet Photo Order) and mail TWO (2) copies to
Lynn Montgomery, 184 Golden Pheasant Drive, Huntsville, Ontario P1H 1B3
Make check payable (in U.S. funds) to Jon Petersen Photography and send to Lynn
Montgomery with the order forms.
Allow 3-weeks for mailing to the USA
Photos will be mailed to the quartet contact 6-8 weeks after contest.
DEADLINE: February 1, 2008
Region 16 2008 Competition
www.saregion16.com April 10-13, 2008
Anything Goes Page 34
CONVENTION PROGRAM AD 7_Program Ad
All choruses and quartets are invited to place an ad in the Regional Convention Program. Ads should
be submitted in black and white, “size-as”, and camera-ready art. They will be printed exactly as
they are received. Payment must be received by deadline date or ad will not be published.
PRICES AND AD SIZES AVAILABLE:
FULL PAGE Outside Back COLOUR Cover 4.5” x 7” $150.00 USD
FULL PAGE Inside Front Cover 4.5” x 7” $140.00 USD
FULL PAGE Inside Back Cover 4.5” x 7” $140.00 USD
FULL PAGE Inside Page 4.5” x 7” $125.00 USD
HALF PAGE Inside Page 4.5” x 3.5” $65.00 USD
QUARTER PAGE Inside Page 4.5” x 1.75” $40.00 USD
QUARTER PAGE Inside Page 2.5” x 3.5” $40.00 USD
CHORUS / QUARTET NAME:
CONTACT NAME:
ADDRESS:
PHONE: EMAIL:
Size Ad Selected: Amount of Payment $
(specify dimensions) Enclosed
INSTRUCTIONS:
Submit black and white artwork and Program Ad Form (8_Program Ad) to Karen Keppel-Jones,
Communications Manager, ka_elliott@hotmail.com
Mail a copy of the Program Ad Form (8_Program Ad) and check or money order in U.S. Funds
made payable to Lake Ontario Region # 16 to Cathy Stovold, Regional Finance Coordinator.
Allow 3 weeks for mailing to Canada.
DEADLINE DATE: March 1, 2008
Region 16 2008 Competition
www.saregion16.com April 10-13, 2008