Pennsylvania's Early Learning Data Integration Model - Child

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					Pennsylvania’s Early Learning Data
                 Integration Model
   June 2009 Governor’s Education Policy Advisors
 Data for Program Improvement and Research Subcommittee
                                     Abby Cohen, NCCIC
                                            July 24, 2009
Today’s Presentation and Discussion
 Part I: Overview of Office of Child
  Development & Early Learning

 Part II: Integrated Data Systems - Early
  Learning Network and PELICAN
Part I: Overview of Office
of Child Development &
Early Learning
Office of Child Development and
Early Learning
The Pennsylvania Office of Child Development
and Early Learning (OCDEL) promotes
opportunities for all Pennsylvania children and
families by building systems and providing
supports that help ensure access to high quality
child and family services.

The Office is a joint initiative of the Departments of
Education & Public Welfare
OCDEL Programs
Certification Services:               Subsidy Services:
 Licensing and Inspection of child    Child Care Works
  care facilities                      Parent Counseling and
                                        Referral Services
Early Intervention                    Early Learning Services:
Services:                              Pennsylvania Pre-K Counts
 Infant/Toddler Early Intervention    Keystone STARS
 Preschool Early Intervention         PA Early Learning Keys to Quality
 Early Intervention Technical         Full Day Kindergarten
  Assistance                           Head Start State Supplemental
                                       Family Support Programs
OCDEL Programs (continued)
 Finance, Administration & Planning
     Planning
     Research & Evaluation
     Information Technology Coordination
     Budget & Financial Management Coordination
     Administration (Human Resources, Office
     Communications & Policy Support
Part II: Integrated Data Systems-
Early Learning Network and
PELICAN and How Data Informs
Improvements for Children and
the Early Learning System
Early Learning Network:
Assessment & Accountability
                     Assessment & accountability
                      are critical to the PA
 Assessment           Approach, especially
                         Systems Planning, Monitoring and
                         Support to Meet & Maintain
                         Data to Guide Program

                     Early Learning Network (ELN)
                      & PELICAN are core to our
                      approach assessment &
Accountability        accountability, including
                      quality improvement
Elements of Assessment & Accountability
Currently in Place
 Regular  Program Monitoring & Site Visits
 Environmental Rating Scales & Independent
  Third Party Review
 Qualitative Feedback from Providers &
 Strong Program Design, Clear Standards &
  Expectations, & Ongoing Support to Meet
  Standards & Expectations
 Performance Measures & Targets
Early Learning Network Values
                       A standard system
   One reporting       to be used by and
 system reflecting        coordinated         A comprehensive
results of authentic    among all of the         data system
 assessment used         Office of Child         designed to
 across programs,      Development and       integrate financial,
   aligning with         Early Learning       program, teacher,
  Pennsylvania’s            (OCDEL)            family and child
   early learning        programs (e.g.,         information
     standards           Pre-K Counts,
                       Early Intervention,
                           Head Start,
                       Keystone STARs)
Early Learning Network
OCDEL Quality Early Education Continuum:
 All OCDEL’s quality program: PA Pre-K Counts, Head Start,
   Keystone STARS (QRIS) child care programs (center- and
   family-based), Nurse Family partnership, Early Intervention from
   birth through 5, Parent-Child Home Program
Information Collected:
 Child outcomes (as reported using the Work Sampling System
   online or Ounce online), 3 times per year
 Child and family demographics
 Teacher qualifications and experience
 Program quality as scored on appropriate Environmental Rating
 Program demographics, including salaries and benefits for staff
Early Learning Network
Connections to K-12 and Other
  Assessment/Accountability and Data Systems:
 Links with PIMS, the K-12 data collection system
 Could link to data systems such as child welfare;
  health; juvenile justice; or other areas of interest.
Secure ID’s
 Children and teachers are assigned unique secure
  IDs to enhance information exchange while
  protecting confidentiality
8 Benefits of the
Early Learning Network
 1. Parents receive feedback on how well their young
   children are progressing in their early childhood

 2. The child assessment approach has been designed
   to benefit all OCDEL’s early childhood programs.

 3. This approach will institutionalize the cross-agency
   nature of OCDEL by integrating both the
   professional development and information
   technology systems.
8 Benefits of the
Early Learning Network
4-8. We will:
  * be able to improve professional development and the technical
        assistance system
  * avoid multiple assessments of children
  * have a unique pool of data to prove the soundness of
        Pennsylvania’s investments in early childhood

 * be able to identify which early childhood programs best support
      development for particular types of children and which type
      and level of program (e.g., length of day, amount of
      services) best meet children’s needs
 * adhere to OCDEL’s cross-agency mission focus on the needs
      of children and parents, rather than program silos
Early Learning Network Profile

4,000 program sites
25,000 teachers
225,000 children
Early childhood – higher
 education and workforce
Early Learning Network and
 ELN is embedded in PELICAN
  Pennsylvania’s Enterprise to Link Information for
  Children across Networks (PELICAN) - A single
  integrated information system that automates and
  supports all PA’s early learning & education
 PELICAN spans the continuum of early childhood
  services- Pre-K Counts, Keystone STARS, Child
  Care Works Subsidy, 0-5 Early Intervention, etc.
Implementation Strategy PELICAN

                                   Enrollment                 Case
     Provider                     & Financial             Management                Integrated TANF,
    Management                    Management              & Eligibility              FS Child Care
      (2002)                      (2003- 04)              Determination                 (2007)

  • Established a              • Centralized funds and   • Automated eligibility    • Integrated TANF,
    centralized                  wait-list management      determination for low-     Food
    repository for all child     for OCDEL                 income and former          Stamps, and
    care                       • Automated                 TANF families              General
    providers in                 enrollments,                                         Assistance Child
    Commonwealth                 payments, funds                                      Case
                                 management and                                       into system
  • Automated Provider           reporting
    and Resource and
    Referral management
  Implementation Strategy

                                 Business                                                                   Provider
                                Intelligence               Client                    Provider
   PA Pre-K Counts                                       Self Service              Self Service            Certification
     (2007-08)                  & Reporting                                                                  (2008)
                                  (2007-08)                (2008)                     (2008)

• Established a            • Data warehouse          • Citizens can perform     • Providers can          • Automates Provider
  centralized                provided fiscal,          screening, apply for       update their own         certification
  repository for all 3-4     performance and           benefits and perform       information at their     which included
  year children              statistical reports       redetermination            convenience              tracking inspections,
  participating in Pre     • Executive               • Parents can directly     • Prospective             complaints and
  Kindergarten               Dashboard                 access information of      providers can apply     issuing certificates
  program                    aggregated                providers offering         for certificate of
                             information at at the     child care services in     compliance
                             Statewide, County         their communities
Implementation Strategy

      Keys To Quality           Early Learning              Early Intervention
        Program                   Network                       (2009-10)
         (2009)                    (2009)

     • Provider and Grants   • Early Learning            • Automating the
       Management for Keys     Network to pull             assessment , service
       to Quality program      together information        plan , financial
                               across all child            management for the
                               development                 Infant Toddler &
                               programs in                 Pre-School program
                               coordination with child
                               outcome assessments
                             • Integrating with
                               assessment tool
Early Learning Network:
A Phased Approach
 Phase 1 Planning/Feasibility Study- July 2007
  through February 2008
    Creation of the Early Learning Network blueprint,
     including cost projections, analyzing current
     information systems, documenting business needs
     across programs, gaining information from
 Phase 2 System Design February 2008-July 2009
    Finalize data elements and detailed technology
    Focus on security/confidentiality requirements
Early Learning Network:
A Phased Approach
 Phase 3 Pilot Roll Out July –September 2009
   Early implementation with PA Pre-K Counts
    and Early Intervention using assessment piece
   September roll out to most center-based
    programs: includes assessment and other
    child, teacher, program data
   Focus on training and on technical Assistance
    to early users
 Phase 4 Full Scale Implementation 2010
   Implementation with remaining OCDEL
    programs, family & home care providers
Early Learning Network:
A Partnership
 Pennsylvania foundations are contributing to the
  systems development for the Early Learning Network:
      William Penn Foundation
      Grable Foundation
      Heinz Foundation
 Initial work also supported with federal Office of
  Special Education Program Grant
 IES grant support for linking to K-12 data system
 Advisory Committee established to assure ongoing
  stakeholder input
Planned Research to Improve
Outcomes for Children
We will examine:
 links between the learning environment,
  teacher professional characteristics, and child
 contextual effects inside the classroom to
  better understand how children’s peers may
  impact their development.
 the effects of mobility on the continuity of
  service and impact on performance outcomes
  since we can follow children.
Planned Research to Improve
Outcomes for Children
We will examine:
 receiving multiple services—from a single provider,
  across multiple unaffiliated providers, and multiple
  services over time.
 multiple risks on performance outcomes in terms of
  the type and amount of risk exposure.
 spatial analysis with geo-coded child and provider
  information about access to high quality ECE.
 link between teacher qualifications and other
  professional characteristics on measures of
  classroom environment and student performance.
PELICAN Early Learning Network
 ELN draws information from various existing
  PELICAN systems
 New ELN data elements are collected
  through new screens in HCSIS (for EI
  programs) and PELICAN PA Pre-K Counts
  (for all other programs)
 The same data elements are collected via
  new screens, but screens were built upon
  existing mapping and ‘look’ for user
  accessibility; both are shown here