Slides on administrative issues - TERENA

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					1. Welcome and Apologies

› Apologies were received from:
    › Zvonimir Stanic and Vlado Pribolsan (CARNet), Panayiotis
      Tsanakas and Tryfon Chiotis (GRNET), Antoine Barthel and
      Theo Duhautpas (RESTENA), Robert Sultana (Univ. of
      Malta), Cem Saraç and Serkan Orcan (ULAKBIM), Jan-
      Willem Elion (Nortel), ………


› Proxies:
    ›   Goran Škvarc represents CARNet with proxy
    ›   Stefan Winter represents RESTENA with proxy
    ›   Vasilis Maglaris represents GRNET with proxy
    ›   Murat Soysal represents ULAKBIM with proxy


› Observers:
    › Rob Adams (Ekinops), Artur Binczewski (PSNC), Steve
      Hogger (JANET(UK)), Laimutis Telksnys (LITNET), Roumen
      Trifonov (BREN)
Slide 1
2. Approval of Agenda

› The GA is asked to approve the agenda
  (GA(09)001).




Slide 2
3. Minutes of 30th GA meeting

› The GA is asked to approve the minutes of the
  30th General Assembly meeting, which was held in
  Sofia on 24 October 2008 (GA(08)021).




Slide 3
4. Membership matters
4a. Admission of new members

› The GA is asked to admit Ekinops SAS as an
  Associate Member, effective from receipt of the
  membership fee for the first year




Slide 4
4. Membership matters
4b. Changes in membership

› IBM resigned as an Associate Member of TERENA
  as from 1 January 2009.




Slide 5
4. Membership matters
4c. Changes in representatives


› Ekinops: Rob Adams (representative), Dominique
  Arestan (substitute)

-----

› HEAnet: Victor Reijs (representative)
› Cisco Systems: Klaas Wierenga (representative),
  Jonathan Taylor (substitute)
› Level 3 Communications: David Hutsebaut
  (representative), Alex Kooistra (substitute)




Slide 6
      4. Membership matters
      4d. Outstanding membership fees
      organisation        ctry 2007 2008     2009      total

RENATER                   FR                 81,712    81,712
IUCC                      IL                 20,428    20,428
RoEduNet                  RO                 20,428    20,428
AMRES                     RS                  4,086     4,086
ESA                                           5,107     5,107
Cisco Systems                                 2,554     2,554
EMBL                                          2,784     2,784
Juniper Networks                              2,554     2,554
Nortel Networks                               2,554     2,554
Tata Communications                           2,554     2,554
                  total         ---   ---   144,759   144,759

      Slide 7
5. TERENA formal matters
5a. Adoption of financial accounts 2008


› The GA is asked to adopt the TERENA Financial
  Accounts 2008 (FIN(09)004)




Slide 8
5. TERENA formal matters
5b. TERENA Annual Report 2008


› Comparison with Activity Plan 2008:

    › Main developments:


          › Continue in GN3 the TERENA core activities funded by GN2   

          › TERENA to participate in JRAs and SAs in GN3, and manage
            some (parts of) these JRAs and SAs 


          › Investigate possibilities for setting up new forms of
            collaboration between national and campus networkers, and
            with users 


          › Reinforce TERENA’s links with campus networkers and with
            users, and with e.g. digital-library community 


Slide 9
 5. TERENA formal matters
 5b. TERENA Annual Report 2008

› Comparison with Activity Plan 2008:
   › Outreach:
       › Produce printed brochure about TERENA and its activities         
       › Publish History Book       delayed
       › Further improve quality and consistency of information on TERENA website 
            limited progress

       › Publish ‘TERENA News’ and ‘TERENA Features’        
       › Start disseminating appropriate news items to press        
       › Continue monthly TERENA Executive Newsletter         
       › TERENA staff to participate in national and regional research networking
            conferences        
       › Start series of visits to TERENA member organisations to discuss their
            interests, views and expectations of TERENA    limited progress
       › TERENA staff to provide support to and actively participate in TF-PR      
       › Continue TF-LCPM as TF-MSP            
       › Publish 2008 edition of TERENA Compendium of NRENs in Europe          
       › Networking development support: organise workshops and carry out country
            needs assessments      
 Slide 10
5. TERENA formal matters
5b. TERENA Annual Report 2008


› Comparison with Activity Plan 2008:
    › Technical Programme:
           › Continue TF-CSIRT, TF-EMC2, TF-Mobility and TF-ECS    
           › Change emphasis of work for TF-Mobility   
           › Continue SCHAC and REFEDs 
           › TERENA to lead two NAs and one JRA in FEDERICA project    
           › Complete NoAH and SEEREN2 projects    
           › Update parts of Guide to Network Resource Tools and investigate
             commercial publication  it was decided to discontinue GNRT
           › Publish TERENA SIP Handbook      
           › Support limited number of new small TERENA projects    only SIP
             Handbook


           Additionally: TF-Storage started



Slide 11
5. TERENA formal matters
5b. TERENA Annual Report 2008


› Comparison with Activity Plan 2008:
    › Services:
           › Continue Trusted Introducer service and investigate how service
             can be expanded 
           › Continue Server Certificate Service and investigate how it can be
             built out  it was decided to organise a new call for tender
           › Continue to maintain the TACAR® service 
           › TERENA staff to contribute to eduroam® confederation-level
             service as part of the operational team 

           Additionally:
               › Small contribution to GN2 educonf service
               › TERENA ensured the continuation of NRENum.net service




Slide 12
5. TERENA formal matters
5b. TERENA Annual Report 2008


› Comparison with Activity Plan 2008:
    › Conferences and Workshops:
           › Organise TERENA Networking Conference 2008 in Bruges, with
             number of adjacent workshops 
           › Organise two EuroCAMP workshops    
           › Organise a workshop on end-to-end issues 
           › Organise an ‘NRENs and Grids’ workshop   
           › Organise two CSIRT training workshops (‘TRANSITS’)   
           › Organise a Next-Generation Networking workshop   
           › Organise a workshop on regulatory issues   
           › Continue to contribute to organisation of GN2 training workshops   




Slide 13
5. TERENA formal matters
5b. TERENA Annual Report 2008


› Comparison with Activity Plan 2008:
    › Membership and liaisons:
           › Continue liaison with European Commission and ENPG               
           › Collaborate with DANTE on number of projects and activities                
           › Strengthen TERENA’s links with campus networkers and with users,
             and with e.g. digital-library community 
           › Continue collaboration with TERENA’s counterparts in other
             continents and host CCIRN meeting in Bruges 
           › Possible collaboration with CEENet     only in country needs assessment
           ›   Provide secretariat functions to GLIF 
           ›   Continue TERENA’s membership of Internet Society 




Slide 14
5. TERENA formal matters
5b. TERENA Annual Report


› The GA is asked to approve the TERENA Executive
  Committee‟s Annual Report 2008, including the
  report on the Secretariat




Slide 15
5. TERENA formal matters
5c. Revision of the 2009 membership fee


› The GA is asked to set the membership fee unit
  for 2009 at 5,027 euro




Slide 16
6. TERENA Technical Programme


› A report on the meeting of the Technical Advisory
  Council and an update on the TERENA Technical
  Programme will be presented orally.




Slide 17
7. Executive Committee elections

President (for a 2-year period)
Valid nominations:
› Janne Kanner (nominated by UNINETT, seconded by ARNES)
› ………

Vice President Conferences (for a 3-year period)
Valid nominations:
› Miroslav Milinovic (nominated by CYNET, seconded by RedIRIS)
› ………

Treasurer (for a 3-year period)
Valid nominations:
› Lajos Bálint (nominated by UNI•C, seconded by CYNET)
› ………

Slide 18
8. Conferences and workshops
8a. TERENA Networking Conference 2009, Malaga

› An oral report will be given on the preliminary
  results from the TERENA Networking Conference
  2009




Slide 19
8. Conferences and workshops
8b. TNC 2010, Vilnius, 31 May – 3 June 2010

Programme Committee:

›   Jean-Paul Le Guigner (CRU, FR), chair
›   Bartosz Belter (PSNC, PL)
›   Jacqueline Brown (University of Washington, US)
›   Serge Droz (SWITCH, CH)
›   Baiba Kaškina (SigmaNet, LV)
›   András Kovács (HUNGARNET, HU)
›   Otto Kreiter (DANTE)
›   Jan Meijer (UNINETT, NO)
›   Jürgen Rauschenbach (DFN, DE)
›   Brook Schofield (TERENA Secretariat)
›   Raimundas Tuminauskas (LITNET, LT)
›   Stefan Winter (RESTENA, LU)

Slide 20
    9. TERENA Secretariat matters
    9a. Secretariat staffing
› Karel Vietsch            Secretary General

› John Dyer                Business and Technology Strategist

›   Valentino Cavalli      Chief Technical Officer
›   Kevin Meynell          Project Development Officer
›   Licia Florio           Project Development Officer
›   Péter Szegedi          Project Development Officer
›   Brook Schofield        Project Development Officer
›   Dick Visser            Senior IT Support Officer
›   Christian Gijtenbeek   Senior Webmaster
›   Gijsbert Sliedrecht    Webmaster (until 16 August; after that, position temporarily
                           vacant)

›   Bert van Pinxteren     Chief Administrative Officer
›   Laura Durnford         Senior Communications Officer
›   Wilma Overdevest       Financial Administrator (reduced to 26 hrs/week)
›   Carrie Solomon         Communications Officer
›   Gyöngyi Horváth        Conference and Workshop Organiser
›   Jim Buddin             Workshop Organiser
› left vacant              Data Analyst
› Hanna Cherigui           Secretary
› Harriëtte Raaymakers     Assistant Bookkeeper
    Slide 21
       9. TERENA Secretariat matters
       9b. Indirect-cost calculations

› EU principles for cost calculations in EU-funded projects:

   › Costs = direct costs + indirect costs

      › Direct costs = personnel costs + other direct costs
          › Personnel costs: salaries, pension contribution, insurances, taxes etc.
          › Other direct costs: travel, printing, meeting room hire, subcontracting etc.


      › Indirect costs: office costs, support staff, line-management etc.

   › Indirect-cost percentage = (indirect costs / personnel costs) * 100%




       Slide 22
   9. TERENA Secretariat matters
   9b. Indirect-cost calculations

› EU principles for cost calculations in EU-funded projects:

   › When making costs statements to the EC, an organisation
     that participates in an EU-funded project usually

      › uses in its calculations the real indirect-cost percentage

      › or (if the EC accepts that the organisation is unable to calculate
        its real indirect-cost percentage) uses in its calculations a flat
        fee of 60% instead of its real indirect-cost percentage




   Slide 23
  9. TERENA Secretariat matters
  9b. Indirect-cost calculations

› Question from DFN in Sofia TERENA GA meeting:
   › In GN3 project proposal, costs per fte is higher for TERENA than
     for DFN. Why?

› It was decided that TERENA, SURFnet and DFN would each produce a
  note on this issue

› Answer to question above:
   Costs/fte = personnel costs / fte + other direct costs / fte + indirect costs /fte =
   = (personnel costs + indirect costs)/fte + other direct costs / fte =
   = (100 + indirect-cost percentage) % of average personnel costs + other direct costs / fte

   › In GN3, TERENA has higher other indirect costs (printing, room hire, subcontracting)
     than other project partners

   › TERENA‟s indirect-cost percentage was estimated at 88%, SURFnet‟s indirect cost
     percentage was estimated at 75%, but DFN uses flat fee of 60% instead of its real
     indirect-cost percentage


  Slide 24
9. TERENA Secretariat matters
9b. Indirect-cost calculations
› From the notes by TERENA, SURFnet and DFN:

           › DFN uses a flat-fee of 60% instead of a real indirect-cost percentage

           › Latest calculations show that SURFnet‟s indirect-cost percentage is
             expected to be 90%

           › TERENA‟s indirect-cost percentage varies strongly from year-to-year:

                                           preliminary      final
                               2002          80.9%         82.6%
                               2003          84.3%         83.8%
                               2004          88.8%         89.8%
                               2005          79.1%         77.9%
                               2006          72.4%         70.0%
                               2007          74.8%         77.0%
                               2008          88.7%         81.1%
                               2009          68.3%




Slide 25
10. Presentation: ‘the Case for NRENs’


› John Dyer will give a presentation on his paper
  „The Case for National Research and Education
  Networks (NRENs)‟




Slide 26
  11. Optional Activity Funding

› TERENA‟s decision-taking procedures:
   › GA decides about TERENA‟s annual budget, based on proposal of TEC, with
     possible amendments by GA
   › TEC presents its Activity Plan annually to GA, for discussion and for
     suggestions
   › Annual Activity Plan and annual budget are closely related


› TERENA‟s sources of income:
   ›   Membership fees
   ›   External subsidies (mostly from EU)
   ›   Interest and other income earned by TERENA
   ›   Additional contributions from organisations (including TERENA members)


› More activity-based accounting system (introduced in 2008)
   › gives members more information about the utilisation of the membership fees
   › allows members to decide which activities in Activity Plan should be funded
     from membership fees and which (wholly or partly) from other sources



  Slide 27
  11. Optional Activity Funding

› Additional contributions from TERENA members and other
  organisations are largely payments for “services delivered to
  paying customers”:
   ›   TERENA Certificate Service
   ›   Trusted Introducer Service
   ›   GLIF secretariat functions
   ›   Training workshops



› The TEC would like to hear members‟ views on the funding
  principles for services delivered to paying customers
   › The TEC can then take those views on board when preparing the 2010 budget
     proposal




  Slide 28
  11. Optional Activity Funding

› Funding of services delivered to paying customers:

   › The TEC‟s own view:

      › In principle, costs (direct costs and indirect costs) of these services
        should be paid fully by the customers
          › Subsidy from TERENA‟s own resources may be considered as a
            temporary solution to get new initiatives off the ground
          › If a service is valuable to the membership as a whole, a longer-term
            subsidy from TERENA‟s own resources may be considered
          › The activity-based accounting systems allows the GA to decide
            explicitly about such exceptions

      › In 2010 budget, apply principle of full-cost recovery from customers to
        CSIRT training workshops, provision of GLIF secretariat functions,
        Trusted Introducer service.
      › In 2010, contributions from customers are expected to cover large part of
        costs of TERENA Secretariat staff work for Certificate Service; later, they
        should cover full costs
      › Investigate possibilities for reducing subsidy from TERENA‟s own
        resources to EuroCAMP workshops

  Slide 29
  12. Report on non-technical Task Forces


› Alberto Perez will give a verbal report on the
  progress of the work of TF-PR and TF-MSP




  Slide 30
  13. Update on FEAST project

› John Dyer will give a verbal report on the work in
  the FEAST project




  Slide 31
14. Update on the History Book

› An update on the preparations of a history book
  will be presented orally.




Slide 32
15. Liaisons

› A verbal report will be given on any developments
  in the relations with the organisations that
  TERENA liaises with




Slide 33
16. Next meetings

› October 2009
    › `Thursday 22 October
    › Bucharest


› Vilnius, 3-4 June 2010
    › Hosted by LITNET, immediately after TERENA
      Networking Conference 2010




Slide 34
17. Any Other Business and Close




Slide 35

				
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