Fact Sheet 90
To create a new email message in Outlook Express you can:
Double click a name in the Contacts List (below the Folder list - if you can't see it go to the View Menu,
Layout, and tick Contacts)
Use the Shortcut Ctrl N (Apple N on a Mac)
Click the New Message Icon on the top left of the toolbar (to use Stationary - with a special
background, click the arrow to the right of the New Message Icon)
FOR BUSINESS USERS, TRACKING CHANGES IN WORD:
Use Tracking Changes to share a nearly complete document with others (perhaps a new policy
document), view the changes others suggest and accept or reject those changes, as required.
Create your document. Go to the Tools Menu, Track Changes, Highlight Changes and tick Track
Changes whilst Editing (the Options enables you to alter the colours and styles used for the task).
Email the document to others, or send them a link so they can open the file on the Network.
When changes have been made you return to the Tools Menu, Track Changes and select Accept or
The feature takes you through the document, enabling you to compare the original text with the altered
text, accepting the changes (which deletes the original text and replaces it with the alteration) or
rejecting the change (which restores the original text).
If some-one has made changes in another copy of the file, use the Compare feature in Track Changes
to open the other copy (one of them must already be open) and bring in the suggested alterations.
FOR SOLENT SURFERS - CREATING SEPERATE "IDENTITIES" IN OUTLOOK EXPRESS:
You can set Outlook Express to pick up several email accounts (in Tools, Accounts).
If you want to use the accounts completely separately of each other (so you don't see each other's
emails or contacts) use Identities - File Menu, Identities, Add New identity. You can Password
Protect the Identities to ensure others cannot see the detail.
You can then switch Identities from the File Menu.
INERNET CHAT ROOMS
Internet Chat Rooms are back in the news with the story of a 12 year old girl going to France with an
American man she “met” in a Chat Room. We covered this some time ago, but just in case you feel
you need some information on Chat Rooms, here's Sheet 62 from 20th November 2002:
A "Special" Fact Sheet this week, outlining the perils of Chat Rooms for young people and how you
can help keep them safe.
No-one wants to be a scare-monger but it is important that everyone understands the potential
dangers of Chat Rooms to our young people - and that if you offer them access to the Internet on your
computer you MIGHT be placing them at risk. Girls between the ages of 13 and 17, particularly those
who do not make friends easily or are going through a difficult time (parental break-up, exams) are
Chat Rooms are the perfect medium for those attracted to children to meet them - the abuser is safe in
their home and completely anonymous. Government and Police are extremely concerned about the
number of Paedophiles operating in Chat Rooms and urge everyone to be aware of the dangers and
the steps they can take to minimize them. Our thanks to the British Computer Society and
Hampshire Police in helping to devise the guide lines outlined here.
What is a Chat Room?
Chat Rooms enable you to have "conversations" with other people who are currently logged onto the
Internet. Some offer you the chance to talk about specific things - perhaps your favourite playwright
or how to use your Computer.
Many are areas where any topic can be considered but only particular age groups are welcome.
Thousands are targeted specifically at young people and teenagers.
You "Chat" by typing questions and answers which are visible to others. If interested, they will
respond to your message by typing a reply to you.
When you first enter the Chat Room you will be in a "public" area - where everyone can see the
conversations you are having. Most Chat Rooms, though, offer a "Private" area which enables two or
more people to correspond without others seeing what they are typing.
How do you find Chat Rooms?
You can use a Search Engine to find them, but many are readily available from the Home Page of
your Internet Service Provider (eg the People and Chat link on the MSN site).
What are the dangers in a Chat Room?
Paedophiles are using Chat Rooms to masquerade as people of the same age and sex as those who
have been attracted to a particular Chat Room. Three distinct threats to young people have emerged:
1. After establishing a relationship they encourage children to indulge in self-abuse whilst typing the
details of what they are doing and feeling.
2. Although a person may not reveal their name and address they may be persuaded to provide
enough details about themselves to be identified by the person chatting to them (what school they go
to, which bus they take, what after school activities they attend and whether or not they go home
alone), making them vulnerable to a physical attack.
3. Many youngsters have been encouraged to set up a meeting with their new "friend", totally
unaware of the true identity of the person in the Chat Room and that they are placing themselves in
very real danger.
How can children be protected?
The British Computer Society, the Police and various Sites on the Internet recommend:
· Placing the computer in a family area - NOT in a child's bedroom - so that you can keep a watchful
eye on their activity.
· Talk to them about what they do when they are on-line.
· Warn them of things to avoid (sending pictures, setting up meetings). Many Websites offer a list
that you can discuss with your child - you can find one at http://www.safekids.com/kidsrules.htm
· Using the tools available in your web-browsing software (AOL or Internet Explorer, for example) to
limit the sites that can be visited (see your Help menu to learn how to create Content Settings). AOL
users can find help when they log onto the AOL home page. If you use Internet Explorer this link will
help you understand the steps you can take:
· Encouraging children to use particular Search Engines which attempt to filter out suspicious websites
- such as <http://www.yahooligans.com/> or Ask Jeeves for Kids <http://www.ajkids.com/> . You'll find
a longer list at <http://www.safekids.com/search.htm>
· Using "spy" software to see what sites are being accessed - such as "NetNanny"
<http://www.netnanny.com/index.html> or Cybersitter <http://www.cybersitter.com/cybinfo.htm> -
although this is a bit like reading a diary - you may not feel comfortable with the idea. The software
does include easy tools to limit access to those sites in the future.
What steps are being taken by Government to reduce the risk
· A new offence of "Grooming" has been introduced specifically to enable the prosecution of those who
abuse children over the Internet.
· The meaning of Abuse has been widened to cover "cyber-sex" as being as much of an assault as
· Police units that deal with paedophiles now have specialist skills to help investigate Internet related
What should you do if you are suspicious of some-one in a Chat Room?
Take whatever notes you can of the time and place the activity you are concerned about happened.
If possible, take a "screen dump" (a picture of your computer screen) so that you can show police the
chat room name of the person giving you cause for concern, the location of the Chat Room and the
time at which the activity was taking place. You do this by hitting the Print Screen button on the
keyboard (it copies the screen for you), opening your Word processing software (Works, Word,
Clarisworks) and "pasting" the picture - Ctrl+V or Apple+V.
Print the page (and keep the file for future use).
Contact your local police station and report your concerns.
Chat rooms can be enormous fun - you can talk to like-minded people about things that interest you.
As long as you can afford the phone bill, give them a try - at least you can then talk realistically to your
children and grandchildren about them- oh and if anyone finds one for roadworks, let me know!
CHANGING YOUR EMAIL ADDRESS?
Please remember that if your email address changes you need to
"unsubscribe" the old address and then "subscribe" the new one for your
Fact Sheet (sorry!). You need to go to:
You can also find old Fact Sheets at the same address.
All the best,
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