UNION MILLS COMMUNITY ASSOCIATION
MEETING OF THE BOARD OF DIRECTORS
NOVEMBER 12, 2002
The meeting of the Board of Directors was held at the Centreville
High School, in the Lecture Hall. Present at the meeting were
President Ivan Galysh, Secretary Dick Aarhus and Member at Large
Jane Duncan. Also present were Amy Weinschenk, Property Manager
and Ileana Balbi-Murillo, Recording Secretary, J.C. Murillo & Co.
CALL TO ORDER
President Ivan Galysh called the meeting to order at 7:26 p.m.
APPROVAL OF MINUTES
(M) Upon motion duly seconded and carried, the Board of
Directors agreed to approve the October 8, 2002 meeting
minutes as presented.
REPORT OF COMMITTEES
ACC – Member at Large Duncan expressed concerns with the
playground with regards to the safety of the children. Ms.
Weinschenk indicated that she would contact All Recreation to
request that railings or timbers be installed to avoid children
from climbing and falling over.
(A) Ms. Weinschenk is to investigate.
MANAGEMENT REPORT
Nominations for Board of Directors – Management presented two
nominations for Board of Directors from Jane Duncan and Angelina
Duggan. The Board reviewed the nominations and agreed to accept
them both as new Board members until the next Annual Meeting.
(M) Upon motion duly seconded and carried, the Board of
Directors agreed to accept the two nominations as
presented.
Trash Contract - Management indicated that AAA Trash had agreed
to a four (4) year contract.
Tot Lot – Management indicated that the Tot Lot had been
completed.
Newsletter – Management indicated that the October 2002 issues of
the newsletter had been sent to all the residents.
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Vandalism – Management indicated that some vandalism had taken
place at the pool. A police report had been filed and management
was waiting for more information from the police department.
Items that would need to be replaced are a fire extinguisher and
a new front door to the pool house. The Board discussed the
issue and agreed to approve these expenses.
(M) Upon motion duly seconded and carried, the Board of
Directors agreed to approve the expenses for the new fire
extinguisher and new front door for the pool house.
Landscaping – Management presented landscaping proposals from
Pine Ridge and STM Landscaping for grounds maintenance services.
The Board discussed and asked management to negotiate a better
price with Pine Ridge and advise the Board of its findings.
(A) Management is to contact Pine Ridge and advise the Board.
2003 Budget – Management presented the 2003 budget for the
Board’s review. The Board reviewed and agreed to approve the
budget with no increase in fees for the residents. Management
indicated that copies of the new budget would be sent to the
residents along with Direct Debit forms.
Parking – Secretary Aarhus noted that current tags and county
stickers were required when parking in the community. He asked
management to include this information also with the budget
mailing. He also noted that there was an abandoned blue car
parked in a specific area. Management noted it was aware and
that the police had tagged the car several times.
Speed Bumps – Management noted that VDOT had indicated that it
had been informed that speed bumps could not be installed on
Ruddy Duck because it was a public road. Speed signs, however,
would be installed and police would be checking speed and giving
out tickets to the violators.
FINANCIALS
Management presented copies of the financial statements as of
September 30, 2002 for the Board’s review.
ADJOURNMENT
The meeting was adjourned at 7:46 p.m. The Board agreed not to
meet in December 2002 due to the holidays. The next Board
meeting would be held on January 14, 2003 at 7:30 p.m.
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Respectfully submitted: November 12, 2002
Ileana Balbi-Murillo
Recording Secretary
J. C. Murillo & Company
Approved by:
__________________________ ______________
Date
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