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					FOR MORE INFORMATION, CONTACT:
     Sheri Layral
     312 Signers' Hall
     474-7964 FYSENAT

For Audioconferencing: Access#: 1-800-519-1987
                           Meeting#: *1791514*


                                   AGENDA
                        UAF FACULTY SENATE MEETING #134
                              Monday, February 6, 2006
                                1:00 p.m. - 3:00 p.m.
                          Wood Center Conference Room C/D


1:00   I     Call to Order – Paul Layer                           5 Min.
             A.      Roll Call
             B.      Approval of Minutes to Meeting #133
             C.      Adoption of Agenda

1:05   II    Status of Chancellor's Office Actions                  5 Min.
       A.    Motions Approved:
             1.      Motion to amend the policy on Graduate Advisory Committee
                     membership for Interdisciplinary doctoral degree students.
             2.      Motion to approve a Post-Baccalaureate Certificate for the Elementary
                     Post-Baccalaureate Licensure Program.
             3.      Motion to approve a Post-Baccalaureate Certificate for the Secondary
                     Post-Baccalaureate Licensure Program,
             4.      Motion to approve a Post-Baccalaureate Certificate for the K-12 Art
                     Licensure Program,
             5.      Motion to approve a Post-Baccalaureate Certificate for the School
                     Counselor Certification Program.
             6.      Motion to approve the deletion of the Certificate in Phlebotomy.
       B.    Motions Pending: none

1:10   III   Public Comments/Questions                            5 Min.

1:15   IV    President's Comments - Paul Layer                  10 Min.
             President-elect's Report - Shirish Patil            5 Min.

1:30   V     A.     Remarks by Chancellor Steve Jones           10 Min.
             B.     Remarks by Provost P. Reichardt             10 Min.

1:50   VI    Governance Reports                                   5 Min.
       A.    Staff Council - Maya Salganek
       B.    ASUAF -Joseph Blanchard
       C.    GSO - Susan Hazlett

       *** BREAK***
2:05   VII    New Business                                      15 Min.
       A.     Motion to amend the Computation requirements for the Certificate and
              A.A.S. degree, submitted by Curricular Affairs Committee (Attachment
              134/1)
       B.     Motion to amend the UAF Faculty Senate By-laws, Section 3 (Art. V:
              Committees, Permanent) increasing membership on the Committee on the
              Status of Women, submitted by the Committee on the Status of Women
              (Attachment 134/2)
       C.     Motion to amend the UAF Faculty Senate By-laws, Section 1 (Art. III:
              Membership), submitted by Faculty Affairs (Attachment 134/3)

2:20   VIII   Announcements                                    10 Min.
       A.     Senate Elections (Attachment 134/4)
       B.     Outstanding Senator of the Year Award (Attachment 135/5)
       C.     Conference on Teaching Excellence, Larry Roberts

2:30   IX     Committee Reports                                 20 Min.
       A.     Curricular Affairs - Rainer Newberry
       B.     Faculty Affairs - Jon Genetti
       C.     Unit Criteria - Glenn Chappell
       D.     Committee on the Status of Women - Jane Weber
              (Attachment 131/6)
       E.     Core Review - Mark Box (Attachment 134/7)
       F.     Curriculum Review - Rainer Newberry
       G.     Developmental Studies - Cindy Hardy (Attachment 134/8)
       H.     Faculty Appeals & Oversight - Larry Duffy (Attachment 134/9)
       I.     Faculty Development, Assessment & Improvement - Larry Roberts
              (Attachment 134/10)
       J.     Graduate Academic & Advisory Committee - Cathy Cahill
              (Attachment 134/11)

2:50   X      Members' Comments/Questions                     10 Min.

3:00   XI     Adjournment
ATTACHMENT 134/1
UAF FACULTY SENATE #134
FEBRUARY 6, 2006


MOTION:
=======

The UAF Faculty Senate moves to amend the Computation requirements for the Certificate and
A.A.S. degree (2005-2006 UAF Catalog, page 78, 80).


          EFFECTIVE:                    Fall 2006

        RATIONALE: This change eliminates CIOS 116 from the options available to complete
the related instructional Computation requirement. CIOS 116 has been deleted as a course.
Existing course ABUS 155 will continue to meet this requirement.

                                        ******************

[[ ]] = deletion
CAPS = addition


Computation .............................................................................................................2-3
  Complete one of the following:
      any course at the 100 level or above in mathematical sciences (math, computer
         science, statistics) (3)
      ABUS 155 -- Business Math (3)
      [[CIOS 116 -- Business Math Using Calculators (3)]]
      DEVM 105 – Intermediate Algebra (3)
      ECE 117 – Math Skills For Early Childhood Education (3)
      HLTH 116 -- Mathematics In Health Care (3)
      HSV 117 – Math Skills For Human Services (3)
      TTCH 131 -- Maintenance Mathematics (3)
      other program approved discipline-based computation course or discipline-based
         courses with embedded computation content to total ..............................2-3
ATTACHMENT 134/2
UAF FACULTY SENATE #134
FEBRUARY 6, 2006


MOTION:
=======

The UAF Faculty Senate moves to amend the UAF Faculty Senate By-laws, Section 3 (Art. V:
Committees, Permanent) increasing membership on the Committee on the Status of Women as
follows:

[[ ]] - Deletions
CAPS - Additions


Sect. 1        (ART III: Membership)

E.        The standing and permanent committees of the Senate are:

          PERMANENT

          7.      The Committee on the Status of Women. Membership will consist of [[eight]]
                  AT LEAST NINE people, [[one]] TWO of whom will be senators, the others to be
                  elected at large from among UAF faculty.

                  The purpose of this committee is to monitor the status of women faculty at UAF
                  and to work proactively for gender equity.

                  Such actions will include, but are not limited to: Maintaining lists of women
                  faculty with hire, tenure and promotion dates; Organizing and supervising surveys
                  on the status of women and assessing the cultural climate of the university as it
                  pertains to women; Recommending policy to address the needs of women faculty;
                  Supporting mentoring of women, both new and mid-career faculty, including
                  running workshops on mentoring, promotion & tenure, negotiating techniques and
                  other forms of faculty development identified as necessary; Addressing family-
                  work issues, such as child care, parental leave, spousal/partner hire; Coordinating
                  with other campus and university groups which deal with women's and gender
                  issues; and any other issues which would help women to achieve equity at UAF.


          EFFECTIVE:             Immediately

          RATIONALE:             The Faculty Senate recently approved a motion on mixed gender
               representation for all Senate committees. Adding an additional Senate seat will
               assist in fulfilling that goal.
ATTACHMENT 134/3
UAF FACULTY SENATE #134
FEBRUARY 6, 2006



MOTION:
=======

The UAF Faculty Senate moves to amend the UAF Faculty Senate By-laws, Section 1 (Art. III:
Membership) as follows:

[[ ]] - Deletions
CAPS - Additions

Sect. 1   (ART III: Membership)

          B.    Representation shall be by academic OR RESEARCH unit and based on the
                number of full-time faculty equivalent (FTFE) in each unit as described below.

                1.   A unit is a single school or college or a collection of schools and/or
                     colleges OR COLLECTION OF RESEARCH INSTITUTES (see item 7).

                2.   For representational purposes only a faculty member shall be defined as
                     one who holds academic rank or special academic rank.

                3.   Each faculty member whose annual academic appointment equals or
                     exceeds 1560 hours will be considered 1 FTFE.

                4.   Each faculty member whose annual academic appointment is less than
                     1560 hours will be considered a fractional FTFE with the fraction being
                     the number of hours of annual academic appointment divided by 1560.

                5.   Each unit will elect the number of representatives to the Senate equal to
                     the number of FTFE in that unit divided by the total UAF FTFE,
                     multiplied by 35 and rounded to the nearest integer.

                6.   A faculty member having appointment split between units shall be
                     included in each unit in proportion to the respective appointment for the
                     computation of item 5.

                7.   All schools or colleges whose representation under item 5 is zero shall be
                     grouped into the conglomerate group and this group shall be treated as a
                     single unit for purposes of the computation of item 5. If a unit which
                     would have been grouped in the conglomerate group decides instead that
                     the unit would be better served by joining with another school or college,
                     it may do so upon the mutual agreement of those units.

                8.   Re-apportionment will be done for the elections held in even numbered
                     years or upon two-thirds vote of the Senate.
         9.    EACH UNIT WILL HAVE AT LEAST 2 REPRESENTATIVES.


   C.    Election Procedure

         1.    Election shall be held by the ACADEMIC units OR THE SENATE
               OFFICE FOR THE RESEARCH INSTITUTES to provide representatives
               to the Senate according to Article III of the Senate Constitution. Elections
               and election procedures are the responsibility of the units, subject to the
               following:

         2.    A faculty member may vote for Senate representatives in only one unit.
               That unit must be the unit of primary appointment or, in the case of evenly
               split appointment, the unit of the faculty member's choice.

         3.    Units with full-time permanent faculty based on other than the Fairbanks
               campus should elect Senate representatives in a number that is at least
               equal to the proportion of the non-Fairbanks based FTFEs.

         4.    Units with faculty who teach in associate, certificate, or noncredit
               programs should elect representatives in proportion to such faculty.

         5.    Units with senior faculty should elect associate and full professors as
               Senate representatives in a number that is at least equal to the proportion
               of such faculty.

         6.    Units with graduate programs should elect at least one graduate faculty
               member.

         7.    Each unit shall elect at least half as many alternate representatives as
               representatives.

   D.    Vacancies

         1.    In the case of death, resignation, or transfer of an elected representative of
               the Senate, an alternate shall immediately become the representative. [[The
               alternate selected to fill the vacancy shall be the highest vote-getter from
               the constituency election for alternates as specified in the bylaws.]] If no
               alternate is available, then the president of the Senate will appoint an
               alternate with the concurrence of the affected constituency, and the
               consent of the Administrative Committee.

EFFECTIVE:             Immediately

RATIONALE:              This change will give the research faculty that don't have an
affiliation with a college/school a separate unit for representation on the Faculty Senate.
Small units will be able to have continued membership on the Senate by guaranteeing at
least two seats for each unit, therefore having staggered terms. Specifying the alternate to
fill vacancies shall be the highest vote getter is not always possible and is not necessary.
ATTACHMENT 134/4
UAF FACULTY SENATE #134
FEBRUARY 6, 2006

                                    "CONTINUING"
                              UAF FACULTY SENATE TERMS
                                  MAY 2006 - MAY 2007

Shirish Patil, President-Elect

College/School (total # of reps.)    Representatives                 Alternates

College of Liberal Arts (8)
  Divisions:
       Arts & Communication          Derick Burleson - Engl & Hum.
       English & Humanities          Anna Berge - Lang. & Cult.
       Language & Culture            Chris Wolsko - Social Sci.
       Library
       Social Sciences

College of Natural Sciences &        Cathy Cahill                    Larry Duffy
Mathematics (6)                      Ataur Chowdhury                 David Maxwell
                                     Heinz Wiechen

College of Rural Alaska/             Jane Allen - KCC                Melissa Brown - TVC
Cooperative Extension Service (8)    Jodie Anderson - CES            Julie Cascio - CES
                                     Mike Davis - DANRD              Cindy Hardy - CRA
                                     Marjorie Illingworth - TVC
                                     Larry Roberts - CRA

College of Engineering & Mines (3)   Wendy Zhou                      Sukamar Bandopadhyay


School of Education (2)              Anthony Rickard - on campus     Maria Reyes - on campus


School of Fisheries & Ocean Sciences Liz Brown                       Quentin Fong
(3)

School of Management (2)             Jim Collins                     Susan Herman


School of Natural Resources &
 Agricultural Sciences (2)


Research Institutes (2)
 (IARC, GI, IAB)
                                   "VACANT"
                           UAF FACULTY SENATE SEATS
                                    2006-2008


College/School                         Representatives    Alternates

College of Liberal Arts
  Divisions:
       Arts & Communication            4 (2 year term)   2 (2 year term)
       English & Humanities            1 (1 year term)   2 (1 year term)
       Language & Culture
       Library
       Social Sciences

College of Natural Science &           3 (2 year term)   1 (2 year term)
Mathematics


College of Rural Alaska &              3 (2 year term)   2 (2 year term)
Alaska Cooperative Extension
                                          2 at-large        1 at-large
                                        (on campus)       (on campus)
                                        (off campus)      (off campus)
                                           1 CES             1 CES

College of Engineering & Mines         2 (2 year term)   1 (2 year term)


School of Education                    1 (2 year term)   1 (2 year term)
                                         off-campus        off-campus


School of Fisheries & Ocean Sciences   2 (2 year term)   1 (2 year term)


School of Management                   1 (2 year term)   1 (2 year term)


School of Natural Resources &          1 (2 year term)   1 (2 year term)
       Agricultural Sciences           1 (1 year term)


Research Institutes                    1 (2 year term)   1 (2 year term)
 (IARC, GI, IAB)                       1 (1 year term)
ATTACHMENT 134/5
UAF FACULTY SENATE #134
FEBRUARY 6, 2006


             OUTSTANDING SENATOR OF THE YEAR AWARD (OSYA)

PURPOSE:

The Outstanding Senator(s) of the year award is an award to be given by the UAF
Faculty Senate for truly outstanding contribution of service for academic quality at the
University. The contribution to be recognized would be far beyond that normally made
by an individual in the normal performance of his or her job.

CRITERIA:

The recipient should be a serving member of the UAF Faculty Senate or a serving
member of a permanent or standing committee of the Faculty Senate who has made a
major contribution to the faculty's and student's welfare, to the faculty's ability to carry
out its duties more effectively, to the general betterment of the University outside the
teaching and research function, or has shown wise and courageous leadership (and
responsibility) in behalf of the faculty and University. This should be an award for
service, not teaching or research, above and beyond that normally expected from an
individual.

NON-ELIGIBILITY:

The President and President-Elect of the Faculty Senate are not eligible to receive this
award in their positions during their years of service.

PROCEDURES:

Any eligible Faculty Senate member may nominate a candidate for the OSYA. The
letter of nomination should include a brief list of the Senator's accomplishments and a
cover letter that makes the case for the nominee. The nomination should be submitted
to the Faculty Senate President by March 1.

The Screening Committee will consist of five members. One member will be appointed
from the Provost Council by the Provost. The Faculty Senate will select four (4)
members one of whom will be the President-Elect, and three others, none of whom is a
nominee, in the March meeting of the Senate. This committee will meet prior to the
April meeting of the Senate to screen all applicants and select one or two candidates
that are recommended to the Senate President.

In the April Faculty Senate meeting, the committee shall move the appropriate
resolution(s). After appropriate discussion, the full Senate shall vote by secret ballot on
the motions. A simple majority vote of those attending will be necessary for the Senate
to confirm an OSYA. The votes will be counted by the President and Secretary of the
Senate, and the award is announced by the President of the Senate.

The award is to be presented by the President of the Senate and the form of the award
shall be a framed, hand-lettered certificate that contains the resolution passed by the
Senate and the signatures of the Faculty Senate President and President-Elect.
ATTACHMENT 134/6
UAF FACULTY SENATE #134
FEBRUARY 6, 2006


                        Minutes of Committee on the Status of Women
                                     January 26, 2006

Present: Uma Bhatt, Carol Gold, Cindy Hardy, Qwentyn Richards, Renate Wackerbauer, Jane
Weber, Wendy Zhou

   1) The committee approved the motion for the Senate which changes the bylaws to two
      senators on this committee.

   2) Need letters for emeritus status for Charley Basham by 2/7/06. Committee will sign a
      letter written by Carol. Uma will ask David Newman for a letter about Charley’s work on
      the Curricular Affairs Committee.

   3) Tenure and promotion workshop this spring – Friday, April 28, 1-4 (Springfest Day).
      Ask Sheri to reserve a room. We would like speakers to give substantial information
      about the process, not the usual 10 minute blah, blah about tenure. Need several speakers
      to represent the university-wide committees and people who recently stood for tenure and
      promotion to give short talks – ACCFT and UNAC. This will be followed by an open
      forum for questions and small group discussions.

   4) Salary information data is not in good shape – but we have received it. Preliminarily,
      women make 83% of what men make, which is close to the average nationwide.

   5) Forums: The committee will discuss how the forums were organized on February 7.
      We'll discuss the committee’s goals and how to get there. Next forum is February 9 at
      TVC, 5-6pm.

   6) Next meetings: 2/7 1-3, 3/21 1-2, and 4/18 1-2.

   7) Talk with Sheri about the minutes on the web.
ATTACHMENT 134/7
UAF FACULTY SENATE #134
FEBRUARY 6, 2006


Core Review Report

The committee met on 26 January with five members present and reviewed one academic course
request and nine petitions. It is taking initial steps in the annual outcomes assessment of writing-
and oral-intensive courses, and the chair is drafting a statement on problems with transfer credits
within the state arising from regents’ policy. The committee agreed to meet next on Thursday,
February 9 from 2:30-3:30 p.m.

Respectfully submitted, Mark Box
ATTACHMENT 134/8
UAF FACULTY SENATE #134
FEBRUARY 6, 2006


                         Developmental Studies Committee Meeting
                                        1/19/2006

Attending: Jane Allen, Nancy Ayagarak, Latrice Bowman, Marji Illingworth, Ron Illingworth,
Linda Hapsmith, Cindy Hardy, Joe Mason, Guests: Randy Pueffer, Jane Weber

Old business

VTS 115: Latrice looked this course proposal over and reported that it looked like it met the
requirements for a vocational math class at that level. She recommended that it approved by the
DEVS committee and passed on to the Curricular Review committee. Motion to do so made by
Joe. Motion approved.

Occupational certificates: BOR approved an Occupational Endorsement and Workforce
Credential. This is in response to the less formal “Certificates of Completion” that have been
developed and implemented at various campuses. The new approval process is a more involved
process, including taking Endorsement and Credential programs through Curricular Affairs for
approval, along with approval by an independent “occupational board” from the community.

       From the Regents’ Recap of the Dec. BOR meeting:
       At some campuses and departments, a “Certificate of Completion” for certain programs
       has been available, but not at others. The new degree and credential program tracks are:
       • Occupational Endorsement: Ranging from 9-29 credits applicable in some cases
       toward a higher degree, such as an associate’s or bachelor’s, and officially counted on a
       student’s transcripts. It would require formal admission and be eligible for financial
       aid. Courses could include classes in numerous fields, from professional and technical
       courses to emergency response and early childhood training, among others.
       • Workforce Credential: non-credit programs that could include, for example, sexual
       harassment training or a special training on mine safety and health.

Expanding the role of the DEVS Committee: We again discussed the role of this committee,
especially in light of the increased program and class approval workload that will be generated by
the new Credential and Endorsement programs. After some discussion of the form this new role
should take, we agreed to draft a motion to expand or change our role and will bring this to our
next meeting for approval. Ron and Cindy will draft language for this.

Enrollment Management “Student Success” committee: There has not yet been any follow up
to our response to the Enrollment Management report, which Cindy sent out to the committee
and to the Chancellor, Provost, and Tim Barnett in December. The Enrollment Management
Student Success Task Force will meet Friday, Feb 3. Nancy Ayagarak is the DEVS committee
representative. She will be in Fairbanks for the Feb 3 meeting. Jane Allen agreed to be an
alternate for Nancy.
Statewide Taskforce to Assure Remediation Results. Cindy read a memo from Craig Dorman
calling for the formation of this taskforce. The STARR will address statewide issues in
Developmental Education and make recommendations for programs and services to address the
needs of developmental students. Jane Weber has agreed to serve on this committee.

New business

Number designators: Mary Earp has asked why DEVE 070 couldn’t be offered at the 100 level.
A related question about the numbering of DEV-level classes came from the Curricular Review
committee, related to VTS 115.

We agreed that there are many pros and cons to offering developmental classes at the both 0- and
the 100 levels. The University has multiple missions; it is not solely a 4-year school, and
academic and vocational degree requirements do differ. However, both 4-year and Community
College-level coursework are college level, for both types are offered at UAF. Math and English
classes are offered that are appropriate to the discipline in each certificate or degree program.
We also discussed the different numbering system used at UAA, which offers a parallel class to
DEVE 070 as English 109, for example. Many committee members feel strongly about this
issue. We will discuss this further to see if any action needs to be taken.

Proposed meeting times for Spring semester:

       Friday, February 10, 11:30am-1:00pm
       Friday, March 10, 11:30am-1:00pm
       Friday, April 14, 11:30am-1:00pm
ATTACHMENT 134/9
UAF FACULTY SENATE #134
FEBRUARY 6, 2006


Faculty Appeals & Oversight Committee Report

Submitted by Lawrence Duffy
1-17-06

The review of administrators was discussed in light of the changing administrative environment
at UAF. The following two motions will be discussed at the next FAOC meeting.

MOTION 1

The Faculty Senate moves to modify “Guidelines for the Evaluation Process for Administrators”
(Senate Meeting 111, 2002 and Senate Meeting 115, 2003) to remove the list of Group B
administrations from direct FAOC review and to revise evaluation process as follows:

       Associate Dean/Campus/Program Directors, etc. in Group “B” (as listed below)
       are to be reviewed annually by their immediate Supervisor. On July 1st of each
       year, Group “B” Directors shall submit a report to their Supervisor on the
       previous year’s activities/accomplishments and include their goals for the
       upcoming year. Their supervisors will solicit input from faculty and staff and
       evaluate in letter format the Associate Dean/Program Director/Campus Director.
       A copy of the review will be forwarded to the Faculty Senate Office by October
       15 of the year. The FAOC will review the evaluation to ensure faculty and staff
       input.

RATIONALE

After many years of debate and discussion, about 4 years ago the Faculty Senate created a policy
to formalize review of administrators. In general, this policy has worked well, but as the number
of administrators with titles of “Director”, “Associate”, “Assistant”, “Coordinator”, etc. has
growen, it has been a significant burden on the Senate to review all “Group B” administrators.
From a fairness issue, one administrator may be on the Group B list and another administrator
holding a similar position may not.

The FAO proposes this motion as a first attempt to address this issue. In the case of “Group B”
administrators, these persons should be reviewed annually by their supervisor. A confidential
copy of the review will be sent to the FAO, to see that the review has had faculty/staff input and
proper feedback was given to the Group B administrator. This is similar to the annual review of
tripartite and bipartite faculty. Also, this will insure Group B administrators will get annual
feedback from Deans and there is faculty/staff input.


MOTION 2
The Faculty Senate moves to modify “Guidelines for the Evaluation Process for Administrators”
(Senate Meeting 111, 2002 and Senate Meeting 115, 2003) to include the new position of Dean
of Libraries and Director of Research.

RATIONALE

Review of Group A administrators has worked well, but with the recent reorganization and new
administrators under the Chancellor, the Group A review list needs revision. The policy issue for
the Senate is one of who should be reviewed as personnel and job titles are changed, but function
remains very similar. The Director of Research supervises research faculty via various institute
directors while the Dean of Libraries supervises library faculty. Both positions make budgeting
decisions affecting faculty and staff at UAF. These responsibilities are consistent with those of
Group A administrators.
ATTACHMENT 134/10
UAF FACULTY SENATE #134
FEBRUARY 6, 2006


Faculty Development, Assessment, and Improvement Committee

Meeting Minutes, January 20, 2006

Attending:     Christie Cooper, Susan Henrichs, Marjorie Illingworth, Joy Morrison,
               Larry Roberts, Chairperson

Larry Roberts began the meeting as new chair by applauding Lee Haugen for her service on this
committee and for being selected as the new Director of the Northwest Campus in Nome.

He suggested the following agenda items: discussion of meeting times for the spring, the
selection of a secretary, and a brief presentation on the upcoming educational conference to be
held in Fairbanks.

It was determined that we had a sufficient number of members present for a quorum. Business
was conducted resulting in the following decisions and shared information.

Meeting times:        In order to accommodate the majority of the committee’s members, the
                      third Monday of each month from 1-2pm was selected (2/20, 3/20, 4/17).

Secretary position:   In response to the call for a volunteer, Christie Cooper agreed to serve as
                      secretary.

Educational
conference:           The Conference on Teaching Excellence will be held March 2-4 with a
                      pre-conference being offered through Joy Morrison and the Office of
                      Faculty Development on the 2nd before the conference begins that
                      evening. The conference is funded through grant money garnered by the
                      College of Rural and Community Development (CRCD) and focuses on
                      teacher education and adult learning. The planners are preparing to
                      accommodate 75 attendees, with CRCD faculty/staff receiving first choice.
                      Speakers from the Lily North Group will be presenting. Joy Morrison will
                      have the pre-conference taped and available on a website for those unable
                      to attend.

Joy Morrison added that the decisions for spring/summer travel funding through the Office of
Faculty Development were made today. The requested amount totaled $64,000. Through her
office and matching funds from United Academics, $18,750 will be funded.

Next Meeting: February 20, 2006 @ 1:00pm

Respectfully submitted by: Christie Cooper, Secretary
ATTACHMENT 134/11
UAF FACULTY SENATE #134
FEBRUARY 6, 2006

Graduate Academic & Advisory Committee
January 23, 2006

Present: Cathy Cahill, Patty Gray, David Maxwell, Laura Milner, Heinz Wiechen, Susan
Henrichs, Pauline Wilson, Joan Braddock, Tim Stickel, Melissa McGinty

No trial course requests were received by the deadline so we do not have any courses to review.
However, we did continue discussions about issues that were raised last semester. They include:

1) We still need a replacement for Bob Bolton, one of the graduate student representatives on
GAAC. Susan Henrichs said she would see if any of her graduate student volunteers would be
willing to serve as the representative.

2) In fall semester 2006, the Graduate School will start requiring graduate student projects to be
archived at the library and one of the two library copies of their thesis (the circulating copy) to be
submitted in .pdf form. Beginning in Spring 2006, students will have the option to archive their
projects and submit one of the thesis copies as a .pdf.

3) Graduate faculty – Susan Henrichs is looking for input on the idea of a graduate faculty
eligible to serve on INDS committees.

4) New/trial course and program approval forms – The committee members discussed ways to
clarify who to contact and how to ensure that faculty members proposing new courses and
programs contact the library collections officer. Susan Henrichs is trying to revise the forms
according to committee member comments.

5) The Natural Resource Economics proposed Ph.D. program may be coming back to the
committee.

6) Moldy courses – It is time to delete moldy courses from the catalog and from the ‘not in the
catalog but still officially in existence list’. The Graduate School is sending the latter list of
courses out to the Deans and asking them to determine which, if any, courses should be saved. If
the Graduate School and Registrar’s office do not receive a response stating a course should be
saved, the course will be dropped. The Registrar’s office will also develop a list of courses in the
catalog that have not been taught recently. This list will be sent to Deans and Departments to
determine if the courses should stay in the catalog. There was a discussion of how often a purge
of courses that have not been taught recently from the catalog should occur. Joan Braddock and
Susan Henrichs believe that the courses should be examined every 3 years. Cathy Cahill will
contact Rainer Newberry, the Chair of the Curricular Affairs Committee, and discuss it with him
so that both GAAC and Curricular Affairs can address this issue.

7) The next meeting of GAAC will occur as soon as possible after the new course/course change
submission deadline. Mondays are the preferred meeting days, but the Monday immediately after
the course submission deadline is a Faculty Senate meeting so the chair and others cannot make a
meeting on that day. The following Monday is Spring Recess and most of the committee was
adamant that no meetings would occur during Spring Recess.

				
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