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Green Planet
Phase 2 and Phase 3
3/26/2010
IDC Consulting
James Koury
Tom Sennett
Sean Collins
Michael Mayernick
Joseph Jones
Veng Huynh
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Table of Contents
1. Team Contract ..................................................................................................................... 3
2. Stakeholder Register and Management Strategy ................................................................ 4
3. Gantt Chart .......................................................................................................................... 5
4. Cost Estimate ....................................................................................................................... 6
5. Cash Flow Report ................................................................................................................. 7
6. Resource Usage Report ........................................................................................................ 8
8. Quality Tool ........................................................................................................................ 11
9. Responsibility Assignment Matrix...................................................................................... 12
10. Meeting Agenda............................................................................................................... 13
11. Presentation..................................................................................................................... 14
12. Milestone Report ............................................................................................................. 15
13. Risk Register ..................................................................................................................... 16
14. P/I Matrix ......................................................................................................................... 17
15. Website Mockups ............................................................................................................ 18
16. Team Website .................................................................................................................. 21
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1. Team Contract
Project Name: Green Planet
Project Team Members Names and Sign-off:
Name Sign-off on Team Contract
James Koury James Koury
Joseph Jones Joseph Jones
Michael Mayernick Michael Mayernick
Thomas Sennett Thomas Sennett
Sean Collins Sean Collins
Veng Huynh Veng Huynh
Code of Conduct: As a project team, we will:
We will always communicate
Treat all ideas equally
Be respectful
Participation: We will:
All do our part in the project
Attend classes
Attended conference calls
Communication: We will:
Communicate regularly with SME’s
Follow the 24 hour rule
Hold a update conference call
Problem Solving: We will:
Come to a solution as a team
Split up the work, as needed
Meeting Guidelines: We will:
Be respectful
Take turns speaking
Clearly identify ourselves before speaking
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2. Stakeholder Register and Management Strategy
Stakeholder Register for Green Planet
Internal/ Project Contact
Name Position External Role Information
John Thompson IDC CEO Internal Supervisor JThompson@idc.com
Joe Smith IDC Vice President Internal Supervisor JSmith@idc.com
Peter Jacobson Green Planet CEO External Benefactor PeterJ@greenplanet.com
Alice Jenkins Programmer Internal Programmer AJenkins@idc.com
Thomas Jones Accountant Internal Costs TJones@idc.com
Stakeholder Management Strategy for Green Planet
Level of
Name Level of Interest Influence Potential Management Strategies
John Thompson High High (how we work with them)
personality type, etc…
Joe Smith High Low
Peter Jacobson High High
Alice Jenkins Low High
Thomas Jones Low Medium
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3. Gantt Chart
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4. Cost Estimate
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5. Cash Flow Report
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6. Resource Usage Report
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7. Issues Log
Issue Date Reported Assigned Priority Due
Issue # Description Reported By To (M/H/L) Date Status Comments
Have all team
members trust one
another to get their
deliverables done
1 Team Trust 2/7/10 Mike Team H 2/7/10 Completed on time.
Have to make
certain times for
meetings that
satisfy the entire
Time All In team’s individual
2 Management 2/10/10 Sean Team H Project Progress schedule.
Make sure each
team member
All In contributes as
3 Workload 3/1/10 Joseph Team M Project Progress much as they can.
Make sure team
uses enough
Resource All In resources to
4 Usage 2/14/10 Tom Team H Project Progress complete project
Make sure the
meeting agenda is
Meeting Mike, completed and
5 Agenda 2/20/10 James Sean H 2/22/10 Completed sent on time.
Make sure all team
members know
what deliverables
Assignment they are assigned
6 Confusion 2/26/10 Veng Team M 2/27/10 Completed to.
Update the data
Mike, security system for
7 Data Security 2/28/10 Sean Sean H 3/4/10 Completed the new site.
Get a close
estimate of how
Budget much the project
8 Analysis 3/5/10 Tom Joseph H 3/7/10 Completed will cost.
Fix any
problems/issues
within the Work
Breakdown
9 WBS 3/10/10 Mike Veng M 3/13/10 Completed Structure
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"Microsoft Project miscalculates the over-allocation for James Koury because it does not properly
calculate the recurring tasks duration. It uses the summary duration rather than the individual durations.
The team has spoke with Jan about it and she is aware of the incorrect over-allocation of James Koury."
8. Quality Tool
This Pareto Chart demonstrates the problems and issues that come with the new CMS.
There was a poll involving 83 total participants, and the most frequently suggested issue was
with the site crashing. This made up 30 percent of the total problems. Loss of data was the
second most frequent issue with a total of 24 percent of the poll. The least frequent issue was
that the users prefer the old system over the new one. This means that when the new site is up
and working properly, the users prefer it. Other issues consist of controlling e-mail service, data
security, and resignation of personnel.
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9. Responsibility Assignment Matrix
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10. Meeting Agenda
Date: March 19, 2010
Time: 9:30 a.m.
Location: Board Room
Chair: James Koury
Attendees: Christopher Maruca, Melissa McPhail, Sean Collins, Veng Huynh, Joseph Jones, James Koury,
Michael Mayernick, Tom Sennett
Objective: The objective of this meeting is to present the information that has been gathered thus far in
the planning and execution phases. The team has utilized this information to make sure the deliverables
have everything mapped out accordingly. This meeting will also address any and all complications
encountered.
Agenda:
Progress Report: James Koury (5 minutes)
Address possible concerns.
Describe the teams’ current position.
Current Deliverables Drafts:
Stakeholder Register and Management Strategy: James Koury (5 minutes)
Gantt Chart / Cost Estimate / Cash Flow and Resource Usage Report / RAM: Veng Huynh (5
minutes)
Risk Register / Probability Impact Matrix: Tom Sennett (5 minutes)
Updated Issues Log / Quality Tool: Sean Collins (5 minutes)
Questions: (10 minutes)
1. Is our projectt plan (WBS) sufficient and address the details effectively?
2. Does the Resource Usage Report properly contain all of the necessary individuals for this
project?
3. Are the locations of the risks likelihood of occurrence found in the correct square?
Next Steps (Outcomes of this meeting):
Address and correct any risks that happen to occur
Update and maintain the issues log
Manage the quality of the project for the upcoming phases
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11. Presentation
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12. Milestone Report
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13. Risk Register
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14. P/I Matrix
This P/I matrix is based on the risk register from the previous page. We took all of the risks that we had
come up with and decided what the chances of each one happening were. We also determined how
impactful each of the issues would be for the project. We determined that being attacked by hackers
would be amongst the most impactful issues to occur. However, because of the precautions we will
take with our security, we feel that this has a low chance of actually occurring.
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15. Website Mockups
We looked at several different possible open-source CMS's. These are the admin panels for Drupal,
Joomla, MODx, and Kryn, to give an idea of how a site administrator would add and change content on
the site.
Drupal:
Joomla:
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MODx:
Kryn:
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We've also created some mockups, based on a Drupal template, for how the site might look to users:
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16. Team Website
www.idcconsulting.weebly.com