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					Technical Assistance for Training and Advice for                              Concept Paper
Further Development of the TVET Sector,
Romania RO2006/018-147.04.01.02.01.03.01                                         Activity 8.1




                                                                           MoERI/NCDTVET



TRAINING SEMINAR ON IMPLEMENTING EFFECTIVE QUALITY ASSURANCE AND
ENHANCEMENT SYSTEMS WITHIN ROMANIAN HIGHER EDUCATION INSTITUTIONS
                                                   April, 1-3, 2009
                                                       Sinaia


                                      Seminar Concept Paper

         Achieving good quality in higher education that enables comparisons of its outcomes with
the academic standards that are not only common for the Romanian universities, but across Europe
and elsewhere, is a goal of the Romanian higher education system clearly stated in the main legal
documents, setting the new quality framework for higher education since 2005. The achievement of
this goal is deeply rooted into development, implementation, maintenance and enhancement of
internal quality assurance systems that involve the entire academic community into a shared and
continuous effort. Although many universities in Romania have already established quality
management departments and are implementing various quality assurance and enhancement
processes, still there is a need to bring together separate elements into an integrated and robust
system. In accomplishing this task, institutions and their quality assurance bodies need to build a
certain capacity in planning, maintaining, monitoring and further improving the quality in the main
activities of the university. They also have to submit their quality assurance activities to external
scrutiny from independent experts’ panels set by ARACIS, which implies knowledge and
understanding of the Agency’ policy on criteria and standards for external evaluation of their
quality related arrangements.
         Under the previous TVET IV and TVETV Projects’ activities, quality coordinators from the
university consortia had been involved in quality assurance seminars familiarizing them with
ARACIS’ external evaluation and accreditation methodology in its pilot phase and related
institution’s responsibilities. The training activities involved them also into various types of Role
Play, where the self-evaluation panel of the university meets external evaluation panel of ARACIS
to discuss the self-evaluation report. They are, therefore, already well aware of the accreditation
procedures, but need more guidance for preparing to meet external expectations of the Agency in
view of the set standards and criteria for judging their achievements in managing the quality at
                                                                                                   1
Material produced under Phare 2006 financial support
PHARE TVET RO2006/018-147.04.01.02.01.03.01
Technical Assistance for Training and Advice for                                Concept Paper
Further Development of the TVET Sector,
Romania RO2006/018-147.04.01.02.01.03.01                                            Activity 8.1
institution and faculty levels. As the Romanian Agency is set to implement ENQA standards and
guidelines for quality assurance and thus to become a full member of ENQA, strong emphasis is put
in ARACIS’ procedures on the implementation of the 7 European standards for quality assurance in
universities and other higher education institutions.
         This training seminar is, therefore, focused on the implementation aspects of quality
assurance systems in the Bologna and ESG perspective. It builds on existing experience in
universities’ strategic planning to enhance their knowledge and expertise in planning for the quality
of learning and teaching, thus supporting their efforts to improve programme management. They
will be able to consider implementing staff development and enhancement mechanisms to their
quality systems and discuss their benefits for the quality of teaching and learning. Through the
seminar and workshop sessions participants will be introduced to various mechanisms and tools for
setting up learning outcomes and graduate competences approach to education. Finally, they will
have an opportunity to bring together various aspects of quality assurance system on which they
will work during the first one and a half days of the training seminar in the form of a draft self-
evaluation report and justify it before an would be panel of external evaluators.
         Through the planned activities of the seminar quality coordinators will be able also to
experience the various roles and responsibilities attached to this position and, eventually, to
improve their future performance to the benefit of their home institution and students.
                                                                                            March, 2009




                                                                                                     2
Material produced under Phare 2006 financial support
PHARE TVET RO2006/018-147.04.01.02.01.03.01
Technical Assistance for Training and Advice for                               Concept Paper
Further Development of the TVET Sector,
Romania RO2006/018-147.04.01.02.01.03.01                                          Activity 8.1

                               SESSION PLAN 8.1
      IMPLEMENTING EFFECTIVE QUALITY ASSURANCE SYSTEMS WITHIN
    ROMANIAN HIGHER EDUCATION INSTITUTIONS – Training Seminar for Quality
               Coordinators from universities belonging to 8 consortia

DAY 1

  TIME                                ACTIVITIES/METHODS/MATERIALS

     12:00-         attendance list: delegates register and have Lunch
      13:30
                    opening and welcome: Introduction to the team; explaining seminar 10’
     13:30-          rationale and method, content and objectives of the workshop sessions, use
      14:00          of background materials
                                                                                                20’
                    experience of a Quality Coordinator from the 2008 QA seminar- Prof.
                     Viorel Guliciuc, LSTE, ARACIS evaluator


     14.00- Keynote Address                                                       30’
      14.30
             Prof. Curtu, ARACIS President: ensure participants are aware of the
               progress and directions in the work of ARACIS in 2009

                                                                                                 30’
                Criteria for Effectiveness of Institutional Quality Assurance Systems
    14.30 –         A Presentation- to ensure that participants are aware of the main
      15.00            attributes of quality assurance systems’ effectiveness and can apply
                       them when devising their home institutions’ quality assurance systems;
                       enhance participants’ knowledge of managing the quality by
                       highlighting the institution levels of quality strategic management and 30’
                       providing tools for each level; Introducing to participants the idea of
                       the university QA Strategy as a tool for managing the quality of
                       programmes and preparing for external evaluation and accreditation.
                    Questions and answers session
15.00 –             Coffee/Tea (served during the session)
15.30
                Workshop session 1- (2 groups): Devising QA strategies and action plans
                Background material for this session: Section 2.3 of the Quality Guide- p. 16-   15’
15.30 –         19: ‘Criteria for Effectiveness of QA Systems in Universities’; Participants
17.15           own materials- university strategic documents and QA plans and reports; A
                Sample Quality Strategy of the university                                        45’
                       - Participants in each group exchange their experience and
                           observations on the quality system implemented in their own           45’
                           university compare them with the criteria for effectiveness and
                           identify barriers to effective quality systems.
                       - Each group identifies points for improvement and enhancement of
                           their institutional quality strategies and action plans and devises
                           quality Strategy and Action Plan (in bullet points only)              45’

                                                                                                       3
Material produced under Phare 2006 financial support
PHARE TVET RO2006/018-147.04.01.02.01.03.01
Technical Assistance for Training and Advice for                                 Concept Paper
Further Development of the TVET Sector,
Romania RO2006/018-147.04.01.02.01.03.01                                            Activity 8.1
                         -    The two groups split each into two and set up a Role Play: The
                              university meets ARACIS’ external experts to explain and defence 30’
                              their Quality Strategy and Action Plan. The first part of each group
17.15 –                       represents ARACIS’ experts; the other part represents university
18.00                         QA committee.

                Plenary session:
                Reports from the Groups and discussion on the barriers and opportunities for
18.00 –         implementing effective quality management tools
18.30
                Private activities before dinner: each participant fills in the Questionnaire on
                the stage of implementation of quality assurance in his/her own university




                                                                                                     4
Material produced under Phare 2006 financial support
PHARE TVET RO2006/018-147.04.01.02.01.03.01
Technical Assistance for Training and Advice for                               Concept Paper
Further Development of the TVET Sector,
Romania RO2006/018-147.04.01.02.01.03.01                                         Activity 8.1

DAY 2

  TIME                            ACTIVITIES/METHODS/MATERIALS

    08:50-  attendance list: delegates register                                           10’
     09:00
           Quality Assurance and Staff Development
    09:00-  Ensuring participants awareness of the role of staff development for          30’
     09:30    enhancing the quality of learning and teaching; prompting critical
              reflection on current practices in institutional and faculty mechanisms
              for staff quality assurance and suggesting points for improvement ( A
              presentation)                                                                60’
09.30-      Workshop session 2: Role Play – Devising and Evaluating
11.30         Institutional Staff Policy
              - Each group works for 45 min. on drafting a staff development
                  policy for their ‘model’ institution, while the other half prepares
                  interview questions to evaluate the staff policy of the other half
                  group; (Background materials to support the work of the two sub-         60’
                  groups in each group include: The QA strategy and action plans
                  developed at Workshop 1, a paper describing the staff situation in
                  a particular university; the Guidebooks of ARACIS and the QA
                  Guidebook developed under TVET PHARE 2005 Project).
              - The next 45 minutes each group splits into two and the two halves
                  of the group sit together and simulate meeting of ARACIS
                  external evaluators with the institution self-evaluation team to
10:30             discuss the staff development policy of the institution. The first
                  half of the group answers the questions of the ‘evaluation panel’,       45’
11.30-            formed by the second half of the group.                                  15’
12.30         -
           Coffee/Tea (served in the session rooms)

               Plenary: Groups’ reports on the results of the Workshop 2 session

                   Feedback reports
12.30-             Plenary discussion: reflections on the group reports, questions and
14.00               answers


               Lunch
14.00-         Quality Assurance of academic programmes:
15.15           Integrating learning outcomes and graduate competences into the 45’
                  study programme: Ensuring participants awareness of the national
                  qualifications descriptors and their use in the course alignment or
                  mapping process; suggesting a course mapping process for
                  implementation at faculty level and discussion of possible benefits for 30’
                  students and employers. (A Power Point Presentation)
                Questions and answers session: participants consider implementing
                  new mechanisms for quality assurance of academic programmes to
                  meet recognition and accreditation requirements
                                                                                                 5
Material produced under Phare 2006 financial support
PHARE TVET RO2006/018-147.04.01.02.01.03.01
Technical Assistance for Training and Advice for                              Concept Paper
Further Development of the TVET Sector,
Romania RO2006/018-147.04.01.02.01.03.01                                         Activity 8.1



15.15 –        Coffee/Tea                                                                  15’
15.30
15.30 -        Workshop 3: (2 groups) – Developing a faculty and Institution level QA      90’
17.00          mechanisms for design, approval and internal validation of new
               programmes of study                                                         45’
                  o Suggesting a course evaluation process for implementing learning
                      outcomes;
                  o Each group splits into 2 and the sub-groups work on suggested
                      steps (see the Presentation) for introducing graduate competences    45
                      into the course content. Then for the rest of the time the sub-
                      groups return back to their main group and exchange views in
                      order to arrive at a common proposal. Each group suggests a          60’
17.00-                course evaluation process for implementing learning outcomes
18.00                 and graduate attributes.

               Plenary: Groups’ reports on the results of the Workshop 3; Discussion
               on possible impact on quality which may have the introduction of
               learning outcomes approach.




                                                                                                 6
Material produced under Phare 2006 financial support
PHARE TVET RO2006/018-147.04.01.02.01.03.01
Technical Assistance for Training and Advice for                              Concept Paper
Further Development of the TVET Sector,
Romania RO2006/018-147.04.01.02.01.03.01                                         Activity 8.1

DAY 3

  TIME                            ACTIVITIES/METHODS/MATERIALS


    08:50-         Attendance list: delegates register and remove luggage from their 10’
     09:00          rooms.

    09:00- Self-evaluation process: the quality management systems
     09:45                                                                  30’
            ARACIS’ policy on the standards and criteria for evaluation of
               quality management systems (presentation)                    15’
            Questions and answers session


               Workshop 4: (2 groups) Self-evaluation process                              60’
09.45-                 Session 1 – Each group drafts for 60 min. a bullet point
11.30                    version of the SER for Area ‘C’ of the standards. Groups
                         discuss in the first 30 minutes what sort of analysis of their
                         achievements they suggest for their self-evaluation report for
                         Area C- quality management. In the next 30’ groups discuss
                         possible evidences that might support the evaluation of the       45’
                         quality management systems of universities and consider their
                         relevance. Finally, the group develops questions for the
                         meeting with ARACIS’ external evaluators.
                       Session 2 – Role Play: Each Group splits into two and one
                         sub-group represents the university Self-evaluation Team,
                         while the other sub-group represents ARACIS’ evaluators’
                         panel. The university presents its self-evaluation process and
                         results, while ARACIS Panel asks questions to verify the
                         university statements regarding quality and to discuss the
                         evidences provided in the Self-evaluation Report.
11.00 -         [Background material for this session: Hints and tips from the material    60’
               developed by the group throughout Workshops 1, 2 and 3; ARACIS              30’
11.00-         guidebooks.]                                                                30’
13.00
               Coffee/Tea (served at the session rooms)

               Plenary:
                Reports from the groups
                Conclusions and recommendations (Seminar Evaluation Form)
                Wrap Up
13.00-
14.00
               Lunch and departure




                                                                                                 7
Material produced under Phare 2006 financial support
PHARE TVET RO2006/018-147.04.01.02.01.03.01

				
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