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MEETING Yachting Australia Board
DATE Friday 12 March 2004
TIME 08.00 - 16.00
VENUE Royal Sydney Yacht Squadron
Kirribilli Room
AGENDA MINUTE
A ATTENDANCE AND APOLOGIES
Graeme Ainley President NOTES:
John Flower
BOARD MINUTES 120304
Wally Rantanen 1. The weekly reports from the CEO have not been circulated to Board Members due to
John Allanson illness. Weekly Reports will be resumed from week commencing 15 March 2004
Andrew Plympton being produced by either the CEO or Commercial Manager.
Campbell Rose
David Kellett 2. Issues Papers circulated since the last meeting will be considered under the relevant
David Tillett ISAF Delegate KRA unless they relate to a specific agenda item.
Phil Jones CEO 3. Following the Board Meeting, all directors will participate in the Federal Assembly
Kathryn Adams Recording Secretary Teleconference from 16.00 - 17.30.
4. Agenda items 9 and 10 have been added to deal with compliance issues requiring
limited discussion. Directors are asked to provide any comments on these items to
the CEO prior to the Board Meeting.
5. Due to the lack of time Items 1.3, 3.2, 6.2, 6.3 and 11 were addressed at a
Teleconference held on Tuesday 16 March at 17.00. John Allanson, Campbell Rose
and David Tillett were not available for the teleconference.
B MINUTES OF LAST MEETING
To approve the minutes of the meeting held on 16 The Board approved the minutes of the meeting held on 16 and 21 January 2004.
and 21 January 2004 - previously circulated
C MATTERS ARISING
To consider any matters arising not dealt with in B-2.1- Fundraising Dinner
the agenda or in the Reports of the CEO – paper This Dinner was held on Wednesday 25 February in Sydney. Yachting Australia Directors
attached Graeme Ainley, Andrew Plympton and David Kellett were in attendance. 230 guests
attended the evening. Approximately $28,000 was raised on the night in favour of the
2004 Australian Sailing Team. The Board noted that in future similar functions should be
organised by third parties to avoid placing an additional burden on staff.
Board Meeting Minutes 120304
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B-3.1 - Skandia Geelong Week (SGW)
The Board wished to become involved in the selection of a crew to attend Skandia
Geelong Week (SGW). Time prevented any specific action on this issue. It has
subsequently become clear that the selection of a team to travel to the UK to attend SGW
is principally for promotional purposes. Selection is not performance based and there is
no criteria laid down. On this basis it would be inappropriate for Yachting Australia to
become involved in the selection of the crew.
B-3.1 - East Coast Challenge (ECC)
The Board requested a copy of the agreement with the organisers of ECC once finalised.
BOARD MINUTES 120304
The ECC is now not proceeding in 2004. The organisers are now planning to hold the
event in 2005. On this basis finalisation of the contract with ECC has not been
progressed. A further meeting will be held with the organisers to discuss any involvement
of Yachting Australia in the 2005 event.
B-3.4 - National Officiating Program (NOP)
In December 2003 the Board requested the CEO undertake a review of the National
Officiating Program. Other priorities have prevented any significant progress with the
review . Given commitments to the end of the current financial year it is recommended
that the review of the National Officiating Program be properly programmed to take place
during 2004-05. A project plan will be presented to the Board at their meeting in April. It
was agreed that the President should write to Graeme Owens on this issue.
C-4.3 - Life Membership
The Board asked that the CEO progress this matter. The CEO met with the General
Manager of YNSW in January. It is recommended that the matter be discussed in general
terms with the Federal Assembly at their meeting in May prior to any firm
recommendations being developed.
B-5.1 - ISAF Annual Meetings
The Board requested that the issue of future ISAF Representation be on the Agenda for
the March meeting. Given other priorities this matter will now be considered by the Board
at their meeting in May with a view to making submissions to ISAF regarding Committee
Membership by 1 August 2004.
Board Meeting Minutes 120304
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B-7.1 - Bellevue Consulting
The Board sought clarification regarding the agreement between Bellevue Consulting and
Yachting Australia. The following is drawn from the Agreement with Bellevue Consulting
dated 13 December 2002:-
1. The IP and program code of the system delivered under this agreement is the joint
property of the AYF and Bellevue Consulting.
2. The AYF may use the software for any additional internal systems, and may modify
the software for future changes, but may not resell or provide the software to other
BOARD MINUTES 120304
organisations. The AYF may provide the use of the software to its member MYAs,
Yacht Clubs and Class Associations.
3. Bellevue will provide the AYF with a CD of all program source code current at the time
of the system cutover.
4. The AYF will assist in the marketing of the system to other sports by delivering
introductions to six other National Sporting Bodies and joint presentations with
Bellevue to these organisations within twelve months of the signing of this agreement.
It should be noted that Yachting Australia negotiated a substantial discount on work
undertaken in exchange for the assistance offered in point 4 above.
2.2 - Athletes' Commission
The Board noted that there may be a requirement to amend the Constitution regarding the
makeup of the Board in order to guarantee a representative of the Athletes' Commission a
place as a Board Member. This issue is being taken up with the AOC. The appropriate
Constitutional amendments were being drafted by the Yachting Australia lawyers. A
Special General Meeting of Yachting Australia would take place on Sunday 23 May to
consider and adopt an amendment to the Constitution should it be required.
3.2 - 2007 World Sailing Championship
The Board asked that the CEO write to interested MYAs advising of the Boards
assessment of the likelihood for bids for the 2007 World Championship being successful.
Following the Memo dated 22 January (copied to the Board) and advice from David Kellett
following a meeting of the ISAF Executive Board, all parties confirmed that they would not
be proceeding with bids. ISAF have been informed that Australia will not be putting
forward a bid for the 2007 ISAF World Sailing Championship.
Board Meeting Minutes 120304
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3.4 - Sail Melbourne Application for Funding
The Board agreed that Yachting Australia should enter discussions with Yachting Victoria
with a view to providing specific services to Sail Melbourne. These discussions have not
yet commenced. It is understood that funding for Sail Melbourne has yet to be confirmed
by the State Government.
6.3 - Australian Sports Awards
The Board noted that the Awards had been held on Thursday 11 March. Several
Directors had been in attendance. Nominations for the Australian Sports Awards had
been confirmed in three categories:
BOARD MINUTES 120304 -
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Australian Youth Team
David Tillett
MySailing
Young Australian Team of the Year
Official of the Year
Sport Information Technology Award
In addition Professor Norman Saunders and his team had been nominated for an Industry
award and Ronstan had been nominated for an Export Award.
The CEO reported that Ronstan had won the Award in their category. The Board noted
with satisfaction that yachting had been nominated for five Awards but were disappointed
that once again the excellent performances of individuals and teams appeared to have
been overlooked by the judging panel.
9 - America's Cup Submission
The Board resolved that the President should contact Peter Danks to confirm that
Yachting Australia wish to proceed with the proposals as outlined to the Board.
Subsequent to this EFG provided an agreement in relation to the activity which has been
duly executed. A copy of this agreement will be provided to Board Members.
KRA 1 PARTICIPATION AND SPORT DEVELOPMENT
1.1 Issues Papers
To consider relevant Issues Papers No Issues Papers had been issued since the previous meeting.
1.2 Training
(a) To note response to the statement from the The Board noted that the general response to the statement issued on 27 February had
Yachting Australia Board dated 27 February - to been positive. A number of consequential questions had arisen which were being dealt
be tabled. with by the office. Commitments made in the statement of 27 February were considered
under Item 1.2(b)(i).
Board Meeting Minutes 120304
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(b) To receive a presentation from the CEO regarding (b)(i) - The Board received a paper from the CEO titled "National Training Schemes". The
the options for the Yachting Australia National CEO reported that from the feedback received there were a number of recurring themes:-
Training Schemes and to consider
recommendations for ongoing development. 1. There is considerable goodwill and a willingness to assist Yachting Australia in the
development of the NTSs. There have been several offers of support from individuals
with the relevant background and expertise to assist. The challenge is to put in place
a system that will allow individuals to contribute positively.
2. There is a need for greater recognition in the differences between the requirements
for training in dinghies, which is principally although not exclusively carried out by
BOARD MINUTES 120304 yacht clubs, and training in yachts which, due to its nature, is generally the purview of
commercial operators. The requirements and risks are very different. This has not
been sufficiently acknowledged in the proposed revision of the National Training
Schemes.
3. There is a clear need for a national standard that is enforced centrally. The devolving
of responsibility for standards to the MYAs is not satisfactory, particularly in relation to
the National Yacht Cruising Scheme. Much of the criticism leveled at Yachting
Australia relates back to this issue.
4. There is a need to properly identify the requirement for competency based training in
line with the ANTA framework, the market that exists for such training and the
structure that the market demands. This must be the subject of extensive
consultation before the materials can be finalised and brought to market.
The Board discussed the need to establish a process of consultation involving Training
Centres and others responsible for the delivery of the National Training Schemes on a
day-to-day basis. It was agreed that the outcomes of any consultation should be provided
to MYAs and the National Training Committee for their consideration.
The Board noted that discussions were continuing with various overseas organisations
regarding possible links with Yachting Australia. The main issue arising out of these
discussions was the requirement that any structure should be administered centrally with
direct communication between schools, instructors and examiners. This was a matter
which would need to be carefully addressed before any arrangement could be put in
place.
Board Meeting Minutes 120304
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The Board were of the view that links with certain overseas organisations did have some
advantage. In particular, qualifications issued in Australia would be recognised more
widely internationally and a range of support materials was readily available. It was noted
that this would be relevant to some Training Centres but not to all.
RESOLVED THAT:
Yachting Australia should
1. maintain and promote the current National Training Schemes, including the use
BOARD MINUTES 120304
of MyCentre utilising revenues to allow the continued development of sail
training by Yachting Australia.
2. Establish broadly based Reference Groups for both the National Yacht Cruising
Scheme (TL4) and GISBS Schemes with direct responsibility to Yachting
Australia, initially to review and develop submissions on the structure,
prerequisites and standards for students, instructors and courses for both
Schemes for consideration by the MYAs and National Training Committee.
3. Canvas those Instructors and Training Centres involved in the delivery of the
National Yacht Cruising Scheme on their interest in attending National
Conference to discuss the future of the Scheme including any possible
relationship with an international organisation.
4. Continue discussions with third parties in relation to international recognition
to the National Yacht Cruising Scheme with a view to Yachting Australia
administering any process in Australia for those Training Centres wishing to
gain endorsement.
5. Develop a full business plan for National Training Schemes with the National
Yacht Cruising Scheme (as a minimum) being centrally administered by
Yachting Australia.
6. As soon as funds allow, consider the employment of a senior manager with
specific responsibility for the development of the National Training Schemes.
This may initially be a part time position.
Board Meeting Minutes 120304
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7. Delay any further consideration in relation to future of the Training Packages
under development by YATL pending the meeting with Community Solutions on
23 March with recommendations being considered by the Board at their
meeting on 30 April.
8. Prepare a paper on the future of Training for consideration by the Federal
Assembly at their meeting in May, addressing in particular the need for the
standards of the National Training Schemes to be maintained consistently
throughout Australia by a single competent authority.
BOARD MINUTES 120304 (b)(ii) - The Board received a paper prepared by the CEO titled "Yachting Australia,
Yachting Queensland and YATL". The paper was provided with an attachment which
gave a summary of the background to the arrangement between Yachting Australia and
Yachting Queensland relating to the establishment of Yachting Australia Training Limited
(YATL). It was noted that the paper and all attachments were confidential to Board
Members only.
Given the extent of the documents and the need for Directors to be fully familiar with the
content, it was agreed that the matter should be discussed by teleconference at the
earliest opportunity and, if necessary, at the Board Meeting to be held on 30 April 2004.
(c) To receive and if appropriate approve the Terms The Board received the Terms of Reference of the National Training Committee. It was
of Reference of the National Training Committee noted that these Terms of Reference had been considered and agreed by the National
- Terms of Reference attached. Training Committee at their meeting in July 2003.
RESOLVED THAT:
The Terms of Reference of the National Training Committee be approved.
(d) To receive recommendations regarding The Board received a paper and recommendations regarding membership of the
international recognition of the Yachting Australia International Sailing Schools Association (ISSA).
National Training Schemes - paper attached to
Board Members only ISSA was created in 1968 with the objective of providing international recognition to a
growing number of sailing school organisations. Membership was available to individual
sailing schools and to National Authorities such as Yachting Australia. There were now
16 National Authorities from 3 continents in membership. It was noted that 5 Training
Centres in Australia were listed as direct members of ISSA. Yachting Australia's
membership of ISSA should be seen as a benefit to Yachting Australia Training Centres.
Board Meeting Minutes 120304
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The ISSA logo would be incorporated on all Yachting Australia logbooks, support
materials and certificates as they are reprinted. Further information on ISSA can be found
at their website at www.sailingschools.org
RESOLVED THAT:
1. Yachting Australia join as a National Authority Member of ISSA immediately.
The membership payment of 450 Euros be approved. On successful
application a Press Release be circulated to all Training Centres regarding the
benefits of Yachting Australia's membership of ISSA.
BOARD MINUTES 120304 2. Once membership is approved, the ISSA logo be applied to all training
materials as they are reprinted.
3. Yachting Australia become an active contributor to ISSA and Yachting Australia
Training Centres be encouraged to do likewise.
1.3 OnBoard Operations Group Restructuring Addressed by teleconference on 16 March - see note 5 above
To consider recommendations regarding the The CEO reported that arrangements for the recruitment of Clubs to the OnBoard
restructuring of the OnBoard Operations Group Program by MYAs had had limited success. Where the appointed Development Officers
following the initial implementation of the had been proactive in the promotion and recruitment of Clubs there had been good take
OnBoard Program - paper attached. up of the Program. This was particularly the case in Victoria (12 Clubs) and Tasmania (6
Clubs). This demonstrated the interest of Clubs in the Program where it was properly
promoted.
It was noted that the agreement between Yachting Australia and the various MYAs
contained specific KPIs linked to staged payments. In most cases these KPIs had not
been achieved. Whilst this would result in savings in the budget allocation the Board were
concerned that the lack of performance meant that the KPIs agreed between the
Australian Sports Commission and Yachting Australia would also not be met. This was of
considerable concern to the Board.
Given that only certain states appear to have been active in promoting the OnBoard
Program to Member Clubs the CEO was asked to consider alternative options for the roll
out of the OnBoard Program on a National basis to ensure the active recruitment of Clubs
and that the agreed KPIs be met.
Board Meeting Minutes 120304
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RESOLVED THAT:
The CEO consider alternatives for the roll out and promotion of the OnBoard
Scheme and that these be included in the Work Plan to be brought to the Board at
the end of April.
1.4 Sailability
To receive a brief report and to consider any The Board received the Minutes of the teleconference of the National Sailability Australia
urgent recommendations following a meeting of Committee held on 1 March 2004. The Board noted the recommendation that Jackie Kay
BOARD MINUTES 120304
the National Sailability Committee held by
teleconference on 23 February - to be tabled.
be co-opted to the Sailability Australia Committee with immediate effect. Under the Terms
of Reference the Sailability Committee were required to make recommendations to the
Board regarding the appointment of additional members "for the purposes of providing
special skills, common knowledge or experience". The Sailability Australia Committee
had unanimously agreed that Jackie Kay's appointment was appropriate. It was noted
that the Board of Yachting Australia were required to appoint all members of the
Committee.
RESOLVED THAT:
Jackie Kay be appointed to the National Sailability Australia Committee in
accordance with the Committee Terms of Reference.
KRA 2 HIGH PERFORMANCE
2.1 Issues Papers
To consider relevant Issues Papers No Issues Papers had been issued since the previous meeting.
2.2 Olympic Preparation
To receive a full briefing from the High The Board received a full briefing, supported by a PowerPoint Presentation, regarding the
Performance Manager on the final preparation of final preparation of athletes for the 2004 Olympic Games. It was noted that a separate
athletes for the 2004 Olympic and Paralympic presentation would be provided regarding preparations for the Paralympic Games.
Games – paper attached to Board Members only.
The Board expressed their satisfaction with the current preparation and plans for the
support of the Sailing Team at the 2004 Olympic Games. Noting the previous reviews
that had taken place and the ongoing assessment of the AIS Program through the Joint
Management Committee, the Board agreed that no further independent review was
necessary.
Board Meeting Minutes 120304
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2.3 Appeals Tribunal
To note the establishment of the Yachting The Board noted the requirement to establish a Yachting Australia Appeals Tribunal for
Australia Appeals Tribunal in accordance with the purposes of hearing appeals by athletes against their non-nomination to the AOC for
AOC By-Law 10 – paper attached to Board the 2004 Olympic Team. The Board further noted the recommendations of the High
Members only. Performance Manager regarding the make up of the Appeals Tribunal. Each member had
indicated their willingness to assist. In discussion the Board noted the requirements of the
AOC Appeals Tribunal as follows:
1. a barrister or solicitor who will act as Chairman;
BOARD MINUTES 120304 2. a person with a thorough knowledge of the Sport and who preferably has had recent
international competition experience in the Sport; and
3. one other person of experience and skills suitable to the function of the Tribunal.
The Board did not consider that the nominations met the criteria as determined by the
AOC. Given this the Board made two alternate recommendations for the High
Performance Manager to consider.
RESOLVED THAT:
1. Pending agreement of the individuals concerned the Yachting Australia
Appeals Tribunal be established.
2. The final make up of the Tribunal be noted by the Board for minuting at the next
available opportunity.
2.4 Junior and Youth Classes Meeting
To receive and consider the minutes of the Junior The Board received the Minutes of the Junior and Youth Classes Meeting held on Monday
and Youth Classes Meeting held at McCrae on 12 12 January at McCrae Yacht Club in Victoria.
January – minutes attached
The Board noted that the Forum held in January 2004 had attracted fewer participants
than for the previous year. It was agreed that the Forum provided an excellent
opportunity for the exchange of views and ideas.
A number of specific recommendations had been made by the Forum. It was noted that
all such recommendations should be brought to the Board of Yachting Australia for their
consideration prior to any action being taken.
Board Meeting Minutes 120304
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RESOLVED THAT:
1. Terms of Reference should be developed for the Junior and Youth Forum which
should continue to be held each year linked to the Australian Youth
Championship. These Terms of Reference should be available for
consideration by the Board at their meeting in May and provided to the Federal
Assembly for information.
2. Specific issues from the Minutes of the Forum held on 12 January be
considered by the staff in the development of the 2004-05 Work Plan to be
2.5
BOARD MINUTES 120304
Principles for Nomination of Officials
brought to the Board at their meeting on 30 April. The meeting Minutes would
be used as one of the references.
To consider recommendations regarding the The High Performance Manager reported that time had prevented completion of the
principles for the nomination of Officials to the recommendations regarding the principles for the nomination of Officials to the AOC.
AOC for the 2004 Olympic Team – paper to be Some issues regarding officials were highlighted during the presentation at item 2.2. It
tabled was noted that the Principles would be forwarded to Board Members by e-mail for their
consideration and approval.
KRA 3 COMPETITION DEVELOPMENT
3.1 Issues Papers
To consider relevant Issues Papers No Issues Papers had been issued since the previous meeting.
3.2 Yachting Australia Event Contracts Addressed by teleconference on 16 March - see note 5 above
To consider recommendations regarding changes The Board noted that current policy regarding the contracting of Yachting Australia events
to the contractual arrangements under which was that agreements be between Yachting Australia and the host MYA. There was in turn
Yachting Australia events are conducted – paper an expectation that the MYA would enter some form of delivery contract with a host club.
attached to Board Members only
Some MYAs had expressed concerns over the contractual arrangements on the basis that
Clubs should have responsibility for the delivery of the Events and not the MYAs
themselves. Additionally some MYAs had not entered into any formal agreement with the
host club specifying the obligations outlined in the Agreement between Yachting Australia
and the MYA. This had resulted in some serious deficiencies in the delivery of certain
Events.
Board Meeting Minutes 120304
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The Board were of the view that the present contracting relationships did not provide
sufficient control of Yachting Australia Events. At the same time it was essential that the
MYAs role in venue selection and Event delivery should be clearly defined and separated
from the responsibilities of the host Club.
RESOLVED THAT:
1. The Contracts for Yachting Australia Events be struck between Yachting
Australia and the host Club with the roles and responsibilities of the MYAs
either being included in a tri-partite agreement or being addressed separately
BOARD MINUTES 120304 2.
between Yachting Australia and the MYA concerned.
Yachting Australia Policies 3.1 and 3.2 be amended in accordance with this
resolution.
3.3 Australian Schools Team Racing
Championships
To consider recommendations regarding a The Board noted a request for support for the Australian Schools Team Racing
request for funding from the Organising Championship together with a budget provided by the organisers. In previous years
Committee of the 2004 Australian Schools Team Yachting Australia have provided a grant of approximately $7,000 plus GST to support the
Racing Championships – paper and budget event.
attached to Board Members only
RESOLVED THAT:
1. On the basis of a commitment to proceed with the Championship Yachting
Australia provide grant support of $7,000 plus GST to the Event.
2. Any payments made by Yachting Australia be against direct expenses as had
been the case in previous years.
3. The host MYA be encouraged to support the shortfall in the budget as drafted.
Board Meeting Minutes 120304
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3.4 Packaging Match and Team Racing Events
To consider recommendations regarding the The Board noted recommendations to 'package' the Australian Match Racing and
combining of selected Yachting Australia events – Australian Team Racing Championships to produce two larger, higher profile events.
paper attached to Board Members only.
Royal Perth Yacht Club had indicated that they wished to see the Australian Match
Racing Championship established as a National Event under the auspices of Yachting
Australia. If these discussions were successful it would therefore be possible to stage the
following championships as part of a single event with the events running concurrently:
BOARD MINUTES 120304 -
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Australian Youth Match Racing Championship (AYMRC)
Australian Women's Match Racing Championship (AWMRC)
Australian Match Racing Championship (AMRC)
This approach would bring with it some economies of scale. It was also noted that a
number of sports had been successful in securing State Government support by "selling"
Championship rights for events for a number of years. It was agreed that such an
approach should be pursued.
The Board noted that the 2004 AYMRC had originally been allocated to Yachting Victoria
with Sandringham Yacht Club (SYC) as the hosts. SYC had now confirmed that they
were unable to host the event due to a lack of suitable boats. Yachting Victoria had
indicated that the Royal Yacht Club of Victoria (RYCV) had offered to conduct the event in
Elliott 5.9's. The Board agreed that unless a suitable arrangement could be made with
Yachting Victoria, the 2004 AYMRC should remain in Victoria.
RESOLVED THAT:
1. The principle of "grouping" all Australian Match Racing Championships and all
Australian Team Racing Championships to form two separate events should be
pursued.
2. Pending agreement with YAWA, the Royal Perth Yacht Club and the host club
for the AWMRC, the AMRC and the AWMRC should be held in Perth in 2004. If
agreement could be reached with YV regarding the AYMRC this should also be
held in Perth in 2004.
Board Meeting Minutes 120304
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3. Negotiations should begin immediately to allow the events to be packaged from
2005 onwards.
KRA 4 MEMBERSHIP SERVICES
4.1 Issues Papers
To consider relevant Issues Papers No Issues Papers had been issued since the previous meeting.
4.2 Membership Performance
To note that at 4 March 2004 membership for The Board noted Membership Performance to date. A Memo had been sent to all MYAs
BOARD MINUTES 120304
2003-04 financial year stood at: in an effort to more accurately assess the likely membership position at the end of June
2004. Budgets had been cast on the basis of a 5% increase over the previous year. The
Youth: 7,280 increase was currently running at slightly less than the anticipated figure.
Senior: 35,697
Membership Performance Paper previous
circulated.
4.3 Personal Accident Insurance
(a) To consider recommendations in relation to the The Board noted a number of enquiries from MYAs relating to the Personal Accident
payments of the Personal Accident Insurance Insurance Premium charged as part of the membership servicing cost for 2003-04.
Premium received for the financial year 2003-04 -
paper to be tabled. In April 2003 Yachting Australia had advised MYAs that the servicing component for the
membership year 2003-04 was $8.74. This servicing component covered direct costs of
membership including Personal Accident Insurance Premium and membership card
production and distribution.
In June 2003 Yachting Australia negotiated a package of insurance to enable individual
members to continue to access a Marine Third Party Liability product as well as PA
Cover. During these negotiations Yachting Australia continued to investigate
opportunities to reduce the cost of PA Cover at the same level of cover.
At the time a considerable amount of management time was spent on identifying an
alternative PA Insurance Provider. The new relationship established will hopefully see
ongoing savings in PA Premiums.
Board Meeting Minutes 120304
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The reduction in PA Premium for 2003-04 was achieved through good management on
the part of Yachting Australia. The scope of cover is as originally offer to members. The
servicing component agreed by the MYAs in April 2003 includes the PA Premium. The
Premium is not charged to individuals as a separate item.
The Board of Yachting Australia has considered the options for refunding the small saving
which has been made. Clearly it would not be possible to return the amounts to
individuals as the costs of administration would be prohibitive. It would not be appropriate
to use the savings made in 2003-04 to reduce servicing costs in 2004-05. Not only would
this give a false impression of the servicing component of membership but given that
BOARD MINUTES 120304 there will be a change in the individuals actually listed as members, the benefit of the
reduction will be accruing to a different group of people.
RESOLVED THAT:
1. No change be made to the agreed servicing component of $8.74 and that no
attempt be made to refund this amount to individuals.
2. The amounts involved be treated as income in the financial year 2003-04 and
shown in the Profit and Loss Statement for the year.
(b) To consider recommendations regarding servicing Despite a number of assurances the Insurers have not been able to provide details of the
costs, including Personal Accident Insurance Personal Accident Premium effective 1 October 2004. It was noted that the Insurers were
Premiums, for the financial year 2004-05. being pursued for this information to enable Yachting Australia to meet their commitments
to MYAs by 1 April 2004.
KRA 5 CORPORATE GOVERNANCE &
REPRESENTATION
5.1 Issues Papers
To consider relevant Issues Papers No Issues Papers had been issued since the previous meeting.
5.2 Budget Development and Approval
To consider a proposed budget planning and The Board noted the requirement for the budget for 2004-05 to be submitted to the
approval process for the development of the Federal Assembly in May 2004. The Board considered a timetable for the approval of the
2004/2005 budget - attached to Board Members Annual Work Plan and Budget by the Board. This timetable is lodged with these minutes.
only.
Board Meeting Minutes 120304
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RESOLVED THAT:
1. The Budget development timetable be agreed and that a meeting to receive
presentations on the Work Plan and Budget for 2004-05 be held on 30 April
2004.
2. The Work Plan and other supporting papers be circulated to Members of the
Federal Assembly on Thursday 13 May with a view to a detailed presentation
being made to the Federal Assembly over the weekend of 21-23 May.
5.3
BOARD MINUTES 120304
Monthly Financial Accounts
To receive the monthly financial accounts,
including OnBoard, YATL and cash flow forecast
The Board received the monthly financial accounts as at 29 February noting that a break-
even position was still anticipated at year-end. The Board further noted that this position
as at 29 February 2004 - attached to Board did not take account of the possible liabilities in relation to Payroll Tax.
Members only.
KRA 6 MARKETING AND COMMUNICATION
6.1 Issues Papers
To consider relevant Issues Papers No Issues Papers had been issued since the previous meeting.
6.2 YAWA Brand Licence Agreement Addressed by teleconference on 16 March - see note 5 above
To consider recommendations on the proposed The Board received a paper from the Commercial Manager. In noting the issues the
changes to the Brand Licence Agreement as Board agreed that the Commercial Manager should work with the Board Member in
requested by YAWA. Western Australia to resolve the points which YAWA had raised in relation to the Brand
Licence Agreement. It was noted that YNSW and YV have both signed and returned the
Brand Licence Agreement as originally drafted.
It was agreed that the Commercial Manager should pursue other MYAs who were yet to
complete and return the Brand Licence Agreement.
6.3 Hall of Fame Nomination Process Addressed by teleconference on 16 March - see note 5 above
To receive a presentation on the process for The CEO noted that efforts were being made to develop appropriate criteria for
nomination to the Yachting Australia Hall of Fame. nomination to the Yachting Hall of Fame. It was increasingly clear that nominees may fall
into at least two categories. The first would be individuals or crews who had had a degree
of success competitively with the second being individuals or crews that had been
successful in other sailing endeavours.
The Board noted that it was important to embrace the whole sailing community in the
Board Meeting Minutes 120304
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process of determining those inducted into the Hall of Fame. The aim should be to initially
identify those with a passion for the history of sailing in Australia to put together the
necessary criteria and list of nominees.
RESOLVED THAT:
Director Andrew Plympton and the CEO work to put in place a small group
responsible for the development of the criteria and process for nomination to the
Yachting Australia Hall of Fame.
KRA 7
7.1
BOARD MINUTES 120304
INFORMATION TECHNOLOGY
Issues Papers
To consider relevant Issues Papers No Issues Papers had been issued since the previous meeting.
KRA 8 GENERAL ADMINISTRATION
8.1 Issues Papers
To consider relevant Issues Papers No Issues Papers had been issued since the previous meeting.
ITEM 9 ITEMS FOR ENDORSEMENT
The following items require the agreement and
endorsement of the Board.
Board Meeting Minutes 120304
17
9.1 2004 Australian Youth Team
The Board endorses the selection of the 2004 The Board noted that nominations for the 2004 Australian Youth Team were in
Australian Youth Team to represent Australia at accordance with the Policy approved in May 2003 and that each athlete had signed and
the 2004 ISAF Youth World Sailing Championship returned a Yachting Australia Athlete Agreement.
in Poland in line with the published Selection
Criteria - paper attached to Board Members only.
RESOLVED THAT:
BOARD MINUTES 120304 The following athletes be selected as the 2004 Australian Youth Team:
Event
Single handed Boys
Class
Laser
Athletes
Simon Morgan
Home State
Tasmania
Single handed Girls Laser Radial Samantha Boyd NSW
Double handed Boys 420 Nathan Outteridge NSW
Iain Jensen
Double handed Girls 420 Elise Rechichi WA
Tessa Parkinson
Windsurfer Boys Mistral One-design Corey Plant NSW
Windsurfer Girls Mistral One-design Alisha Kawalla NSW
Catamaran Open Hobie 16 Michael Pfeffer NS
Kiralee Houlahan
9.2 Assisting and Counseling Athletes Policy
The Board endorses the above policy consistent The Board noted the requirement of the AOC for Yachting Australia to adopt a Policy for
with the Yachting Australia Olympic Nomination the Assisting and Counseling of Athletes. The Board further noted that the Policy required
Criteria and AOC By-law - paper and policy approval by the AOC prior to finalisation.
attached to Board Members only.
RESOLVED THAT:
Once approved by the AOC, Yachting Australia adopt the "Policy for Assisting and
Counseling the Athletes Seeking Nomination and Selection" and make available the
Policy to the athletes of the National Olympic Squad.
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9.3 2004 Olympic Nominees
The Board endorses the athletes to be nominated The Board noted that in accordance with the Nomination Criteria, the Nomination
to the Australian Olympic Committee for Regattas for each Event had been completed and the final Nomination Pointscore
consideration for selection to the 2004 Australian accrued for those Helmsperson who meet all eligibility criteria. The highest placed
Olympic Team in line with the published Helmsperson for each Event had met with the High Performance Manager and appointed
Nomination Criteria - paper attached to Board in writing the Athletes to form the balance of their Crew. In each case the Helmsperson
Members only. who had achieved the highest Nomination Pointscore in the Event for which they were
seeking nomination were being recommended.
BOARD MINUTES 120304 RESOLVED THAT:
The following Athletes be nominated to the AOC for selection to the 2004 Australian
Olympic Team:
Class Helmsperson Appointed Crew
MENS EVENTS
Windsurfer Mistral One-design Lars Kleppich
Single handed Dinghy Finn Anthony Nossiter
Double handed Dinghy 470 Nathan Wilmott Malcolm Page
Keelboat Star Colin Beashel David Giles
WOMEN'S EVENTS
Windsurfer Mistral One-design Jessica Crisp
Single handed Dinghy Europe Sarah Blanck
Double handed Dinghy 470 Jenny Armstrong Belinda Stowell
Keelboat Yngling Nicky Bethwaite Karyn Gojnich
Kristen Kosmala
OPEN EVENTS
Single handed Dinghy Laser Michael
Blackburn
Double handed Dinghy 49er Chris Nicholson Gary Boyd
Multihull Tornado Darren Bundock John Forbes
Board Meeting Minutes 120304
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9.4 APC Yachting Australia Nomination Criteria
The Board endorses the APC Yachting Australia In July 2002 the Board approved a list of Nomination Regattas to be used as the basis of
Nomination Criteria for the 2004 Australian a Paralympic Nomination Pointscore. This list was amended in December 2002 and July
Paralympic Team consistent with the Principles 2003. In August 2003 the Board approved a set of Nomination Principles for the
previously approved - paper and Nomination nomination of Athletes to the Australian Paralympic Committee.
Criteria attached to Board Members only.
In December 2003 the Australian Paralympic Committee (APC) published a template for
the nomination of Athletes by National Federations. In accordance with the Nomination
Principles previously approved by the Yachting Australia Board the final Nomination
BOARD MINUTES 120304 Criteria have now been approved by the APC.
RESOLVED THAT:
The Yachting Australia Board approve the 2004 Australian Paralympic Team
Yachting Australia Nomination Criteria - Athletes consistent with the Nomination
Principles approved in August 2003.
9.5 2004 Paralympic Nominees
The Board endorses the athletes to be nominated In August 2003 the “2004 Australian Paralympic Team –Nomination Principles - Sailing”
to the Australian Paralympic Committee for were published.
consideration for selection to the 2004 Australian
Paralympic Team pending athlete agreement - In accordance with the Nomination Principles, the Nomination Regattas for each Event
paper attached to Board Members only. have been completed and a final Nomination Pointscore accrued for those Helmspersons
who meet all eligibility criteria.
The highest placed Helmsperson in the Sonar Class has not yet met with the High
Performance Manager to appoint in writing the Athletes to form the balance of their Crew.
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RESOLVED THAT:
The APC has accepted the Yachting Australia Nomination Criteria. Subject to the
Athletes signing all necessary agreements (Yachting Australia and APC) the
Yachting Australia Board nominate to the APC the Athletes listed below and the
appointed Crew to satisfy all APC Criteria by the due dates.
Events Class Helmsperson Appointed Crew
Single handed Open 2.4mR Peter Thompson
ITEM 10
BOARD MINUTES 120304
ITEMS FOR NOTING
The following items are for information and
Keelboat Sonar Jamie Dunross Tba
noting and require no immediate action by the
Board
10.1 AIS Sailing 2003 Performance Enhancement
Program (PEP) Report
The Board notes the AIS Sailing 2003 The Board noted the AIS Sailing 2003 Performance Enhancement Program Report
Performance Enhancement Program (PEP) without comment.
Report - Papers and Report attached.
10.2 Schedule for Federal Assembly & Other
Meetings
The Board notes the schedule of meetings to be The President expressed his wish for the meetings in May to be limited to two days. The
held in May 2004 in Sydney - paper attached. matter was subsequently discussed by the Federal Assembly based on the input from the
Board and Federal Assembly the Schedule will be reviewed prior to finalisation.
10.3 2005-09 High Performance Plan
The Board notes the progress of the 2005-09 The Board noted the Report on the progress and development of the 2005-09 High
High Performance Plan - paper attached. Performance Plan. In particular the Board noted that the Plan had been outlined to the
Federal Assembly in October 2003. It was agreed that a further presentation on the Plan
should be made to the Federal Assembly in May 2004.
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10.4 Partnership with Royal Lifesaving Society
The Board notes ongoing discussions with the The Board noted discussions with Royal Lifesaving Society Australian regarding their
RLSA regarding a partnership between OnBoard "Swim and Survive Program". It was noted that any financial implications to Yachting
and the "Swim and Survive" Program - paper Australia should be considered by the Board prior to any commitment being made.
attached.
ITEM 11 OTHER BUSINESS
11.1 Sail Melbourne Management Committee Addressed by teleconference on 16 March - see note 5 above
The CEO reported on a letter sent to Graeme Ainley dated 25 February seeking
BOARD MINUTES 120304 representation of Yachting Australia on the Sail Melbourne Management Committee. The
letter sought the nomination of a Board Member. The Board agreed that representation
on the Management Committee was more appropriately a responsibility of the staff of
Yachting Australia.
RESOLVED THAT:
The CEO or his delegate should represent Yachting Australia on the Sail Melbourne
Management Committee.
11.2 Australian Offshore Championship Addressed by teleconference on 16 March - see note 5 above
The Board noted that a meeting was to take place with representatives of the CYCA
regarding the long-term future of the Australian Offshore Championship and other issues.
David Kellett, Andrew Plympton and the CEO and Competition Manager would represent
Yachting Australia. A number of scenarios were discussed regarding the future of the
championship and it was agreed that these should be discussed with the CYCA to gain
input.
11.3 P&O Nedlloyd Addressed by teleconference on 16 March - see note 5 above
The CEO reported that for commercial reasons it would be necessary for P&O Nedlloyd to
reduce the support currently provided to Yachting Australia. The CEO noted that he was
to have a meeting with the General Manager of P&O Nedlloyd on Monday 22 March to
discuss future arrangements. The Board noted in particular that the reduction in support
may have implications for P&O Nedlloyds support of Sail Melbourne. It was agreed that
the CEO should contact the organisers of the Sail Melbourne Regatta once the position
regarding P&O Nedlloyd was clarified.
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11.4 NSW Waterways and Sponsored Yachts Addressed by teleconference on 16 March - see note 5 above
The CEO reported that YNSW had made a submission to Waterways regarding
arrangements for sponsored yachts under the Commercial Vessels Act in NSW. The
CEO noted that a copy of the submission would be circulated to Board Members for
information
Close of Meeting
The meeting on Friday 12 March concluded at 16.00.
The teleconference on Tuesday 16 March concluded at 18.00.
BOARD MINUTES 120304
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