Questions/Answers for the 2010 Reduction in Force Process
1. Q. Will we see a list of jobs that will be eliminated?
A. In May, we will establish a meeting for the members being displaced. At that meeting, those members will receive a packet of information
containing the job descriptions for the available positions. They will be given instructions for making site visits and a timeline for the date the
appointment will be set up for them to come to HR and choose their new position.
GENERAL RIF QUESTIONS
2. Q. How was the decision made on who to cut/what cuts were to be made?
A. The District Administration made the decisions based on the current economy and financial issues facing the district.
3. Q. Both secretaries in my school have been RIF'd. Who will train the 2 new secretaries in August? I care about this building and would like to
know what will happen here
A. The building administrator will be working on training issues.
4. Q. Are FT secretaries going to be able to combine 2 PT secretarial positions to make up one FT position?
A. No, the combination of jobs will no longer be allowed by the district.
5. Q. I am assuming a B level secretary can take a B or an A level position, whereas a C level secretary can take a C, B, or A. Correct?
A. Yes, as long as they are qualified and can perform the duties of that job. If any DUSA member has never taken the skills test they will be
required to do so for any higher level position they might be interested in selecting.
6. Q. These reductions seem to be premature as to the effect it may have on the functionality of the district from the support services we currently
provide to the district.
A. The district has stated that they are preparing for the "worst-case scenario" This issue may be re-assessed by the district at such time the
district deems it necessary.
7. Q. I also work 3 hours as a clerical. Are those hours being cut also?
A. Yes, all clerical are being eliminated at this time. Once all ETA negotiations are completed any decisions made will be communicated to all
DUSA members. We will then move forward on any impact bargaining issues related to these decisions.
8. Q. What about the clerical aides? Have any of them been cut? Where is the fairness in that? They are part of our union and union protocol
should be followed as far as seniority. There are a lot of clerical aides with less seniority than some of the secretaries that have been cut.
A. Yes, all clerical aides have been rif'd for the 2010-2011 school year.
9. Q. If a secretary is RIF’d, can they still apply to work summer school?
10. Q. Will the district keep our Groupwise account open to receive mail? If not, will DUSA use our personal e-mail to keep us informed of important
A. Groupwise account will be closed. Members may choose to supply personal email addresses to provide updates.
11. Q. When is my last day?
a. 9 Month Clericals = June 4th
b. 10 Month = June 9th
c. 12 Month = June 30 unless any further emergency days are used before end of school year
12. Q. When will intermediate mediation begin?
A. The term is called "Impact Bargaining". DUSA and the District will set up a mutual time to begin impact bargaining sessions. We will
continue to meet until all impact issues have been resolved.
13. Q. Is severance being offered?
14. Q. Exactly how many secretarial positions were eliminated (total full time and part time)
a. Full Time: 15 combo positions, 8 Early Learners, 3 ESC positions, 7 Grant positions
b. Part Time: All part time secretarial positions will be reduced to 2 hours per day, with the exception of Lords Park, Nature Ridge and Fox
Meadow. These building will be staffed at 1/2 of their current hours.
c. Clerical Aides: 66 positions have been eliminated and are pending ETA negotiations.
15. Q. Does a 12-month person have to take a 10 month position or vise versa?
A. That will depend upon what positions are available at the time of selection or recall.
16. Q. Can you get us back to our original jobs?
A. Only if it is still available at the time of your recall. If it is, then you may choose that job.
17. Q. If you were rif’d from your clerical job and had a reduction in hours for your part time secretarial going from 5 to 2 hours and you receive the
24 pay through the summer will you be paid at the end of this school year for both jobs instead of getting paid through the summer?
A. Your clerical position will be paid up and your secretarial pay will continue throughout the summer.
18. In regard to the 2 hour part time secretary positions:
Q. In order to get my work done is there some way I could work 3hrs- 2 days and 4 hrs one day?
A. At this time, all positions should be worked 2 hours per day Monday-Friday. Time and Labor is not capable of accommodating different
combination of schedules. (This would be an impact bargaining issue)
19. Q. Will you have an IMRF rep there to explain?
A. Sharon Jeannides, from HR will be attending. In addition, assistance is available online or by phone - 1-800-ASK-IMRF or
20. Q. What happens to IMRF $$ if you are vested/not vested? What are the employee's options?
A. Think carefully and take time before deciding whether to withdraw your employee IMRF contributions, as you may be recalled or may take
another IMRF position somewhere else. Withdrawals of employee contributions prior to retirement age will result in penalties, but may roll
to an IRA without penalty. Withdrawal of contributions makes you ineligible for future pension. Withdrawals will not be processed by IMRF
until all final wages are reported to
21. Q. How many hours do I need to keep my benefits?
A. The position qualifies for IMRF if hours worked are more than 600 per school year; 20 hours or more per week for health/dental/life benefits
22. Q. What about union dues during our recall period?
A. Union dues will be suspended while an employee is on recall.
23. Q. According to the FAQ, medical and dental for 10-month lasts until 8/31 while 12-month only lasts until 6/30. Why is that?
A. 12 month employees' day count year starts 7/1 and ends on 6/30, and they pay for their benefits as they go on a 24 pay basis. Their last
paycheck and insurance deduction for the school year coincides - both are on 6/30. However, the day count calendar for 10 month employees
on the Traditional calendar starts on 8/15, so their 1st paycheck and insurance deduction of the school year is on 8/31 and ends on 8/15 if they
are on 24 pays, or on 6/15 if they are on 19 or 20 pays (these employees pay more per paycheck than 24 pay employees, so coverage is
maintained through 8/15, too, just like the 24 pay 10 month secretaries).
For 2010 RIF employees:
10 Month Secretaries (traditional calendar) – Last day of benefit coverage is 8/15/2010
9 Month Clericals (traditional calendar) – Last day of benefit coverage is 8/31/2010
10 Month Secretaries (CLC) – Last day of benefit coverage is 7/15/2010
9 Month Clericals (CLC) – Last day of benefit coverage is 7/31/2010
12 Month Secretaries – Last day of benefit coverage is 6/30/2010
24. Q. How do I access the government's Stimulus Package COBRA Assistance?
A. Information regarding COBRA will be sent to the employees' homes within a week or two of the benefits termination date. As of 3/31/10 the
COBRA subsidy has expired. If the government extends the COBRA subsidy, information as outlined in the federal stimulus bill, will be
included with the letter. There is also an attachment to this e-mail with information on COBRA and Unemployment
25. Q. If a RIF'd person gets recalled and has been on COBRA for a few months, are there any pre-existing clauses for coming back to district
26. Q. How does life insurance work?
A. Employees who terminate will be offered conversion of their basic life insurance policy with the district. HR will send them an informational
letter with instructions on converting their basic life policy to an individual policy with the carrier, Reliance Standard Life Insurance (RSLI). All
conversions must be submitted to RSLI within 31 days of the termination date. If they choose to convert their basic life policy, the rates are
different (normally higher) and they pay the premiums directly to RSLI.
Employees who also elected the Supplemental Life coverage on themselves, their spouse or children will also have portability rights to take
this coverage with them. The rates for this coverage may be slightly higher than payroll deduction premiums. As with the basic life
premiums, they are also paid directly to RSLI. This information is contained on the same letter as the conversion information for the basic
life insurance. If an employee is rehired within 6 months of their termination date, they may cancel the individual policy and resume paying
for the coverage via payroll deduction under the district's group plan.
27. Q. If I'm recalled, when is my insurance coverage effective?
A. The day you return to work.
28. Q. When will I receive information on COBRA?
A. See question 24
29. Q. If I am currently on 24 pays, will the district continue my paychecks through the summer (as they normally would have been) or will the district
pay me out in June? If I continue my paychecks through the summer, do I not file for unemployment till the paychecks run out? How does that
A. No, all 9 or 10 month RIF’d employees will be paid up on the June 15 paycheck
12 month RIF’d employees will receive their last paycheck on June 30.
30. Q. Is it accurate that regardless of the new position, a RIFd 12-month employee will be paid the previous 12-month, full-time salary for one year?
A. No, only displaced employees that select a lower grade level position will get to keep their current salary for a period of one year.
31. Q. When is my last paycheck deposited?
A. Please see question 29
32. Q. How/when are RIF'd employees called back? Timeline?
A. RIF'd employees stay on the recall list for 12 months. They will be recalled ASAP when positions become available.
33. Q. Is a 12 month offered a 12 month position, and if not, do they have to accept a 9 or 10 month position? What if they choose not to? Will
unemployment be affected?
A. Section 9.4.5 - Recall - p. 25 - An employee on recall may refuse a position, one time only, that becomes available …and will still retain her
seniority status on the recall list." If they refuse a 2nd position, they will no longer be eligible for recall and become ineligible for unemployment
benefits from the date the 2nd position was offered.
34. Q. If the state pays the district the money it owes before next school year, will the RIF'd employees be called back?
A. It is unknown when or how much assistance the district will receive from the state at this time, so it can't be said how this will impact the
recall of RIF'd employees.
35. Q. Will the recall be done strictly upon seniority of all who were RIF'd (PT and FT) or will preference be given to FT secretaries? i.e. If a FT sec
has 1 yr seniority and I have 4 yrs PT seniority, which one of us will be recalled first?
A. If a Full-Time position is available, recall will come from the FT recall list. If a Part-Time position is available, recall will come from the PT
recall list. If a Clerical position is available, recall will come from the Clerical recall list.
36. Q. How long will the rehire calls be made to RIF'd secretaries? Is it until all positions filled, or less than that?
A. Employees remain on the recall list for 12 months and calls are made until vacant positions are filled.
37. Q. Is there a chance that I could be hired back? If so, when will I be notified?
A. Yes - you have recall rights as described in the contract sections 9.4.5 and 9.4.6.
38. Q. Do you get called back if there are any positions available, or do you have to be the one searching the web to see if there is anything
A. District calls back in order of seniority and you choose from what's available. If a recall list is exhausted, the district can post to the outside,
and anyone on any of the other recall lists can apply for that job.
39. Q. If you are called back, do they inform you of all positions available, or of a certain one they think you are a match for?
A. You choose from all available
40. Q. If you are informed of available positions, do you have to apply and interview, or do people from outside the district get the same chance as
A. You do not have to apply and interview. No jobs will be posted outside within 12 months until all employees on the affected recall list are
called back to work.
41. Q. Are we going to find out where we are on the recall list if we were RIF'd?
A. Placement on recall list is based on seniority. DUSA will update you on your status provided you have requested it and have given them your
contact information. The Recall List will be posted to the DUSA website: www.du46sa.org where it will be updated every time a change takes
42. Q. Can you ever lose pay if you are recalled? I am a FT 12-month. If I am offered a job in a different classification, would my salary be
A. Yes, recalled employees are paid at the group level of the selected position. See the DUSA Contract: Page 25, Section 9.4.6
43. Q. Will I see a recall list and how it is updated as jobs are taken?
A. The Recall List will be posted to the DUSA website: www.du46sa.org where it will be updated every time a change takes place.
44. Q. Can we get an update via e-mail as far as where we are on the recall list?
A. DUSA will update you on your status provided you have requested it and have given them your contact information.
45. Q. If called back would we be new hires? (Because we would be part-time)
A. No, you would not be considered a new hire.
46. Q. How will I know if someone picked my job?
A. If someone chose your job, it would not be available when you are recalled.
47. Q. If you have seniority on another list, is that seniority taken into account when making cuts, or is it strictly by the active lists?
A. We used active lists. The seniority from previously worked positions (inactive lists) will play a role during recall.
48. Q. I have previous PT experience and wonder if there is any possibility of being placed back in a PT position after being RIF'd from the FT list.
A. Yes. If no FT jobs are open after the displaced and higher seniority RIF's have chosen their new positions, you will be placed on the recall
list in seniority order for each category you qualify as having had previous district experience in. (Full-Time, Part-Time, and Clerical)
49. Q. If FT secretaries who started on same date as I did (8/13/08) have time added because of their previous experience, why don't I?
A. They do not - no one gets extra. It is only reflected in salary schedule. Do not misunderstand job "experience" credentials with prior "service
credit" within the district.
50. Q. Why do PT employees never get any credit for years of service on the full time list? We pay dues just like everyone else the entire time and
no one can seem to answer this question!
A. It all has to do with the posted job classification - Contract section 6.2. See contract section 8.2 regarding credit for previous experience.
Also see section 9.2 regarding determination of seniority
51. Q. If a FT secretary was RIF'd but has PT past employment, can that employee now get called back to a PT position if one becomes available, or
only a full-time?
A. Both. Secretary would be contacted based on seniority for either position that would become available. Also, see question #48.
52. Q. According to section 9.2 Determination of Seniority, under the FT secretary seniority, the last line reads, "If a RIF occurs, she/he may return to
the FT seniority list." What does that mean? Does this mean that if a FT gets RIF'd and returns as a FT secretary in a couple of years, she/he
does not lose past seniority?
A. If the break in service is more than 1 year, you will lose all seniority and your placement on the seniority list begins anew on the first day you
return to work, however, your previous district service will give you full credit in the salary schedule placement. See 9.2 DETERMINATION OF
SENIORITY - p. 21 - 2nd paragraph: "When a full-time secretary moves to either a part-time secretary position or a clerical assistant position,
she shall receive full credit for salary schedule placement. She shall retain seniority on the full -time secretary seniority list. If a RIF occurs, she
may return to the full-time secretary seniority list."
53. Q. Sick days: Paid at end of school year, use or lose them, or retained through recall?
A. See contract section 9.4.6 - Recall Benefits.
54. Q. How much is the unemployment benefit amount?
A. This is determined by the IL Dept. of Employment - see IDES website, specifically
55. Q. If a part-time offer is turned down, will I then be denied my state unemployment benefits?
A. If it is your second refusal, your unemployment benefits may be denied by IDES
56. Q. If I have not been able to find full-time employment after 26 weeks, is an extension of unemployment benefits still possible for up to one year?
A. Check IDES website - http://www.ides.state.il.us/ or call 1-847-888-7990 under a new federal law that took effect on November 21, 2008, up
to 33 weeks’ worth of emergency unemployment compensation (EUC) benefits are available for eligible individuals. Previously, individuals
could only receive up to 13 weeks’ worth of EUC benefits. When your regular benefits run out, an extended benefits claim (EUC 08) will
automatically be established in most cases. Once this claim is established, you will receive a "findings" letter indicating your eligibility for the
extension. In some situations where your benefit year is ending, you will receive a notice to report to your local office to determine your
entitlement to Extended Benefits.
57. Q. If you work only 2 or 3 hours per day, can you collect unemployment?
A. Your unemployment benefits will be assessed by the Illinois Department of Employment Security.
58. Q. Do you go to the unemployment office for both jobs on the last day of school or can you wait until August to file just in case you get called
back if you want to?
A. This would be the employee’s decision. Please know that the final determination on when benefits start would be determined by the IDES.