Kent State University
Controller's Office
Rule Codes/Responsible Department Listing
Rule Code Rule Code Description Transaction Description Document Series Responsible Department Campus Telephone #
BD01 Permanent Adopted Budget Record original, non-position budget JXXXXXXX University Budget Office 2-3750
BD01 Permanent Adopted Budget Record original, position budget FXXXXXXX or JXXXXXXX University Budget Office 2-3750
BD02 Permanent Budget Adjustments Record non-position budget adjustments JXXXXXXX University Budget Office 2-3750
BD02 Permanent Budget Adjustments Record position budget adjustments FXXXXXXX or JXXXXXXX University Budget Office 2-3750
CCD Credit Card Transactions Record departmental credit card expense JSXXXXXX Accounts Payable 2-2607
CH4 Student Charges-B Revenue Acct Record student tuition and fees FXXXXXXX Student Accounts Receivable 2-8635
CNNI Cancel Check-Invoice w/o encumbrance Cancel direct deposit, check, or wire Payment !XXXXXXX/1XXXXXXX/WXXXXXXX Accounts Payable 2-2607
COR Correcting/Reimbursment Entry To correct an original transaction or reimburse original expense JXXXXXXX or JSXXXXXX Controller's Office ** 2-2392
CORD Establish a Change Order Record encumbrance for change order POXXXXXX Procurement Office 2-2276
CR05 Cash Receipt/Cash Disbursement Entry Record revenue and/or expense JXXXXXXX or JSXXXXXX Controller's Office 2-2392
E020 Encumbrance Adjustment Record an adjustment to an existing encumbrance JXXXXXXX Procurement Office 2-2276
E032 Encumbrance Liquidation To liquidate labor encumbrances and invalid PO encumbrances PRENXXXX or JXXXXXXX Controller's Office 2-2392
E090 Year End Encumbrance Roll Record PO encumbrance roll (rolling from prior year) RENCXXXX Controller's Office 2-2392
FT01 Interfund Transfer Record CE&O work order departmental charges FFXXXXXX CE&O, Business & Supply 2-0815
FT01 Interfund Transfer Record various journal entries JXXXXXXX or JSXXXXXX Controller's Office 2-2392
FT01 Interfund Transfer Record Cashnet deposits FXXXXXXX Controller's Office 2-2392
HENA Payroll-Encumbrance Adjustment Record salary encumbrances FXXXXXXX Controller's Office 2-2392
HENC Payroll-Salary Encumbrance Record salary encumbrances FXXXXXXX Controller's Office 2-2392
HGNL Payroll-Gross Exp. No Liquidation Record salary and wage expense FXXXXXXX Controller's Office 2-2392
HGRB Payroll-Gross Benefit Expense Record employer benefit expense FXXXXXXX Controller's Office 2-2392
ICEI Cancel Invoice with Encumbrance Cancel Invoice with Encumbrance IXXXXXXX Accounts Payable 2-2607
IDC Interdepartmental Charges Record various interdepartmental charges JXXXXXXX or JSXXXXXX Controller's Office ** 2-2392
INEI Invoice with Encumbrance Record payment of invoice and reduce PO encumbrance accordingly IXXXXXXX Accounts Payable 2-2607
INNI Invoice without Encumbrance Record payment of invoice IXXXXXXX Accounts Payable 2-2607
PCRD Cancel Purchase Order Cancel purchase order encumbrance POXXXXXX Procurement Office 2-2276
PE1 Exemption or Waiver Expense Acct Record student exemption or fee waiver FXXXXXXX Student Accounts Receivable 2-8635
POBC Purchase Order Batch Close Close purchase order batch encumbrance *XXXXXXX Procurement Office 2-2276
POCL Purchase Order Close Close an existing purchase order *XXXXXXX Procurement Office 2-2276
PORD Establish Purchase Order Record purchase order encumbrance POXXXXXX Procurement Office 2-2276
**NOTE: For COR entries and IDCs, there should be text on the document indicating who prepared the journal entry. Please contact the preparing department first. If assistance is still needed, please
contact the Controller's office.
Last Updated: 7/30/10
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