QAA Code of Practice by benbenzhou

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									QDC-110705                                                                                                                                                                       QDC05/04/06




QAA Code of Practice
Section 9: Placement Learning

Draft V.2 – April 2005

       QAA Precepts                   Existing Policy and         Commentary (how far do we              Recommendations for              Responsibility for         Dates for Implementation
                                          Procedures                  meet precept?)                          Action                    Implementation (I) and
                                                                                                                                           Monitoring (M)
General Principles
Where placement learning is an intended part of a programme of study, institutions should ensure that:
    1. Their responsibilities for placement learning are clearly defined;
    2. The intended learning outcomes contribute to the overall aims of the programme;
    3. Any assessment of placement learning is part of a coherent assessment strategy

      Definition of             Validation                       met: validation, course          Review course documentation        Faculty Committees (M)        Autumn 2005 for Faculty of
       responsibilities for                                       handbook and placement           to ensure clarity as part of the   Course Leader (I)             Design
       placement                 Student Guide to Work            guidelines.                      revalidation process.                                            Spring 2006 for Faculty of
                                 Placement                                                                                                                          Communication Media


      Learning outcomes to                                        met: validation.                Review in relation to the          Faculty Committees (M)
       the overall aims of the                                                                     redevelopment of programme         Course Leader (I)
       programme                                                                                   specifications in revalidation.


                                                                                                       Review as part of the
      Assessment of                                                                                   revalidation process. In        Faculty Boards (M) Course
       placement learning as                                          met: validation                  particular, consider internal   Leader (I)
       part of a coherent                                                                              moderation and external
       assessment strategy –                                                                           examining of assessed
                                                                                                       placement learning.
… institutions will wish to consider the contribution that placement learning makes to the overall aims of the programme and the specific programme outcomes when they:
design, approve, monitor and       Specific prompt on placement       Met
review the programme;              learning included in College
                                   internal validation procedure
                                   and associated assessment
                                   considered as part of internal
                                   and external validation and
                                   course monitoring of course



Design and implement the         Internal validation includes a   Met – placement learning is      Review as part of the              Faculty Boards (M) Course




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assessment strategy for the        prompt on assessment            indirectly assessed through a   revalidation process. In         Leader (I)
programme.                                                         student report and this is      particular, consider internal
                                                                   described in unit               moderation and external
                                                                   specifications.                 examining of asse
These considerations should be reflected

programme specification            Internal validation procedure   Partially met – although        Ensure that as part of           Head of Quality (I)) – Internal   Autumn 2005 for Faculty of
                                   includes specific prompt        prompt exists in internal       revalidation a short paragraph   validation panels (M)             Design
                                                                   validation, programme           is included in programme                                           Spring 2006 for Faculty of
                                                                   specifications would be         specifications for courses                                         Communication Media
                                                                   enhanced by the addition of a   including placement.
                                                                   short paragraph dealing with
                                                                   placement.
the assessment guidelines;         Regulations                     N/A – no direct references as
                                                                   placement currently not
                                                                   directly assessed

the information and guidance       Student Guide to Placement      Partially met – Prospectus      Review Prospectus to ensure      Enterprise Support Manager        Immediate
for applicants, students and                                       does not highlight placement    placement is adequately          To liaise with Marketing to
placement providers.               Employers Guides to             opportunities                   clear.                           ensue adequate coverage in
                                   Placement                                                                                        Prospectus(I)
Institutions will wish to
consider:
whether any assessment of          Assessment regulations          N/A currently as placement is
placement learning is covered                                      indirectly assessed (ie
by their arrangements for                                          students complete a report on
internal moderation and                                            their experience) This
external examining;                                                assessment is subject to
                                                                   internal moderation and
                                                                   external examination in the
                                                                   normal manner
Whether subject benchmarks         Assessment regulations          See item directly above         In the event that the College    Head of Quality/Head of           If and when necessary
and other relevant reference                                                                       considers the involvement of     Enterprise support (I) QDC
points and, where                                                  This is not problematic         employers directly in            (M)
appropriate, fulfil professional                                   currently because of the        assessment of placement
or regulatory body                                                 indirect assessment of          then draft guidance
requirements.                                                      placement. However if
                                                                   employers were to be
                                                                   involved in the direct
                                                                   assessment of placement
                                                                   then careful guidance would
                                                                   need to be place. The
                                                                   involvement of employers
                                                                   (more generally) in




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                                                                    assessment as encouraged
                                                                    by FDQB is being considered
                                                                    by the Assessment Working
                                                                    Party.

Institutional Policies and Procedures
2. Institutions should have in place policies and procedures to ensure that their responsibilities for placement learning are met and that learning opportunities during a placement are appropriate.
define their procedures for        Student Guide to Placement       Met – College guidelines exist Commercial Liaison                    Commercial Liaison                 Autumn 2005
securing, approving and                                             on how placements are                Administrator is working a      Administrator (I) QDC(M)
allocating placements,                                              secured and allocated.               flowchart illustrating the
including information on the       Unit specification                                                    placement process
consequences for students of                                        Alternative assessment
a failure to secure or             Employability Unit secures       methods in place for minority
complete a placement;              College placements.              of students who do not secure
                                                                    a placement
                                   Employability Unit in liaison
                                   with Course Leader approves
                                   suitability of placement for
                                   course.

                                  Placements are advertised
                                  and students compete.
define their procedures and       Employers Guide to                Met & see above
criteria for the approval of      Placement
individual placement
opportunities;
consider health and safety        Placement providers must          Met: Employability Unit
requirements;                     complete a health and safety      approves placement provider
                                  questionnaire together with       on the basis of form
                                  the company health and            submitted.
                                  safety policy.
consider the requirements of      Validation                        Met (though mostly
relevant statutory regulatory,                                      inapplicable)
professional or funding           Company Equal Opportunity
bodies;                           policy requested by
                                  Employabity Unit (if company
                                  of sufficient size)

                                  Placements adhere to PACT
                                  placement guidelines.
ensure there is clear             N/A                               N/A
information available about
the allocation of placements
where these involve




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collaborative agreements
provide learning opportunities   Employability Unit in liaison    met                             Commercial Liaison           Commercial Liaison           Autumn 2005
that enable the intended         with Course Leader approves                                      Administrator is working a   Administrator (I) QDC(M)
learning outcomes to be          suitability of placement for                                     flowchart illustrating the
achieved;                        course.                                                          placement process

support students on              Pre Placement Briefing           Met - Student briefed in
placement;                       session                          advance in respect of support
                                                                  available
                                 Placement guidelines

                                 Asset H&S guidelines
                                 distributed

                                 Students have access to
                                 Employability Unit
fulfil their responsibilities    Placement built into courses     Met – Student briefed in
under health and safety          at appropriate point so that     advance in respect of
legislation in the workplace,    students have appropriate        obligations
having regard to the level of    skills
skill and experience of
placement students.              All placement providers must
                                 complete heath and safety
                                 questionnaire before approval
                                 by Employability Unit.

                                 All employers must provide a
                                 health and safety briefing for
                                 placees

                                 Pre Placement Briefing
                                 session

                                 Placement guidelines

                                 Asset H&S guidelines
                                 distributed

       QAA Precepts                  Existing Policy and          Commentary (how far do we            Recommendations for         Responsibility for        Dates for Implementation
                                         Procedures                   meet precept?)                        Action               Implementation (I) and
                                                                                                                                    Monitoring (M)
Placement Providers
3. Institutions should be able to assure themselves that placement providers know what their responsibilities are during the period of placement learning
.Placement providers should      Employers Guide to           Met – however more work       Review mechanisms for            Course Leaders &               Autumn 2005




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be aware of their                 Placement                          needed on course in               ensuring that health and           Employability Unit (I)
responsibilities for: the                                            emphasising the importance        safety policies /
provision of learning             Student and Employer               of learning agreements to         questionnaires are returned.       Enterprise Support Manager
opportunities                     contract a learning agreement      students (see below).                                                (M)
                                                                     Employability expend
                                                                     considerable time on chasing
                                                                     H & S/Equal Opps forms –
                                                                     need more streamlined
                                                                     system.
Student Responsibilities and Rights
4. Prior to placements, institutions should ensure that students are made aware of their responsibilities.
as representatives of the           Student Guide to Placement       Met - Responsibility of Course
institution;                        detailing responsibilities       Leaders and Employability
                                    distributed to students prior to Unit
                                    placement.
                                                                     Briefing sessions covering
                                                                     assessment, behaviour,
                                                                     responsibilities etc. Arranged
                                                                     for all students undertaking a
                                                                     work placement organised via
                                                                     the College

 towards the placement            See above                          See above
provider and its customers,
clients, patients, and            Students sign in acknowledge
employees;                        of their agreement of their
                                  responsibility.

for managing their learning       Learning agreements are            met                               Further embed learning             Course Leaders &
and professional                  drafted between employers                                            agreements into placement          Employability Unit (I)
relationships;                    and students                                                         learning as part of revalidation
                                                                                                       of courses                         Enterprise Support Manager
                                                                                                                                          (M)
for recording their progress      Students are issued with a         met
and achievements;                 learning log template in
                                  advance of the placement.
for alerting the placement        Student Guide to Placement         Met - Responsibility of Course
provider and institution to       detailing responsibilities         Leaders and Employability
problems with the placement       distributed to students prior to   Unit
that might prevent the            placement.
progress or satisfactory                                             Briefing sessions covering
completion of the placement.                                         assessment, behaviour,
                                  Placement forum on internet        responsibilities etc. Arranged
                                  to allow students to keep in       for all students undertaking a




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                                   contact.                           work placement organised via
                                                                      the College

Students should be aware of their rights:



to a safe placement                Student Guide to Work              Met – Briefing session covers
environment                        Placement                          rights
to be treated in accordance        Student Guide to Work              Met – Briefing session covers
with applicable legislation        placement detailing rights         rights
                                   distributed to students prior to
                                   placement
the means of recording the         Students are issued with a         Met - assessment
achievement of specific            learning log template in           requirements set out clearly in
learning outcomes and              advance of the placement.          unit specification and project
progress,                                                             briefs
availability of additional         N/A                                N/A
language or skills preparation
the need for personal              College liability insurance        N/A
insurance cover particularly       covers – (ESM to double
when on placement abroad;          check this).
cultural orientation and work      Covered in briefing sessions       Met – additionally there is a
expectations;                                                         strong emphasis on WBL
                                                                      simulation in L & T which
                                                                      underpins this.
the institutional support          Student Welfare Handbook           Met – all support services
services that will remain                                             remain available and students
available to students during       Student Guide to Work              clearly briefed on support
placements                         Placement                          available from Employability
                                                                      Unit during placement.
                                   Placement forum on internet
                                   to allow students to keep in
                                   contact.
appropriate re-orientation on      N/A – placements are rarely        N/A
students' return to institutions   of a duration which would
                                   necessitate this.




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       QAA Precepts                   Existing Policy and         Commentary (how far do we             Recommendations for               Responsibility for          Dates for Implementation
                                          Procedures                  meet precept?)                         Action                     Implementation (I) and
                                                                                                                                           Monitoring (M)
Student Support and Information
Institutions should ensure that students are provided with appropriate guidance and support in preparation for, during and after their placement.
the support they provide to        Student briefing early in        met
students where the                 course on placement process
responsibility for securing a
placement rests with the
student;
appropriate induction to the       See above                        Met
placement environment,
including health and safety
information;
occupational health                N/A
considerations or
requirements
legal or ethical considerations    N/A
Staff Development
6. Institutions should ensure that their staff who are involved in placement learning are competent to fulfil their role.
In meeting this precept            Validation                       Met: staff involved in          Consider an internal staff          Human Resources &            Autumn 2005
institutions should consider                                        placement learning involved     development programme on            Enterprise Support Manager
the extent to which:               Staff Development Policy         in CPD of both best practice    employability and work based        to investigate(I)
                                                                    in placement learning and       learning.
                                   Appraisal system                 industry developments                                               LTRC(M)
       institutional
            placement staff are    Coolege is member of ASSET However Academic staff
            competent to                                            development on placement
            identify and develop                                    learning is mainly on one-to-
            placement                                               one basis.
            opportunities; and
       the development
            needs of
            institutional
            placement staff are
            met.




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       QAA Precepts                 Existing Policy and        Commentary (how far do we           Recommendations for             Responsibility for          Dates for Implementation
                                        Procedures                 meet precept?)                       Action                   Implementation (I) and
                                                                                                                                    Monitoring (M)
Dealing with Complaints
7. Institutions should ensure that there are procedures in place for dealing with complaints and that all parties (higher education institutions, students and placement providers) are
aware of and can make use of them.
Institutions should consider:   College complaints procedure   Partially met: formal College  Formalise practice at course     Head of Quality & Enterprise
                                                               complaints procedure in place level for dealing with            Support Manager to explore
                                                               for all students. A number of  placement grievances.
       keeping records of                                     mechanisms are in place at
           all formal                                          course level for dealing with
           complaints received                                 problems that may arise on
           in connection with a                                placement.
           placement, and
           follow up action                                    Grievance procedures are
           taken; and                                          outlined in placement
       investigating and                                      guidelines.
           responding to
           reasonable causes
           of complaints about
           placement learning.



Monitoring and Evaluation of Placement Learning Opportunities
8. Institutions should monitor and review the effectiveness of their policies and procedures in securing effective placement learning opportunities.
encouraging placement           Employer Guide to Placement Met
supervisors and students to
provide feedback on progress
and communicate any
concerns in a timely way to
the institution;
periodically reviewing the                                     Generally not applicable as
progress of students;                                          Placements tend to be 2 to 6
                                                               weeks
using feedback from             Annual Course Monitoring –     Met
institutional placement staff,  Course Review
placement
supervisors/mentors, external   Employer Research (JM)
examiners and students
establishing procedures within Annual Course Monitoring        Met
which feedback on the quality
and standards of the




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placement can be received
and appropriate action taken
where necessary;
                               Met
of gathering feedback from
placement providers about
the placement arrangement.




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