Ag-Hort/4-H Exhibit Hall State Fair Electronic Entry
1. Open ED
2. Click on the Fair button off of the Main page.
3. Click on the State Fair button here
4. The first time you will need to set the year to the current year.
Also you will have to click on the Update Pull downs
5. Now you are ready for Data entry. Click on the General Data Entry button.
6. Click on the Find button and then select the project from the pull-down name field to
find what project you are ready to enter.
7. Once you have located the project and selected it then click on the Continue button.
8. The options for this selected project should appear on the screen.
9. It is important to enter the member in the correct project class code. The hard copy of
the State Fair Entry Form (NCR-ply) will be helpful to have in front of you when
completing this electronic process. Project classes that you have no entries for from
your county, please leave them blank.
10. Tab to the Exhibitor’s Name field. You may scroll down or type the first few letters
of the member's last name, then select the correct member's name.
Please note that there are two pull downs. One has all of your 2003 4-Hers and the
other is only the ones you have select yes to state fair going off of the exhibit info
page.
11. Select the number of Exhibit tags that you need to have printed for this person.
Majority of the projects will only need one (1) label, but projects with many pieces
(i.e. Home Environment) every piece of the exhibit is to be tagged.
12. Filling in the Brief Description box for the project (color, uniqueness, type, scene)
sure helps at State Fair if the Exhibit Tag has fallen off and the staff needs to re-tag
the exhibit with the correct member's name and county.
13. Continue filling in the electronic form by selecting exhibitors for each of the correct
exhibit choices that your county will have entry.
14. Once done with this project Click on the NCR form button to print off the NCR form.
15. Once you have all the State Fair entries completed, then select the Exhibit Tag button
to print off the Exhibit Tags. (5390 Avery stock or Maco ML-8500)
16. Again, once you have completed all the State Fair entries click on the
Scorecard/Envelope label button to print off the two scorecard/envelope labels for
each project. (5160 Avery stock)
17. Once you have entered in all of your entries, please e-mail me the following file
sfair.fp5. It is located on drive L and you must be out of ED before you e-mail it to
me.
Please note that you need to take a copy of the NCR forms, the 5390 labels, and the
5160 labels with you to state fair.
To print out blank NCR forms do the following
1. Open up and and go to the state fair section
2. Find what exhibits you wish to print off a blank NCR form for.
3. Click on NCR and print
For the projects that require an early deadline like Fashion review.
Do everything like in the first section but after entering in the project and printing off the
NCR forms Do the following
1. click the export button.
2. Name the file the project you are exporting and select were you are saving it to
3. Click ok
4. E-mail me this file you just created.
Richard Fox
foxrj@purdue.edu