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Deans’ Council
Summary 2009-2010 Work and Next Steps
Date Topic Actions Taken and Next Steps
Communication Dept/Advertising Priorities-Follow- Summary: Followed up on their previous information update work
up (Nancy O/Vicki H) session on current and future public relations and advertising along with
an overview of electronic messaging.
Next steps: Nothing at this time.
IT Update & Priority Chart-Projects (Bill O) Summary: updated the Deans’ Council in regards to the reorganization of
July 9, 2009
LRTS to IT, and introduced the team leaders. He also summarized the
responsibilities of each team: Administrative Applications, Academic
Applications, Customer Service, Media Technologies, and Infrastructure
Next steps: Nothing at this time.
Summer Enrollment (Bruce M) Summary: The Summer Enrollment Update was summarized and
reviewed by Bruce Morrison
Next steps: Nothing at this time.
Faculty Hiring Process (Kathy K) Summary: Reviewed process and insurance related information
Next steps: Nothing at this time.
Mini Carp Approval—Classroom Civility Summary: Longevity Course Approval (Classroom Civility): Patti
Trepkowski presented the mini-CARP for approval.
Next steps: Based on feedback received, Patti will not seek approval
at this time.
July 23, 2009
Class Scheduling Process (Laurie C) Summary: She presented a draft of the proposed changes to the current
Proposed Year-Long Schedule class schedule.
Next steps: She will take the feedback she received back to the sub-
team. Laurie requested to be added to the August 13th agenda.
CAP 1.1.4 Redesign Honors Program (Kate Summary: CAP Honors: Updated Deans’ Council on the growth of the
Byerwalter & Patti T) Honors Program.
Next steps: Nothing at this time.
Programs of Study (Fiona H/Judy S) Summary: Programs of Study was presented by Fiona Hert and Judy
Stark.
Next steps: Expected from this pilot is to … (1) create a plan /
proposal so that we can move forward with this program regardless
of grant support with part of the proposal including a discussion with
KISD supers and high schools (ADs supporting the work and Deans
August 13, 2009
bringing it to the supers) and (2) present to CLC as soon as possible
(summary of work done and proposal for future work).
Class Scheduling Process (Laurie Chesley) Summary: The 2010/2011 year-long scheduling timeline was proposed by
Laurie Chesley after working with a sub group of CLT.
Next steps: It was approved with the next step of returning to Deans’
Council two times over the next year for a report back.
Alumni Survey Community Survey Results (Donna) Summary: GRCC Community Survey (Spring 2009) results were shared by
Donna Kragt. There will be an open ended analysis in the Fall as well as
separating the information into regions and finding the differences.
Next steps: The next survey similar to this one will be done Spring
2010.
Academic Service Learning Designation evaluation Summary: Presented Academic Service Learning Evaluation Plan, which
(Patti T) will be submitted for approval.
Next steps: Will return for approval.
Fall 2008 SENSE results survey and next steps (Tina) Summary: Overall, we are doing well in most areas.
Next steps: Gilda asked Associate Deans to discuss and send Council a
September 10, 2009
summary with recommendations by December, to then be included in
developmental plan for next year.
CAP 1.4.1 Redefine Barriers (Continue or remove) Summary: Group discussed and Gilda asked for motion to retract this
(Dan L/Paula S) CAP.
Next steps: Deb will schedule this as academic worksession. Council
approved.
Mini CARP Approval—Longevity Credit (Patti Summary: Presented Mini-CARP “Introduction to the Blackboard Content
T/Garret B) System” which Council approved.
Next steps: Nothing at this time.
Fall Start-up Debrief (Tina H) Summary: Council added their observations.
Next steps: Gilda asked that Tina send something formally to the
group with quality initiatives.
Noel Lentz (Donna) Summary: Council voted to purchase.
Next steps: Survey will be conducted in Spring.
Winter Registration Date Approval (John C) Summary: All dates pushed forward one week due to Advising Day being
moved. Council approved new dates.
Next steps: Nothing at this time.
CLT Update (Laurie C) Summary: Update was given and shared the questions from CLT
surrounding 2010/2011 Year-Long Schedule Development .
Next steps: A work session was scheduled to answer the questions.
Mandatory Placement --Evaluation Plan (Cindy M) Summary: The Evaluation Plan/Process was shared and discussion
surrounded the various aspects of that process and its accuracy.
Next steps: Nothing at this time.
September 24, 2009
Job Training Dashboard (Scott Mattson/George W) Summary: Job Training Dashboard was presented
Next steps: Return with progress report on issues. Scheduled to
return on January 14.
Mini CARP (Laurie C/Patti T) Summary: English Department Professional Reading Group CARP
presented for approval—Approved
Next steps: Nothing at this time.
Wellness Course Changes (Cindy M) Summary: Convert WE 125 & WE 127 telecourses to online/hybrid
courses. Approved.
Next steps: Nothing at this time.
New Program Development Process (Fiona H) Summary: Presented the New Program Development Process that is
being worked on by various departments, but has not yet been approved.
Next steps: Will return when approved by departments.
Academic Standing Update (John C/Diane Summary: Report out on Academic Standing. With a move by the Deans’
P/Howard S) Council.
Next steps: Report back in March 2010 of results in regards to the
October 8, 2009
reasons being given by students not succeeding.
Online Course Approval (Mike K) Summary: EG 110 presented for approval—Approved
Next steps: Nothing at this time.
Lakeshore Academic Plan for 10/11 (Dan C/Lilly A) Summary: The Lakeshore Academic Plan for 2010-2011 was shared.
Next steps: A team (Lilly Anderson, George Waite, John Cowles, Art
Armijo) was formed to put together a recommendation for more
student support services to be offered at off-campus locations.
High School Offerings (Laurie C) Summary: New off-site campus sites requests were updated
Next steps: Nothing at this time.
Student Segment Update (Donna K) Summary: Student Segmentation information was shared.
Next steps: Howard Shanken will report back to Deans’ Council in
January what the team found out in regards to how other colleges
count their no-shows at count-date. Scheduled for January 28.
AA Student Success rate for Summer Summary: African American students’ success rate for Summer 2009
information was shared.
Next steps: Nothing at this time.
Fall 2009 Enrollment Report (Bruce M) Summary: Fall Enrollment Report was reviewed.
Next steps: Nothing at this time.
Title III—AFP Concepts (Cindy M/Linda Spoelman) Summary: Updated the council on the 5-year plan for AFP and once again
applying for the Title III grant. Also, shared the inspiration and guide for
the AFP program through the article Targeted Intervention for
Developmental Education Students (T.I.D.E.S.) by Hunter R. Boylan.
Next steps: Nothing at this time.
Online Course Approval (Dan L/Laurie C) Summary: SO 265 & EN 246 presented – Approved
Next steps: Nothing at this time.
New Program Development Process-Approval Summary: Presented process for final approval—Approved
October 22, 2009
(Fiona H) Next steps: Nothing at this time.
Accelerated and Weekend College Update (Laurie Summary: Updated on the Accelerated and Weekend College taking
C) approximately 18 months, run in 7-week sessions starting Winter 2010.
Next steps: Nothing at this time.
Office Admin Cohort (Fiona Hert/Amy Koning) Summary: Presented an alternate format of earning an Office
Administration business degree in 15 months with a cohort format that is
limited to 24 students attending classes Monday-Friday, 9am-1pm,
including summer semester starting Winter 2010. Classes are not
accelerated and held at Tassell M-TEC.
Next steps: Nothing at this time.
CAP 1.2.1-Alternative Education “What’s New” Summary: Presented an update on the CAP 1.2.1-Alternative Education,
(Dan C/Cindy M) seeking feedback surrounding retiring this CAP. Council decided not to
pursue retiring the CAP.
Next steps: Dan and Cindy will return to Council with an update
Academic Service Learning Evaluation Plan (Mindy Summary: Presentation of possible evaluation measures. Little time for
mber
2009
Nove
F) feedback.
5,
Next steps: Bring concrete evaluation plan—not too broad but
achievable for approval in April.
Communication Campaign Themes (Vicki H) Summary: Presentation of the ‘GRCC Works-ask Anyone’ campaign.
Next steps: Come up with a strategic market plan, including social
networking. Return to Deans on May 13.
Achieving the Dream (Mark Champion) Summary: Present summary of concepts and components of Achieving
the Dream schools.
Next steps: Consider joining Achieving the Dream group when we
brainstorm action projects during the Academic Work Session on
November 19.
CLT Yearlong Schedule Update (Laurie C) Summary: Update—No reactions to the year-long schedule proposal.
Will schedule and assessment for the year-long schedule next April with
CLT.
Next steps: No necessary action.
Enrollment Growth (Gilda) Summary: Endorsed the Enrollment Growth proposal.
Next steps: Take to CLC (December 9) and Cabinet (December 15).
IT Update (Bill/Peggy G) Summary: Update was presented
Next steps: Nothing at this time.
CAP 1.3.1 Early Alert (John C) Summary: Update on the CAP 1.3.1 and identification program of at-risk
students and referral processes for appropriate actions.
Next steps: Nothing at this time.
CAP 1.4.3 Design and Implement Comprehensive Summary: An update on CAP 1.4.3 was given by John Cowles (lead) (Tina
November 12, 2009
Academic Advising “What’s New” (Tina H) Hoxie is the champion of this CAP). The CAP was developed to implement
learner-centered advising services focused on assisting students to reach
their educational goals.
Next steps: Nothing at this time.
Room Scheduling (Tina H) Summary: Update on the classroom scheduling project and Rick Olsen
shared what data can be pulled from the R25 software.
Next steps: Nothing at this time.
Late Enrollment Policy (Howard S) Summary: Presented the Late Enrollment policy and process. This is a
new policy based on feedback from faculty at AGC and academic
department discussions.
Next steps: This topic will be rescheduled to have further discussion
due to time constraints
CAP 1.1.1 Placement & Prerequisites --rescheduled Summary: presented Design and implement a comprehensive intake
De
20
09
be
ce
m
3,
from 10/22--(Laurie C) assessment and placement process for new and continuing students.
r
Action: Refocus the current CAP
CAP 1.1.3- Academic Foundation Program (AFP) Summary: Increase programming and support services for students who
(Cindy M) are underprepared for college work through implementation of the AFP
Action: College Planning Council decided to retire CAP. Dean’s Council
agreed to retire it as is and refocus it as a new CAP and AQIP project
with the goal for future work in Adult and Developmental Education
at GRCC to improve post-secondary outcomes for underprepared
students by focusing on integrated instructional and support
strategies that create effective pathways into and through pre-college
and gateway courses and on to completion through degree,
certificate, or transfer.
CAP 1.5.1 Mentor/Advisor Project (Dan L) Summary: Design and implement opportunities for faculty to serve as
disciplines-specific and advisors and mentors.
Action: At the College Planning Council meeting it was determined
that this CAP should be folded into CAP 1.4.3, “design and implement
a comprehensive academic advising program to better meet student
needs.” Deans’ Council agreed with this decision.
CAP 4.3.1 and 4.3.2 Economic Development Plan & Summary: CAP 4.3.1: Finalize the College economic development plan
Community Partnerships (Eric W) and begin implementing its objectives; CAP 4.3.2: Develop a process
model that the College uses to establish partnership agreements for key
community stakeholders.
Action: College Planning Council decided to retire these CAPs due to
completion of goals and objectives. Deans’ Council approved this
action.
CAP 2.1.1 Knowledge Management (Garret B) Summary: Develop and implement a knowledge management system to
improve information retrieval and communication.
Action: Deans’ Council decided to let this CAP go from the Deans’
Council portfolio because it is more a cross-college CAP that goes well
beyond academics.
Program Level Curricula Dev & Plan (Patti T/Robert Summary: Information was shared around the Program Level Curricula
Long) Development and Planning that Robert Long has championed with a
December 10,
committee.
Next Steps: Ric Underhile will work directly with Robert to confirm
team representation and participation and report back to the Deans’
2009
Council on various items discussed.
MI Works-GRCC contracts (George W/Sandy L) Summary: Update on the Council on Mi Works!
Next Steps: George will report back to the Council in February or
March 2010 on CAP and AFP data surrounding the program “no
worker left behind.”
Green Construction (George W/Brian S) Summary: Shared the Workforce Training folder with the Council and
provided a history of the Construction Trades segueing into GRCC’s active
participation in green building.
Next Steps: Nothing at this time.
AA Degrees & Gen Ed Cert (Howard S/John C) Summary: Update on the progress of the AA degrees and General Ed
Certificates.
Next Steps: The Council agreed to approve to move forward.
Online Course approval Summary: Approved
AT 105 (Dan L)
On line Course AR 103 (Mike K) Summary: Approved
Transition to Fulton St. location (Vicki J/Rick O) Summary: Shared information with the Council surrounding the process
of the transition to the Fulton Street location along with the timeline
being very tight due to budget deadlines. Many topics were covered
January 14, 2010
Next Steps: Council members were directed that any additional
information should be emailed to Rick.
CLT Update (Laurie C) Summary: Updated the Council on Curriculum Leadership Team meetings
(CLT) that can also be found on its website [grcc.edu/clt].
Next Steps: Nothing at this time.
CAP 4.2.2 Innovation (Patti T/Liz M) Summary: Updated the Council on CAP 4.2.2 where this year’s CAP is
focused on Phase 4 – integration.
Next Steps: Nothing at this time.
Review Revised Policies 8.8A and 8.8B (Dan L) Summary: Brought forth to the Deans’ Council Attendance Policies 8.8A
(Faculty) and 8.8B (student) for final discussion.
Next steps: For this is going to AGC.
January 28, 2010
Reading Group Mini-Carp Approval (Laurie C) Summary: Approved
Hybrid Course Approval: GE132 (Dan L/Ric U) Summary: Approved
GRPS/KISD Partnerships (Tina H) Summary: Update the Deans’ Council on the continued partnerships with
both Kent Intermediate School District and Grand Rapids Public Schools.
Next Steps: Nothing at this time.
Tenure Process (Cindy M/Dan L) Summary: Updated on the progress of the Tenure Process.
Next Steps: Nothing at this time.
Department Restructure Update (Dan L) Summary: Outlined the departmental realignment of Behavioral Sciences
(past) to Psychology (present) and the Social Science departments
incorporating a mid-semester survey summary regarding the changes.
Next Steps: Nothing at this time.
Student Segmentation Follow-Up-How other Summary: Updated the Council around the No-Show at Count Date.
colleges count NS at Count Date (Howard S) Next Steps: Requested a subteam be formed and propose a policy to
be presented on 2/25.
Winter 2010 Enrollment Report (Bruce M) Summary: The Winter Enrollment Report was presented and highlights
discussed.
Next Steps: Nothing at this time.
CLT update (Laurie C) Summary: Updated on CLT activities
Next Steps: Nothing at this time.
CAP 4.2.3 Partnership Agreement (Eric W) Summary: Shared about the various partnerships GRCC’s Office of
Economic Development has with community entities … creating,
February 11, 2010
engaging, benefitting, etc. and how it supports student needs.
Next Steps: Nothing at this time.
Transition to Davenport Update (Vicki J/Rick O) Summary: Updated everyone surrounding the transition of departments
and classes to Fulton Street and the costs surrounding it.
Next Steps: Nothing at this time.
SENSE Survey: Results of Specific Changes (Tina Summary: Led the Deans’ Council on the results of the SENSE Survey.
H/Associate Deans’) Next Steps: Nothing at this time.
Review of Dean’s Council Evaluation (Deb D) Summary: Reviewed the Deans’ Council evaluations, concentrating on
the dislikes and the reasons behind them.
Next Steps: Will evaluation again later in the year.
Career Focus magazine (Nancy O) Summary: Nancy O’Brien presented GRCC’s participation in Career Focus
along with 75 other community colleges in the consortium for this unique
target market magazine.
February 25, 2010
Next Steps: Nothing at this time.
Academic Standing Update (Diane P) Summary: Updated the Council on the Academic Standing process.
Next Steps: Nothing at this time.
CAP 1.1.6-Diversity/Sustainablity-""What's New"" Summary: Shared information on what’s new surrounding CAP 1.1.6
(Patti T) (Diversity/Sustainability).
Next Steps: Nothing at this time.
No Show Policy (Howard S) Summary: Approve the No Show Policy
Next Steps: Present policy at AGC for faculty input.
Develop & Adult Ed Program (Cindy M/Linda S) Linda Spoelman and Cindy Martin provided an update around the
Developmental & Adult Education Program (previously knows as AFP).
Next Steps: Return with a Definition of Institutional Commitment to
AFP.
IT Update (Bill O/Dave A) Summary: An IT update on projects and initiatives was shared
Next Steps: Nothing at this time.
Transition to Davenport (Vicki J/Rick O) Summary: Updated Dean’s Council on the transition to the Fulton Street
Campus and asked for feedback on the needs for Fall 2010.
March 11, 2010
Next Steps: Nothing at this time.
Critical Thinking (Alejandro Saldivar) Summary: Presented his work on Critical Thinking and asked the Deans’
Council for guidance on how to incorporate it more into the curriculum
and faculty teaching methods.
Alternative Energy (Julie Parks/Mike K/Fiona H) Summary: Julie Parks and Brian Shultz gave an update on current GRCC
Pathway’s Alternative Energy programs: Solar Photovoltaic, Wind Energy,
Green Construction, Energy Storage (Battery), Green Transportation, bio-
Mass,
Next Steps: Nothing at this time.
Great Teachers Seminar (Ric U/Laurie F) Summary: Shared the Great Teachers Seminar information that is held
every summer for 3 days. Ric also shared the new agreement between
GVSU, FSU, and GRCC to work together on faculty development so that
there’s a broad based of understanding on how to share.
Next Steps: Prompt within departments.
CAP 4.1.3 – Outreach (Dan C) Summary: The CAP 4.1.3 on Outreach was presented.
Next Steps: Questions need to email Dan.
March 25, 2010
Definition of Institutional Commitment to AFP Summary: Presented the definition of institutionalizing Adult and
(Cindy M) Developmental Ed (previously AFP) as a follow-up request from the
February presentation.
Action- This was endorsed and no next steps needed.
AFP Research: Impact of OnCourse Curriculum Frank Conner presented AFP Research Study data surrounding the
(Frank C) question: How do On Course Instructional Principles enhance the learning
of developmental students.
Next Steps: Nothing at this time.
CLT Update (Laurie C) Summary: The CLT is continuing their work in regards to the roles of
department heads and program directors as well as the associate deans
as reported by Laurie Chesley. The conversation will continue next year
because there is only one meeting scheduled before this academic year
ends.
Next Steps: Nothing at this time.
Transition to the former Davenport Campus (Vick Summary: An update on the transition to the former Davenport Campus
J/Rick O) was presented by both Rick Olsen and Vicki Janowiak.
Next Steps: Nothing at this time.
April 8, 2010 Course schedule creation in a rapidly changing Summary: Laurie Chesley opened discussion and feedback to determine
environment (Laurie C) the next steps around course schedule creation in a rapidly changing
environment. A team was created to review: Laurie Chesley, Howard
Shanken, Ric Underhile, Moss Ingram, Fiona Hert (initial meeting only),
Vicki Janowiak, Rick Olsen (R25 experience). Faculty members (Steve Abid
and Laurie Foster because of new course proceses) will also be asked to
serve on this review committee.
Next Steps: Nothing at this time.
Academic Service Learning Evaluation Plan (Ric Approved Academic Service Learning Evaluation Plan proposed by Mindy
U/Mindy F) Firlan and Ric Underhile
Next Steps: This will be an annual update, per the approval of the
plan at AGC.
Job Training: Progress Report on Issues (follow-up Summary: Job Training Progress Report on Issues presented by Scott
from Oct. 2009 meeting) (George W/Scott M/Fiona Mattson and Rachel Jungblut with Tammy Simon attending to answer any
April 22, 2010 H) scheduling questions.
Next Steps: This will be an annual update with Deans’ Council.
Instructional Software (Peggy G) Summary: Peggy Gorno followed up with Instructional Software questions
after email conversations. No questions.
Action- Approved software requests. No further action needed.
Articulation for Non State Approved Programs Summary: Approved Pilot Program for Articulation for Non-State
(Howard S) Approved Programs
Next Steps: Nothing at this time.
CLT Update (Laurie C) Summary: Laurie Chesley updated Deans’ Council on CLT
Next Steps: Nothing at this time.
Transition to Davenport (Rick O/Vick J) Summary: An update on transition to Fulton Street Campus was given by
June 10, 2010 Rick Olsen and Vicki Janowiak.
Next Steps: Nothing at this time.
DXX115 Online Course Approval (Paula S) Summary: Primary questions (Cindy Martin to send to both Paula Sullivan
and Eric Kunnen) to be answered and will put on 6/24 Deans’ Council
agenda for approval.
Next Steps: Nothing at this time.
Class Scheduling Update (Mike K/Paula S) Summary: Mike Kiss and Paula Sullivan provided a progress report on the
Class Scheduling Team in regards to removing 15 minute add-on from
classes that exceed 90 minutes.
Next Steps: Will update the Deans’ Council in Fall 2010.
Academic Service Learning Preliminary Data (Ric Summary: Mike S. shared that the Service Learning Advisory Council met
U/Mike S) on May 21st – a consensus building exercise was done at this
June 24, 2010 brainstorming session, where; skill, knowledge, awareness, and
perception/attitude were discussed. He shared this exercise and
information.
Next Steps: Nothing at this time.
GRCC Local Micro Business Enterprises Summary: Mansfield M. explained that the current purchasing policy
(Gilda/Mansfield) needs to be rewritten to be in compliance with Proposal 2. Mansfield M.
then went on to explain that he believes the college should become part
of the Micro Business Enterprise – the presentation included; what the
Micro-Local Business Enterprise is, why GRCC needs a MICRO-LBE
Program and how GRCC becomes MLBE Certified.
Next Steps: Nothing at this time.
DXX115 Online Course Approval Summary: the course was approved to offer online.
Next Steps: Nothing at this time.
IT Update (Peggy G/Kevin O) Summary: Updated on the IT project list; Life cycle replacement of
computers and equipment; summer work; classroom multi-media
project; imagine now; PS 9 upgrade.
Next Steps: Nothing at this time.
