Golf_Tournament_Planner

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					                      Golf Tournament Planner



 What’s the key to pulling off a successful golf tournament? It’s planning and organization, of course. This
 tournament planner doubles as a timeline and project checklist. Fill in the date of your tournament in the
 green box and the timeline will automatically populate for you. For simplicity’s sake, we’ve assigned
 responsibilities to four people: the Tournament Chairperson, the marketing or advertising manager, the
 Event Committee, and a Planning Director - all of whom can delegate. However, while delegation is
 important, accountability is imperative


Tournament Date:

6 months prior        Task                                      Who                   Due Date   Status
                      Set Tournament Objectives                 Chairperson           ##########
                      Determine 501(c)3 Charitable Status       Chairperson           ##########
                      Set Event Date and Timeline               Event Committee       ##########
                      Preliminary Budget                        Chairperson           ##########
                      Solicit Potential Sponsors                Marketing             ##########
                      Mailing to Potential Sponsors             Planning Director     ##########
                      Perform Site Inspections                  Event Committee       ##########
                      Solicit and Evaluate Course Proposals     Planning Director     ##########
                      Set up Accounting Process                 Chairperson           ##########
                      Identify Celebrities                      Planning Director     ##########
                      Volunteer Job List                        Planning Director     ##########
4 months prior
                      Establish Player Method of Payment        Chairperson           ##########
                      Sign Course Contract                      Chairperson           ##########
                      Prepare Invitees List                     Marketing             ##########
                      Design Marketing Materials                Marketing             ##########
                      Finalize Tournament Format                Event Committee       ##########
                      Mail Save the Date Postcards              Marketing             ##########
                      Hole in One Insurance                     Chairperson           ##########
                      Set up Bank Account                       Planning Director     ##########
                      Draft Invitation to Invitees              Marketing             ##########
                      Select and Order Awards                   Marketing             ##########
                      Finalize Volunteer Committee              Planning Director     ##########
                      Gather Auction Items                      Event Committee       ##########
                      Plan Raffle                               Event Committee       ##########
                      Produce Signage                           Marketing             ##########
                      Press Release                             Marketing             ##########
                      Finalize Budget                           Chairperson           ##########
                      Leader Board                              Chairperson           ##########
                      Advertise!!!                              Marketing             ##########
                         Golf Tournament Planner



30 days prior to event
                         Prepare Registration List       Planning Director   ##########
                         Publish Registration Cut-Off    Planning Director   ##########
                         Complete Registration           Planning Director   ##########
                         Finalize Sponsors               Chairperson         ##########
                         Finalize Rules and Agenda       Planning Director   ##########
                         Order Shirts                    Planning Director   ##########
                         Photographer                    Planning Director   ##########
21 days prior to event
                         Goody Bags                      Planning Director   ##########
                         Send Confirmation Notices       Marketing           ##########
                         Revise Pairings                 Chairperson         ##########
                         Select Food/Beverage            Planning Director   ##########
7 days prior to event
                      Draft Pairings                     Planning Director   ##########
                      Write Emcee's Script               Chairperson         ##########
                      Finalize all Course Arrangements   Planning Director   ##########
                      Guarantee # of Players Due         Planning Director   ##########
                      Confirm Celebrities                Planning Director   ##########
72 hours prior to event
                      Finalize Pairings                  Planning Director   ##########
                      Deliver Pairings to Course         Chairperson         ##########
                      Prepare Goody Bags                 Marketing           ##########
48 hours prior to event
                      Cash Drawer and change             Chairperson         ##########
                      Credit Cards at Course             Chairperson         ##########
Tournament Day
                      Deliver Materials to Course        Chairperson           1/0/1900
                      Registration                       Chairperson           1/0/1900
                      Setup Insured Contests             Planning Director     1/0/1900
                      Setup Signs / Holes Sponsors       Chairperson           1/0/1900
After The Tournament
                      Evaluate                           Chairperson           1/3/1900
                      Reconcile Invoices                 Chairperson           1/3/1900
                      Deliver Awards                     Planning Director     1/3/1900
                      Finalize Budget Summary            Chairperson           1/3/1900
                      Send Thank You's                   Marketing             1/3/1900
                      Hold Volunteer Party               Chairperson           1/3/1900
                      Final Results & Player Critique    Marketing             1/3/1900

Call us to plan your next tournament 928-764-1404
www.refugecountryclub.com

				
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posted:12/1/2011
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