Yala! Team time tracking process script
Purpose Use this process to track the time that every
team member spends on every task.
Entry Criteria Every team member understands the
importance for accurately tracking the time.
Every team member has created the account
on toggl.
Standard tasks’ project, tag and description
templates are developed.
The parsing tool and database schema is
created.
General Either keep one log and note the task and
product element for each entry or keep
separate logs for each major task.
Record all the time you spend on the courses.
Be as accurate as possible.
If you forget to record the starting, stopping,
or interruption time for a task, promptly
enter your best estimate by editing the task
on toggl.
Step Activity Description
1 Record your time in For every new task that the team member starts
toggl tool to do, log the time on toggl
2 Log every task on a. When the team member starts to do a new
toggl task, create a new task on toggl.
b. Set the new task with the project, tag and
description with proper information:
Project – set project as the course that the
task is for;
Tag – set the tag as category of the task;
Description – briefly describe the task with
the content. If the task belongs to any work
item from the TSP cycles, give the cycle
information here.
These three items need to follow the format
templates listed below.
c. Every time when there is any interrupt of the
task, stop the watch. Resume the watch
when you get back to work again.
3 Export the weekly On every Monday, login to toggl.com to generate
report the weekly report for the previous week. Export
the weekly report tasks list as the CSV file.
4 Submit the report Once the weekly report is generated, submit the
CSV file into dropbox.
5 Compile the weekly Planning manager uses the parsing tool (to be
report developed) to parse the CSV files and insert the
data into the database.
Exit Criteria One week’s time tracking is finished by the
passing of one week.
Start a new cycle when a new week starts.
Task – project template
Use the template items below to set the project information for every task.
Project Comment
Studio Time spent for the activities in the studio project.
Bootcamp Time spent for the activities in the bootcamp course.
MSD Time spent for the activities in the MSD course.
Methods Time spent for the activities in the Methods course.
Models Time spent for the activities in the Models course.
Communication Time spent for the activities in the Communication course.
Task – tag template
Use the template items below to set the tag information for every task.
Task Comment
Client meeting The time spent for client meeting.
Team meeting The time spent for team meeting.
Team lead meeting The time spent for team lead meeting.
Training meeting The time spent for team training meeting.
Studying meeting The time spent for team studying meeting.
Mentor meeting The time spent for mentor meeting.
Reflection/post- The time spent for reflection/post mortem meeting.
mortem meeting
Training The time spent for training/learning, mostly should be
individual training.
Document writing The time spent for writing document.
Reading The time spent for reading.
Setup The time spent for setting up systems/tools.
Assignment The time spent for working on assignment.
Presentation The time spent for preparing for the presentation.
Data collection The time spent for data collection.
Planning The time spent for planning tasks.
Class The time spent for having classes.
Examination The time spent on preparing/doing examination.
Review The time spent for reviewing.
Communication The time spent for communication, like writing emails,
phone calls, etc.
Task – Description template
Use the template item below to set the description information for every task.
--------------------------------------------
[Cycle – XXXn;]
[Task – XXX;]
[Description content]
--------------------------------------------
“Cycle – XXXn;” – The specific cycle from the TSP project if that task is one
working item from any cycle. This row is optional.
“Task – XXX;” – The specific cycle task from the TSP project if that task is
one working item from any cycle item. This row is optional.
Description content – the other description of the task. This row is
optional.