MM to Facilitate the State’s Bank Reconciliation Process - Addendum
MONTANA OPERATIONS MANUAL MANAGEMENT MEMO SUBJECT:
Management Memo Number
Vol. 2
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Year 04
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No. 08
Date Issued 01/15/2004 Date Effective 03/01/2003 Procedures to Facilitate the State Treasurer’s Bank Reconciliation Process – Addendum
TO: FROM:
All State Agencies Accounting Bureau – Department of Administration
This management memo supplements the requirements of MM 2-03-1 – Procedures to Facilitate the State Treasurer’s Bank Reconciliation Process. The purpose of this addendum is to clarify the requirements in regard to one bank deposit relating to one SABHRS entry and the use of the bank reference field. The cash policy required all agencies to record the receipt of incoming EFT/Wire transactions on SABHRS using the Accounts Receivable (A/R) module with one deposit relating to one SABHRS entry. This requirement was for all transactions including interface transactions as of the effective date of MM 2-03-1, or March 1, 2003. For each incoming EFT/Wire transaction, the cash policy also required that the bank reference number be completed as of the effective date of MM 2-03-1. The only exception to this requirement was in regard to EFT transactions input into SABHRS through an interface process. All interface transactions are to use the bank reference number with the completion of the SABHRS 8.4 upgrade scheduled in February 2004. As a reminder, agencies are responsible for ensuring that Treasury Clearing Account balances under their business unit are cleared out in a timely manner. Questions regarding this management memo should be directed to the Department of Administration, Office of Finance and Budget at 444-4612.
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