This is a testversion of the digital coach, version 2
A coach will help your performance and that's the explicit goal of this digital coach. It poses questions on the project on which you have to write a plan of approach.
Since this is a digital coach, it won't translate your answers to cascading questions. But it won't mind (just like a live one) if you don't know the answer right away.
Just leave questions unanswered until you are able to answer them.
Only the yellow cells are open for editing. Just type in the first answer that pops in when reading the question. You can upgrade your answers later. There is no such
thing as a wrong answer. If you really don't know it and want to emphasize that, type in something noticable, like ????????, this is especially handy if you don't
understand the question itself.
Green cells show your answers to previously stated questions that are related to the current question. So you don't have to look it up yourself.
The digital coach is divided in two. The first part (green tabs) accumalates the ready at hand knowledge about the problem, the surroundings, possible approach etc.
The second part (orange tabs) helps you to come from your first inventorisation to a sound plan of approach. The second part is a four step approach: first it poses
a moral question: 'is what you know good enough to base an approach on. If not, the next three steps help you to define what steps to take to make it good enough.
You will find the second part much harder than the first.
Basic idea of the coach is that with this instrument you will define the areas which need attention before you can complete your plan of approach and gives you
guidelines where to look. Or what to discuss with your tutor.
Students have three questions: a real-life question, a competence question and a knowledge question. This coach focusses on the real-life question, which is posed by
a person whom we will call 'client'. The students give account for their work to the client (and off course tutors).
Project data and team members
Team members ID First name Insertion Surname Group number Group name
3 Project number Project name
6 Room number Name of tutor/coach
Branche / type of industry
Contact (for this project)
Contact data (e-mail / phone)
The actual problem (how much do you know about it?) This section poses questions about the expectations surrounding the problem
defintion. Do not confine yourself to what you will or can do. That will come in
1. What's the assignment, what does the client want to accomplish
2. What do you have to do? What's the expectation of the client that you will make?
3. What's the current situation? What is happening and why is that 'not good'?
4. How should it be (at the client's organization)?
5. What others are involved (stakeholders) and what is their perspective on the
6. Why now? Why isn't anything done about the situation up till now?
6b. Why this group (why did they ask you)?
Environment (the knowledge base) What do we know allready and what do we need to know?
7. What parties are related to your assignment? What are their interests en question 5 not answered yet
how is their relations with the problem bearer?
8. What has been done before on this subject? What were the results?
9. Are there any rules or regulations you have to take into account (related to
10. What methods and techniques will be deployed in your assignment (that
you allready know off)? Do you need special arrangements for that (like
11. Is this sort of problem been dealt with in other organisations? With what
results? Are these organisations comparable to those of the problem bearer?
12. Are there publications about similar assignments or problems? How
does this information relate to your assignment?
13. Which demands have to be met, will a solution be acceptable?
14. How does the problem fit into your education profile?
Approach What do we know about how to approach the problem? Previous answers
15. what steps are necessary to reach the desired end Question 4 is blank
situation (see 4).
16. when will the client be satisfied, when is his/her goal
17. What can you do? And what must you leave out? How Question 6b is blank
much time do you need to do what you can?
18. Do others have to be involved to achieve good results (see Question 5 is blank
5&7)? If so, how can or should they be involved?
Question 7 is blank
19. How will you acquire the needed knowledge (which you do
not have as of yet)?
20. Is all needed knowledge about methods and techniques Question 10 is blank
(see 10) at hand?
Organizing What has to be organized, what is already organized and what
appointments are made?
21. Which appointments are fixed? When should the plan of approach
(or proposal) be at the client? What conferring moments (client, tutor,
experts) are planned? When is the assignment due?
22. Who will be the spokesperson for the client (if not himself), when
can you have contact? Is contact a team task of is it assigned to a
specific team member?
23. How will the tasks (see 15, 17 and 18) be distributed in the team?
Which member will do what?
Question 15 is blank
Question 17 is blank
Question 18 is blank
24. How is the communication in the team arranged? When are team
meetings and how are the arranged? Minutes of meetings?
25. In which order are the tasks accomplished? Which tasks are
dependant upon other tasks?
26. How much time will each task take, will communication regarding
the results take (and a possible validation/approval)? Does every task
need approval and if so by whom (other team member, client, tutor,
expert)? Are there arrangements in place about the time needed for
27. When are validations (client) and reviews (experts) scheduled?
Does it fit in with the schedule of operations.
28. How will projectdocuments be controlled? Where are they kept
and who's in charge of them?
Risc management What could possibly go wrong?
29. What could go wrong at the client during this assignment? What consequences
would that have for the team and what can you do about it?
30. What could go wrong in the team during this project? What arrangements can
31. What could go wrong in the surroundings?
32. What more could go wrong?
33. What can you do now to prevent bloopers?
34. What does your solution have to do/accomplish to be right for the client? How
can you assertain that it really does that?
35. What does your solution have to do/accomplish to be right according to
experts? How can you assertain that it really does that?
Knowledge domein: What is the world surrounding the problem, what is Answers (if yes: good for you) If no or not completely, what do When wil that be good Make the goals needed to
already known? Questions need to be answered before you can start you need to do (what steps to (enough)? It will be good achieve SMART
making a PoA. Questions are related to ALL previous answers take) to accomplish it? enough if …
Related Question 7 is blank Did you gather all relevant information
parties and about the problem/ research question
interests and possible sollutions/ pathway? Did
you assertain that others can see that
you've done that?
Previous Question 8 is blank Is it possible to choose between all
actions and information. Can you substantiate
results your choices for others?
Rules and Question 9 is blank
Methods Question 10 is blank
Related Question 11 is blank
Publications Question 12 is blank
Acceptable Question 13 is blank
Fitting Question 14 is blank
Clear (or cut-out) problem: how well do you now the problem to be solved. Answers (if yes: good for you) If no or not completely, what When wil that be good Make the goals needed to
This should be clear before you can complete your PoA. Questions are do you need to do (what steps (enough)? It will be good achieve SMART
related to ALL previous answers, not just the one on the left. to take) to accomplish it? enough if …
Client Question 1 is blank Does the problem fit with your desired
wants to competence evolution (all team
accomplish members) and your educational
Current Question 3 is blank What choices and assumptions are
situation made in formulating the problem? Are
these choises and assumptions
logical, substantiated and clear for
Desired Question 4 is blank Is the desired situation well
situation described? Who needs to understand
or approve this description?
Why now Question 6 is blank Is the method (approach) to reach the
desired situation well described? Who
needs to understand or approve this?
Why you Question 6b is blank Is the proposed solution worthwhile
for the originator/ client/ community?
Client is Question 16 is blank Is the proposed solution sustainable,
satisfied / long-term and viable? Is it usable in
goal other places/organizations?
How sturdy is your approach? These questions need to be answered before a Answers (if yes: good for you) If no or not completely, what When wil that be good Make the goals needed to
poa can be made. Questions are related to ALL previous answers, not just the do you need to do (what steps (enough)? It will be good achieve SMART
one on the left. to take) to accomplish it? enough if …
Stakeholders and their Question 5 is blank Are the activities on the left the
perspective same as the activities on the page
'results to produce'? Do all
activities contribute to the end
Steps to reach desired Question 15 is blank Are all activities explicit enough
situation (unambiguous for interpretation,
techniques to be used, when to be
accomplished and results to be
What the project can Question 17 is blank Are milestone results defined and
do are these explicit enough (see
Others to be involved Question 18 is blank Are all activities in logical order
Acquiring needed Question 19 is blank Do all activities fit in the plan
knowledge (timeframe available), is the
critical path known?
Needed knowledge at Question 20 is blank Is all need (external) capacity and
hand knowledge readily available or
Fixed deadlines Question 21 is blank Are the activities translated to
individual (teammember) workload
and is this workload acceptable?
Contacts with the client Question 22 is blank Is defined for all activities when
they are 'good enough'?
Distribution of tasks Question 23 is blank Has the client/originator capacity
scheduled for the team matching
the needs and timeframes of the
Communication within Question 24 is blank Can be made visisble (during and
the team after the project) which
teammember has (had) which
Order of tasks Question 25 is blank Are all possible riscs spotted and
dealt with? Are the riscs assigned
to the correct parties?
Transit time and Question 26 is blank Has been garanteed that the
approval time of tasks activities will be done according to
applicable standards (expertwise,
Schedule of validation Question 27 is blank Has been garanteed that the
and review approach will lead to THE solution
or is coincidental succes a real
Controlling project Question 28 is blank Is the approach logical? Is the
documents reasoning properly argumented
and is the approach unambiguous?
Riscs at client Question 29 is blank
Riscs at project team Question 30 is blank
Riscs in surroundings Question 31 is blank
Other riscs Question 32 is blank
Preventing bloopers Question 33 is blank
Criteria on the solution Question 34 is blank
/ proving the solution
Criteria on the solution Question 35 is blanko
/ proving the solution
How specific is the solution? Is made clear for what the Answers (if yes: good for you) If no or not completely, what When wil that be good Make the goals needed to
team has to give account for and does that fit? To be do you need to do (what steps (enough)? It will be good achieve SMART
answered before the PoA can be made final. Questions to take) to accomplish it? enough if …
are related to ALL previous answers.
What do Question 2 is blank Is the situation/environment
you have to for the solution properly stated
Client Are all factors influencing the
expectation situation made clear, has a
choice been made which are
encompassed in the project?
Client Question 16 is blank Have the criteria to the
satisfaction, solution been made clear, are
realization the aggreed upon? Is clear
of goals how can be assertained that
the criteria are met?
Is clear what won't be done,
what is expected of the
client/originator and what will
be done with the results?
Is your PoA consistent? Questions to be answered while establishing Answers (if yes: good for you) If no or not completely, what When wil that be good Make the goals needed to
your PoA. Questions are related to ALL previous answers, not just the do you need to do (what steps (enough)? It will be good achieve SMART
one on the left. to take) to accomplish it? enough if …
Related Question 7 is blank Are the activities creating the
parties and solution parallel to those
their interests needed for the research
question and/or competence
Fitment in Question 14 is blank Is the approach (in effort)
educational comparable to the problem
profile and to the solution?
Steps needed Question 15 is blank Does the proposed approach
to reach compare to what has been
desired found in literature (knowledge
Acquiring Question 19 is blank Does the proposed solution
needed compare to what has been
knowledge found in literature (knowledge
Needed Question 20 is blank Is it logical that proposed
knowledge at solution will be reached with
hand the proposed approach?
Are the documents consistent
(not only in used fonts but
also in sharing the same
descriptions, references etc.)
What results should be produced? These activities are described in the PoA, you will find Answers What do you need to do When wil that be good Make the goals needed to
that several questions have the same answers. Questions are related to ALL previous (what steps to take) to (enough)? It will be good achieve SMART
answers, not just the one on the left. accomplish that? enough if …
When will your work really help the
client/originator? What is a real good
Supplied information solution to the problem?
To be done, Question 2 is nog blanco When will your work fit in the context of the
expectation of client/originator, when will it work? What
client demands should be met for you to be sure
that it will work?
Steps needed to Question 15 nog blanco When is the solution admissable (e.g. by
reach desired law) and when is it sustainable? What
situation demands should be met for you to be sure
that it will be a long term solution?
Client satisfaction Question 16 is blank When will your solution / knowledge
/ goals achieved document be used? What demands
should be met for you to be sure that it will
What can / can't Question 17 is blank When is the solution admissable in the
be done, time context of the client/originator? When
needed does it fit in their culture? What demands
should be met for it to fit in their culture?
Prevention of Question 33 is blank When is the (concept of the) solution
bloopers properly substantiated? How can you
make sure your argumentation doesn't
have any conceptual flaws?
Criteria on the Question 34 is blank When is the solution the best that can be
solution / proving achieved (given the restrictions of your
the solution (client) project)? How can you make plausible
that the utmost result is achieved?
Criteria on the Question 35 is blank When are generalizations/assumptions
solution / proving acceptable for the client/originator? What
the solution demands have to be met for these
(experts) generalizations/assumptions to be copied
by experts and/ or clients.