digicoach English version based on test 2

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digicoach English version based on test 2 Powered By Docstoc
					This is a testversion of the digital coach, version 2

A coach will help your performance and that's the explicit goal of this digital coach. It poses questions on the project on which you have to write a plan of approach.
Since this is a digital coach, it won't translate your answers to cascading questions. But it won't mind (just like a live one) if you don't know the answer right away.
Just leave questions unanswered until you are able to answer them.

Use:
Only the yellow cells are open for editing. Just type in the first answer that pops in when reading the question. You can upgrade your answers later. There is no such
thing as a wrong answer. If you really don't know it and want to emphasize that, type in something noticable, like ????????, this is especially handy if you don't
understand the question itself.
Green cells show your answers to previously stated questions that are related to the current question. So you don't have to look it up yourself.

The digital coach is divided in two. The first part (green tabs) accumalates the ready at hand knowledge about the problem, the surroundings, possible approach etc.
The second part (orange tabs) helps you to come from your first inventorisation to a sound plan of approach. The second part is a four step approach: first it poses
a moral question: 'is what you know good enough to base an approach on. If not, the next three steps help you to define what steps to take to make it good enough.
You will find the second part much harder than the first.

Basic idea of the coach is that with this instrument you will define the areas which need attention before you can complete your plan of approach and gives you
guidelines where to look. Or what to discuss with your tutor.

Basic terms
Students have three questions: a real-life question, a competence question and a knowledge question. This coach focusses on the real-life question, which is posed by
a person whom we will call 'client'. The students give account for their work to the client (and off course tutors).


Project data and team members


Team members                 ID                 First name       Insertion         Surname                                     Group number       Group name
         1
         2
         3                                                                                                                     Project number Project name
         4
         5
         6                                                                                                                     Room number        Name of tutor/coach
         7

Company data

Name
Branche / type of industry
Adress
Contact (for this project)
Contact data (e-mail / phone)
The actual problem (how much do you know about it?)                                   This section poses questions about the expectations surrounding the problem
                                                                                      defintion. Do not confine yourself to what you will or can do. That will come in
                                                                                      later sections.
1. What's the assignment, what does the client want to accomplish




2. What do you have to do? What's the expectation of the client that you will make?




3. What's the current situation? What is happening and why is that 'not good'?




4. How should it be (at the client's organization)?




5. What others are involved (stakeholders) and what is their perspective on the
problem?



6. Why now? Why isn't anything done about the situation up till now?




6b. Why this group (why did they ask you)?
Environment (the knowledge base)                                                  What do we know allready and what do we need to know?
7. What parties are related to your assignment? What are their interests en                                                               question 5 not answered yet
how is their relations with the problem bearer?




8. What has been done before on this subject? What were the results?




9. Are there any rules or regulations you have to take into account (related to
the assignment).




10. What methods and techniques will be deployed in your assignment (that
you allready know off)? Do you need special arrangements for that (like
money)?



11. Is this sort of problem been dealt with in other organisations? With what
results? Are these organisations comparable to those of the problem bearer?




12. Are there publications about similar assignments or problems? How
does this information relate to your assignment?




13. Which demands have to be met, will a solution be acceptable?




14. How does the problem fit into your education profile?
Approach                                                         What do we know about how to approach the problem?   Previous answers
15. what steps are necessary to reach the desired end                                                                 Question 4 is blank
situation (see 4).




16. when will the client be satisfied, when is his/her goal
achieved?




17. What can you do? And what must you leave out? How                                                                 Question 6b is blank
much time do you need to do what you can?




18. Do others have to be involved to achieve good results (see                                                        Question 5 is blank
5&7)? If so, how can or should they be involved?




                                                                                                                      Question 7 is blank




19. How will you acquire the needed knowledge (which you do
not have as of yet)?




20. Is all needed knowledge about methods and techniques                                                              Question 10 is blank
(see 10) at hand?
Organizing                                                                What has to be organized, what is already organized and what
                                                                          appointments are made?
21. Which appointments are fixed? When should the plan of approach
(or proposal) be at the client? What conferring moments (client, tutor,
experts) are planned? When is the assignment due?



22. Who will be the spokesperson for the client (if not himself), when
can you have contact? Is contact a team task of is it assigned to a
specific team member?



23. How will the tasks (see 15, 17 and 18) be distributed in the team?
Which member will do what?
                                                                                                                                         Question 15 is blank


                                                                                                                                         Question 17 is blank


                                                                                                                                         Question 18 is blank
24. How is the communication in the team arranged? When are team
meetings and how are the arranged? Minutes of meetings?




25. In which order are the tasks accomplished? Which tasks are
dependant upon other tasks?




26. How much time will each task take, will communication regarding
the results take (and a possible validation/approval)? Does every task
need approval and if so by whom (other team member, client, tutor,
expert)? Are there arrangements in place about the time needed for
getting approval?
27. When are validations (client) and reviews (experts) scheduled?
Does it fit in with the schedule of operations.




28. How will projectdocuments be controlled? Where are they kept
and who's in charge of them?
Risc management                                                                 What could possibly go wrong?
29. What could go wrong at the client during this assignment? What consequences
would that have for the team and what can you do about it?




30. What could go wrong in the team during this project? What arrangements can
you take?




31. What could go wrong in the surroundings?




32. What more could go wrong?




33. What can you do now to prevent bloopers?




34. What does your solution have to do/accomplish to be right for the client? How
can you assertain that it really does that?




35. What does your solution have to do/accomplish to be right according to
experts? How can you assertain that it really does that?
               Knowledge domein: What is the world surrounding the problem, what is Answers (if yes: good for you)   If no or not completely, what do   When wil that be good       Make the goals needed to
               already known? Questions need to be answered before you can start                                     you need to do (what steps to      (enough)? It will be good   achieve SMART
               making a PoA. Questions are related to ALL previous answers                                           take) to accomplish it?            enough if …
Related        Question 7 is blank                 Did you gather all relevant information
parties and                                        about the problem/ research question
interests                                          and possible sollutions/ pathway? Did
                                                   you assertain that others can see that
                                                   you've done that?

Previous    Question 8 is blank                   Is it possible to choose between all
actions and                                       information. Can you substantiate
results                                           your choices for others?
Rules and   Question 9 is blank
regulations

Methods        Question 10 is blank
and
techniques
Related        Question 11 is blank
(solved)
problems
Publications   Question 12 is blank
about
assignment
Acceptable     Question 13 is blank
solution

Fitting        Question 14 is blank
within
education
              Clear (or cut-out) problem: how well do you now the problem to be solved.         Answers (if yes: good for you) If no or not completely, what When wil that be good       Make the goals needed to
              This should be clear before you can complete your PoA. Questions are                                             do you need to do (what steps (enough)? It will be good   achieve SMART
              related to ALL previous answers, not just the one on the left.                                                   to take) to accomplish it?    enough if …

Client     Question 1 is blank                         Does the problem fit with your desired
wants to                                               competence evolution (all team
accomplish                                             members) and your educational
                                                       profile?
Current       Question 3 is blank                      What choices and assumptions are
situation                                              made in formulating the problem? Are
                                                       these choises and assumptions
                                                       logical, substantiated and clear for
                                                       others?
Desired       Question 4 is blank                      Is the desired situation well
situation                                              described? Who needs to understand
                                                       or approve this description?

Why now       Question 6 is blank                      Is the method (approach) to reach the
                                                       desired situation well described? Who
                                                       needs to understand or approve this?

Why you       Question 6b is blank                     Is the proposed solution worthwhile
                                                       for the originator/ client/ community?
Client is     Question 16 is blank                     Is the proposed solution sustainable,
satisfied /                                            long-term and viable? Is it usable in
goal                                                   other places/organizations?
                         How sturdy is your approach? These questions need to be answered before a             Answers (if yes: good for you) If no or not completely, what When wil that be good       Make the goals needed to
                         poa can be made. Questions are related to ALL previous answers, not just the                                         do you need to do (what steps (enough)? It will be good   achieve SMART
                         one on the left.                                                                                                     to take) to accomplish it?    enough if …

Stakeholders and their Question 5 is blank                              Are the activities on the left the
perspective                                                             same as the activities on the page
                                                                        'results to produce'? Do all
                                                                        activities contribute to the end
                                                                        result?
Steps to reach desired Question 15 is blank                             Are all activities explicit enough
situation                                                               (unambiguous for interpretation,
                                                                        techniques to be used, when to be
                                                                        accomplished and results to be
                                                                        delivered)?
What the project can     Question 17 is blank                           Are milestone results defined and
do                                                                      are these explicit enough (see
                                                                        above)?
Others to be involved    Question 18 is blank                           Are all activities in logical order
                                                                        (timewise) planned?
Acquiring needed         Question 19 is blank                           Do all activities fit in the plan
knowledge                                                               (timeframe available), is the
                                                                        critical path known?
Needed knowledge at      Question 20 is blank                           Is all need (external) capacity and
hand                                                                    knowledge readily available or
                                                                        scheduled?
Fixed deadlines          Question 21 is blank                           Are the activities translated to
                                                                        individual (teammember) workload
                                                                        and is this workload acceptable?

Contacts with the client Question 22 is blank                           Is defined for all activities when
                                                                        they are 'good enough'?
Distribution of tasks    Question 23 is blank                           Has the client/originator capacity
                                                                        scheduled for the team matching
                                                                        the needs and timeframes of the
                                                                        team?
Communication within     Question 24 is blank                           Can be made visisble (during and
the team                                                                after the project) which
                                                                        teammember has (had) which
                                                                        contribution?
Order of tasks           Question 25 is blank                           Are all possible riscs spotted and
                                                                        dealt with? Are the riscs assigned
                                                                        to the correct parties?
Transit time and         Question 26 is blank                           Has been garanteed that the
approval time of tasks                                                  activities will be done according to
                                                                        applicable standards (expertwise,
                                                                        legally, etc.)?
Schedule of validation Question 27 is blank                             Has been garanteed that the
and review                                                              approach will lead to THE solution
                                                                        or is coincidental succes a real
                                                                        option?
Controlling project      Question 28 is blank                           Is the approach logical? Is the
documents                                                               reasoning properly argumented
                                                                        and is the approach unambiguous?

Riscs at client          Question 29 is blank


Riscs at project team    Question 30 is blank


Riscs in surroundings    Question 31 is blank


Other riscs              Question 32 is blank


Preventing bloopers      Question 33 is blank


Criteria on the solution Question 34 is blank
/ proving the solution
(client)
Criteria on the solution Question 35 is blanko
/ proving the solution
(experts)
              How specific is the solution? Is made clear for what the       Answers (if yes: good for you)   If no or not completely, what When wil that be good       Make the goals needed to
              team has to give account for and does that fit? To be                                           do you need to do (what steps (enough)? It will be good   achieve SMART
              answered before the PoA can be made final. Questions                                            to take) to accomplish it?    enough if …
              are related to ALL previous answers.
What do       Question 2 is blank           Is the situation/environment
you have to                                 for the solution properly stated
do?                                         (unambiguous)?
Client                                      Are all factors influencing the
expectation                                 situation made clear, has a
                                            choice been made which are
                                            encompassed in the project?

Client        Question 16 is blank           Have the criteria to the
satisfaction,                                solution been made clear, are
realization                                  the aggreed upon? Is clear
of goals                                     how can be assertained that
                                             the criteria are met?

                                             Is clear what won't be done,
                                             what is expected of the
                                             client/originator and what will
                                             be done with the results?
               Is your PoA consistent? Questions to be answered while establishing         Answers (if yes: good for you) If no or not completely, what When wil that be good       Make the goals needed to
               your PoA. Questions are related to ALL previous answers, not just the                                      do you need to do (what steps (enough)? It will be good   achieve SMART
               one on the left.                                                                                           to take) to accomplish it?    enough if …

Related         Question 7 is blank                      Are the activities creating the
parties and                                              solution parallel to those
their interests                                          needed for the research
                                                         question and/or competence
                                                         growth?
Fitment in   Question 14 is blank                        Is the approach (in effort)
educational                                              comparable to the problem
profile                                                  and to the solution?
Steps needed Question 15 is blank                        Does the proposed approach
to reach                                                 compare to what has been
desired                                                  found in literature (knowledge
situation                                                domain)?

Acquiring      Question 19 is blank                      Does the proposed solution
needed                                                   compare to what has been
knowledge                                                found in literature (knowledge
                                                         domain)?
Needed       Question 20 is blank                        Is it logical that proposed
knowledge at                                             solution will be reached with
hand                                                     the proposed approach?
                                                         Are the documents consistent
                                                         (not only in used fonts but
                                                         also in sharing the same
                                                         descriptions, references etc.)
                     What results should be produced? These activities are described in the PoA, you will find Answers   What do you need to do    When wil that be good       Make the goals needed to
                     that several questions have the same answers. Questions are related to ALL previous                 (what steps to take) to   (enough)? It will be good   achieve SMART
                     answers, not just the one on the left.                                                              accomplish that?          enough if …
                                                                     When will your work really help the
                                                                     client/originator? What is a real good
                     Supplied information                            solution to the problem?
To be done,          Question 2 is nog blanco                        When will your work fit in the context of the
expectation of                                                       client/originator, when will it work? What
client                                                               demands should be met for you to be sure
                                                                     that it will work?
Steps needed to      Question 15 nog blanco                          When is the solution admissable (e.g. by
reach desired                                                        law) and when is it sustainable? What
situation                                                            demands should be met for you to be sure
                                                                     that it will be a long term solution?

Client satisfaction Question 16 is blank                              When will your solution / knowledge
/ goals achieved                                                      document be used? What demands
                                                                      should be met for you to be sure that it will
                                                                      be used?
What can / can't     Question 17 is blank                             When is the solution admissable in the
be done, time                                                         context of the client/originator? When
needed                                                                does it fit in their culture? What demands
                                                                      should be met for it to fit in their culture?

Prevention of        Question 33 is blank                             When is the (concept of the) solution
bloopers                                                              properly substantiated? How can you
                                                                      make sure your argumentation doesn't
                                                                      have any conceptual flaws?
Criteria on the       Question 34 is blank                            When is the solution the best that can be
solution / proving                                                    achieved (given the restrictions of your
the solution (client)                                                 project)? How can you make plausible
                                                                      that the utmost result is achieved?

Criteria on the      Question 35 is blank                             When are generalizations/assumptions
solution / proving                                                    acceptable for the client/originator? What
the solution                                                          demands have to be met for these
(experts)                                                             generalizations/assumptions to be copied
                                                                      by experts and/ or clients.

				
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posted:12/1/2011
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