FY10 Budget by dffhrtcv3

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									              Presented to:
                              Town Council




          Town Manager’s Proposed
                   FY10 Budget




Town of Old Orchard Beach


    It’s A Shore Thing


                               1
March 17, 2009

To:   TOWN COUNCIL
From: Town Manager Stephen J. Gunty
Re:   SUMMARY - FY10 PRELIMINARY BUDGET (for Review)


INTRODUCTION
Whereas last year I was inserted into the Budget process toward the 11th hour, I’ve now had the advantage of working with the Departments
for the past year. I’ve held individual Budget review meetings with each Department to discuss all issues pertinent to their operations and
Town services. Both Assistant Town Manager Louise Reid and Treasurer/Finance Director Jill Eastman did a terrific job working closely with
the entire Staff to bring together the necessary financial and operational information found in this document. This information along with
Staff and Council input has been the basis for decision-making in the Manager’s recommendation. The Town Council has been very
considerate of the needs of the Staff and Manager during this Budget preparation process.

Treasurer/Finance Director Jill Eastman conscientiously assembled numerous financial scenarios and has provided expert financial advice
as well as the new Budget format used in this Budget that provides more line-item detail than before. Both Town Clerk Kim McLaughlin and
RSU Board Member Gary Curtis provided key insight on the School Budget process. Of particular note, has been the role and cooperation
of all of the Department Directors in light of the particular demands of our declining national/state economy. Their commitment to this Town
and a conservative Budgeting approach should be noted and is deeply appreciated. It has helped us to reach this workable Budget solution
without any layoffs proposed.


BUDGET APPROACH
The Manager’s recommendation is presented in the attached FY10 Budget and is a collaborative result of this participative process. The
attached Budget is preliminary, subject to review and adoption by the Town Council, and is summarized in this memo.

Most major Budget line items are explained on separate detail sheets following the spreadsheet summary of each department’s request.
Significant changes in either new personnel, added programs/services or substantial increases from last year will be explained either in this
summary, the detail sheets or during the Budget process.
Through a series of Council Budget Workshops, the Town Manager and Staff will partner with the Council providing advice and direction
through the difficult choices necessary in order to facilitate the best long term outcome possible for our community within the fiscal
constraints it faces.




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Since the operational Budgets are generally similar to last year, we encourage the Council to focus its attention on the major highlights, such
as capital improvements (major equipment and infrastructure needs), new employee requests and new programs/services. Councilors are
encouraged to contact the Town Manager through the Council Chair to help answer any advance questions you may have prior to the
Budget Workshops.

The intent is for each Director to be present at the Budget Workshop corresponding with their Department and to provide additional
information or insight on operations, new employee requests, and equipment or vehicle purchases. The CIP will be covered in the first
Saturday Budget Workshop along with a brief Revenue and Staffing overview. The School Budget process is independent and different this
year and will be explained separately. The Library also handles its own Budget line items, including salaries, within the overall amount
approved by the Town Council.

SCHOOLS
Because the School Budget is currently unknown due to the recent formation of the RSU, this municipal Budget projects a hypothetical flat-
line (i.e. the same level of funding as last year) to the School for purposes of calculating a projected tax rate. Any changes on the School
side of the budget equation may affect the overall tax rate projected in this preliminary Budget. The Council can adjust the municipal Budget
accordingly to achieve a final scenario consistent with its objectives for the community.

           The Regional School Unit (RSU) was adopted by voters of the three municipalities of Dayton, Old Orchard Beach and Saco on 11/4/08. The Board
           contains seven members (Dayton-1, Old Orchard Beach-2, Saco-4) elected on 2/10/09 and sworn-in on 3/5/09.



                                                   Outline of School Budget Adoption process
   •   RSU Board conducts Budget Workshops
         o note: each Town should insure its wishes are communicated here
   •   RSU Board Adopts Budget for entire RSU (all three municipalities combined)
         o requires 2/3 weighted vote of RSU Board


   •   District-wide Hearing & Adoption of the RSU Board-Adopted Budget
           o note: this replaces the former role of the Town Council
           o each of the 11 cost centers are presented & voted up or down
           o hybrid-Town meeting style
           o requires simple non-weighted majority of registered votes cast from those present regardless of from which community the vote is
                derived
           o Results = Adoption of Budget Version that goes to Referendum (each Town’s share is calculated by formula after this adoption)




                                                                          3
   •   Budget Validation REFERENDUM Election
          o conducted in each of the municipalities based on the overall RSU Budget approved (not based on each Town’s individual share)
          o requires simple non-weighted majority of registered votes cast regardless of from which community the vote is derived
          o Results = IF PASS…BUDGET ADOPTED
                      Towns make monthly payments to RSU
          o Results = IF FAIL…PROCESS REPEATS from Beginning
                      i.e. RSU Board reconvenes Budget Workshops


EMPLOYEE WAGES & STAFFING ISSUES / IMPACTS
Budgeted compensation for Union employees (Police, Dispatch, Fire, Public Works and WWTF) reflects current labor contracts in effect.
Cost of Living Adjustment (C.O.L.A.) if contracted is reflected, otherwise strictly for Budget purposes, we projected a 0% increase for Union
employees. Compensation Budgeted for Union employees is subject to bargaining for successor labor contracts and the Budget document
is typically not to be construed as actual Town intention or commitment to settle at the Budgeted amounts.

However, this year may be the exception. No requests for wage increases, while absolutely deserved, were given in this Budget either for
Union or for non-Union staff. Unfortunately but for the sake of consistency, this was applied across the board even to positions that we are
finding difficult to recruit for. Everyone’s forbearance is requested, expected and appreciated in these troubling wage/benefit matters and
difficult times.

While initially the need for layoffs was considered, after reviewing the financial resources of the Town and the proactive Budgeting that
occurred in FY09 (with the creation of the $400,000 overlay), it was determined that other cuts could be made and that other resources such
as the Sewer fund and Surplus fund could be applied to appropriate cost centers such as the CIP. This allows the Town to minimize any
reduction to its staffing, which could adversely affect the provision of services to the community and further contribute to the declining local
and regional economy. Only if unknown variables materialize to severely impact Town fiscal resources should structural staffing reductions
be considered and only after all other alternatives are explored.

Additionally, the Manager’s recommended Budget does not intend at this junction to re-open any settled Union contracts for purposes of
seeking un-negotiated financial concessions. This Budget is built upon a premise of zero C.O.L.A for non-Union employees as well as for
any labor contracts currently due for negotiation. While seemingly unfair at first glance, the entire municipal organization is reminded that
labor contracts should not be compared to one another because of the different circumstances that led to their agreement. What was
appropriate last year may not be appropriate this year, however it doesn’t negate the agreements that were reached in good faith at that
time. Many Union contracts addressed market wage inequities and employee turnover.




                                                                        4
In return for financial concessions, management received other valuable considerations and increased insurance contributions from the
Unions as well. All Union contracts now have health insurance contribution requirements in the 15% to 18% range versus the non-Union
10% required contribution. In light of continuing escalation of Employee Health Insurance premiums, projected to increase 10% in FY10,
these Union concessions have proven helpful to the Town.

This is just to illustrate that such comparisons are not apples to apples. It should be pointed out that the non-Union workforce by and large
received as a whole, unprecedented market wage adjustments as well during last year’s Budget due to the Manager addressing those
inequities with the Council. While we were not able to address the full extent of the market inequities discovered, it is hoped that future
years will allow a return to normalcy and the economic rewards that better times help fund.

Our approach to future wage adjustments will be critically important in order to encourage employee morale and retain and attract the best
talent possible. Our goal should be to keep municipal wages reasonably current within the regional market for similar positions and
consistent within the internal hierarchy. Additionally, besides the standard C.O.L.A. increases typically awarded, grade adjustments from
one grade to another should depend on major changes in job duties and movement within the established pay range of each grade is best
based on exceptional performance.

Besides market-based wage inequities that exist within the non-Union ranks, another issue on the radar screen is the occurrence of wage
compression with some management positions that the settled Union contracts may have now inadvertently contributed to due to lack of
C.O.L.A. increases for non-Union employees this year.

Here’s a snapshot of the Staffing issues affecting this Budget and how we solved these needs. An overriding goal was to address the need
for back-up and cross-training of any critical job function. We achieved it at no additional cost by re-organizing some job functions and
reducing some seasonal positions or changing full-time status to part-time.

                                                          Overview of Staffing issues
   •   FINANCE: requested 1 Full-time Deputy Finance Director. Approved through savings gained by re-structuring RECREATION and
       POLICE.
          o note: Auditors recommend this position for financial safeguards. Additionally, without this key position the Town is at extreme
            risk due to lack of cross-training in payroll, accounts payable and accounting.

   •   POLICE: a reduction of 25% of the Seasonal Workforce is budgeted resulting in 10 less reserve officers during the peak summer
       season, i.e. from 40 to 30.

   •   RECREATION: requested 1 Part-time Program Coordinator. Approved through re-structuring duties of current Part-time Finance
       Clerk and reducing current Full-time Recreation Clerk to Part-time at no additional cost.

   •   CLERK: requested 1 Part-time Deputy position for scanning & counter back-up. Approved through re-structuring duties of Voter
       Registrar at no additional cost.




                                                                      5
   •   WWTF: requested one laborer to free up the Maintenance Foreman for Project Management / Inspection duties during the Bond
       Project upgrades. While recognizing the merit of this approach, it was not approved for financial reasons.

   •   DISPATCH: operations continue “as is”, however new Emergency Medical Dispatch requirements may suggest exploring future
       regional consolidation.

   •   LIFEGUARDS: additional hours approved to allow 2 weeks startup & training.

Note: increases in Police & Code Enforcement payrolls are not staffing increases but Union contract changes and accounting corrections to
reflect Police Dispatch position eliminated and added to Police and Part-time Electrical Inspector wages not reflected accurately in FY09
Budget, now corrected.




FINANCIAL PICTURE
                                                           Assessed Value
                     $1,465,153,538 estimated taxable Total Assessed Value [increase of $-0- or 0.0%]

                                                              Levy
                     Total FY10 Tax Commitment (Levy) $18,959,307 [increase of $435,434 or 2.4%]

                     Note: No Overlay is added for unanticipated obligations such as tax appeals and
                     changes in final assessed valuation, often ranging from 1-5% of Expenditures.
                                                          Revenues
                     TOTAL Budgeted Town revenues [decrease of $435,434 or 8.6%], major categories:
                       • Excise Tax [decrease of $155,500 or 10.7%]
                       • State Revenue Sharing [decrease of $86,500 or 10.0%]
                       • Investment Income [decrease of $75,000 or 33.3%]
                       • Water Treatment Fees (Poland Springs) [decrease of $160,000 or 100%]
                       • Permit Fees [decrease of $23,000 or 56.6%]
                       • State School Funding [unknown: Budget forthcoming from RSU]




                                                                    6
                                      Expenditures
Town Dept Budget requests (excluding CIP,D/S,County)[increase of $120,468 or 1.1%]
Manager recommended Dept Budget Expenditures [decrease of $119,216 or 1.1%]
Manager recommended Grand Total Budget Expenditures [increase of $-0- or 0%]

                                            Tax Rate
FY10 projected tax rate is $12.94 per $1,000 of Assessed Value [increase of $-0- or 0%]
[This is a flat-lined tax impact scenario; i.e. no increase from FY09]
   • on a $100,000 home this equals $1,294 in taxes

                           Effect of further Budget cuts or additions
every $100,000 cut or addition to the Budget affects the tax rate @ .0684 mil
[equals homeowner savings/cost of $0.0684 (6.84 cents) per $1,000 Assessed Value]
   • on a $100,000 home this equals $6.84 in taxes
every $1 million cut or addition to the Budget affects the tax rate @ .684 mil
   • on a $100,000 home this equals $68.40 in taxes



                   ANALYSIS OF UNDESIGNATED FUND BALANCE
                                  AS OF March 9, 2009
Balance as of 6/30/08                                                            $4,964,498
12% Reserved by Policy (of Net Town Gen Fund & School Exps)                     $(2,907,336)
Available balance                                                                $2,057,162
Less:
 Allocation for FY 09 Budget (subject to change depending on actual Rev/Exps)    $(460,000)
Balance of Undesignated FB                                                       $1,597,162

Carry forward from FY 08                                                         $(358,900)
FEMA Overage (Town’s share of Patriots Day storm)                                $(156,272)
Available Balance of Undesignated FB (at start of FY10) 7-1-09                   $1,081,990
Less:
 Allocation for FY 10 Budget                                                     $(441,000)
Projected Balance of Undesignated FB (at end of FY10) 7-1-10 (SURPLUS)            $640,990




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                                                                 Fund Balance
This is a 40% reduction of the Town’s net Undesignated Fund Balance (SURPLUS), yet the Town’s required $2.9 million Fund Balance
reserves remain. Additionally, the Town has approximately $1.6 million in dedicated reserves (including Sewer, Rescue Call Fees, School,
and general infrastructure), mostly obligated for specific ongoing and future projects. Of note is that the drawdown of a Town’s
Undesignated Fund Balance is appropriate for reducing the tax rate, paying for major equipment or CIP items, but not to support the
Department operating Budgets. This Budget meets those requirements.


This Budget proposal allocates $441,000 of the Town’s SURPLUS Funds and $300,000 of the
Sewer Fund to help fund needed Capital Improvements.

                                                             Carry-forward projects
The Budget is based on the past practice of carrying forward any unspent CIP funds available on 6/30/09 into the FY10 fiscal year. This
requires Council action, typically in September. If this does not happen, projects requiring completion in FY10 may be at risk of under-
funding. This carry-forward practice prevents having to raid Fund Balance or to re-Budget for the remainder of a project as taxes were
already levied for these in FY09.

                                                           Rescue Call Fees Fund

$225,000 of current Rescue Fees on-hand will be utilized, with no impact to Tax Rate, to partially
fund Public Safety operations including the Rescue Fund Billing position.

A study completed on the Public Safety Building showed detrimental size and condition. Suggested solutions ranged between $866,000 for
short-term improvements to $4.7 million for a longer-term investment. If plans for a new Police Building materialize, it’s anticipated that the
Rescue Call Fees Fund will fund future Debt Service toward a new Police Building. Even if construction would begin this year, there is no
financial reliance on this Fund until FY11. Once a building design is decided and cost determined, an amortization schedule will be
developed, however preliminary review suggests that this Fund will support the Debt Service for a Bond up to $3 million. Of note is that the
Fire Department is pursuing a FIRE ACT grant for $2.25 million to handle remodeling of the existing building that they would inherit if a new
Police Building is built. Code compliance issues alone total $900,000 and will need to be addressed by the Rescue Call Fees Fund as well if
the FIRE ACT grant application is not successful.




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                                                     FY10 Budget Highlights of Interest
•   Curtailment of all major vehicle and equipment purchases
•   Eliminate Tops in Blue concert (reduction of $3,000)
•   Elimination of Fireworks @ $10,000
•   Continue Conservation Commission (Memorial Park) @ $50,000 ($109,385 FY09)
•   Internalize Police SWAT Team (saving $4,900)
•   Continue Dispatch Ops (exploring consolidation possible due to new EMD req’s)
•   Contract Animal Shelter to Animal Welfare Society (increased cost of $10,000 offset by Bldg Maintenance savings)
•   Continue Lease of Police Substation @ $15,000 (lease renewal talks underway)

                                                        Capital Improvements Plan (CIP)
The Manager recommended CIP is a 4% increase ($38,110) over last year with $993,110 of projects funded by the Tax Levy, SURPLUS
Funds and Sewer Fund. Highlights are:
        • Road maintenance @ $350,000 [increase of $150,000 or 75%]
        • Stormwater maintenance @ $135,000 [increase of $105,000 or 350%]
        • Sidewalks @ $110,000 [increase of $110,000 or 100%]
        • Sewer @$ 75,000 [increase of $75,000 or 100%]
        • WWTF @ $138,000 [increase of $38,000 or 38%]
        • Continue Town Clerk records scan project (via carry-forward funds)
        • Continue major GIS system upgrade @ $50,000 (reduction of $30,000)
        • Continue major computer upgrade @ $40,000 (reduction of $20,000)
        • Skate Park phase 1 @ $15,000
        • Recreation Office improvement @ $5,000
        • Comp plan @ $15,000
        • Fire Dept equipment @ $35,000
Note: CIP Stormwater alternatives to address the LITTLE RIVER / Walnut / Milliken Street problems are listed in the Budget. The first part
of the solution would be appropriate planning / engineering / permitting that is Budgeted in FY10. The actual project chosen will depend on
Council approval from the list of alternatives below with construction envisioned in later years.

                   $50,000   Little River Imp.(grant appl/permits)
                 $365,000    Alt 1 - Rte 9 Tide Gate (Scar)
                $3,095,000   Alt.2 - Rte 9 Culvert (Scar)
                $1,850,000    Alt.3 - RR Culvert (Scar)
                 $915,000    Alt 4 - Walnut St/Culverts (OOB)
                   $80,000   Alt 6 - Upper Little River (OOB)
                $1,500,000   Milliken St Pump Station to Outfall




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                                                                     Bonding
CIP Funding has typically been pay-as-you-go via use of SURPLUS Funds, dedicated reserves for special projects or assigned cost centers,
and Tax Levy. Long-term bonding that spreads cost across future residents benefiting from such projects is typically a sound strategy to
address staggering CIP and infrastructure needs. Bonding will likely be on future years agendas. Postponing needed capital improvements
typically increases future costs when extreme deterioration is a factor. Paying cash for costly long-term improvements limits the amount of
projects that the Town can do. The Town’s current Total Bond Debt at $12.3 million (0.8% of Assessed Value) is well below the maximum
indebtedness of 15%, allowing future flexibility for longer-term financing strategies.

Other possible financial strategies to explore include; sewer use fees, deferring infrastructure projects, utilization of undesignated fund
balance, raising revenue through service fee increases or sale of town equipment or property, or increasing the tax levy.

                                                             FY09 Bond Projects
In FY09 the Town Bonded six major infrastructure projects totaling $5.3 million. Most projects will start in FY10. The Roundabout Traffic
Improvement Project is facing increased costs resulting in uncertainty and is slated for further Council review.
       • West Grand Stormwater/Road Reconstruction $1,850,000
       • Ross Road Culvert $350,000
       • Ocean/Seaview Sewer Rehabilitation $800,000
       • Summit Street Sewer Rehabilitation $900,000
       • Halfway Roundabout ROW Acquisition/Pre-Design $200,000
       • West Grand Pump Station $1,200,000


CONCLUSION
A review of forthcoming projects in this Budget while conservative, still suggests that the Town of Old Orchard Beach is making significant
improvement in its quality of life and infrastructure development. These positive conditions should help poise the Town for further economic
development prospects. How the Town handles its future Capital Improvement planning and Economic Development efforts is of prime
importance at this stage to help stimulate growth of the Town’s Tax Base, its employment sector and tourism prospects.

On behalf of the entire Town Staff, we look forward to partnering with the Town Council on positive solutions to the Town’s needs.

                                                           ** end of Budget memo **




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                                          TOWN OF OLD ORCHARD BEACH
                                             FY 2010 EXPENDITURESS
                                        COMPARISON FY 09 AND FY10 BUDGETS



                                               COUNCIL         DEPARTMENT      MANAGER         Increase
                                               ADOPTED          PROPOSED       PROPOSED       (Decrease)     Percentage of
                                               BUDGET            BUDGET         BUDGET        from Prior       Increase
CLASSIFICATION                                  FY 08-09         FY 09-10       FY 09-10     Year Budget      (Decrease)

General Government
Town Council                                         43,958           46,598        46,598          2,640            6.01%
Town Manager                                        329,516          329,307       329,302           (214)          -0.06%
Legal Services                                       80,000           80,000        80,000              -            0.00%
Tax Collection                                       93,828           95,303        95,303          1,475            1.57%
Finance                                             128,962          135,790       182,148         53,186           41.24%
Assessor                                            186,504          187,794       187,704          1,200            0.64%
Town Clerk                                          113,892          135,787       152,488         38,596           33.89%
Elections                                            16,850           14,250        14,250         (2,600)         -15.43%
Registrar                                            45,515           46,398         7,985        (37,530)         -82.46%
Planning                                            141,583          142,323       140,961           (622)          -0.44%
Planning Board                                          900            1,250         1,250            350           38.89%
Design Review Committee                                 600              350           350           (250)         -41.67%
Code Enforcement                                    186,409          199,115       198,865         12,456            6.68%
Zoning Board of Appeals                                 500            1,000         1,000            500          100.00%
Town Hall                                           108,570          115,267       109,967          1,397            1.29%
Miscellaneous                                        64,125           10,000        10,000        (54,125)         -84.41%
Contingency                                          41,602           25,000        25,000        (16,602)         -39.91%
Insurance                                           386,200          406,200       406,200         20,000            5.18%
Transfer to TIF Fund                                206,334                -             -       (206,334)        -100.00%
                    Total General Government      2,175,848        1,971,732     1,989,371       (186,477)          -8.57%

Public Safety
Police                                            1,924,820        2,043,058     1,997,313         72,493            3.77%
Parking Enforcement                                  60,673           62,750        61,248            575            0.95%
Communications                                      500,209          436,602       436,602        (63,607)         -12.72%
Emergency Management                                  1,215            1,215         1,215              -            0.00%
Animal Control                                        5,225           16,675        16,675         11,450          219.14%
Public Safety Complex                                84,700           90,120        90,120          5,420            6.40%
Lifeguards                                          119,370          157,880       125,760          6,390            5.35%
Fire/Rescue                                       1,408,320        1,442,820     1,430,600         22,280            1.58%
Hydrant Rentals                                     125,000          129,000       129,000          4,000            3.20%
Street Lights                                       228,000          228,000       228,000              -            0.00%
                         Total Public Safety      4,457,532        4,608,120     4,516,533         59,001            1.32%



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                                            TOWN OF OLD ORCHARD BEACH
                                               FY 2010 EXPENDITURESS
                                          COMPARISON FY 09 AND FY10 BUDGETS



                                                 COUNCIL        DEPARTMENT        MANAGER         Increase
                                                 ADOPTED         PROPOSED         PROPOSED       (Decrease)     Percentage of
                                                 BUDGET           BUDGET           BUDGET        from Prior       Increase
CLASSIFICATION                                    FY 08-09        FY 09-10         FY 09-10     Year Budget      (Decrease)

Public Works
Public Works                                        1,597,114         1,574,879     1,553,033        (44,081)           -2.76%
                           Total Public Works       1,597,114         1,574,879     1,553,033        (44,081)           -2.76%

Sanitation
Waste Water Treatment                               1,081,935         1,196,165     1,119,720         37,785            3.49%
Solid Waste                                           565,000           565,000       565,000              -            0.00%
Comfort Station                                         7,500             7,500         7,500              -            0.00%
                              Total Sanitation      1,654,435         1,768,665     1,692,220         37,785            2.28%

Agencies, Culture & Recreation
Recreation                                            233,504          249,657        217,651        (15,853)          -6.79%
Conservation Commision                                 50,000           67,594         50,000              -            0.00%
Service Agencies                                       38,575           49,170         28,575        (10,000)         -25.92%
Library                                               227,773          227,773        227,773              -            0.00%
Transit District Subsidy                               64,000           75,869         75,869         11,869           18.55%
OOB Historical Society                                 14,000           13,035         13,535           (465)          -3.32%
Adult Education Allocation                             79,090           79,090         79,090              -            0.00%
         Total Agencies, Culture & Recreation         706,942          762,188        692,493        (14,449)          -2.04%

Health & Welfare
General Assistance                                     77,395           84,150         86,400          9,005           11.64%
Abatements                                             40,000           60,000         60,000         20,000           50.00%
                        Total Health & Welfare        117,395          144,150        146,400         29,005           24.71%


Total Municipal Operations                         10,709,266        10,829,734    10,590,050       (119,216)           -1.11%


County Tax
York County Tax                                       739,574          753,680        753,529         13,955            1.89%
                             Total County Tax         739,574          753,680        753,529         13,955            1.89%



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                                           TOWN OF OLD ORCHARD BEACH
                                              FY 2010 EXPENDITURESS
                                         COMPARISON FY 09 AND FY10 BUDGETS



                                                COUNCIL        DEPARTMENT        MANAGER         Increase
                                                ADOPTED         PROPOSED         PROPOSED       (Decrease)       Percentage of
                                                BUDGET           BUDGET           BUDGET        from Prior         Increase
CLASSIFICATION                                   FY 08-09        FY 09-10         FY 09-10     Year Budget        (Decrease)

Debt Service
Principal                                          1,555,000         1,601,091     1,601,091         46,091              2.96%
Interest                                             469,570           490,630       490,630         21,060              4.48%
                          Total Debt Service       2,024,570         2,091,721     2,091,721         67,151              3.32%

Capital Projects
General Government                                   275,000           170,000       130,000       (145,000)          -52.73%
Public Safety                                         75,000            35,000        35,000        (40,000)          -53.33%
Public Works                                         505,000           740,000       670,000        165,000            32.67%
Sanitation                                           100,000           250,000       138,110         38,110            38.11%
Culture & Recreation                                       -            20,000        20,000         20,000        #DIV/0!
                       Total Capital Projects        955,000         1,215,000       993,110         38,110             3.99%


GRAND TOTAL MUNICIPAL                             14,428,410        14,890,135    14,428,410                 -           0.00%



Total School Operations                            9,799,391         9,799,391     9,799,391                 -           0.00%



TOTAL BUDGET                                      24,227,801        24,689,526    24,227,801                 -           0.00%




                                                               13
                                  TOWN OF OLD ORCHARD BEACH
                                     FY 2010 EXPENDITURESS
                                COMPARISON FY 09 AND FY10 BUDGETS



                                     COUNCIL           DEPARTMENT          MANAGER           Increase
                                     ADOPTED            PROPOSED           PROPOSED         (Decrease)     Percentage of
                                     BUDGET              BUDGET             BUDGET          from Prior       Increase
CLASSIFICATION                        FY 08-09           FY 09-10           FY 09-10       Year Budget      (Decrease)



  Non-Property Tax Revenue
              Municipal                  5,061,134            4,744,700       4,625,700        (435,434)           -8.60%
              Education                    642,794              642,794         642,794               -             0.00%
              Total                      5,703,928            5,387,494       5,268,494        (435,434)           -7.63%

  Property Tax Dollars Needed
              Municipal                  9,367,276           10,145,435       9,802,710         435,434            4.65%
              Education                  9,156,597            9,156,597       9,156,597               -            0.00%
              Total                     18,523,873           19,302,032      18,959,307         435,434            2.35%


Property Tax Rate                             12.94              $13.17          $12.94           $0.00            0.00%
  Based on Assessed Value of:         1,465,153,538        1,465,153,538   1,465,153,538               0           0.00%



Property Tax Rate
  Municipal Tax Rate                         $6.54                $6.92           $6.69           $0.15             2.25%
  Education Tax Rate                         $6.40                $6.25           $6.25          ($0.15)           -2.30%




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                                             TOWN OF OLD ORCHARD BEACH
                                                   FY 2010 REVENUE
                                           COMPARISON FY 09 AND FY10 BUDGETS



                                                 COUNCIL        DEPARTMENT       MANAGER          Increase
                                                 ADOPTED         PROPOSED        PROPOSED        (Decrease)       Percentage of
                                                 BUDGET           BUDGET          BUDGET         from Prior         Increase
CLASSIFICATION                                    FY 08-09        FY 09-10        FY 09-10      Year Budget        (Decrease)

General Government
Homestead Exemption                                   155,000          155,000        155,000              -             0.00%
In Lieu of Taxes                                       26,000           26,000         26,000              -             0.00%
Excise Tax-Vehicle & Watercraft                     1,455,500        1,300,000      1,300,000       (155,500)          -10.68%
Commercial Solid Waste                                100,000          100,000        100,000              -             0.00%
State Revenue Sharing                                 865,000          778,500        778,500        (86,500)          -10.00%
Other State Aid                                         9,000            9,000          9,000              -             0.00%
Penalties & Interest                                  100,000          100,000        100,000              -             0.00%
Investment Income                                     225,000          150,000        150,000        (75,000)          -33.33%
Cable Television Franchise                            175,000          180,000        180,000          5,000             2.86%
TIF: Transfer In from TIF                             206,334                -              -       (206,334)         -100.00%
Transfer in from Sewer Fund                                 -          300,000        300,000        300,000        #DIV/0!
Use of Undesignated Fund Balance                      460,000          460,000        441,000        (19,000)           -4.13%
Miscellaneous                                          20,000           20,000         20,000              -             0.00%
                     Total General Government       3,796,834        3,578,500      3,559,500       (237,334)           -6.25%

Town Clerk
Hunting/Fishing/Dogs                                   12,000           2,600          2,600          (9,400)          -78.33%
Certified Copies                                                        4,000          4,000           4,000        #DIV/0!
Passport Fees                                                           2,500          2,500           2,500        #DIV/0!
Marriage Licenses                                                       3,000          3,000           3,000        #DIV/0!
Burial Permits                                                            300            300             300        #DIV/0!
                            Total Town Clerk           12,000          12,400         12,400             400             3.33%

Finance
Reg - Vehicles                                         31,500          31,500         31,500                  -           0.00%
                                Total Finance          31,500          31,500         31,500                  -           0.00%

Health & Social Services
GA Reimbursement                                       14,000          17,500         17,500           3,500             25.00%
                Total Health & Social Services         14,000          17,500         17,500           3,500             25.00%



                                                                15
                                            TOWN OF OLD ORCHARD BEACH
                                                  FY 2010 REVENUE
                                          COMPARISON FY 09 AND FY10 BUDGETS



                                                COUNCIL        DEPARTMENT       MANAGER         Increase
                                                ADOPTED         PROPOSED        PROPOSED       (Decrease)       Percentage of
                                                BUDGET           BUDGET          BUDGET        from Prior         Increase
CLASSIFICATION                                   FY 08-09        FY 09-10        FY 09-10     Year Budget        (Decrease)

Planning & Code Enforcement
Business Licenses                                    101,000          110,000       110,000          9,000              8.91%
Permits - Building                                    55,000           55,000        55,000              -              0.00%
Permits - Electrical                                  25,000           11,000        11,000        (14,000)           -56.00%
Permits - Plumbing                                    12,000            7,000         7,000         (5,000)           -41.67%
Planner Fees                                          16,000           12,000        12,000         (4,000)           -25.00%
           Total Planning & Code Enforcement         209,000          195,000       195,000        (14,000)            -6.70%

Culture & Recreation
Parking Lot Fees                                      65,000           65,000        65,000                 -           0.00%
                   Total Culture & Recreation         65,000           65,000        65,000                 -           0.00%

Police
Parking Meters                                       140,000          140,000       140,000                             0.00%
Parking Fines                                        175,000          175,000       175,000                             0.00%
False Alarms                                           2,300            2,300         2,300                             0.00%
Ordinance Violation Fines                              8,000            8,000         8,000                             0.00%
Transfer In: Special Dog Fund                          3,000            3,000         3,000                             0.00%
                                 Total Police        328,300          328,300       328,300                 -           0.00%

Fire
Transfer In: Rescue Call Fees                        225,000          225,000       225,000                 -           0.00%
                                   Total Fire        225,000          225,000       225,000                 -           0.00%

Public Works
Street Opening Permits                                 6,000            6,000         6,000                 -           0.00%
State/Local Road Assistance                           75,000           75,000        75,000                 -           0.00%
Transfer Station Permits                              25,000           25,000        25,000                 -           0.00%
Trash Bag Sales                                       50,000           50,000        50,000                 -           0.00%
                           Total Public Works        156,000          156,000       156,000                 -           0.00%



                                                                 16
                                                TOWN OF OLD ORCHARD BEACH
                                                      FY 2010 REVENUE
                                              COMPARISON FY 09 AND FY10 BUDGETS



                                                   COUNCIL         DEPARTMENT       MANAGER          Increase
                                                   ADOPTED          PROPOSED        PROPOSED        (Decrease)       Percentage of
                                                   BUDGET            BUDGET          BUDGET         from Prior         Increase
CLASSIFICATION                                      FY 08-09         FY 09-10        FY 09-10      Year Budget        (Decrease)

Sanitation
Sewer Impact Fees                                        31,500           31,500         31,500               -              0.00%
Septic Dumping Fees                                      30,000            2,000          2,000         (28,000)           -93.33%
Water Treatement Fees                                   160,000          100,000              -        (160,000)          -100.00%
Sewer User Fees                                           2,000            2,000          2,000               -              0.00%
                              Total Sanitation          223,500          135,500         35,500        (188,000)           -84.12%


Total Municipal                                       5,061,134         4,744,700      4,625,700       (435,434)            -8.60%

School Department
State Subsidy for Education                             549,794          549,794        549,794                  -           0.00%
Miscellaneous                                            93,000           93,000         93,000                  -           0.00%
Total School Department                                 642,794          642,794        642,794                  -           0.00%


Total Non-Property Tax Revenue-Municipal              5,061,134         4,744,700      4,625,700       (435,434)            -8.60%
Total Non-Property Tax Revenue-School                   642,794           642,794        642,794              -              0.00%
Total Non-Property Tax Revenue                        5,703,928         5,387,494      5,268,494       (435,434)            -7.63%



Total Proposed Budget-Municipal                      14,428,410        14,890,135     14,428,410                 -           0.00%
Total Proposed Budget-School                          9,799,391         9,799,391      9,799,391                 -           0.00%
Total Proposed Budget                                24,227,801        24,689,526     24,227,801                 -           0.00%



Total Property Tax Dollars Needed-Municipal           9,367,276        10,145,435      9,802,710        435,434              4.65%
Total Property Tax Dollars Needed-School              9,156,597         9,156,597      9,156,597              -              0.00%
Total Property Tax Dollars Needed                    18,523,873        19,302,032     18,959,307        435,434              2.35%




                                                                  17
FY10 Department                         Sharri MacDonald, Council Chair
Description, Goals
& Justifications




                          Town Council



                         TOWN COUNCIL MEMBERS


                     Sharri MacDonald, Council Chair

                        Robin Dayton, Vice Chair

                              Laura Bolduc

                             Shawn O’Neill

                           Michael Tousignant




                                   18
                                                   TOWN OF OLD ORCHARD BEACH
                                                      FY10 PROPOSED BUDGET
                                             COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                FY08        FY08        FY09           FY09        FY10        FY10      FY10     FY10
                                              ADOPTED      ACTUAL     ADOPTED       PROJECTED      DEPT      MANAGER      $        %
                                              BUDGET      EXPENSES    BUDGET         EXPENSES    PROPOSED    PROPOSED    DIFF     DIFF



20101 Town Council

      50121   Annual Stipend Expense              5,200       5,200         5,200        5,200       5,200       5,200        -    0.00%
      50201   FICA & Medicare - ER Share            398         398           398          398         398         398        -    0.00%
      50251   Conferences/Training                  300         166           300          200         300         300        -    0.00%
      50256   Dues/Memberships/Licenses          12,000      11,316        13,000       13,000      13,250      13,250      250    1.92%
      50303   Audit Services                     15,000      16,800        17,000       18,500      19,250      19,250    2,250   13.24%
      50310   Service Contracts                   2,560       2,247         2,560        2,560       2,700       2,700      140    5.47%
      50500   Admin/Office Supplies/Equip           500         418           500          420         500         500        -    0.00%
      50501   Operating Supplies/Equipment        1,000         715         1,000        1,000       1,000       1,000        -    0.00%
      50502   Printing & Copying                  4,000       4,094         4,000        3,000       4,000       4,000        -    0.00%

              Total                              40,958      41,354        43,958       44,278      46,598      46,598    2,640    6.01%




                                                                      19
 Line Item Justifications

20102 50121 – Annual Stipend                                                                                                   $5,200

      The account funds the annual stipend for the Council members.

20102 50201 – FICA & Medicare – Employer Share                                                                                   $398

      This account funds the Town’s share of FICA and Medicare for the annual salaries of the Council. FICA is 6.2% and Medicare is 1.45%.

20102 50251 – Conferences/Training                                                                                               $300

      This accounts funds the cost of conferences attended by Council members.

20102 50256 – Dues/Memberships/Licenses                                                                                       $13,250

      This account funds the Town’s memberships to:

                              Maine Municipal Association                             $9,560
                              Southern Maine Regional Planning (SMRPC)                $2,881
                              Old Orchard Beach Chamber of Commerce                   $ 159
                              Community Television                                    $ 400
                              Eastern Trails                                          $ 250

20102 50303 – Audit Services                                                                                                  $19,250
      This account funds the annual audit of the Town by Runyon Kersteen Ouellette.

20102 50310 – Service Contracts                                                                                                $2,700

      This account funds email service for the 5 council members.

20102 50500 – Admin/Office Supplies                                                                                              $500

      This account funds general office supplies including name plates, paper, binders, etc.

20102 50501 – Operating Supplies/Equipment                                                                                     $1,000
      This account funds items such as plaques, gifts for councilors that are leaving, etc.

20102 50502 – Printing & Copying                                                                                               $4,000

      This account funds the printing of the Annual Town Report.


                                                                           20
      FY10 Department                                                      Stephen Gunty
      Description, Goals                                                   Town Manager
      & Justifications



                                                   Town Manager

The Town of Old Orchard Beach has a Council-Manager form of Government since 1950. The Town Manager is the Chief
Executive Officer of the Town and is accountable to the Town Council.

The Manager is appointed by, and is accountable to, the Town Council. The Town Manager appoints the directors of the Town
departments (except the Town Clerk who is elected by the citizens), subject to Council approval, and is responsible for assuring
the Town’s services are performed well and in accordance with the state and federal laws, the Town charter, ordinances and
policies.

GOALS
Preparation of Annual Report
Explore areas of Inter-Govt’l Cost Sharing
Work closely with Finance Director on:
    • Implementing Financial Trend Monitoring System
    • Personnel Policy Manual Update
    • Purchasing Policy Update
    • Monitoring results of Collection Agency (PP arrears, Parking fines)
    • Creating redundancy in Payroll and Accounting functions
Work closely with WWTF Superintendent on implementing:
    • Sewer User Fee
    • Bonded Capital Improvement Projects
Work closely with Public Works Director on implementing:
    • New Trash Contract
    • Bonded Capital Improvement Projects
Finalize Labor Union Negotiations (Pub Wks, WWTF)
Work closely with Police & Fire Chiefs to oversee funding, bidding and construction of new Police Building and rehab of existing
Fire Station


                                                               21
                                                    TOWN OF OLD ORCHARD BEACH
                                                       FY10 PROPOSED BUDGET
                                              COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                    FY08        FY08          FY09           FY09        FY10         FY10      FY10       FY10
                                                  ADOPTED      ACTUAL       ADOPTED       PROJECTED      DEPT       MANAGER      $          %
                                                  BUDGET      EXPENSES      BUDGET         EXPENSES    PROPOSED     PROPOSED    DIFF       DIFF



20102 Town Manager

      50101   Department Head Salary                 95,220      104,402         83,500       85,500       87,500      87,500     4,000      4.79%
      50106   Full-Time Employee Wages               54,500       56,649         57,511       57,511       57,511      57,511         -      0.00%
      50107   Part-Time Employee Wages                5,000        6,194          5,000        5,000        5,000       5,000         -      0.00%
      50123   Car Allowance                           3,300        3,025          3,300        3,300        3,300       3,300         -      0.00%
      50124   In Lieu of Health Insurance             6,600        3,698                           -            -           -         -    #DIV/0!
      50201   FICA & Medicare - ER Share             13,230       13,207         11,945       11,945       12,260      12,260       315      2.64%
      50203   ICMA 457 - Employer Share              13,250       13,962         11,600       11,600       11,956      11,956       356      3.07%
      50210   Health Insurance-Employer               5,660        8,377         16,740       16,740       17,390      17,390       650      3.88%
      50211   Dental Insurance-Employer                 190          387          1,480          850          850         845      (635)   -42.91%
      50212   IPP Insurance-Employer                  1,590        1,267          1,590        1,590        1,590       1,590         -      0.00%
      50213   Life Insurance                            425          197                           -            -           -         -    #DIV/0!
      50250   ICMA Conference                         1,800        1,720          1,650        1,650        1,650       1,650         -      0.00%
      50251   Conferences/Training                    2,200        1,745          2,200        2,200        2,200       2,200         -      0.00%
      50252   Travel/Food/Lodging                     1,000        1,507          1,000        1,000        1,000       1,000         -      0.00%
      50256   Dues/Memberships/Licenses               2,000        1,068          2,000        2,000        2,000       2,000         -      0.00%
      50300   Professional/Engineering Services      25,000       31,896         25,000       15,000       15,000      15,000   (10,000)   -40.00%
      50310   Service Contracts                      22,000       30,127         22,000       15,000       15,000      15,000    (7,000)   -31.82%
      50320   Advertising                            20,000       18,750         20,000       18,000       18,000      18,000    (2,000)   -10.00%
      50325   Postage/Shipping                       11,000       15,419         11,500       13,500       13,500      13,500     2,000     17.39%
      50402   Phone/Cellular/Paging                  12,000       12,955         12,000       13,650       14,100      14,100     2,100     17.50%
      50454   Computer Support/Service               28,000       42,578         30,000       39,000       40,000      40,000    10,000     33.33%
      50500   Admin/Office Supplies/Equip             5,500        6,417          5,500        5,500        5,500       5,500         -      0.00%
      50502   Printing & Copying                      1,000        1,916          3,500        3,500        3,500       3,500         -      0.00%
      50516   Safety Committee                          500                         500                       500         500         -      0.00%

              Total                                 330,965      377,463        329,516      324,036      329,307     329,302     (214)     -0.06%




                                                                           22
Line Item Justifications
20102 50101 – Department Head Salary                                                                                           $87,500

      The account funds the salary of the Town Manager, as well as a discretionary merit increase up to 10% of Employee’s base salary.

20102 50106 – Full Time Employee Wages                                                                                         $57,511

      This account funds salaries for the following staff:

                                                             Deputy Town Manager             1

20102 50107 – Part Time Employee Wages                                                                                          $5,000

      This account funds wages for a summer intern.

20102 50123 – Car Allowance                                                                                                     $3,300

      This account funds a monthly car allowance of $275 for the Town Manager per employment contract.

20102 50201 – FICA & Medicare – Employer Share                                                                                 $12,260

      This account funds the Town’s share of FICA and Medicare for the annual salaries of the 2 Department staff.
      FICA is 6.2% and Medicare is 1.45%.

20102 50203 – ICMA 457 – Employer Share                                                                                        $11,956

      This account funds Employer’s 10% contribution of the Town Manager’s salary and %5 of the Assistant Town Manager’s slalary
      to the ICMA retirement fund per employment contract.

20102 50210 – Health Insurance – Employer Share                                                                                $17,390

      This account funds the Town’s share of Health Insurance offered to full time employees. Non union employees contribute
      10% of the premium and the Town pays 90%.

20102 50211 – Dental Insurance – Employer Share                                                                                   $845

      This account funds the Town’s share of Dental Insurance offered to full time employees. All employees contribute
      50% of the premium and the Town pays 50%.




                                                                         23
20102 50212 – IPP Insurance – Employer Share                                                                                        $1,590

      This account funds the Town’s share of Income Protection Insurance (short term disability) offered to full time employees.
      The Town offers two plans, one that pays the employee 55% of their income if they are out of work due to illness or
      accident and the other plan pays 70%. If the employee chooses the 70% plan they pay for the difference in the
      premium over the 55% plan.

20102 50250 – ICMA Conference                                                                                                       $1,650

      This account funds Town Manager’s attendance at the annual ICMA Conference per employment contract:

20102 50251 – Conferences/Training                                                                                                  $2,200

      This account funds Town Manager’s attendance at 10 annual days of executive training per employment contract:

20102 50252 – Travel/Food/Lodging                                                                                                   $1,000

      This account funds ancillary costs associated with conferences, training and professional meetings.

20102 50256 – Dues/Memberships/Licenses                                                                                             $2,000

      This account funds professional membership dues (e.g. ICMA , MTCMA, SHRM) and $350 health club membership per
      employment contract:

20102 50300 – Professional/Engineering                                                                                             $15,000

      This account funds professional and engineering services that may be required including PACTS dues, Wright Pierce, etc.

20102 50310 – Service Contracts                                                                                                    $15,000

      This account funds various service contracts including internet service, disaster recovery of the MUNIS system, etc. The
      reduction is due to the discontinuation of an internet based offsite backup of our computer system. The cost for this kept
      increasing, so when we purchased a new server we included backup capabilities inhouse.

20102 50320 – Advertising                                                                                                          $18,000

      This account funds all advertising of council meetings, workshops and other committee meetings plus any recruitment advertising.

20102 50325 – Postage/Shipping                                                                                                     $13,500

      This account funds all postage for Town Hall, Recreation and Public Works, plus the cost of the postage meter.



                                                                           24
20102 50402 – Phone/Cellular/Paging                                                                                              $14,100

      This account funds the phone system at Town Hall, cell phones for the Town Manager and Assistant Town Manager, the phone
      line for the alarm system, the emergency phone in the elevator and reimbursement to Town Hall employees that use their
      personal cell phones for work.

20102 50454 – Computer Support                                                                                                   $40,000

      This account funds technical support required to keep the entire Town’s computer networks up and running as well as help
      With upgrading software and trouble shooting any technical problems that arise.

20102 50500 – Admin/Office Supplies                                                                                               $5,500

      This account funds general office supplies including paper, pens, binders, folders, etc.

20102 50502 – Printing & Copying                                                                                                  $3,500

      This account fund copy paper and toner for the copy machines at Town Hall, as well as any charges for color copies
      needed for presentations.

20102 50516 – Safety Committee                                                                                                     $500

      This account funds supplies needed for the safety committee.




                                                                           25
                                               TOWN OF OLD ORCHARD BEACH
                                                  FY10 PROPOSED BUDGET
                                         COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                             FY08        FY08         FY09          FY09        FY10        FY10      FY10       FY10
                                           ADOPTED      ACTUAL      ADOPTED      PROJECTED      DEPT      MANAGER      $          %
                                           BUDGET      EXPENSES     BUDGET        EXPENSES    PROPOSED    PROPOSED    DIFF       DIFF



20103 Legal Services

       50301    General Legal Services        80,000      85,518        80,000       75,000      80,000      80,000          -    0.00%

                Total                         80,000      85,518        80,000       75,000      80,000      80,000          -    0.00%




                                                                   26
        FY10 Department                                                                   Deb Mulherin
        Description, Goals                                                                Town Collector
        & Justifications




                                                               Tax Collector

The Tax Collector is part of the Finance Department and is responsible for collecting all taxes from property owners, monitoring these collections and filing
tax liens on unpaid real estate taxes in accordance with legal requirements, as well as billing supplemental taxes and recording abatements authorized by
the Assessor or the Town Council. The Motor Vehicle Registration program is a service the Town provides its citizens, whereby the Town acts as a State
agent allowing citizens to register a new vehicle or re-register an existing one, all at one location. The Town also registers snowmobiles, ATV’s and boats
for citizens.




                                                                             27
                                                    TOWN OF OLD ORCHARD BEACH
                                                       FY10 PROPOSED BUDGET
                                              COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                  FY08        FY08         FY09          FY09        FY10        FY10      FY10      FY10
                                                ADOPTED      ACTUAL      ADOPTED      PROJECTED      DEPT      MANAGER      $         %
                                                BUDGET      EXPENSES     BUDGET        EXPENSES    PROPOSED    PROPOSED    DIFF      DIFF



20104 Tax Collection

       50101    Department Head Salary             48,735      49,833        50,685       50,685      50,685      50,685        -     0.00%
       50107    Part-Time Employee Wages           13,562       9,796        13,562       13,562      13,628      13,628       66     0.49%
       50201    FICA & Medicare - ER Share          4,960       4,400         5,065        5,065       5,115       5,115       50     0.99%
       50203    ICMA 457 - Employer Share           2,440       2,435         2,540        2,540       2,535       2,535       (5)   -0.20%
       50210    Health Insurance-Employer          11,668      10,820        11,200       10,780      12,200      12,200    1,000     8.93%
       50211    Dental Insurance-Employer             325         325           336          336         336         336        -     0.00%
       50212    IPP Insurance-Employer                520         507           540          540         540         540        -     0.00%
       50251    Conferences/Training                  500          30           500          200         500         500        -     0.00%
       50252    Travel/Food/Lodging                   200          69           200          150         200         200        -     0.00%
       50304    Registry of Deeds Fees              4,000       4,236         4,300        4,500       4,500       4,500      200     4.65%
       50454    Computer Support/Service            3,000       2,745         3,000        2,910       3,114       3,114      114     3.80%
       50500    Admin/Office Supplies/Equip         1,500       1,920         1,500        1,500       1,500       1,500        -     0.00%
       50502    Printing & Copying                    400         747           400          400         450         450       50    12.50%

                Total                              91,810      87,863        93,828       93,168      95,303      95,303    1,475     1.57%




                                                                        28
 Line Item Justifications

20104 50101 – Department Head Salary                                                                                               $50,685

      The account funds the salary of the Tax Collector


20104 50107 – Part Time Employee Wages                                                                                             $13,628

      This account funds wages for a part – time clerk 24 hours a week, year round.

20104 50201 – FICA & Medicare – Employer Share                                                                                     $ 5,115

      This account funds the Town’s share of FICA and Medicare for the annual salaries of the Tax Department
      staff. FICA is 6.2% and Medicare is 1.45%.

20104 50203 – ICMA 457 – Employer Share                                                                                            $ 2,535

      This account funds the Town’s share of ICMA 457 contibutions. The Town’s share is 5% of the employees wages. Employees are
      given 2 options for retirement at the time they are hired. The Town will contribute to one or the other.

20104 50210 – Health Insurance – Employer Share                                                                                    $12,200

      This account funds the Town’s share of Health Insurance offered to full time employees. Non union employees contribute
      10% of the premium and the Town pays 90%.

20104 50211 – Dental Insurance – Employer Share                                                                                    $   336

      This account funds the Town’s share of Dental Insurance offered to full time employees. All employees contribute
      50% of the premium and the Town pays 50%.

20104 50212 – IPP Insurance – Employer Share                                                                                       $   540

      This account funds the Town’s share of Income Protection Insurance (short term disability) offered to full time employees.
      The Town offers two plans, one that pays the employee 55% of their income if they are out of work due to illness or
      accident and the other plan pays 70%. If the employee chooses the 70% plan they pay for the difference in the
      premium over the 55% plan.




                                                                          29
20104 50251 – Conferences/Training                                                                                                    $   500

      This account fundS the cost of various training seminars and conference for the staff to attend. Seminars are put on
      by the Maine Tax Collector’s and Treasurers Association and Motor Vehicle.

20104 50252 – Travel/Food/Lodging                                                                                                     $   200

      This account fund reimbursement for mileage if staff uses personal vehicles to attend classes, and meals if not provided
      by seminar.

20104 50304 – Registry of Deeds                                                                                                       $ 4,500

      This account fund the cost of filing liens with the York County Registry of Deeds. The cost of these filings is $13 per page.

20104 50454 – Computer Support                                                                                                        $ 3,114

      This account fund the annual maintenance fee for Trio Software, which is the program that all of the Motor Vehicle
      work is done on.

20104 50500 – Admin/Office Supplies                                                                                                   $ 1,500

      This account includes the cost of general office supplies, including paper, writing utensils, staples, file folders, etc.

20104 50502 – Printing & Copying                                                                                                      $   450

      This account funds the mailing of courtesy notices sent to taxpayers, before the lien process begins.




                                                                              30
      FY10 Department                                                    Jill Eastman
      Description, Goals                                                 Finance Director
      & Justifications




                                            Finance Department

The Finance Department is responsible for the stewardship of the Town’s financial resources and financial functions, including
accounting, risk management, debt administration, investment management, treasury, tax collections and general assistance.
The Department advises the Town Manager and Town Council on fiscal policy and is responsible for assisting the Town
Manager in budget preparation and execution. The Department is also responsible for accounts receivable.

Administration

      The Administrative Program oversees all financial activities of the Town, advises the Town Manager and Town Council on
      fiscal policy; prepares monthly and annual financial reports; manages the development and administration of the budget
      system’ assists the Town Manager in labor negotiations; and reviews State legislative documents concerning fiscal
      matters. Responsibilities also include developing financial policies and joint administration of the Town’s Workers’
      Compensation Program, Risk Management, General Accounting, and Treasury.

Accounting / Financial Projections

      The General Accounting Program is responsible for all accounting functions of the Town, which consists of maintaining
      the Town’s General Ledger, processing the municipal payroll and accounts payable, and other related duties for each of
      the above functions. This program also reconciles all the Town’s bank accounts, maintains the detailed fixed asset
      ledgers and assures that all School transactions are recorded in the Town’s records. Finally, this program is responsible
      for preparing periodic financial projections for use in analysis and budgeting.

Cash Management

      The Cash management Program involves custody of all monies received by the Town and assures that all monies owed
      to the Town are collected on a timely basis. This program coordinates cash flow projections with investments of Town
      funds according to the objectives of the Investment Policy.




                                                              31
Goals
Identify, revise and implement new practices and procedures to increase efficiency and productivity.


Upgrade the MUNIS server to a window’s based sequel server, due to the current server no longer being supported by
MUNIS.


Review all policies and procedures and update as needed.




                                                           32
                                                     TOWN OF OLD ORCHARD BEACH
                                                        FY10 PROPOSED BUDGET
                                               COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                   FY08         FY08          FY09           FY09        FY10         FY10      FY10      FY10
                                                 ADOPTED       ACTUAL       ADOPTED       PROJECTED      DEPT       MANAGER      $         %
                                                 BUDGET       EXPENSES      BUDGET         EXPENSES    PROPOSED     PROPOSED    DIFF      DIFF



20105 Finance

       50101    Department Head Salary               65,225       66,508         71,813       71,813       75,405      71,813         -     0.00%
       50106    Full-Time Employee Wages                  -            -              -            -            -      45,000    45,000 #DIV/0!
       50107    Part-Time Employee Wages             10,335        8,754         11,999       11,999       12,050           -   (11,999) -100.00%
       50201    FICA & Medicare - ER Share            6,030        5,835          6,250        6,250        7,000       9,385     3,135    50.16%
       50203    ICMA 457 - Employer Share             3,265        3,258          3,400        3,400        3,775       5,850     2,450    72.06%
       50210    Health Insurance-Employer             5,580        4,824          5,550        5,000        5,550      17,400    11,850 213.51%
       50211    Dental Insurance-Employer                 -            -              -            -            -         340       340 #DIV/0!
       50212    IPP Insurance-Employer                  700          678            900          750          900       1,250       350    38.89%
       50251    Conferences/Training                  1,000            -            600          400          600         600         -     0.00%
       50252    Travel/Food/Lodging                     400            -            400          150          400         400         -     0.00%
       50256    Dues/Memberships/Licenses               260          205            260          260          260         260         -     0.00%
       50304    Registry of Deeds Fees                3,000        2,158          3,000        3,000        3,250       3,250       250     8.33%
       50315    User Licenses                        18,000       17,273         20,190       20,190       22,000      22,000     1,810     8.96%
       50500    Admin/Office Supplies/Equip           2,500        2,222          2,500        2,500        2,500       2,500         -     0.00%
       50501    Operating Supplies/Equipment            600          429            600          600          600         600         -     0.00%
       50502    Printing & Copying                    1,500          964          1,500        1,500        1,500       1,500         -     0.00%

                Total                               118,395      113,108        128,962      127,812      135,790     182,148   53,186    41.24%




                                                                           33
 Line Item Justifications

20105 50101 – Department Head Salary                                                                                               $71,813

      This account funds the salary of the Finance Director

20105 50106 – Full-Time Employee Wages                                                                                             $45,000

      In this budget we are requesting to delete the part-time position and add a full-time Deputy Treasurer position. As noted
      in the audit management letter, we need to establish a separation of duties for certain financial functions, We also need
      to have backup for payroll and other functions now performed by the Director. The establishment of this position will also
      allow the Director to concentrate on various processes and procedures in order to evaluate and recommend any changes
      that would benefit the Town.

20105 50107 – Part-Time Employee Wages                                                                                                 $0

      This proposed budget is recommending the elimination of this line.

20105 50201 – FICA & Medicare – Employer                                                                                            $9,385

      This account funds the Town’s share of FICA and Medicare for the annual salaries of the 2 Finance Department
      staff. FICA is 6.2% and Medicare is 1.45%.

20105 50203 – ICMA 457 – Employer                                                                                                   $5,850

      This account funds the Town’s share of ICMA 457 contributions. The Town’s share is 5% of the employees wages. Employees are
      given 2 options for retirement at the time they are hired. The Town will contribute to one or the other.

20105 50210 – Health Insurance – Employer                                                                                          $17,400

      This account funds the Town’s share of Health Insurance offered to full time employees. Non union employees contribute
      10% of the premium and the Town pays 90%.

20105 50211 – Dental Insurance – Employer                                                                                            $340

      This account funds the Town’s share of Dental Insurance offered to full time employees.




                                                                           34
20105 50212 – IPP Insurance – Employer                                                                                          $1,250

      This account funds the Town’s share of Income Protection Insurance (short term disability) offered to full time employees.
      The Town offers two plans, one that pays the employee 55% of their income if they are out of work due to illness or
      accident and the other plan pays 70%. If the employee chooses the 70% plan they pay for the difference in the premium over the 55% plan.

20105 50251 – Conferences/Training                                                                                               $600

      This account funds registration fees for the annual New England Government Finance Officers Association Conference,
      quarterly Maine GFOA luncheon training sessions and other related training sessions for the Finance Director.

20105 50252 – Travel/Food/Lodging                                                                                                $400

      This account funds personal use of vehicle to travel to conferences and training, meals, if not otherwise provided and
      lodging if the conference requires.

20105 50256 – Dues/Memberships/Licenses                                                                                          $260

      This account funds membership dues to the following:
                                                MGFOA (Maine Government Finance Officers Association)
                                                NEGFOA
                                                GFOA
                                                MMTCTA (Maine Tax Collector’s and Treasurer’s Association)
20105 50304 – Registry of Deeds                                                                                                 $3,250

      This account funds the cost of discharging tax liens at a cost of $13.00 per page.

20105 50315 – User Licenses                                                                                                    $22,000

      This account funds software maintenance and licensing fees for Munis Software.

20105 50500 – Admin/Office Supplies/ Equipment                                                                                  $2,500

      This account funds general office supplies such as paper, check stock, laser printer toner cartridges, binders, etc.

20105 50501 – Operating Supplies/Equipment                                                                                       $600

      This account funds general operating supplies.

20105 50502 – Printing & Copying                                                                                                $1,500
      This account funds the cost of printing and copying the proposed budget and the monthly financial reports as well as
      other printing jobs that might come up.



                                                                           35
         FY10 Department                                                                             George Greene, C.M.A.
         Description, Goals                                                                          Town Assessor
         & Justifications



                                                           Assessing Department

The primary mission of the Old Orchard Beach Assessing Department is to operate an open assessment program in compliance with the Constitution of the State of Maine
and the governing statutes. The Department implements its obligations with the State, resulting in an equitable assessment of properties and a fair distribution of taxes.


Title Analysis

The Assessing Office is responsible for the analysis of the title and the valuation of taxable and exempt real estate properties and personal property accounts located in the
Town of Old Orchard Beach (Title 36 Section 709). The Department maintains permanent records setting forth current and historical title information, descriptions of land
and buildings, lists of all personal property used in trade and manufacturing, and the valuation of those properties. The information processed in the office is utilized in
updating the property tax maps and GIS mapping. This information provides the basis for the creation of a valuation and tax commitment, from which over 75% of the
revenue need to run the Town of Old Orchard Beach is raised.


Field Reveiws

The Town of Old Orchard Beach has approximately 6300 parcels and 2500 personal property accounts that are maintained on an annual basis. There are two full time staff
members and a shared assessor relationship with Sanford. Annually, there are between 400 to 500 permits issued which must be reviewed in the field and processed.
Each year a sales analysis is done and necessary adjustments are made to maintain an assessment ratio between 90% and 100%.

Compliance with State Statutes

The Assessing Department works with the Maine Municipal Association, the State revenue Office, as well as the International Association of Assessing Officers to
administer ongoing changes in legislation which affect the assessing process i.e. Business Equipment Rebate Program, Business Equipment Tax Exemption, Homestead
Exemption, Veteran Exemption, Tree Growth Program, and Property Tax Rent and Refund Program. The Department attends various meetings with these organizations
and other municipalities for input as well as education on the changing legislation.

The Department is dedicated to having an open, accessible, and professional agency, with the highest level of integrity towards customer service. As a public service
agency, we provide education to the general public regarding property valuation and tax relief programs, always striving to address all of the informational needs of property
owners, real estate professionals, and fellow staff members.

Intergovernmental Cooperation

The Assessor’s position is shared with the Town of Sanford. Sanford pays 58% of the salary plus benefits and Old Orchard Beach pays 42%.




                                                                                     36
Goals
Communication – To maintain and improve the transfer of information between departments, senior management,
Town Council and to the public.

                  Updating of the Assessing Department’s website to include more assessment information
                  Scanning of important parcel related documents for more efficient retrieval of relevant information
                  Continuing development of GIS skills for better assessing analysis and public information


Training & Education – Maintain accreditations, educate and encourage personal and professional staff development


                  Continued pursuit of educational opportunities to increase technical assessing and management skills



Team Process - Encourage the involvement of staff with various aspects of the Department which will develop interest,
trust and accountability.

                  Hold a more formal weekly staff meeting

                  Involve staff in more technical aspects of the Assessing function

                      o   Sales Ratio Studies

                      o   Municipal Valuation Return



Department Assessment – Assemble information to track the performance and confront setbacks or weaknesses within
the Department

                  Yearly performance evaluations with focus on staff member impact on meeting the Department’s goals and mission statement

                  Meet several times a year to focus on the goals of the Department and on leadership skills




                                                                       37
                                                    TOWN OF OLD ORCHARD BEACH
                                                       FY10 PROPOSED BUDGET
                                              COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                  FY08         FY08          FY09           FY09        FY10         FY10      FY10      FY10
                                                ADOPTED       ACTUAL       ADOPTED       PROJECTED      DEPT       MANAGER      $         %
                                                BUDGET       EXPENSES      BUDGET         EXPENSES    PROPOSED     PROPOSED    DIFF      DIFF



20106 Assessing Services

       50101    Department Head Salary              17,787       16,470         18,484       18,484       18,484      18,484         -     0.00%
       50106    Full-Time Employee Wages            81,957       82,287         85,740       87,000       88,840      88,840     3,100     3.62%
       50123    Car Allowance                                     1,000                       1,500        1,500       1,500     1,500 #DIV/0!
       50201    FICA & Medicare - ER Share          12,035       11,789         12,655       12,655       12,900      12,900       245     1.94%
       50202    MSR - Employer Share                 3,280        3,148          3,420        4,300        4,725       4,725     1,305    38.16%
       50203    ICMA 457 - Employer Share            2,287        2,286          2,380        1,262            -           -    (2,380) -100.00%
       50210    Health Insurance-Employer           34,115       29,510         33,925       31,000       33,400      33,400      (525)   -1.55%
       50211    Dental Insurance-Employer            1,265        1,270          1,320        1,320        1,320       1,320         -     0.00%
       50212    IPP Insurance-Employer               1,645        1,620          1,730        1,730        1,775       1,775        45     2.60%
       50251    Conferences/Training                 2,000        1,664          2,000        2,000        2,000       2,000         -     0.00%
       50252    Travel/Food/Lodging                  2,000        1,153          2,000        2,000        2,000       2,000         -     0.00%
       50256    Dues/Memberships/Licenses              700          470            700          700          700         700         -     0.00%
       50300    Professional/Engineering             6,000        4,000          6,000        4,000        4,000       4,000    (2,000) -33.33%
       50304    Registry of Deeds Fees               1,900        1,146          1,900        1,500        1,400       1,400      (500) -26.32%
       50310    Service Contracts                    3,900            -          4,000        4,000        4,500       4,500       500    12.50%
       50453    Vehicle Repair/Tires/Oil                             26            200          100          200         200         -     0.00%
       50500    Admin/Office Supplies/Equip          2,500        2,603          2,500        2,500        2,500       2,500         -     0.00%
       50502    Printing & Copying                   7,300        6,941          7,300        7,000        7,300       7,300         -     0.00%
       50510    Vehicle Fuel                                                       250          250          250         160       (90) -36.00%

                Total                              180,671      167,383        186,504      183,301      187,794     187,704    1,200     0.64%




                                                                          38
Line Item Justifications

20106 50101 – Department Head Salary                                                                                           $18,484

      The account fund the salary of the department head. This is a shared position with the Town of Sanford. Old
      Orchard Beach pays 42% of the salary and benefits of the Town Assessor.
                                                        Annual           Benefits            Car
                                                        Salary            35%            Allowance               TOTAL
           George Greene                              $ 75,263.24 $ 26,342.13 $               1,500.00         $    103,105

            Monthly amount due OOB                                                                            $       4,983
            Annual Reimbursement                                                                             $    59,801.12

20106 50106 – Full Time Employee Wages                                                                                         $88,840

      This account funds salaries for the following staff:
                                                             Deputy Assessor                 1
                                                             Administrative Assistant        1

20106 50123 – Car Allowance                                                                                                    $ 1,500

      This account funds a monthly car allowance of $125 for the Town Assessor per employment contract.

20106 50201 – FICA & Medicare – Employer Share                                                                                 $12,900

      This account funds the Town’s share of FICA and Medicare for the annual salaries of the 3 Assessing Department staff.
      FICA is 6.2% and Medicare is 1.45%.

20106 50202 – MSR – Employer Share                                                                                             $ 4,725

      This account funds the Town’s share of Maine Public Employee’s Retirement (Maine PERS). The Town’s share is actuarily
      determined annually by an actuary retained by Maine PERS.

20106 50210 – Health Insurance – Employer Share                                                                                $33,400

      This account funds the Town’s share of Health Insurance offered to full time employees. Non union employees contribute
      10% of the premium and the Town pays 90%.

20106 50211 – Dental Insurance – Employer Share                                                                                $ 1,320

      This account funds the Town’s share of Dental Insurance offered to full time employees. All employees contribute
      50% of the premium and the Town pays 50%.




                                                                           39
20106 50212 – IPP Insurance – Employer Share                                                                                       $ 1,775

      This account funds the Town’s share of Income Protection Insurance (short term disability) offered to full time employees.
      The Town offers two plans, one that pays the employee 55% of their income if they are out of work due to illness or
      accident and the other plan pays 70%. If the employee chooses the 70% plan they pay for the difference in the
      premium over the 55% plan.

20106 50251 – Conferences/Training                                                                                                 $ 2,000

      This account funds various conferences and training courses for the Assessor and the Deputy Assessor in order for them
      to maintain their state mandated certifications and enhance their skill levels.

20106 50252 – Travel/Food/Lodging                                                                                                  $ 2,000

      This account funds travel, meals and lodging for any seminars or education course that are not given locally and require
      staff to travel.

20106 50256 – Dues/Memberships/Licenses                                                                                            $   700

      This account funds dues to the International Association of Assessing Officers (IAAO), Maine Association of Assessing Officers, (MAAO)
      Maine Chapter of the IAAO and an appraisal license for the Assessing staff.

20106 50300 – Professional/Engineering                                                                                             $ 4,000

      This accounts funds the cost of professional consultants and professional appraisals as needed.

20106 50314 – Registry of Deeds                                                                                                    $ 1,400

      This account includes the cost of deed transfers from the York Registry of Deeds, which provides the Town with the legal
      information necessary for accurate property tax billing, maintenance of property records and tax maps. Due to the slow
      down in the market, the projected budget for this item has been decreased from last year.

20106 50310 – Service Contracts                                                                                                    $ 4,500

      This account funds the annual maintenance contract on the Vision Appraisal Software used by the Assessing Dept.

20106 50453 – Vehicle Repair/Tires/Oil                                                                                             $   200

      This account funds minor repairs, oil changes, inspections and tires for the Town vehicle assigned to this department.




                                                                          40
20106 50500 – Admin/Office Supplies                                                                                                $ 2,500

      This account includes the cost of general office supplies, including paper, writing utensils, staples, file folders, etc.
20106 50502 – Printing & Copying                                                                                                   $ 7,300

      This account funds the printing and mailing of the tax bills. During FY09 we looked into doing this in-house, but the cost
      of software upgrades and the amount of staff time involved did not show a budget reduction, so we recommend continuing
      to have this outsourced.

20106 50510 – Vehicle Fuel                                                                                                         $ 160

      This account funds fuel for the town vehicle assigned to this department that is used for field inspections.




                                                                              41
FY10 Department                                                                     Kim McLaughlin
Description, Goals                                                                  Town Clerk
& Justifications



                                                         Town Clerk’s Office


The Town Clerk’s Office serves the residents of Old Orchard Beach. All functions of the office are governed by Town Charter, Town Ordinances and State
Statues. The office is staffed by the Town Clerk and a part-time Deputy Clerk.

The functions of the Town Clerk’s Office are: (1) administration; (2) elections; and (3) records management.

Administration/Records Management

The Town Clerk’s Office is responsible for all the vital records of the Town, 1883-Present, including recording and issuance. The Office issues dog
licenses, hunting/fishing licenses; sells trash bags, transfer station permits, parking, permits, horse permits and Passports. Repository for all minutes of the
Town, including the Town Council and all boards and committees, as well as contracts, lawsuits and various other records the Town Council and
Department Heads may file from time to time. The Office assists with the Town Council agendas, and creates and advertises for other committees and
commissions. The Office is responsible for the codifying of our ordinances, recording DBA’s and Pole Permits.

Elections

The Town Clerk is responsible for conducting all local, state and federal elections. These responsibilities include arranging for wardens and ballot clerks
for Election Day and training to ensure the election process goes smoothly, ensuring the polling place meets ADA requirements, making sure the voting
machines are well maintained and operate properly and accurately, and efficiently tallying the voting results on Election Day. The Town Clerk is also
responsible for nomination papers, preparing the ballot, posting the warrant, recording and submitting election results to the State, the municipality and
other requests submitted.




                                                                              42
Goals
One of the goals of this department is to continue to scan in the Town Council Minutes from 1883 to present. The
next set of minutes to can in would then include Planning Board and Zoning Board of Appeals minutes. After that,
the next set of items to scan would be vital records from 1883 to present. By scanning in these documents, they
are not handled as often, thereby protecting their fragility.

My long range goal would also include scanning in contracts and various documents filed in the safe for easy
availability to both the public and to the department heads.




                                                       43
                                                   TOWN OF OLD ORCHARD BEACH
                                                      FY10 PROPOSED BUDGET
                                             COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                 FY08         FY08          FY09           FY09        FY10         FY10      FY10      FY10
                                               ADOPTED       ACTUAL       ADOPTED       PROJECTED      DEPT       MANAGER      $         %
                                               BUDGET       EXPENSES      BUDGET         EXPENSES    PROPOSED     PROPOSED    DIFF      DIFF



20107 Town Clerk

       50101   Department Head Salary              52,156       52,365         54,295       54,295       54,295      54,295        -      0.00%
       50107   Part-Time Employee Wages            22,624       19,310         28,087       27,000       42,000      51,175   23,088     82.20%
       50124   In Lieu of Health Insurance          4,496        3,658          3,060        3,060        3,860       3,860      800     26.14%
       50201   FICA & Medicare - ER Share           6,050        5,779          5,960        6,400        7,930       8,365    2,405     40.35%
       50202   MSR - Employer Share                     -            -              -            -            -         692      692    #DIV/0!
       50203   ICMA 457 - Employer Share            2,690        2,606          2,715        2,715        3,585       2,755       40      1.47%
       50210   Health Insurance-Employer            6,020        4,824          6,400        4,800       10,375      17,391   10,991    171.73%
       50211   Dental Insurance-Employer              188          188            195          195          390         530      335    171.79%
       50212   IPP Insurance-Employer                 555          522            580          530          752         825      245     42.24%
       50251   Conferences/Training                   400          445            500          500          450         450      (50)   -10.00%
       50252   Travel/Food/Lodging                    600          387            600          500          500         500     (100)   -16.67%
       50256   Dues/Memberships/Licenses              200          172            200          200          200         200        -      0.00%
       50500   Admin/Office Supplies/Equip          5,500        5,725          5,500        5,500        5,500       5,500        -      0.00%
       50502   Printing & Copying                     800          917            800          800          950         950      150     18.75%
       50823   Codification                         5,000        3,217          5,000        5,000        5,000       5,000        -      0.00%

               Total                              107,279      100,115        113,892      111,495      135,787     152,488   38,596     33.89%




                                                                         44
 Line Item Justifications

20107 50101 – Department Head Salary                                                                                               $54,295

      The account funds the salary of the Town Clerk.

20107 50107 – Part Time Employee Wages                                                                                             $51,175

      This account funds wages for the part time Deputy Clerk. This position averages 33 hours per week, 52 weeks per year.
      The Registrar of Voters wages have been transferred to this line this year. She will be working for the Town Clerk 80% of
      the time and Voter Registration 20% of the time.

20107 50124 – In Lieu of Health Insurance                                                                                          $ 3,860

      The Town offers employees who do not take the Health insurance annual compensation of 25% of the health
      insurance benefit that they are eligible for. If they take less coverage than they are eligible for they are also entitled
       to reduced compensation. This is paid out on a monthly basis.

20107 50201 – FICA & Medicare – Employer Share                                                                                     $ 8,365

      This account funds the Town’s share of FICA and Medicare for the annual salaries of the Town Clerk staff. FICA
      is 6.2% and Medicare is 1.45%.

20107 50202 – MSR – Employer Share                                                                                                 $   692

      This account funds the Town’s share of Maine Public Employee’s Retirement (Maine PERS). The Town’s share is actuarily
      determined annually by an actuary retained by Maine PERS.

20107 50203 – ICMA 457 – Employer Share                                                                                            $ 2,755

      This account funds the Town’s share of ICMA 457 contributions. The Town’s share is 5% of the employee’s wages. Employees are
      given 2 options for retirement at the time they are hired. The Town will contribute to one or the other.

20107 50210 – Health Insurance – Employer Share                                                                                    $17,391

      This account funds the Town’s share of Health Insurance offered to full time employees. Non union employees contribute
      10% of the premium and the Town pays 90%.

20107 50211 – Dental Insurance – Employer Share                                                                                    $   530

      This account funds the Town’s share of Dental Insurance offered to full time employees. All employees contribute
      50% of the premium and the Town pays 50%.



                                                                              45
20107 50212 – IPP Insurance – Employer Share                                                                                       $   825

      This account funds the Town’s share of Income Protection Insurance (short term disability) offered to full time employees.
      The Town offers two plans, one that pays the employee 55% of their income if they are out of work due to illness or
      accident and the other plan pays 70%. If the employee chooses the 70% plan they pay for the difference in the
      premium over the 55% plan.

20107 50251 – Conferences/Training                                                                                                 $   450

      This account funds various training classes/conferences for staff. Decrease of $50 due to the MTCCA paying for part
      of the training costs.

20107 50252 – Travel/Food/Lodging                                                                                                  $   500

      This account funds use of personal vehicle, meals and lodging associated with training classes. Decrease of $100 due
      of MTCCA paying for part of the travel cost.

20107 50256 – Dues/Memberships/Licenses                                                                                            $   200

      This account includes membership dues to the York County Town and City Clerks Association, Maine Town and City Clerks
      Association, New England Town and City Clerks Association and the International Institute of Municipal Clerks

20107 50500 – Admin/Office Supplies                                                                                                $ 5,500

      This account includes the cost of general office supplies, including paper, writing utensils, staples, file folders, etc.

20107 50502 – Printing & Copying                                                                                                   $   950

      This account funds the printing of parking permits and Town Clerk’s portion of letter on the back of the tax bill.

20107 50823 – Codification                                                                                                         $ 5,000

      This account funds the updates to the ordinances, both printed copies and on the web site.




                                                                              46
                                                       TOWN OF OLD ORCHARD BEACH
                                                          FY10 PROPOSED BUDGET
                                                 COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                     FY08        FY08         FY09          FY09        FY10        FY10      FY10       FY10
                                                   ADOPTED      ACTUAL      ADOPTED      PROJECTED      DEPT      MANAGER      $          %
                                                   BUDGET      EXPENSES     BUDGET        EXPENSES    PROPOSED    PROPOSED    DIFF       DIFF



20108 Elections

       50107      Part-Time Employee Wages             8,000       7,835        10,000       10,000       7,000       7,000    (3,000)   -30.00%
       50201      FICA & Medicare - ER Share              25         244           200                      200         200         -      0.00%
       50454      Computer Support                     3,700       2,746         3,000        3,000       3,400       3,400       400     13.33%
       50500      Admin/Office Supplies/Equip            350         253           350          350         350         350         -      0.00%
       50501      Operating Supplies/Equipment         1,300       1,080         1,300        1,300       1,300       1,300         -      0.00%
       50502      Printing & Copying                   2,000       7,042         2,000        2,200       2,000       2,000         -      0.00%

                  Total                               15,375      19,200        16,850       16,850      14,250      14,250    (2,600)   -15.43%




                                                                           47
 Line Item Justifications-Elections

20108 50107 – Part Time Employee Wages                                                                                            $ 7,000

      This account funds wages for the election workers. The $3,000 decrease from last year is due to change in elections. Two
      elections have been budgeted for for FY10, November 3, 2009 and June of 2010. At the current time the Secretary of State’s
      Office has not scheduled a June election; however, they advise the State Legislature will most likely have a June Election for
      bond issues, so I budgeted for that Election. I have not budgeted for an RSU Election in this line, unless it occurs on the June
      election date in relation to staff.


20108 50201 – FICA & Medicare – Employer Share                                                                                    $      200

      This account funds the Town’s share of FICA and Medicare for the annual salaries of the election workers. FICA
      is 6.2% and Medicare is 1.45%.

20108 50454 – Computer Support                                                                                                    $ 3,400

      This account funds the cost of coding the voting machines for each election. The memory cards in the AccuVote machines
      are no longer operable and must be replaced at a cost of $500 (for two). I have budgeted for the 2 elections as the
      Town is responsible for the cost of coding the machines for State elections.

20108 50500 – Admin/Office Supplies                                                                                               $      350

      This account includes the cost of general office supplies, including paper, writing utensils, staples, file folders, etc.

20108 50501 – Operating Supplies/Equipment                                                                                        $ 1,300

      This account funds the replacement of 5 voting booths per year.

20108 50502 – Printing & Copying                                                                                                  $ 2,000

      This account funds the printing for Municipal Elections, however, I have not budgeted for any RSU election costs.




                                                                              48
FY10 Department                                                                           Beth Gilman
Description, Goals                                                                        Registrar
& Justifications



                                                               Voter Registration


The Registrar’s Office is responsible for making the voter registration process accessible to residents who wish to register to vote and maintaining accurate and up-to-date
voter registration lists.




                                                                                    49
                                                       TOWN OF OLD ORCHARD BEACH
                                                          FY10 PROPOSED BUDGET
                                                 COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                     FY08        FY08         FY09          FY09        FY10        FY10      FY10        FY10
                                                   ADOPTED      ACTUAL      ADOPTED      PROJECTED      DEPT      MANAGER      $           %
                                                   BUDGET      EXPENSES     BUDGET        EXPENSES    PROPOSED    PROPOSED    DIFF        DIFF



20109 Voter Registration

       50106     Full-Time Employee Wages             22,120      23,022        23,175       23,175      23,175           -   (23,175)   -100.00%
       50107     Part-Time Employee Wages                          1,105         4,500        6,100       4,500       4,500         -       0.00%
       50201     FICA & Medicare - ER Share            1,695       1,654         2,110        2,200       2,110         345    (1,765)    -83.65%
       50202     MSR - Employer Share                    650         642           692          692         692           -      (692)   -100.00%
       50210     Health Insurance-Employer            11,667      10,825        11,195       11,150      12,201           -   (11,195)   -100.00%
       50211     Dental Insurance-Employer               617         325           642          400         335           -      (642)   -100.00%
       50212     IPP Insurance-Employer                  229         278           245          245         245           -      (245)   -100.00%
       50251     Conferences/Training                    500         175           500          500         600         600       100      20.00%
       50252     Travel/Food/Lodging                     216         502           216          200         300         300        84      38.89%
       50320     Advertising                             240         518           240          500         240         240         -       0.00%
       50451     Admin/Office Equipment Repair           100           -           100                      100         100         -       0.00%
       50500     Admin/Office Supplies/Equip           1,000         921         1,500        1,000       1,500       1,500         -       0.00%
       50501     Operating Supplies/Equipment            400          49           400          400         400         400         -       0.00%

                 Total                                39,434      40,016        45,515       46,562      46,398       7,985   (37,530)    -82.46%




                                                                           50
 Line Item Justifications
20109 50106 – Full Time Employee Wages                                                                                         $   0

      This line item has been transferred to the Town Clerks budget.

20109 50107 – Part Time Employee Wages                                                                                         $ 4,500

      This account funds wages for the part time temporary employees that help before and during elections.


20109 50201 – FICA & Medicare – Employer Share                                                                                 $   345

      This account funds the Town’s share of FICA and Medicare for the annual salaries of the Department staff.
      FICA is 6.2% and Medicare is 1.45%.

20109 50202 – MSR – Employer Share                                                                                             $   0

      This line item has been transferred to the Town Clerks budget

20109 50210 – Health Insurance – Employer Share                                                                                $   0

      This line item has been transferred to the Town Clerks budget

20109 50211 – Dental Insurance – Employer Share                                                                                $   0

      This line item has been transferred to the Town Clerks budget

20109 50212 – IPP Insurance – Employer Share                                                                                   $   0

      This line item has been transferred to the Town Clerks budget

20109 50251 – Conference/Training                                                                                              $   600

      This account funds the cost of seminars put on by the State that are required for certifications and some are mandated
      by the State.

20109 50252 – Travel/Food/Lodging                                                                                              $   300

      This account funds the cost of food, lodging and use of personal vehicle to attend trainings.




                                                                           51
20109 50320 – Advertising                                                                                                         $   240

      This account funds the advertising all elections.

20109 50451 - Admin/Office Equipment Repair                                                                                       $   100

      This account fund repairs to office scanner and printer.

20109 50500 – Admin/Office Supplies                                                                                               $ 1,500

      This account includes the cost of general office supplies, including paper, writing utensils, staples, file folders, etc.

20109 50501 – Operating Supplies/Equipment                                                                                        $   400

      This account includes the cost of voter registration cards that are required by the State.




                                                                              52
FY10 Department                                                                Gary Lamb
Description, Goals                                                             TownPlanner
& Justifications



                                                    Planning Department
The primary mission of the Old Orchard Beach Planning Department is to provide thorough technical assistance and superior customer service to the
Planning Board, Design Review Committee, residents, developers and business owners for all Site Plan, Design, and Subdivision Reviews as well as
Business Licenses. Planning staff will continue to work closely with Code Enforcement and Assessing staff to provide information to the public on a wide
variety of land use issues.




                                                                          53
Goals
Planning Department goals for 2009 are as follows:

   1. Advise and support the Planning Board and Design Review Committee to create orderly and efficient Site Plan, Design
      and Subdivision Reviews that will constantly improve our business and residential communities.

   2. Continue to work closely with Town Manager and Public Works Director on Portland Area Comprehensive Transportation
      Committee (PACTS) to study transportation improvements and secure funding for qualifying OOB projects.

   3. Continue to administer over 1400 Business Licenses to ensure proper life safety for the public and compliance with our
      ordinances.

   4. Continue to work with the Eastern Trail Management District to promote and support the OOB portion of the Eastern Trail
      as well as improvements in neighboring towns. Over time, this will increase ecotourism and benefit OOB food and lodging
      businesses.

   5. Work closely with Town Council, State Planning Office and Southern Maine Regional Planning Commission to begin the
      process of updating the OOB Comprehensive Plan.

   6. Continue the successful coordination and planning with Public Works Director and Interlocal Storm Water Group(ISWG)
      regarding our 5 year DEP Municipal Separated Storm Sewer System (MS4) permit. This includes mandatory local
      educational and outreach activities as well as inventory and inspections of hundreds of drainage structures.

   7. Assist with other community projects such as Little River storm water solutions, Ballpark usage/development, GIS/Website
      improvements, beach access, and ordinance reviews/updates.

   8. If awarded CDBG grant funds, staff will work closely with businesses to coordinate façade improvement projects.




                                                             54
                                                     TOWN OF OLD ORCHARD BEACH
                                                        FY10 PROPOSED BUDGET
                                               COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                   FY08         FY08          FY09           FY09        FY10         FY10      FY10       FY10
                                                 ADOPTED       ACTUAL       ADOPTED       PROJECTED      DEPT       MANAGER      $          %
                                                 BUDGET       EXPENSES      BUDGET         EXPENSES    PROPOSED     PROPOSED    DIFF       DIFF



20110 Planning

       50101     Department Head Salary              60,030       50,557         66,400       66,400       66,400      66,400         -      0.00%
       50106     Full-Time Employee Wages            67,481       44,202         40,000       40,000       41,200      40,000         -      0.00%
       50201     FICA & Medicare - ER Share           9,868        7,599          7,960        8,140        8,390       8,300       340      4.27%
       50202     MSR - Employer                       2,940        1,516          2,900        1,860        1,860       1,860    (1,040)   -35.86%
       50203     ICMA 457 - Employer Share            1,479        1,963              -        2,000        2,060       2,000     2,000    #DIV/0!
       50210     Health Insurance-Employer           28,910       14,592         16,760       12,630       13,650      13,650    (3,110)   -18.56%
       50211     Dental Insurance-Employer            1,128          214            531          200          531         531         -      0.00%
       50212     IPP Insurance-Employer               1,353          760          1,082        1,130        1,142       1,130        48      4.44%
       50251     Conferences/Training                   515          341            700          700          700         700         -      0.00%
       50252     Travel/Food/Lodging                    320          322            300          300          300         300         -      0.00%
       50256     Dues/Memberships/Licenses              350          464            350          350          350         350         -      0.00%
       50300     Professional/Engineering             2,060        3,419          1,500        1,500        3,000       3,000     1,500    100.00%
       50402     Phone/Cellular/Paging                  400          658            600          600          240         240      (360)   -60.00%
       50500     Admin/Office Supplies/Equip          2,000        1,788          2,500        2,500        2,500       2,500         -      0.00%

                 Total                              178,834      128,395        141,583      138,310      142,323     140,961     (622)     -0.44%




                                                                           55
Line Item Justifications

 20110 50101 – Department Head Salary                                                                                               $66,400
       The account fund the salary of the department head.

 20110 50106 – Full Time Employee Wages                                                                                             $40,000

       This account funds salaries for the following staff:

                                                              Planning Assistant                1

 20110 50201 – FICA & Medicare – Employer Share                                                                                     $ 8,300

       This account funds the Town’s share of FICA and Medicare for the annual salaries of the 2 Planning
       Department staff. FICA is 6.2% and Medicare is 1.45%.

 20110 50202 – MSR – Employer Share                                                                                                 $ 1,860

       This account funds the Town’s share of Maine Public Employee’s Retirement (Maine PERS). The Town’s share is actuarily
       determined annually by an actuary retained by Maine PERS.

 20110 50203 – ICMA 457 – Employer Share                                                                                            $ 2,000

       This account funds the Town’s share of ICMA 457 contributions. The Town’s share is 5% of the employees wages. Employees are
       given 2 options for retirement at the time they are hired. The Town will contribute to one or the other.

 20110 50210 – Health Insurance – Employer Share                                                                                    $13,650

       This account funds the Town’s share of Health Insurance offered to full time employees. Non union employees contribute
       10% of the premium and the Town pays 90%.

 20110 50211 – Dental Insurance – Employer Share                                                                                    $   531

       This account funds the Town’s share of Dental Insurance offered to full time employees. All employees contribute
       50% of the premium and the Town pays 50%.

 20110 50212 – IPP Insurance – Employer Share                                                                                       $ 1,130

       This account funds the Town’s share of Income Protection Insurance (short term disability) offered to full time employees.
       The Town offers two plans, one that pays the employee 55% of their income if they are out of work due to illness or
       accident and the other plan pays 70%. If the employee chooses the 70% plan they pay for the difference in the
       premium over the 55% plan.




                                                                            56
20110 50251 – Conferences/Training                                                                                                 $   700

      This account funds the attendance to various training sessions for both staff. Examples of different trainings are as follows:
      Grant writing, Growsmart Maine, Stormwater Conference, etc.

20110 50252 – Travel/Food/Lodging                                                                                                  $   300

      This account funds mileage reimbursement for the use of personal vehicles, meals and Lodging to attend various training sessions.

20110 50256 – Dues/Memberships/Licenses                                                                                            $   350

      This account funds membership in the American Planning Association.

20110 50300 – Professional/Engineering                                                                                             $ 3,000

      This account funds various professional and engineering services required by the Department.

20110 50402 – Phone/Cellular/Paging                                                                                                $   240

      This account funds a cell phone that is used by the planner when he is out of the office. Gary is recommending that he turn
      In his Town owned cell phone and just be reimbursed $20 per month for using his personal cell phone. That is why this line
      has been reduced.

20110 50500 – Admin/Office Supplies                                                                                                $ 2,500
      This account includes the cost of general office supplies, including paper, writing utensils, staples, file folders, etc.




                                                                              57
                                                   TOWN OF OLD ORCHARD BEACH
                                                      FY10 PROPOSED BUDGET
                                             COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                 FY08        FY08         FY09       FY09        FY10        FY10      FY10     FY10
                                               ADOPTED      ACTUAL      ADOPTED   PROJECTED      DEPT      MANAGER      $        %
                                               BUDGET      EXPENSES     BUDGET     EXPENSES    PROPOSED    PROPOSED    DIFF     DIFF



20111 Planning Board

       50320   Advertising                         1,100       1,192        750        1,800       1,100       1,100      350   46.67%
       50500   Admin/Office Supplies/Equip           150         174        150          150         150         150        -    0.00%

               Total                               1,250       1,366        900        1,950       1,250       1,250      350   38.89%




                                                                       58
                                                   TOWN OF OLD ORCHARD BEACH
                                                      FY10 PROPOSED BUDGET
                                             COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                 FY08       FY08        FY09       FY09       FY10       FY10     FY10      FY10
                                               ADOPTED     ACTUAL     ADOPTED   PROJECTED     DEPT     MANAGER     $         %
                                               BUDGET     EXPENSES    BUDGET     EXPENSES   PROPOSED   PROPOSED   DIFF      DIFF



20112 Design Review Committee

       50320   Advertising                          668        226        500         500        300        300     (200)   -40.00%
       50500   Admin/Office Supplies/Equip          100          -        100         100         50         50      (50)   -50.00%

               Total                                768        226        600         600        350        350     (250)   -41.67%




                                                                     59
FY10 Department                                                                           Mike Nugent
Description, Goals                                                                        Code Enforcement OFficer
& Justifications



                                                               Code Enforcement


The primary mission of the Old Orchard Beach Code Enforcement Department is to protect the public health, safety, and general welfare of all of the Citizens and Visitors of
the Town of Old Orchard Beach through the administration of various Local, State and Federal Laws and Ordinances.




Goals
G oa
For FY2010, the Goals of the Code Enforcement Office are as follows:

    •    To expand our services to include on-line services such as building, plumbing and electrical permitting, inspection appointments ,
         information sharing and complaint acceptance through the use of the Town’s Web Site.

    •    To explore and capture new sources of non-property tax revenues to decrease the need for tax generated funding to the greatest
         extent possible.

    •    To eliminate blighted conditions in the Town through more effective communications with property owners.

    •    To provide more frequent and higher quality training and education for the Staff of the Code Enforcement Office to enable the Staff to
         better serve the Community.

    •    To help solve the challenges of the Town through State and Regional involvement with organizations such as the Maine Building
         Officials Association.




                                                                                    60
                                                   TOWN OF OLD ORCHARD BEACH
                                                      FY10 PROPOSED BUDGET
                                             COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                 FY08        FY08         FY09            FY09        FY10         FY10      FY10      FY10
                                               ADOPTED      ACTUAL      ADOPTED        PROJECTED      DEPT       MANAGER      $         %
                                               BUDGET      EXPENSES     BUDGET          EXPENSES    PROPOSED     PROPOSED    DIFF      DIFF



20113 Code Enforcement

       50101   Department Head Salary             46,575       46,477         51,500       51,310       53,000      53,000    1,500       2.91%
       50106   Full-Time Employee Wages           27,392       36,566         54,744       37,850       55,055      55,055      311       0.57%
       50107   Part-Time Employee Wages           46,321       56,541         27,200       42,840       38,655      38,655   11,455      42.11%
       50124   In Lieu of Health Insurance             -            -              -            -        3,051       3,051    3,051    #DIV/0!
       50201   FICA & Medicare - ER Share          9,560        9,975         10,500       10,500       11,770      11,770    1,270      12.10%
       50202   MSR - Employer                          -          129              -          400          830         830      830    #DIV/0!
       50203   ICMA 457 - Employer Share           3,855        3,845          5,160        4,100        4,100       4,100   (1,060)    -20.54%
       50210   Health Insurance-Employer          22,825       21,615         27,935       23,204       24,405      24,405   (3,530)    -12.64%
       50211   Dental Insurance-Employer             730          666            870          870          985         985      115      13.22%
       50212   IPP Insurance-Employer              1,405          391          1,100        1,100        1,150       1,150       50       4.55%
       50213   Life Insurance-Employer                 -            -              -            -          114         114      114    #DIV/0!
       50251   Conferences/Training                  300          353            500          500          750         750      250      50.00%
       50252   Travel/Food/Lodging                   500          105            300          400          500         500      200      66.67%
       50256   Dues/Memberships/Licenses             200          463            200          200          350         350      150      75.00%
       50402   Phone/Cellular/Paging                 930          939          1,200          770        1,200       1,200        -       0.00%
       50453   Vehicle Repair/Tires/Oil              200           54            200          200          200         200        -       0.00%
       50500   Admin/Office Supplies/Equip         2,000        1,413          2,000        1,200        1,500       1,500     (500)    -25.00%
       50502   Printing & Copying                  1,746        1,283          1,500        1,000          750         750     (750)    -50.00%
       50510   Vehicle Fuel                        1,500          402          1,500          500          750         500   (1,000)    -66.67%

               Total                             166,039      181,217        186,409      176,944      199,115     198,865   12,456       6.68%




                                                                        61
Line Item Justifications
 20113 50101 – Department Head Salary                                                                                               $53,000

       The account fund the salary of the department head.

 20113 50106 – Full Time Employee Wages                                                                                             $55,055

       This account funds salaries for the following staff:

                                                              Licensing Clerk                       1
                                                              Customer Service Representative       1

 20113 50107—Part Time Employee Wage                                                                                                $38,655

       The increase in this line reflects the current previous agreement w/ the Assistant C.E.O. and the on call Commercial Electrical
       Inspector and the on call Commercial Electrical Inspector

       This account funds salaries for the following staff:

                                                              Assistant C.E.O.                      1
                                                              Commercial Electrical Inspector       1

 20113 50124 – In Lieu of Health Insurance                                                                                          $ 3,051

       This account funds payment for employees who do not take the Health Insurance offered by the Town.

 20113 50201 – FICA & Medicare – Employer Share                                                                                     $11,770

       This account funds the Town’s share of FICA and Medicare for the annual salaries of the Code Enforcement Department staff.
       FICA is 6.2% and Medicare is 1.45%.

 20113 50202 – MSR – Employer Share                                                                                                 $    830

       This account funds the Town’s share of Maine Public Employee’s Retirement (Maine PERS). The Town’s share is actuarily
       determined annually by an actuary retained by Maine PERS.

 20113 50203 – ICMA 457 – Employer Share                                                                                            $ 4,100

       This account funds the Town’s share of ICMA 457 contributions. The Town’s share is 5% of the employees wages. Employees are
       given 2 options for retirement at the time they are hired. The Town will contribute to one or the other.




                                                                                 62
20113 50210 – Health Insurance – Employer Share                                                                                    $24,405

      This account funds the Town’s share of Health Insurance offered to full time employees. Non union employees contribute
      10% of the premium and the Town pays 90%.

20113 50211 – Dental Insurance – Employer Share                                                                                    $   985

      This account funds the Town’s share of Dental Insurance offered to full time employees. All employees contribute
      50% of the premium and the Town pays 50%.

20113 50212 – IPP Insurance – Employer Share                                                                                       $ 1,150

      This account funds the Town’s share of Income Protection Insurance (short term disability) offered to full time employees.
      The Town offers two plans, one that pays the employee 55% of their income if they are out of work due to illness or
      accident and the other plan pays 70%. If the employee chooses the 70% plan they pay for the difference in the
      premium over the 55% plan.

20113 50213 – Life Insurance-Employer Share                                                                                        $ 114

      This accounts fund life insurance for employees who do not take the health insurance.

20113 50251 – Conferences/Training                                                                                                 $ 750

      This account funds the attendance to various training sessions and the purchase of required Code manuals.
      Increase is necessary as books are published from this line and 2010 is the year that the State is required to adopt the
      2009 Building Codes and new code books will be required. This line also was under funded in FY09 and is affected
      by the explanation listed below for item 20113 50251

20113 50252 – Travel/Food/Lodging                                                                                                  $ 500

      This account funds mileage reimbursement for the use of personal vehicles, meals and Lodging to attend various training sessions.
      This request is based on the need for additional travel to attend training that may not be provided by the State. The State
      Planning Office’s C.E.O. training program has been drastically affected by the State’s Budget. The Certification Laws with
      continuing education credits accrual remains in place, but the training may is in jeopardy.

20113 50256 – Dues/Memberships/Licenses                                                                                            $ 350

      This account funds membership dues for the International Code Council, National Fire Protection Association
      and Maine Building Officials and Inspectors Association.




                                                                                63
20113 50402 – Phone/Cellular/Paging                                                                                                 $1,200

        This account funds 2 cells phones that are used by the inspectors when they are out of the office.

20113 50453 – Vehicle Repair/Tires/Oil                                                                                              $ 200

        This account funds repairs, tires, oil changes and inspections for Town owned vehicle assigned to the Code
        Enforcement Department.

20113 50500 – Admin/Office Supplies                                                                                                 $1,500

        This account includes the cost of general office supplies, including paper, writing utensils, staples, file folders, etc.
        Based on the performance of this line in FY09 to date Staff recommends it be reduced by 25% for FY10

20113 50502 – Printing and Copying                                                                                                  $ 750

        This account includes the cost of building permits, business license renewals, etc.
        Based on the performance of this line in FY09 to date Staff recommends it be reduced by 50% for FY10

20113 50510 – Vehicle Fuel                                                                                                          $ 500

        This account includes the cost of gas for one town vehicle used by the Code Enforcement Officer and the Building
Inspector. Based on the performance of this line in FY09 to date Staff recommends it be reduced by 50




                                                                                64
                                                    TOWN OF OLD ORCHARD BEACH
                                                       FY10 PROPOSED BUDGET
                                              COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                  FY08       FY08        FY09       FY09        FY10        FY10      FY10     FY10
                                                ADOPTED     ACTUAL     ADOPTED   PROJECTED      DEPT      MANAGER      $        %
                                                BUDGET     EXPENSES    BUDGET     EXPENSES    PROPOSED    PROPOSED    DIFF     DIFF



20114 Zoning Board of Appeals

       50320    Advertising                          400        774        400         800         800         800       400   100.00%
       50500    Admin/Office Supplies/Equip          200         28        100         200         200         200       100   100.00%

                Total                                600        802        500        1,000       1,000       1,000      500   100.00%




                                                                      65
FY10 Department                                                                 Russ Kinney
Description, Goals                                                              Maintenance
& Justifications



                                        Town Hall Building Maintenance


This department is responsible for the cleaning, maintenance and upkeep on the Town Hall building and grounds. Responsibilities include trash removal,
snow removal, minor repairs and maintenance and daily cleaning. Other responsibilities include oversight of all heating and electrical equipment, making
sure that they are in proper condition and coordinating all preventative maintenance on same.




                                                                          66
                                                     TOWN OF OLD ORCHARD BEACH
                                                        FY10 PROPOSED BUDGET
                                               COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                   FY08         FY08          FY09           FY09        FY10         FY10      FY10       FY10
                                                 ADOPTED       ACTUAL       ADOPTED       PROJECTED      DEPT       MANAGER      $          %
                                                 BUDGET       EXPENSES      BUDGET         EXPENSES    PROPOSED     PROPOSED    DIFF       DIFF



20115 Town Hall Building Maintenance

       50106    Full-Time Employee Wages             36,030       39,810         39,000       39,000       40,000      40,000     1,000      2.56%
       50124    In Lieu of Health Insurance           1,605        1,603          1,695        1,650        1,755       1,755        60      3.54%
       50201    FICA & Medicare - ER Share            2,856        3,105          3,010        3,370        3,185       3,185       175      5.81%
       50202    MSR - Employer                        1,120        1,106          1,180        1,200        1,180       1,180         -      0.00%
       50210    Health Insurance-Employer             6,020        4,824          6,370        5,000        6,370       6,370         -      0.00%
       50212    IPP Insurance-Employer                  361          356            365          370          377         377        12      3.29%
       50230    Clothing Allowance                      100          100            100          100          100         100         -      0.00%
       50310    Service Contracts                     6,400        8,590          7,000        8,000        9,200       9,200     2,200     31.43%
       50400    Electricity                          18,000       19,918         20,000       18,500       20,000      20,000         -      0.00%
       50401    Water                                 1,500        1,529          1,500        1,594        1,700       1,700       200     13.33%
       50405    Heating Fuel                         12,000        9,490         12,000       17,000       15,000      10,000    (2,000)   -16.67%
       50450    Building Repairs                     10,000       11,940         10,000       10,000       10,000      10,000         -      0.00%
       50453    Vehicle Repair/Tires/Oil                750          150            750          500          500         500      (250)   -33.33%
       50500    Admin/Office Supplies/Equip             100            -            100          100          100         100         -      0.00%
       50501    Operating Supplies/Equipment          5,000        4,411          5,000        5,000        5,000       5,000         -      0.00%
       50510    Vehicle Fuel                            200          874            500        1,100          800         500         -      0.00%

                Total                               102,042      107,806        108,570      112,484      115,267     109,967    1,397      1.29%




                                                                           67
Line Item Justifications
20115 50106 – Full Time Employee Wages                                                                                               $40,000

      This account funds salaries for the following staff including overtime that is required occasionally.

                                                             Maintenance Worker                   1

20115 50124 – In Lieu of Health Insurance                                                                                             $1,755

      The Town offers employees who do not take the Health insurance annual compensation of 25% of the health insurance
      benefit that they are eligilble for. If they take less coverage than they are eligible for they are also entitled to reduced
      compensation. This is paid out on a monthly basis.

20115 50201 – FICA & Medicare – Employer Share                                                                                        $3,185

      This account funds the Town’s share of FICA and Medicare for the annual salaries of the Department staff. FICA is 6.2%
      and Medicare is 1.45%.

20115 50202 – MSR – Employer Share                                                                                                    $1,180

      This account funds the Town’s share of Maine Public Employee’s Retirement (Maine PERS). The Town’s share is actuarily
      determined annually by an actuary retained by Maine PERS.

20115 50210 – Health Insurance – Employer Share                                                                                       $6,370

      This account funds the Town’s share of Health Insurance offered to full time employees. Non union employees contribute
      10% of the premium and the Town pays 90%.

20115 50212 – IPP Insurance – Employer Share                                                                                           $377

      This account funds the Town’s share of Income Protection Insurance (short term disability) offered to full time employees.
      The Town offers two plans, one that pays the employee 55% of their income if they are out of work due to illness or
      accident and the other plan pays 70%. If the employee chooses the 70% plan they pay for the difference in the
      premium over the 55% plan.

20115 50230 – Clothing Allowance                                                                                                       $100

      This account funds a pair of safety boots for the maintenance person annually.




                                                                            68
201115 50310 – Service Contracts                                                                                                $9,200

                            Action Security                            $375
                            ADT Security                               $575
                            Gaftek                                     $375
                            Mechanical Services                       $6,000
                            Orkin Pest Control                          $600
                            Pine State Elevator                        $545
                            SimplexGrinnel                              $500
                            State of Maine (Underground Tank)          $100
                            State of Maine (Boiler)                      $60
                            State of Maine (Elevator)                    $60

20115 50400 – Electricity                                                                                                      $20,000

      This account funds electricity for Town Hall

20115 50401 – Water                                                                                                             $1,700

      This account funds water for Town Hall

20115 50405 – Heating Fuel                                                                                                     $10,000

      This account funds heating fuel for Town Hall.

20115 50450 – Building Repairs and Maintenance                                                                                 $10,000
      This account funds repairs to Town Hall. Including doors, roof, etc.

20115 50453 – Vehicle Repair/Tires/Oil                                                                                              $500

      This account funds repairs, tires, oil changes and inspection for the Town owned Ford Ranger used by the Maintenance staff.

20115 50500 – Admin/Office Supplies                                                                                                 $100

      This account funds general office supplies

20115 50501 – Operating Supplies/Equipment                                                                                      $5,000

      This account funds all cleaning supplies, paper towels, toilet paper, keys and other operating supplies for Town Hall.

20115 50510 – Vehicle Fuel                                                                                                          $500
      This account funds gas for the Town owned Ford Ranger used by the Maintenance Staff.



                                                                             69
                                      TOWN OF OLD ORCHARD BEACH
                                         FY10 PROPOSED BUDGET
                                COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                    FY08        FY08         FY09          FY09        FY10        FY10      FY10       FY10
                                  ADOPTED      ACTUAL      ADOPTED      PROJECTED      DEPT      MANAGER      $          %
                                  BUDGET      EXPENSES     BUDGET        EXPENSES    PROPOSED    PROPOSED    DIFF       DIFF



20117 Miscellaneous

       50549    Miscellaneous        10,000       9,378        64,125       50,000      10,000      10,000   (54,125)   -84.41%

                Total                10,000       9,378        64,125       50,000      10,000      10,000   (54,125)   -84.41%




                                                          70
                                            TOWN OF OLD ORCHARD BEACH
                                               FY10 PROPOSED BUDGET
                                      COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                          FY08         FY08          FY09          FY09        FY10        FY10      FY10       FY10
                                        ADOPTED       ACTUAL       ADOPTED      PROJECTED      DEPT      MANAGER      $          %
                                        BUDGET       EXPENSES      BUDGET        EXPENSES    PROPOSED    PROPOSED    DIFF       DIFF



20118 Contingency

       50350   Annual Appropriation        101,500      100,194        41,602       25,000      25,000      25,000   (16,602)   -39.91%

               Total                       101,500      100,194        41,602       25,000      25,000      25,000   (16,602)   -39.91%




                                                                  71
                                                    TOWN OF OLD ORCHARD BEACH
                                                       FY10 PROPOSED BUDGET
                                              COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                  FY08         FY08          FY09           FY09        FY10         FY10      FY10     FY10
                                                ADOPTED       ACTUAL       ADOPTED       PROJECTED      DEPT       MANAGER      $        %
                                                BUDGET       EXPENSES      BUDGET         EXPENSES    PROPOSED     PROPOSED    DIFF     DIFF



20119 Insurance

       50370      Workers Compensation             160,000      140,704        160,000      145,000      160,000     160,000        -     0.00%
       50371      General/Vehicle/Flood            215,000      202,416        215,000      200,000      220,000     220,000    5,000     2.33%
       50372      Public Officials Bonds             1,200        1,150          1,200          500        1,200       1,200        -     0.00%
       50373      Unemployment Compensation         10,000        7,506         10,000       11,000       25,000      25,000   15,000   150.00%

                  Total                            386,200      351,776        386,200      356,500      406,200     406,200   20,000    5.18%




                                                                          72
        FY10 Department                                                                    Dana Kelley
        Description, Goals                                                                 Police Chief
        & Justifications



                                                         Police Department

The Police Department is charged with the preservation of life and property, through the enforcement of all Federal and State laws and Municipal
ordinances and regulations. An intricate part of achieving excellence in law enforcement is the adequate training of police officers, enhanced neighborhood
policing and quality customer service.


Administration

The administrative division of the Police Department consists of the Chief of Police, the Deputy Chief and the Administrative Assistant. Administration is
responsible for the day-to-day operations of the financial, staffing, training and overall efficiency of the Department.

Patrol Division

The patrol division, commanded by the Lieutenant, is made up of 3 teams each having a sergeant and corporal. The division is responsible for the overall
protection of lives and property, maintaining law and order and responding to requests for services (emergency and non-emergency). The patrol division
enforces all criminal and civil laws that are mandated by Federal, State or Municipal Government. Of the 18 sworn officers in the Department, 13 are
assigned to the Patrol Division.

Criminal Investigation Division

The criminal investigation division is comprised of a sergeant and one detective. The detectives are responsible for the investigation of all felony cases and
other related cases that are referrals from the Patrol Division or other agencies.

Support Services Division

The support services division is responsible for all functions that support the Patrol and Criminal Investigation Divisions. This division includes the Court
Officer and the Animal Control Officer.




                                                                             73
 Goals

Construction of a new Police Facility in the near future.

Continued efforts to reduce the crime rate.

Continue to encourage the spirit of cooperation and partnership with our citizens through expanding and continued development
of our crime watch groups.




                                                             74
                                                       TOWN OF OLD ORCHARD BEACH
                                                          FY10 PROPOSED BUDGET
                                                 COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                     FY08         FY08          FY09         FY09         FY10         FY10       FY10      FY10
                                                   ADOPTED       ACTUAL       ADOPTED     PROJECTED       DEPT       MANAGER       $         %
                                                   BUDGET       EXPENSES      BUDGET       EXPENSES     PROPOSED     PROPOSED     DIFF      DIFF



20131 Police Department

       50101    Department Head Salary                 68,258       61,068       75,988       75,988        75,990      75,990          2     0.00%
       50102    Regular Employee Salary                61,075       62,949       67,518       67,518        67,518      67,518          -     0.00%
       50106    Full-Time Employee Wages              762,890      786,060      827,965      843,320       931,000     931,000    103,035    12.44%
       50107    Part-Time Employee Wages              219,858      226,442      219,858      204,607       219,858     173,858    (46,000) -20.92%
       50111    Overtime Wages                        108,750      106,975      108,750      114,750       108,000     108,000       (750)   -0.69%
       50113    Holiday Wages                          32,000       20,442       36,175       22,000        20,000      20,000    (16,175) -44.71%
       50114    Court Time Wages                        1,500       (4,377)       1,500            -             -           -     (1,500) -100.00%
       50124    In Lieu of Health Insurance             4,496        4,322        4,760        4,390         4,805       4,805         45     0.95%
       50127    Educational Incentive Pay               8,500        8,140        8,500        8,000         8,000       8,000       (500)   -5.88%
       50128    Physical Fitness Incentive Pay          8,000        5,500        8,000        4,500         6,000       6,000     (2,000) -25.00%
       50201    FICA & Medicare - ER Share            104,140       99,393      108,225      115,755       116,795     113,150      4,925     4.55%
       50202    MSR-Employer Share                     52,660       41,076       60,500       50,430        78,770      78,770     18,270    30.20%
       50203    ICMA 457 - Employer Share               2,130        1,989        2,225        3,550         5,265       5,265      3,040 136.63%
       50210    Health Insurance-Employer             166,602      140,590      177,802      165,000       188,010     188,010     10,208     5.74%
       50211    Dental Insurance-Employer               6,700        6,309        7,345        7,656         8,540       8,540      1,195    16.27%
       50212    IPP Insurance-Employer                  9,464        8,874        9,814        9,734        11,400      11,400      1,586    16.16%
       50213    Life Insurance                            240           92          240          240           240         240          -     0.00%
       50220    Health Club-Employer                    4,800        4,024        4,800        4,800         4,800       4,800          -     0.00%
       50230    Clothing Allowance                     20,000       18,819       20,400       20,400        18,000      18,000     (2,400) -11.76%
       50251    Conferences/Training                   14,000       14,266       14,850       14,000        14,850      14,850          -     0.00%
       50252    Travel/Food/Lodging                     1,000          463        1,000        1,000         1,000       1,000          -     0.00%
       50256    Dues/Memberships/Licenses               1,000        1,034        1,170        1,170         1,170       1,170          -     0.00%
       50258    Employment Testing                      7,500          968        7,500        3,000         7,500       7,500          -     0.00%
       50310    Service Contracts                      13,576       19,990       14,250       14,250        13,500      13,500       (750)   -5.26%
       50320    Advertising                             1,500        1,248        1,500        1,500         1,500       1,500          -     0.00%
       50325    Postage/Shipping                        3,300        3,452        3,300        3,300         3,300       3,300          -     0.00%
       50330    Equipment Lease                             -        2,724       15,000       15,000             -      15,000          -     0.00%
       50452    Operating Equipment Repairs             9,855        8,908        8,660        8,660         8,660       8,660          -     0.00%
       50453    Vehicle Repairs/Tires/Oil              21,200       34,306       22,500       32,000        33,000      33,000     10,500    46.67%
       50500    Admin/Office Supplies/Equip             9,000       10,334        9,075        9,000         9,075       9,075          -     0.00%
       50501    Operating Supplies/Equipment           23,800        9,533       26,000       26,000        27,262      24,262     (1,738)   -6.68%
       50502    Printing & Copying                        650        3,735          650        1,640           650         650          -     0.00%
       50503    Investigation Supplies                  2,500        1,031        2,500        1,200         2,500       2,500          -     0.00%
       50504    Youth Officer Supplies                  1,000        1,002        1,000        1,100         1,000       1,000          -     0.00%
       50505    Tactical Supplies                       8,900        4,338        8,900        6,000         8,900       4,000     (4,900) -55.06%
       50510    Vehicle Fuel                           29,000       47,201       36,600       40,000        35,000      33,000     (3,600)   -9.84%
       50511    K-9 Program                                 -            -            -            -         1,200       1,200      1,200 #DIV/0!

                Total                               1,789,844    1,763,220    1,924,820     1,901,458    2,043,058    1,997,313    72,493    3.77%




                                                                                     75
Line Item Justifications
 20131 50101 – Department Head Salary                                                                                    $ 75,990

       The account funds the salary of the Police Chief.

 20131 50102 – Regular Employee Salary                                                                                   $ 67,518

       This account funds the salary of the Deputy Chief

 20131 50106 – Full Time Employee Wages                                                                                  $931,000

       This account funds salaries for the following staff: Last year the administrative assistant was budgeted under communications.

                                                               Police Lieutenant               1
                                                               Police Sergeant                 4
                                                               Police Corporal                 3
                                                               Detective                       1
                                                               Patrol Officers                 7
                                                               Court Officer                   1
                                                               Animal Control Officer          1
                                                               Administrative Assistant        1

 20131 50107 – Part Time Employee Wages                                                                                  $173,858

       This account funds wages for the following staff:

                                                               Summer Reserve Officers         30
                                                               Custodian                       1
                                                               Crossing Guard                  1
                                                               Summer Office Help              1

 20131 50111 – Overtime Wages                                                                                            $108,000

       This account funds all overtime for police personnel.

 20131 50113 – Holiday Wages                                                                                             $ 20,000

       This account funds payments to officers that work on holidays. The union contract requires payment
       above and beyond a regular days pay for working on holidays.




                                                                             76
20131 50124 – In Lieu of Health Insurance                                                                                      $   4,805

      The Town offers employees who do not take the Health insurance annual compensation of 25% of the health
      insurance benefit that they are eligible for. If they take less coverage than they are eligible for they are also entitled
       to reduced compensation. This is paid out on a monthly basis.

20131 50127 – Educational Incentive                                                                                            $ 8,000

      This account funds a contractual payment to officers that have a college degree.

20131 50128 – Physical Fitness Incentive                                                                                       $ 6,000

      This account funds a contractual payment to officers that pass a physical fitness assessment test.

20131 50201 – FICA & Medicare – Employer Share                                                                                 $113,150

      This account funds the Town’s share of FICA and Medicare for the annual salaries of the Police Department staff.
      FICA is 6.2% and Medicare is 1.45%.

20131 50202 – MSR Employer Share                                                                                               $ 78,770

      This account funds the Town’s share of Maine Public Employee’s Retirement (Maine PERS). The Town’s share is actuarily
      determined annually by an actuary retained by Maine PERS.

20131 50203 – ICMA 457 – Employer Share                                                                                        $ 5,265

      This account funds the Town’s share of ICMA 457 contributions. The Town’s share is 5% of the employees wages. Employees are
      given 2 options for retirement at the time they are hired. The Town will contribute to one or the other.

20131 50210 – Health Insurance – Employer Share                                                                                $188,010

      This account funds the Town’s share of Health Insurance offered to full time employees. Non union employees contribute
      10% of the premium and the Town pays 90%. For Police Union employees they contribute 15% and the Town pays 85%.

20131 50211 – Dental Insurance – Employer Share                                                                                $   8,540

      This account funds the Town’s share of Dental Insurance offered to full time employees. All employees contribute
      50% of the premium and the Town pays 50%.




                                                                              77
20131 50212 – IPP Insurance – Employer Share                                                                               $ 11,400

      This account funds the Town’s share of Income Protection Insurance (short term disability) offered to full time employees.
      The Town offers two plans, one that pays the employee 55% of their income if they are out of work due to illness or
      accident and the other plan pays 70%. If the employee chooses the 70% plan they pay for the difference in the
      premium over the 55% plan.

20131 50213 – Life Insurance                                                                                               $    240

      This account funds the Town’s share of Life Insurance for those employees who do not take the Health Insurance.

20131 50220 – Health Club – Employer Share                                                                                 $   4,800

      This account funds a contractual payment to officers who have health club membership.

20131 50230 – Clothing Allowance                                                                                           $ 18,000

      This account funds all uniform and equipment items issued to police personnel.

20131 50251 – Conferences/Training                                                                                         $ 14,850

      This account funds the cost associated with seminars and conferences attended by police personnel. State
      law requires a minimum of forty hours of law enforcement training per officer per year.

20131 50252 – Travel/Food/Lodging                                                                                          $ 1,000

      This account pays for travel and lodging for officers attending training.

20131 50256 – Dues/Memberships/Licenses                                                                                    $ 1,170

      This account funds membership in professional law enforcement organizations including the FBI National
      Academy, Maine Chiefs of Police and International Association of Chiefs of Police and NESPIN.

20131 50258 – Employment Testing                                                                                           $ 7,500

      This account funds the cost of testing for law enforcement personnel, including polygraph and psychological testing.

20131 50310 – Service Contracts                                                                                            $ 13,500

      This account funds all service contracts for police related services, including Smith and Wesson, Identikit, State
      Of Maine for modem service and IMC for our CAD system.




                                                                            78
20131 50320 – Advertising                                                                                                   $ 1,500

       This line funds advertising for vacancies in the department including reserve officers.

20131 50325 – Postage/Shipping                                                                                              $ 3,300

       This account funds postage and shipping for the department.

20131 50452 – Operating Equipment Repair                                                                                    $ 8,660

       This account funds the cost of repairs to radar units, mobile cameras, radios, radar calibration, etc.

20131 50453– Vehicle Repair/Tires/Oil                                                                                       $ 33,000

       This account funds all police department vehicle repairs, including: cruisers, ATV’s, bicycles and the motorcycle.

20131 50500 – Admin/Office Supplies                                                                                         $ 9,075

       This account funds all office supplies used by the police department including, books and periodicals, computer
       repairs, printer cartridges, etc.

20131 50501 – Operating Supplies/Equipment                                                                                  $ 24,262

       This account funds the following:

Ammunition                                  $ 7,000                        Gun & Cleaning Supplies                 $ 300
Pepper Ball gun ammunition                  $ 500                          Firearm supplies & range rental         $2,200
Mace                                        $ 150                          Mouth guards                            $ 50
Safety Vests                                $ 1,500                        New Law Updates                         $1,000
Batteries                                   $ 450                          Radar Certifications                    $ 968
Sound meter calibration                     $ 350                          Law enforcement officers manual         $ 750
Reserve Officer equipment                   $ 1,500                        Bicycles                                $0
New Server for IMC                          $ 1,073                        9 Portable Radios                       $6,471

20131 50502 – Printing & Copying                                                                                            $   650

       This account funds the cost of all copying of documents outside what we can do in house

20131 50503 – Investigation Supplies                                                                                        $ 2,500

       This accounts includes costs associated with any investigative equipment or supplies needed by the detective division.



                                                                             79
20131 50504 – Youth Officer Supplies                                                                                   $ 1,000

      This account is used by the school resource officer to pay for any pamphlets, programs or supplies that he may need.

20131 50505 – Tactical Supplies                                                                                        $ 4,000

      Old Orchard Beach is a member of the Tri Community Swat team, (Biddeford, Saco and Old Orchard). Our share of
      the annual cost to maintain and operate the program is $4,000. In addition to that, each agency is responsible for
      providing it’s members with any equipment that may be needed, uniforms, helmets, boots, etc.

20131 50510– Vehicle Fuel                                                                                              $ 33,000

      This account funds gasoline for all police vehicles including the Animal Control Vehicle.

20131 50511 – K-9 Program                                                                                              $ 1,200

      This account funds the cost of food, veterinarian expenses, equipment and certifications associated with the K-9 program.




                                                                           80
      FY10 Department                                                     Dana Kelley
      Description, Goals                                                  Police Chief
      & Justifications



                                            Parking Enforcement


Parking enforcement is a division of the Police Department that operates seasonally and is responsible for installation and
maintenance of all parking meters and pay stations. They are also responsible for enforcement of the municipalities parking
regulations. The division consists of eleven (11) seasonal employees, including one (1) supervisor.




                                                              81
                                                    TOWN OF OLD ORCHARD BEACH
                                                       FY10 PROPOSED BUDGET
                                              COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                  FY08        FY08         FY09          FY09        FY10        FY10      FY10       FY10
                                                ADOPTED      ACTUAL      ADOPTED      PROJECTED      DEPT      MANAGER      $          %
                                                BUDGET      EXPENSES     BUDGET        EXPENSES    PROPOSED    PROPOSED    DIFF       DIFF



20132 Parking Enforcement

       50108   Seasonal Employee Wages             45,000      44,549        46,848       46,848      48,255      46,848         -      0.00%
       50201   FICA & Medicare - ER Share           3,443       3,315         3,600        3,600       3,695       3,600         -      0.00%
       50230   Clothing Allowance                     700         664           700          700         700         700         -      0.00%
       50325   Postage/Shipping                     3,875         712         3,875        1,500       1,500       1,500    (2,375)   -61.29%
       50452   Operating Equipment Repairs          1,000       1,011         1,000        2,500       2,000       2,000     1,000    100.00%
       50453   Vehicle Repairs/Tires/Oil            1,000         432         1,000          300       1,000       1,000         -      0.00%
       50501   Operating Supplies/Equipment           600         774           600          200         600         600         -      0.00%
       50502   Printing & Copying                   3,050         175         3,050        5,160       5,000       5,000     1,950     63.93%

               Total                               58,668      51,632        60,673       60,808      62,750      61,248      575      0.95%




                                                                        82
Line Item Justifications

 20131 50108– Seasonal Employee Wages                                                                                         $ 46,848

       This account funds the cost of 11 part-time, seasonal employees.
 20131 50201 – FICA & Medicare – Employer Share                                                                               $ 3,600

       This account funds the Town’s share of FICA and Medicare for the division. FICA is 6.2% and Medicare is 1.45%.

 20131 50230 – Clothing Allowance                                                                                             $      700

       This account funds the cost of hats and shirts for parking enforcement personnel.

 20131 50325 – Postage/Shipping                                                                                               $      1,500

       This account funds one mailing of parking violation notices. Decrease is due to the new policy that refers unpaid
       tickets to a collection agency.

 20131 50452 – Operating Equipment Repair                                                                                     $ 2,000

       This account funds parts and service for all meters and pay per hour parking machines. Increase requested due
       to age of meters and over expenditures of this line last season

 20131 50453– Vehicle Repair/Tires/Oil                                                                                        $ 1,000

       This account covers the cost of tires, service and repairs to the parking enforcement vehicle.

 20131 50501 – Operating Supplies/Equipment                                                                                   $      600

       This account covers batteries for parking meters, tools, portable radios and other equipment necessary to
       maintain and service equipment.

 20131 50502 – Printing & Copying                                                                                             $ 5,000

       This account covers the printing of parking violation notices. Increase is due to anticipated increase in cost of printing.




                                                                              83
     FY10 Department                                                     Dana Kelley
     Description, Goals                                                  Police Chief
     & Justifications



                                               Communications




    Goals
1    Continue to evaluate the level of service we provide and look for ways to improve upon and enhance that service in the
     most cost effective way.

2    Provide emergency medical dispatching training to all full-time personnel.


3    Continue to review and update current policies and procedures.




                                                              84
                                                   TOWN OF OLD ORCHARD BEACH
                                                      FY10 PROPOSED BUDGET
                                             COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                 FY08         FY08          FY09           FY09        FY10         FY10      FY10       FY10
                                               ADOPTED       ACTUAL       ADOPTED       PROJECTED      DEPT       MANAGER      $          %
                                               BUDGET       EXPENSES      BUDGET         EXPENSES    PROPOSED     PROPOSED    DIFF       DIFF



20133 Communications

      50106   Full-Time Employee Wages            245,000      244,218        255,725      262,000      223,983     223,983   (31,742)   -12.41%
      50107   Part-Time Employee Wages             20,000       32,376         20,000       15,000       20,000      20,000         -      0.00%
      50111   Overtime Wages                       44,867       43,317         35,000       35,000       35,000      35,000         -      0.00%
      50113   Holiday Wages                        23,860       11,862         18,263       14,000       15,000      15,000    (3,263)   -17.87%
      50124   In Lieu of Health Insurance           2,720          680              -        1,500        3,050       3,050     3,050    #DIV/0!
      50126   Flex Plan Contribution                2,000          200          1,400        1,200        1,200       1,200      (200)   -14.29%
      50127   Educational Incentive Pay             1,000          600          1,500        4,000        4,000       4,000     2,500    166.67%
      50201   FICA & Medicare - ER Share           27,068       25,770         27,068       27,068       22,350      22,350    (4,718)   -17.43%
      50202   MSR-Employer Share                    2,850        2,684          2,880        4,500        2,342       2,342      (538)   -18.68%
      50203   ICMA 457 - Employer Share            11,114        6,216         11,114        7,000        8,964       8,964    (2,150)   -19.34%
      50210   Health Insurance-Employer            65,185       39,076         60,185       40,000       31,271      31,271   (28,914)   -48.04%
      50211   Dental Insurance-Employer             3,836        1,847          2,900        2,000        1,430       1,430    (1,470)   -50.69%
      50212   IPP Insurance-Employer                3,235        2,147          2,750        2,200        2,330       2,330      (420)   -15.27%
      50230   Clothing Allowance                    2,000            -          2,000        2,000        2,000       2,000         -      0.00%
      50251   Conferences/Training                  4,000        1,947          4,000        4,000       13,000      13,000     9,000    225.00%
      50256   Dues/Memberships/Licenses               100           50            200          200          200         200         -      0.00%
      50258   Employment Testing                    5,000        1,525          5,000        3,500        3,000       3,000    (2,000)   -40.00%
      50310   Service Contracts                     7,892        6,380         20,131       20,131       20,982      20,982       851      4.23%
      50402   Phone/Cellular/Paging                21,373       28,116         21,373       21,373       21,500      21,500       127      0.59%
      50452   Operating Equipment Repairs           3,000        1,728          3,000        3,000        3,000       3,000         -      0.00%
      50501   Operating Supplies/Equipment          3,900        1,651          5,720        5,720        2,000       2,000    (3,720)   -65.03%

              Total                               500,000      452,390        500,209      475,392      436,602     436,602   (63,607)   -12.72%




                                                                         85
Line Item Justifications

 20133 50106 – Full Time Employee Wages                                                                                         $223,983

       This account funds salaries for the following staff:

                                                               Dispatchers                           6

 20133 50107 – Part Time Employee Wages                                                                                         $ 20,000

       This account funds wages for part – time dispatchers that are used primarily throughout the summer months
       but do on occasion fill in for full-time personnel.

 20133 50111 – Overtime Wages                                                                                                   $ 35,000

       This account funds the cost of overtime, used primarily to pay for replacement of a dispatcher who is on vacation,
       out on sick leave or any other absence.

 20133 50113 – Holiday Wages                                                                                                    $ 15,000

       This account funds a contractual obligation to pay employees extra pay when they work on a holiday.

 20133 50124 – In Lieu of Health Insurance                                                                                      $   3,050

       The Town offers employees who do not take the Health insurance annual compensation of 25% of the health
       insurance benefit that they are eligible for. If they take less coverage than they are eligible for they are also entitled
        to reduced compensation. This is paid out on a monthly basis.

 20133 50126 – Flex Plan Contribution                                                                                           $   1,200

       This account funds a contractual obligation to pay each employee.

 20133 50127 – Educational Incentive                                                                                            $   4,000

       This account funds a contractual obligation to pay personnel for having a college degree.

 20133 50201 – FICA & Medicare – Employer Share                                                                                 $ 22,350

       This account funds the Town’s share of FICA and Medicare for the annual salaries of the dispatchers. FICA
       is 6.2% and Medicare is 1.45%.



                                                                               86
20133 50202 – MSR Employer Share                                                                                         $ 2,342

      This account funds the Town’s share of Maine Public Employee’s Retirement (Maine PERS). The Town’s share is actuarially
      determined annually by an actuary retained by Maine PERS.

20133 50203 – ICMA 457 – Employer Share                                                                                  $ 8,964

      This account funds the Town’s share of ICMA 457 contributions. The Town’s share is 5% of the employees wages.
      Employees are given 2 options for retirement at the time they are hired. The Town will contribute to one or the other.

20133 50210 – Health Insurance – Employer Share                                                                          $ 31,271

      This account funds the Town’s share of Health Insurance offered to full time employees. The Dispatch Union employees
      contribute 15% and the Town pays 85%.

20133 50211 – Dental Insurance – Employer Share                                                                          $ 1,430

      This account funds the Town’s share of Dental Insurance offered to full time employees. All employees contribute
      50% of the premium and the Town pays 50%.

20133 50212 – IPP Insurance – Employer Share                                                                             $ 2,330

      This account funds the Town’s share of Income Protection Insurance (short term disability) offered to full time employees.
      The Town offers two plans, one that pays the employee 55% of their income if they are out of work due to illness or
      accident and the other plan pays 70%. If the employee chooses the 70% plan they pay for the difference in the
      premium over the 55% plan.

20133 50230 – Clothing Allowance                                                                                         $ 2,000

      This account funds the cost of uniforms for dispatch personnel.

20133 50251 – Conferences/Training                                                                                       $ 13,000

      All dispatchers must be certified by the state. This account covers all costs associated with obtaining and maintaining
      Dispatcher certifications. As a result of the State changing Emergency Medical Dispatch Protocol, all dispatch personnel
      will need to go through the new training. It also covers the cost associated with paying for any college courses taken by
      dispatchers that fall under the association’s contracted agreement for tuition reimbursement.

20133 50256 – Dues/Memberships/Licenses                                                                                  $     200

      This account pays for membership in The Association for Public Communication Organizations. This organization provides
      Updated information, current trends in dispatching as well as training and hiring criteria.



                                                                          87
20133 50258 – Employment Testing                                                                                          $ 3,000

      This account funds the cost of advertising and testing for dispatcher positions.

20133 50310 – Service Contracts                                                                                           $ 20,982

      This account funds service contracts for PSAP, Reverse 911 and AVS, our audio recording device.

20133 50402 – Phone/Cellular/Paging                                                                                       $ 21,500

      This account funds all telephone related costs, including long distance service, phone repairs, cellular phone stipends,
      GSM modems in the cruisers, reverse 911 lines and two 911 lines.

20133 50452 – Operating Equipment Repair                                                                                  $ 3,000

      This account funds repairs to dispatch equipment not covered by maintenance agreements, such as console repair, phone
      repair, etc.

20133 50501 – Operating Supplies/Equipment                                                                                $ 2,000

      This account funds the cost of dispatch chairs, office supplies and any other miscellaneous equipment or supplies.




                                                                           88
                                                   TOWN OF OLD ORCHARD BEACH
                                                      FY10 PROPOSED BUDGET
                                             COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                 FY08        FY08        FY09         FY09        FY10        FY10      FY10       FY10
                                               ADOPTED      ACTUAL     ADOPTED     PROJECTED      DEPT      MANAGER      $          %
                                               BUDGET      EXPENSES    BUDGET       EXPENSES    PROPOSED    PROPOSED    DIFF       DIFF



20134 Emergency Management

      50251   Conferences/Training                     -          -          100          100         100         100          -    0.00%
      50256   Dues/Memberships/Licenses              115          -          115          115         115         115          -    0.00%
      50501   Operating Supplies/Equipment         1,000          -        1,000        1,000       1,000       1,000          -    0.00%

              Total                                1,115          -        1,215        1,215       1,215       1,215          -    0.00%




                                                                      89
       FY10 Department                                                            Will Watson
       Description, Goals                                                         Animal Control Officer
       & Justifications



                                              Animal Control (Shelter)

The Animal Control Officer is assigned to an supervised by the Police Department. All personnel related costs for this position are in the
Police Department budget. This budget is strictly for the shelter.

The responsibilities of the ACO include enforcement of all animal related ordinances pertaining to the Town of Old Orchard Beach, patrol
looking for stray animals, act as liaison to the planning and code department and assist the Town Clerk with dog licensing.




 Goals

To either upgrade the kennel and bring it into code compliance or contract with The Animal Welfare Society to provide shelter and adoption
services for abandoned and stray animals.




                                                                      90
                                                     TOWN OF OLD ORCHARD BEACH
                                                        FY10 PROPOSED BUDGET
                                               COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                   FY08        FY08         FY09         FY09        FY10        FY10      FY10     FY10
                                                 ADOPTED      ACTUAL      ADOPTED     PROJECTED      DEPT      MANAGER      $        %
                                                 BUDGET      EXPENSES     BUDGET       EXPENSES    PROPOSED    PROPOSED    DIFF     DIFF



20135 Animal Control

       50106    Full-Time Employee Wages            32,942      32,941            -            -           -           -        - #DIV/0!
       50201    FICA & Medicare - ER Share           2,520       2,380            -            -           -           -        - #DIV/0!
       50202    MSR-Employer Share                   2,810         922            -            -           -           -        - #DIV/0!
       50210    Health Insurance-Employer           12,508      10,735            -            -           -           -        - #DIV/0!
       50211    Dental Insurance-Employer              618         615            -            -           -           -        - #DIV/0!
       50212    IPP Insurance-Employer                 350         431            -            -           -           -        - #DIV/0!
       50230    Clothing Allowance                     412         447            -            -           -           -        - #DIV/0!
       50251    Conferences/Training                   255         273            -            -           -           -        - #DIV/0!
       50256    Dues/Memberships/Licenses              170         135            -            -           -           -        - #DIV/0!
       50300    Professional/Engineering               900       1,320        1,200        2,500       2,500       2,500    1,300 108.33%
       50310    Service Contracts                      300       1,010          800          800      10,800      10,800   10,000 1250.00%
       50400    Electricity                            600         344          600          500         600         600        -    0.00%
       50401    Water                                  175         154          175          175         175         175        -    0.00%
       50402    Phone/Cellular/Paging                  600         627          600          500         600         600        -    0.00%
       50405    Heating Fuel                         1,550       2,546        1,600        1,600       1,500       1,500     (100)  -6.25%
       50450    Building Repairs                       250         614          250          250         250         250        -    0.00%
       50453    Vehicle Repairs/Tires/Oil              250         478            -            -           -           -        - #DIV/0!
       50500    Admin/Office Supplies/Equip             75         210            -            -           -           -        - #DIV/0!
       50501    Operating Supplies/Equipment         1,000       2,487            -          200         250         250      250 #DIV/0!
       50510    Vehicle Fuel                         1,600       1,299            -                        -           -        - #DIV/0!

                Total                               59,885      59,968        5,225        6,525      16,675      16,675   11,450   219.14%




                                                                         91
Line Item Justifications

 20135 50300 – Professional/Engineering                                                                                    $ 2,500

       This account pays for placement of abandoned animals, and emergency medical care of animals.

 20135 50310 – Service Contracts                                                                                           $10,800

       This account pays the security alarm services at the shelter. The department is recommending the Town contract
       with the animal welfare to provide shelter and adoption services for abandoned animals. The cost of this is based
       on the population of the Town and runs around 1.22 per person.

 20135 50400 – Electriciy                                                                                                  $ 600

       This account pays the electricity at the shelter.

 20135 50401 – Water                                                                                                       $ 175

       This account pays for water at the shelter.

 20135 50402 – Phone/Cellular/Paging                                                                                       $ 600

       This account pays for phone services at the shelter.

 20135 50405 – Heating Fuel                                                                                                $ 1,500

       This account pays for K-1 Kerosene to heat the shelter.

 20135 50450– Building Repair                                                                                              $ 250

       This account pays for building repairs at the shelter.

 20135 50501 – Operating Supplies/Equipment                                                                                $ 250

       This account pays for dog food and kitty litter used at the shelter.




                                                                              92
FY10 Department
Description, Goals
& Justifications



                                         Public Safety Complex


These accounts are for the cleaning, maintenance and upkeep on the Public Safety Complex and grounds.




                                                           93
                                                     TOWN OF OLD ORCHARD BEACH
                                                        FY10 PROPOSED BUDGET
                                               COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                   FY08        FY08         FY09          FY09        FY10        FY10      FY10     FY10
                                                 ADOPTED      ACTUAL      ADOPTED      PROJECTED      DEPT      MANAGER      $        %
                                                 BUDGET      EXPENSES     BUDGET        EXPENSES    PROPOSED    PROPOSED    DIFF     DIFF



20136 Public Safety Complex

       50310    Service Contracts                    8,000       7,693        10,000       10,000      11,320      11,320    1,320   13.20%
       50400    Electricity                         18,000      28,995        30,000       28,500      32,000      32,000    2,000    6.67%
       50401    Water                                  700         668           700          800         800         800      100   14.29%
       50405    Heating Fuel                        20,000      14,626        20,000       20,000      22,000      22,000    2,000   10.00%
       50450    Building Repairs                     8,000       6,394        10,000       10,000      10,000      10,000        -    0.00%
       50452    Operating Equipment Repairs          3,000       3,358         4,000        4,000       4,000       4,000        -    0.00%
       50501    Operating Supplies/Equipment        10,000       8,780        10,000       10,000      10,000      10,000        -    0.00%

                Total                               67,700      70,514        84,700       83,300      90,120      90,120    5,420    6.40%




                                                                         94
Line Item Justifications

20136 50310 – Service Contracts                                                                                                   $11,320

      This budget line includes costs for: Quickspace storage trailer rentals                   $5,040
                                           Time Warner Cable-Roadrunner                         $1,740
                                           HVAC Services Mntce Agrmt                             $ 840
                                           Power Products-Generator Mntce                       $1,155
                                           Simplex/Grinnell Extinguisher Mntce                  $1,000
                                           Pest Control Services                                  $225
                                           Pitney-Bowes Mail Machine                            $1,320

20136 50400 – Electricity                                                                                                         $32,000

      Estimated cost of electricity with inflation.

20136 50401 – Water                                                                                                                 $800

      Estimated cost of water service with inflation.

20136 50405 – Heating Fuel                                                                                                        $22,000

      Estimated cost of heating fuel with inflation based upon this year.

20136 50450 – Building Repairs and Maintenance                                                                                    $10,000

      Routine repairs to the building such as bay door closers, plumbing repairs, painting, carpet cleaning, HVAC repairs, etc.

20136 50452 – Operating Equipment Repair                                                                                           $4,000

      Repairs to door locks, telephones, electrical circuits, emergency generator, air compressor, etc.

20136 50501 – Operating Supplies/Equipment                                                                                        $10,000

      Cleaning supplies, light bulbs, toilet paper, hand towels, soap, floor wax, car wash, disinfectants, etc.




                                                                            95
      FY10 Department                                                       Keith Willett
      Description, Goals                                                    Head Lifeguard
      & Justifications



                                                        Lifeguards

The Town employs a lifeguard staff which ranges in number from 20 to 30 people each season. These guards work up to 40
hours per week, 7 days a week with a preferred minimum staff of 18 guards on the beach each day. The beach is “guarded”
from 10am to 5pm each day. There is a lifeguard captain and several assistant captains who supervise the employees and
assign posts based upon seniority and compatibility. Guards are required to wear approved “beach uniforms” which are alike
and designate themselves as Town lifeguards. All guards are required to have a lifeguard certificate and must participate in
training and physical conditioning as required. We have 12 lifeguard stands which are placed within eyesight of each other and
sometimes closer in the heavily populated sections. A surf rescue truck is utilized to transport additional guard to towers where
guards enter the water to conduct rescues.




 Goals

   1. Maintain lifeguard service for the Town at current staffing levels.


   2. Develop a plan to offer contract services to provide lifeguards to the City of Saco on Ferry Beach.


   3. Purchase an ATV to assist with response capabilities to assist lifeguards entering the water for rescues and to aid in post
      checks by lifeguard Captain.


                                                                 96
                                                        TOWN OF OLD ORCHARD BEACH
                                                           FY10 PROPOSED BUDGET
                                                  COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                      FY08         FY08          FY09           FY09        FY10         FY10      FY10     FY10
                                                    ADOPTED       ACTUAL       ADOPTED       PROJECTED      DEPT       MANAGER      $        %
                                                    BUDGET       EXPENSES      BUDGET         EXPENSES    PROPOSED     PROPOSED    DIFF     DIFF



20137 Lifeguards

       50103       Seasonal Employee Salary              7,400        7,944          8,970        8,970       10,880       9,520      550    6.13%
       50108       Seasonal Employee Wages              87,500       90,855         92,750       92,750      125,000      96,440    3,690    3.98%
       50201       FICA & Medicare - ER Share            7,260        7,115          7,700        7,800       10,400       8,200      500    6.49%
       50230       Clothing Allowance                    2,200        2,250          2,500        2,500        3,000       3,000      500   20.00%
       50251       Conferences/Training                    300          434          1,000        1,000        1,600       1,600      600   60.00%
       50452       Operating Equipment Repairs           1,750        1,434          2,500        2,000        3,000       3,000      500   20.00%
       50453       Vehicle Repairs/Tires/Oil               300            -            300                       300         300        -    0.00%
       50501       Operating Supplies/Equipment          4,500        4,509          3,500        3,500        3,500       3,500        -    0.00%
       50510       Vehicle Fuel                            150            -            150          150          200         200       50   33.33%

                   Total                               111,360      114,541        119,370      118,670      157,880     125,760    6,390    5.35%




                                                                              97
Line Item Justifications

 20137 50103 – Seasonal Employee Salary                                                                                      $ 9,520

       The account funds the salary of the Head Lifeguard which is lower than comparative beaches and State Parks administrative personnel. This
       increase would allow him to “come on-board” a week in advance to aid with recruitment and mobilization of the personnel and tower placements.
       The Captains pay is based upon 40 hours per week and he is exempt from overtime. He typically works up to 56 hours per week during the
       “peak” weeks of the season.

 20137 50108 – Seasonal Employee Wages                                                                                       $96,440

       This account funds salaries for the part-time lifeguard staff. OOB lifeguards are the lowest paid guards on the busiest beach in the State.
       We compete each season for lifeguards with parks and other beach resorts and an increase in the wages shall make this process easier.

 20137 50201 – FICA & Medicare – Employer Share                                                                                 $8,200

       This account funds the Town’s share of FICA and Medicare for the seasonal wages of the staff. FICA is 6.2% and Medicare is 1.45%.

 20137 50230 – Clothing Allowance                                                                                            $ 3,000

       The cost of beach clothing and bathing suits has increased dramatically over the past 6 years. Many of the non-expendable
       items such as wind jackets and wind pants have been used many years and are worn and faded and in need of replacement.

 20137 50251 – Conferences/Training                                                                                         $ 1,600

       The recruitment shortages in OOB could be reduced if the Town sponsored a life saving course so that potential hires could obtain the necessary
       certifications. This cost averages $280 per person. Persons completing the course would be asked to fulfill an employment commitment of 2
       years.

 20137 50452 – Operating Equipment Repair                                                                                   $ 3,000

       Repairs and replacements of lifeguard radios and to lifeguard towers are a necessary task each year. Weather, vandalism,
       sand and salt water spray adversely affects the wood stands and radios.

 20137 50453– Vehicle Repair/Tires/Oil                                                                                      $     300

       Repairs (if necessary) for the lifeguard vehicle for the 16 week period.




                                                                             98
20137 50501 – Operating Supplies/Equipment                                                                               $   3,500

      This line provides for operating supplies and equipment for individual guards such as rescue torpedoes, whistles, ropes,
      goggles, rescue boards, etc.

20137 50510– Vehicle Fuel                                                                                                $       200

      This line covers cost of fuel for the lifeguard vehicle for the 16 week period.




                                                                             99
      FY10 Department                                                       John Glass
      Description, Goals                                                    Fire Chief
      & Justifications



                                           Fire/Rescue Department

The Old Orchard Beach Fire Department provides public fire/rescue protection through fire prevention, emergency operations
and support services.

Administration
The Administrative Division consists of the Fire Chief, Deputy Fire Chief, and the Administrative/Rescue Billing Clerk. The staff
is responsible for the management of all call force, rescue and career personnel and routine operations, the maintenance of
safety programs, the maintenance of the public safety complex, ambulances and fire apparatus, ambulance billing, federal and
state directives compliance, inspections, equipment, records management, payroll and training. The lifeguard division of public
safety also falls under the supervision and direction of the Administrative staff during the summer season.


Fire Suppression/Hazardous Materials

This program consists of 12 career fire/EMS personnel, 30 callforce personnel responding to an average of 2500 EMS/fire calls
per year. The objectives are to protect lives and property from fire/rescue emergencies including but not limited to structure fires,
hazardous materials releases, water rescues, explosions, medical emergencies, motor vehicle accidents, water removal, and
electrical problems, open burning permits, etc. The personnel also are assigned non-emergency functions such as maintenance
of the complex, grounds, vehicles, tools and equipment. They conduct fire prevention and safety inspections, fire education
programs, and train on a regular schedule in order to maintain skills, duties, responsibilities and mandated compliances of the
job.




                                                                100
Fire Prevention/Investigation

The fire prevention/investigation program is a comprehensive program for fire investigation and cause determination, assistance
to the Town Code Inspections office, pre-construction plans review, fire protection systems inspection and fire prevention
education in schools and the community. These functions are accomplished primarily by career personnel including the Deputy
Fire Chief.


Emergency Medical Services

Emergency medical treatment is provided by cross trained career personnel and per diem rescue personnel utilizing fire
apparatus, one primary ambulance and a second ambulance during the busiest months of the year. The career staff consists of
9 EMT-Paramedics, 2 EMT-Intermediates, and 1 EMT-Basic all which are cross trained as firefighters. The per diem (part-time)
staff currently consists of 7 EMT-Paramedics, 6 EMT-Intermediates and 5 EMT-Basics which work either 12 hour or 24 hour
rotational shifts on our ambulance with a career Paramedic. The ambulance transports primarily pre-hospital emergency care
patients and/or mentally distressed patients with only an occasional non-emergency transport. EMS related calls account for
approximately 2/3rds of the total call volume of the department. The per diem staff is not used for fire suppression duties as a
general rule but do provide EMS services on the fireground. Ambulance staff members also have to comply with federal
regulations such as HIPPA privacy requirements, infection control and respiratory protection requirements.

Federal and State Compliances

The fire/rescue department is mandated to be compliant with unfunded Federal and State directives such as those listed below.

   •   Annual fit-test and physical evaluations for employees who wear respirators in atmospheres which are an immediate
       danger to health and safety.
   •   Annual fit-test and physical evaluations for employees who wear respirators in atmospheres where infectious disease may
       be present.
   •   Federal OSHA/National Fire Protection Assn. requirements for annual testing of ladders, apparatus pumps and self
       contained breathing apparatus.
   •   State Bureau of Labor Standards mandates for annual fire training, facility safety measures and air compressor
       certifications.




                                                              101
Goals

1. Outfit and place into service the newly purchased Seagrave Fire Apparatus in April 2009.


2. Complete refurbishment and refit of the donated 19 foot Boston Whaler boat and place into service prior to the 2009
   summer season.


3. Continue pursuit of equipment Grants.


4. Define, design and secure funding for a new facility or major renovation of the existing public safety facility.


5. Continue development of the National Incident Management System integration into routine fire department operations.




                                                              102
                                                     TOWN OF OLD ORCHARD BEACH
                                                        FY10 PROPOSED BUDGET
                                               COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                   FY08          FY08         FY09         FY09         FY10          FY10       FY10      FY10
                                                 ADOPTED        ACTUAL      ADOPTED     PROJECTED       DEPT        MANAGER       $         %
                                                 BUDGET        EXPENSES     BUDGET       EXPENSES     PROPOSED      PROPOSED     DIFF      DIFF



20138 Fire/Rescue

       50101    Department Head Salary               61,065        59,445      67,510       67,510        68,710       67,510         -      0.00%
       50102    Regular Employee Salary                   -             -      50,000       50,000        50,000       50,000         -      0.00%
       50106    Full-Time Employee Wages            542,488       498,134     550,000      550,000       564,400      562,700    12,700      2.31%
       50107    Part-Time Employee Wages            131,250       160,213     131,250      131,250       136,500      131,250         -      0.00%
       50111    Overtime Wages                      150,000       185,465     150,000      198,720       150,000      150,000         -      0.00%
       50113    Holiday Wages                        30,405        30,924      31,000       31,000        34,000       34,000     3,000      9.68%
       50121    Annual Stipend-Call Force            40,000        40,470      40,000       37,423        40,000       40,000         -      0.00%
       50128    Physical Fitness Incentive            3,000         1,750       3,000        3,000         3,000        3,000         -      0.00%
       50201    FICA & Medicare - ER Share           74,110        74,794      81,325       84,500        85,000       84,500     3,175      3.90%
       50202    MSR-Employer Share                   35,875        27,365      38,500       34,000        38,500       37,000    (1,500)    -3.90%
       50203    ICMA 457 - Employer Share             3,203         3,051       3,250        3,500         3,600        3,600       350     10.77%
       50210    Health Insurance-Employer           147,925       129,137     136,925      136,000       144,500      144,500     7,575      5.53%
       50211    Dental Insurance-Employer             5,130         4,944       5,350        5,350         5,800        5,800       450      8.41%
       50212    IPP Insurance-Employer                6,050         5,800       6,734        6,600         7,300        7,230       496      7.37%
       50213    Life Insurance-Employer               1,126         1,028       1,126        1,185         1,200        1,200        74      6.57%
       50220    Health Club-Employer                  1,500         1,275       1,500        2,700         3,900        3,900     2,400    160.00%
       50230    Clothing Allowance                    6,500         6,023       6,500        6,500         6,500        6,500         -      0.00%
       50251    Conferences/Training                  5,500         7,055       5,500        6,000         8,500        8,500     3,000     54.55%
       50252    Travel/Food/Lodging                     100            37         100          100           100          100         -      0.00%
       50256    Dues/Memberships/Licenses             4,000         2,327       4,000        3,000         4,000        4,000         -      0.00%
       50257    Physical Examinations                 1,500           365       1,500        1,500         1,500        1,500         -      0.00%
       50258    Employment Testing                    1,000             -       1,000          500         1,000        1,000         -      0.00%
       50310    Service Contracts                     5,000         5,350       8,000        8,000         8,000        8,000         -      0.00%
       50313    Equipment Testing                     2,000         1,235       2,250        1,700         2,250        2,250         -      0.00%
       50402    Phone/Cellular/Paging                 3,000         2,730       3,000        2,580         1,560        1,560    (1,440)   -48.00%
       50452    Operating Equipment Repairs           5,500         3,176       5,500        5,500         5,500        5,500         -      0.00%
       50453    Vehicle Repairs/Tires/Oil            20,000        44,074      20,000       18,000        15,000       15,000    (5,000)   -25.00%
       50500    Admin/Office Supplies/Equip           1,500         1,093       1,500        1,200         1,500        1,500         -      0.00%
       50501    Operating Supplies/Equipment         38,000        35,928      38,000       35,000        35,000       35,000    (3,000)    -7.89%
       50502    Printing & Copying                      400            70         500          500           500          500         -      0.00%
       50510    Vehicle Fuel                          9,500        16,170      12,000       21,400        14,000       12,000         -      0.00%
       50517    Fire Prevention                       1,500         1,205       1,500          500         1,500        1,500         -      0.00%

                Total                              1,338,127    1,350,633   1,408,320     1,454,718     1,442,820    1,430,600    22,280     1.58%




                                                                            103
Line Item Justifications

20138 50101 – Department Head Salary                                                                                             $67,510

      This account funds the salary of the Fire Chief

20138 50102 – Regular Employee Salary                                                                                            $50,000
      This account funds the salary of the Deputy Chief

20138 50106 – Full Time Employee Wages                                                                                          $562,700

      This account funds salaries for the following staff: Wages set by Union Contract.

                                                           Fire Captain                       4
                                                           Firefighter/EMT                    8
                                                           Administrative Assistant           1

20138 50107 – Part Time Employee Wages                                                                                          $131,250

      This account funds wages for the part-time EMS staff.

20138 50111 – Overtime Wages                                                                                                    $150,000

      This account funds overtime wages for staff. The contract requires minimum manning on all shifts, therefore when people
      are out sick or on vacation, they may need to be replaced.

20138 50113 – Holiday Wages                                                                                                      $34,000

      This account funds wages for 13 ½ holidays @ 10 hours of regular pay per person + 24 hours of regular pay each for the 3
      personnel who work on Christmas Day per the contract.

20138 50121 – Annual Stipend                                                                                                     $40,000

      This line is for payments to 30 callforce members for their service through the year based upon a graduated stipend
      dependant upon rank and participation.

20138 50128 – Physical Fitness Incentive                                                                                          $3,000

      This line is to compensate career personnel for passing an annual physical fitness test based on $250 per member per
      Union contract.



                                                                         104
20138 50201 – FICA & Medicare – Employer Share                                                                                      $84,500

      This account funds the Town’s share of FICA and Medicare for the annual salaries of the Department staff. FICA
      is 6.2% and Medicare is 1.45%.

20138 50202 – MSR Employer Share                                                                                                    $37,000

      This account funds the Town’s share of Maine Public Employee’s Retirement (Maine PERS). The Town’s share is actuarily
      determined annually by an actuary retained by Maine PERS.

20138 50203 – ICMA 457 – Employer Share                                                                                              $3,600

      This account funds the Town’s share of ICMA 457 contributions. The Town’s share is 5% of the employees wages. Employees are
      given 2 options for retirement at the time they are hired. The Town will contribute to one or the other.


20138 50210 – Health Insurance – Employer Share                                                                                    $144,500

      This account funds the Town’s share of Health Insurance offered to full time employees. Non union employees contribute
      10% of the premium and the Town pays 90%. For Fire Union employees they contribute 15% and the Town pays 85%.

20138 50211 – Dental Insurance – Employer Share                                                                                      $5,800

      This account funds the Town’s share of Dental Insurance offered to full time employees. All employees contribute
      50% of the premium and the Town pays 50%.

20138 50212 – IPP Insurance – Employer Share                                                                                         $7,230

      This account funds the Town’s share of Income Protection Insurance (short term disability) offered to full time employees.
      The Town offers two plans, one that pays the employee 55% of their income if they are out of work due to illness or
      accident and the other plan pays 70%. If the employee chooses the 70% plan they pay for the difference in the
      premium over the 55% plan.

20138 50213 – Life Insurance                                                                                                         $1,200

      This account funds life insurance provided by the Town for each firefighter per the contract.

20138 50220 – Health Club – Employer Share                                                                                           $3,900

      This account funds a contractual payment to firefighters who have health club membership.




                                                                         105
20138 50230 – Clothing Allowance                                                                                                         $6,500
      This is for daily uniforms for 14 career personnel. It includes several sets of t’shirts, shirts, pants, boots,
      belts, winter coats.

20138 50251 – Conferences/Training                                                                                                       $8,500
      This line is used to pay for recertification of career EMS personnel, career & callforce personnel to attend outside
      training and instructor costs of visiting instructors.

20138 50252 – Travel/Food/Lodging                                                                                                         $100

      This line is for tolls, or other incidental costs associated with traveling to fire or EMS trainings.

20138 50256 – Dues/Memberships/Licenses                                                                                                  $4,000
      This line funds the annual Maine EMS ambulance licensing fees, Maine and International Fire Chiefs
      annual dues, industry magazine subscriptions, York County Firefighters Assn dues.

20138 50257 – Physical Examination Expense                                                                                               $1,500
      All interior qualified fire personnel must undergo a respiratory evaluation each year in order to wear a respirator at incidents
      which are immediate dangers to life and health by OSHA & Maine Bureau of Labor Standard mandates. These evaluations
      are done by “Work Well” services at SMMC by a physician and staff. EMS personnel must undergo physical evaluations
      to wear respirators to prevent infectious disease exposure.

20138 50258 – Employment Testing                                                                                                         $1,000
      This line is for purchases of in-house testing supplies and respiratory equipment for fire and EMS personnel as mandated
      by OSHA & BLS regulations.

20138 50310 – Service Contracts Expense                                                                                                  $8,000
      This line is for contractual agreements:        Ortivus Rescue Billing Software Support                  $2,350
                                                      IMC Reporting Software Support                           $1,650
                                                      Image Trend Software Support                               $750
                                                      Medtronic Cardiac Monitor Mntce                           $1800
                                                      Advantage Gas Cylinder Lease                               $450
                                                      SCBA Cylinder and Pak Mntce                              $1,000




                                                                              106
20138 50313 – Equipment Testing                                                                                                        $2,250
      The funds in this line are used for:      annual mandated testing of the aerial apparatus               $1000                             annual
                                                SCBA compressor testing                                        $600                             annual
                                                fire apparatus pump testing                                    $300                             annual
                                                fire extinguisher testing                                      $350

20138 50402 – Phone/Cellular/Paging                                                                                                    $1,560
      The department used digital snap pagers to contact career personnel for important department related matters such as recall
      for overtime, changes in meetings, recall for fires or large incidents etc. With the new technology of the Reverse 911 system
      we can make these contacts to member’s cell phones by text messaging. A $10 per month stipend for each career member
      would offset any personal text messaging charges and eliminate the need for digital pagers.

20138 50452 – Operating Equipment Repair                                                                                               $5,500
      This line is used for repairs and replacement parts for 10 mobile radios, 25 portable radios, 55 minitor alert radio pagers,
      hand lights, ambulance stretchers, fire fighting equipment such as saws, nozzles, ladders, gear repairs, thermal imaging
      cameras, self contained breathing apparatus repairs, power tools, ambulance equipment such as cardiac monitor wires,
      suction devices, patient oxygen measuring devices, etc.

20138 50453– Vehicle Repair/Tires/Oil                                                                                                 $15,000
      This line is used for all vehicle preventative maintenance, annual pump servicing, oil changes, tires, inspections, batteries
      and repairs to 4 fire apparatus, 2 service trucks, 2 ambulances, 1 auto, and 1 traffic vehicle.

20138 50500 – Admin/Office Supplies                                                                                                    $1,500
      General office supplies for administration, fire prevention/investigation, and computer component replacements, copier
      and fax cartridges, file cabinets, record keeping supplies, etc.

20138 50501 – Operating Supplies/Equipment                                                                                            $35,000
      This budget line is used to purchase all other necessary items not designated to perform the daily mission of the
      department. Quantities and needs change with the nature of the job. Some examples are as noted.

      Rescue (ambulance)
      Medical supplies such as gloves, bandages, oxygen (we use a lot), medications (hospital provides most), cardiac monitor
      pads, patient stabilization kits, stretchers, suction kits, IV kits, emesis pails, bag/valve/mask, intubation tubes, thermometers,
      band aids, oxygen cannulas, trauma bags, respirators, blood pressure cuffs, stethoscopes, diabetic monitoring equipment &
      supplies, patient restraints, portable oxygen cylinders, etc.




                                                                            107
      Fire
      Firefighting turnout gear, gloves, helmets, goggles, boots, hoods, flash lights, radios, minitor pagers, cameras, axes, nozzles, hose, accountability
      tags, scba packs, scba masks, hand tools, power tools, generators, smoke ejectors, ladders, ropes, extrication
      tools, saws, pry bars, computers, gas meters, hose wrenches, adapters, pike poles, batteries, fire extinguishers, water rescue
      equipment, salvage covers, salvage tools, rescue belts, water cans, fire line tape, foam, etc.

20138 50502 – Printing & Copying                                                                                                       $500
      Printed training materials, maps, standard operating guides, letterhead, envelopes for rescue billing, printer supplies,
      rescue billing forms, etc.

20138 50510– Vehicle Fuel                                                                                                          $12,000
      Fuel for 4 fire apparatus, 2 service trucks, 2 ambulances, 1 auto, and 1 traffic vehicle.

20138 50517 – Fire Prevention                                                                                                        $1,500
      This line is used for materials used in presenting fire prevention and education programs for school students and elderly residents.




                                                                            108
                                       TOWN OF OLD ORCHARD BEACH
                                          FY10 PROPOSED BUDGET
                                 COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                    FY08        FY08         FY09         FY09        FY10         FY10      FY10     FY10
                                  ADOPTED      ACTUAL      ADOPTED     PROJECTED      DEPT       MANAGER      $        %
                                  BUDGET      EXPENSES     BUDGET       EXPENSES    PROPOSED     PROPOSED    DIFF     DIFF



20139 Hydrant Rental

       50335    Hydrant Rental      115,000      113,052     125,000      125,300      129,000     129,000    4,000    3.20%

                Total               115,000      113,052     125,000      125,300      129,000     129,000    4,000    3.20%




                                                           109
                                                     TOWN OF OLD ORCHARD BEACH
                                                        FY10 PROPOSED BUDGET
                                               COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                   FY08         FY08          FY09            FY09        FY10         FY10      FY10       FY10
                                                 ADOPTED       ACTUAL       ADOPTED        PROJECTED      DEPT       MANAGER      $          %
                                                 BUDGET       EXPENSES      BUDGET          EXPENSES    PROPOSED     PROPOSED    DIFF       DIFF



20140 Street & Traffic Lights

        50400    Electricity                        215,000      202,913         225,000      225,000      225,000     225,000          -    0.00%
        50452    Operating Equipment Repairs          3,000            -           3,000        3,000        3,000       3,000          -    0.00%

                 Total                              218,000      202,913         228,000      228,000      228,000     228,000          -    0.00%




                                                                           110
Town of Old Orchard Beach
 Public Works Department
        March 2009




           111
                                  Public Works
                                     Director
                                 Mary Ann Conroy                                                  Department
                       Assistant Public Works Director
                                 Ray Lavoie
                                                                         Office Manager
                                                                         Robin Huguguin
                                                                                                 Organizational
                                                                        Sharon Wodraska
                                                                                                     Chart
                                    Foreman
                                  Mike Perrone




 Team Leader                       Team Leader                      Team Leader
  Operations                        Operations                      Fleet/Facility
Dennis Poisson,                      Vacant,                          Jim Fish
     Gr. 3                            Gr. 3                             Gr. 3

              Roger Stevens,                       Rick Reny,
                  Gr. 2                          Transfer Station
                                                    Operator
                                                      Gr. 2

                  Tim Crowley,
                      Gr. 2                                                     Jamie Boynton,
                                                                                Asst. Mechanic
                                                                                     Gr. 1

            Louie Ladakakas,                       Tom Dupuis
               Truckdriver                         Truckdriver



             Mark Beaudoin,                        Marc Picard,
              Truckdriver                          Truckdriver




                                                                               112
Services Overview Map
                                       PARKS/
       STREETS/                        BEACH
       SIDEWALKS




                                                     TRANSFER/
                              PUBLIC                 RECYCLING

                              WORKS
  STORM/
  SEWER




                                                CONSTRUCTIO
                                                N/ TECHNICAL
                   FLEET/
                   FACILITY




                                113
                                                           Overview
Public Works is responsible for the public’s investment in the complex infrastructure that is necessary to support the physical operation of
the Town. In addition, the work performed by the Public Works Department is an integral part of the town’s ability to attract and promote
economic development by providing adequate infrastructure. The Public Works Operations and Capital Improvements Plan is an important
part of the Community’s short and long term planning initiatives and, should be reviewed and updated periodically, within the context of
changing economic, social, and political standards within the town.

The Community’s investment in public infrastructure and facilities should be designed to respond to the identified needs of both the existing
population and the people who are expected to be here within the foreseeable future. An additional challenge and opportunity for Old
Orchard Beach includes responding to the needs of the seasonal population that rises from approximately 8,000 residents during the winter
months to 80,000 residents and visitors at the height of the summer tourist season.

The Annual Capital Budget provides for financing the construction of immediate projects, costing less than $500,000 for the current fiscal
year; the Long Term Capital Improvement Plan sets priorities for establishing and financing projects in future years that may require voter
approval. Both of these should be considered within the context of longer term planning initiatives that contemplate projected needs over
the next 20 years. The location, size, timing, and financing of major streets, sewer systems, drainage systems, parks, and solid waste
facilities must be planned well in advance of their construction as a means of minimizing their cost, optimizing their usefulness and
maximizing their public benefits and support.

In addition to administration, the Public Works operations are carried out by personnel under six Program Areas: (1) streets, sidewalks, and
parking lots, (2) sewers and stormwater, (3) parks, green space and beaches, (4) transfer station, solid waste, and recycling, (5) fleet and
facility management, and (6) contracted construction work and technical support.


Administration
The administration function is dedicated to program development and planning, supervision and coordination of service delivery, budget and
accounting, strategic planning and employee development. The Public Works Department receives approximately 45 calls a day or over
11,000 a calls a year, most of which are request for service. The Department maintains a tracking system of most service request and work
orders by street, date, and type of service. Our intention is to include this newly organized data in the next annual report and annually
thereafter. The following is a more complete description of the other areas of responsibility under Administration:

MPO – PACTS (Metropolitan Planning Organization – Portland Area Comprehensive Transportation Committee). PACTS is
mandated by the Federal Highway Act to serve the urbanized area of 15 communities surrounding Portland and is responsible for
planning/funding the area transportation priorities. The Town of OOB has one member on the Policy, Planning and Technical Committees.
The Director of Public Works participates actively in the technical committee. The technical committee members reviews State and Federal
roads for pavement condition, road alignment, pedestrian needs, and traffic signal improvements prioritizing needs and requesting funding
for improvements: bicycle/pedestrian systems throughout the town are considered for funding with a priority on the state funded roadways



                                                                     114
with a priority on state funded roadways. Direct funding from MDOT is available for any sidewalk/pedestrian project; however, the formula
for setting priorities still takes higher traffic volumes into consideration. OOB roadways included under possible highway funding from
PACTS are: Saco Avenue (Rte 5), East Grand (Rte 9), West Grand (Rte 9), Old Orchard Road (Rte 98), Old Orchard Street (Rte (5),
Cascade Road (Rte 5), Temple Avenue and Union Avenue.

               Additional funds brought into the Town of OOB from Federal, State and other grant programs:
                   o FEMA                          $ 500,000 (total reimbursement complete)
                   o EEC Sidewalk                  $ 113,800
                   o Staples Sidewalk              $ 66,000
                   o Roundabout                    $3,400,000
                   o Saco Ave Sidewalks            $ 400,000
                                                   $4,679,800

PERMITTING AND REPORTING. The Public Works Department is responsible for the securing and administering the appropriate permits,
approvals, and reporting from other government agencies, such as: Department of Environmental Protection, Inland Fisheries and Wildlife,
Maine Department of Transportation and Federal Highway. Annual permits are updated for the Stormwater Management, Transfer Station,
Landfills, Salt and Sand Storage. Annual reports are provided for Leaf and Yard Waste, Solid Waste, Permit by Rule – Compost, Recycling,
Landfill Testing, and Stormwater Management.


OFFICE MANAGEMENT.             This activity includes inter-office coordination, receiving the public, answering phones and relaying messages,
typing, file management, inventory, mail processing, notices to the public, etc. This Department also supplies the Finance Director with
payroll records, purchase orders, account receivable/payable recordkeeping, street opening accounts, capital/designated accounts, and
support on the Munis system for the transactions in DPW. Recordkeeping for sick, vacation and comp time are also maintained in DPW as
well as coordinated with our Finance Director. Website management has become a larger part of our current office management
responsibilities with the updated design more information can be easily shared with the public on a regular basis.

PROBLEM SOLVING. This activity includes responding to complaints not directly covered under the other activities. These activities
include general dissatisfaction, drainage, soil erosion, unstable retaining walls, bridge/guardrail repairs, fences, etc. The response may
include site investigations, research of records, checking/coordinating with owners/neighbors, State Highway and environmental agencies,
negotiations, survey and design, field layout, supervision and inspection, documentation, legal consultation, enforcement and court
appearances. Some problems have no easy or affordable solution and complaints reoccur over the years, for example, drainage/flooding
complaints in residential areas located in flat, wet areas, or traffic complaints resulting from increased development.

STRATEGIC PLANNING. This activity is on on-going work in progress for each of the six program areas. An active attempt is made to
include many other opinions, ideas, and suggestions through staff meetings, public meeting and one on one interaction. We are hopeful that
the website will help us keep the public involved and updated on a regular basis. Draft strategic plans are integrated into the details for each
program area later in this introduction. Accompanying these notes are plans, maps, goals and other notes for each area held in the DPW
office for review at any time. Organization and inclusion of others are the top priorities in the next year.



                                                                              115
Streets, Sidewalks & Parking Lots
The streets, sidewalks and parking lots program area is dedicated to on-going maintenance and upgrades; strategic and capital planning;
and coordination with other entities and projects, as they relate to this infrastructure for the town. Below is a detailed list of each type of
road, sidewalk and lot spaces (it does not include metered, on-street spaces).

             Statistics
              8.6    miles   State Roads            2.0    miles   Brick Sidewalks        262 spaces    Milliken Lot
              61.6   miles   Paved Roads           20.0    miles   Concrete Sidewalks             59 spaces      Memorial Lot
              4.8    miles   Gravel Roads          16.6    miles   Paved Sidewalks               51 spaces       Town Hall Lot
              75     miles   TOTAL ROADS           38.6    miles   TOTAL SIDEWALKS               372 TOTAL SPACES

STRATEGIC PLANNING. Draft strategic plans for sidewalks and streets have been underway for the past year; they are a continuous work
in progress adjusting to new information, coordinating projects and budget approvals. For Strategic Planning – Streets, the initial focus
has been on paving management and holistically coordinating with other funded infrastructure projects. Bradbury Street and Homeward
Park Neighborhoods are examples of holistic paving work. A full, detailed evaluation, data collection and initial mapping have been
completed for the conditions of each section of roadway. The roadways, not covered by the PACTS program, are listed in order of
pavement condition only, (utilizing MDOT’s current technical approach). This year, our goal is to apply a new comprehensive formula
developed for PACTS by Gorrill-Palmer Associates. This program exceeds the priority formula used by MDOT and takes a holistic approach
by integrating other important factors, such as sight distance, bus routes, bicycle routes, and other technical data beyond the MDOT system.
Other components of strategic planning for streets, such as rebuilding roadways or new roadways, will be categorized in the new formula
layout (on an excel format which can be sorted by many different variables).

For Strategic Planning – Sidewalks, a draft location plan was mapped last year; this year the focus is on the organization of that data with
personnel reviewing the data, walking each area and coordinating the work with other projects and possible grants. Additionally, new
sidewalks are needed to complete pedestrian links along many neighborhood areas. With budget constraints, some small sections of
neighborhood sidewalks that have a low probability of being linked together are being deleted as they deteriorate.

First Street is a project that was initially part of the Staples Street sidewalk project; funding was grossly underestimated and consequently a
reduction in scope delayed the work needed for a new sidewalk on First Street, from Heath to Seaview. MDOT has recently alerted us to
possible leftover funds for this MDOT approved sidewalk project; the plans have already undergone all of the MDOT review process
(environmental, historical, technical, etc.) and are 75% complete in design. With this new possibility of actually building the sidewalk, an
additional public meeting will be scheduled in the near future with property owners and interested residents along First Street. When funding
details become available, they will first be discussed with the Town Manager and Town Council; at this point there may be the standard 20%
matching funds ($116,000 total costs, $23,200 OOB share).

SUMMER MAINENANCE. The summer maintenance program includes: replacing culverts, patching potholes, restoring deteriorated streets
and sidewalks due to damage from winter storms, flooding, traffic accidents, etc.; repairing guardrails, retaining walls, and fences; grading
and adding gravel to shoulders and unpaved roads; overseeing the grinding operations of mixed-materials into usable reclaim base material.


                                                                       116
WINTER MAINENANCE. The winter maintenance program consumes nearly half the public works operating budget and requires the
services of all public works personnel. The program begins late summer with stockpiling supplies, erecting snow fence, as needed, and
preparing the fleet. During the winter, specific actions are tailored for each type of storm as well as the ability to adapt with any sudden
change in weather. Generally when a snow or ice event is predicted, three vehicles pre-treat the main runs along with trouble areas (hills,
key intersections, etc.) up to 24 hours PRIOR to the storm. With the coordination of the Police Department and DPW, the whole crew is than
called in to respond the storm event. Each driver has a specific route that is repeated every 2-3 hours throughout the storm. DPW does not
have enough personnel to split the crew into two shifts during long storm events; crew members are not allowed to work over 16 hours
continuously and are monitored for tiredness throughout the storm.

Only one unit is dedicated to sidewalk plowing throughout the storm. Priority is given to the school walking route sidewalks and the main
runs; secondary sidewalk routes are usually not plowed until the next day depending on the follow up activities needed elsewhere. Sidewalk
plowing is a challenging area of winter maintenance for all towns, hindered by equipment/manpower shortage and misc. obstructions
(utilities, fences, snow from road plowing). DPW continues to look closely at these operations throughout each storm, attempting to make
improvements along the way.

DPW works in coordination with the School Department for plowing operations of the three schools, superintendent’s office, and the
Alternative Education site. This year, the School Department started taking a more active role in plowing some of the smaller parking areas
with the minimal equipment they have available for use. All areas are treated with salt/sand by DPW along with barrels left for the janitorial
staff.

Barrels for salt/sand are left at multiple locations throughout town for the treatment of sidewalks, for safety reasons. Due to the lack of
equipment to sweep the sand from sidewalks, budget constraints, and environmental concerns, minimal treatment of sidewalks are planned
part of the winter operations program. This last storm, DPW started to treat the school area sidewalks beyond the front door areas and will
continue to treat these areas this year. Clean up will be expected as an additional spring task; however, we feel the effort is worth the trade
offs. Upgrade of the school sidewalks at Loranger and Jamison are being planned with winter maintenance in mind (ie: grade level, asphalt
sidewalks free of obstructions for easy plowing/treatment/clean up). If budgets and time allows, DPW is planning on rebuilding the Jameson
Hill Road sidewalks this coming year.

Each driver is responsible for their section; if they finish early, they assist the other employees with their routes. Clearing branches and
spring clean up of their sections are also handled by the employee who drives that route (for greater accountability). The following chart is a
list of each driver and the routes they cover during each storm event:

Mark Beaudoin                                                                                  Truck # 14
Half Way Area/ Main Runs Saco / Temple Ave
Louie Ladakakos                                                                                Truck # 9
West Grand water front
Roger Stevens                                                                                  Truck # 16
Main Run Union Ave / Both sides of union Ave
Dennis Poisson                                                                                 Truck # 22



                                                                     117
Fern Park Area/camp ground aera
Jim Fish                                                                                      Loader # 1
Forthill area/Dead ends off cascade/dead ends off portland ave
Tim Crowley                                                                                   Truck # 11
Main Runs East and Wast Grand/Hoffman Ave area
Marc Picard                                                                                   Truck # 17
Main Runs Ross rd to portland ave/Dunegrass area/Date st area
Rick Reny                                                                                     Truck # 18
Main Runs Saco ave/Cascade/Portland ave/Milliken Mills
Mike Perrone                                                                                  Truck # 2
All town Parking Lots small dead end streets around town
Tom Dupuis                                                                                    Truck # 10
EastGrand water Front
Jamie Boynton                                                                                 LD # 4/Sidewalk Plow
All main run sidewalks: Saco/Union/Temple/Smithwheel/Old Orchard St/East and West Grand

REMOVAL OF WINTER SAND. The Department is responsible for removal of the sand applied to roads, sidewalks, and parking lots during
the winter. Sand removal is both a public health and environmental matter. Removal and disposal of winter sand is required by DEP, as
airborne sand contributes to respiratory problems and water pollution. During heavy sand removal, both a sander and truck, to haul the
sand away, work in tandem for the most efficient operations. During good weather throughout the winter, the sweeper is sent out to pick up
any unfrozen sand along the roadway edges. Any sand that does not make it into the catch basins, better protects our water sources and
prevents clogging of the storm drains. Strict recordkeeping of road sweeping activities is not only required by DEP, but assist our residents
in lower flood insurance rates, as well.

Summer sweeping is also coordinated with our power washing efforts and clean up for the downtown area. Union negotiated overtime runs
for two hours each morning from Memorial Day to Labor Day from 5-7am, seven days a week. A downtown sweeping map was created for
consistent adherence to the union agreement. The boardwalk/entrances to the beach are included in the sweeping operations for both sides
of Old Orchard Street beach entrances (in front of Palace Playland is owned by the Town).

STREET PAVING PREPARATION. The Pavement Management Program requires a great amount of preparation prior to paving a street.
This work may include, but is not limited to: culvert replacement, catch basin repairs, sewer and catch basin cover adjustments, underdrain
replacement, full depth patching, shoulder work, ditching for proper drainage, curb and sidewalk rehabilitation/construction, and street
sweeping. Also, extensive coordination occurs between the Department and the utilities, which may upgrade/adjust their infrastructure prior
to resurfacing. Following the prep work, hot mix asphalt is applied by the contractor. This process is coordinated and supervised by
Department personnel.




                                                                     118
STREET PAVING PROGRAM. The Pavement Management Program has continued to evolve over the last three years. For the past three
years, priority paving has been given to areas that already had road work underway due to coordinating sewer, storm drain or FEMA repair
work. Pavement Preservation or preventative maintenance greatly reduces the costs when compared to a partial or full reconstruction. To
rehabilitate a roadway, which involves reclaiming the pavement and typically some minor reconstruction, the cost is at least three times the
amount it costs to complete a 1 ½” pavement overlay. To reconstruct a roadway, the cost would be at least six times the amount to
complete a 1 ½” pavement overlay. Besides a pavement overlay, other preventative treatments prolong the life span of a roadway, such as
crack sealant, full depth patching, and rubberized catch basin/sewer cover treatments. Therefore, it is critically important to use preventative
maintenance to maintain and improve the roads prior to reaching a point where they require more extensive rehabilitation or reconstruction.
DPW recommends that the town seriously consider dedicated, annual funding for pavement preservation, rehabilitation and reconstruction.

STREET OPENINGS. Any private or utility contractor that needs to cut into our public roadway, must acquire a street opening permit from
DPW. Over the past two years, DPW has strengthened its program to issue tighter compliance to our current ordinance. Some modification
to our ordinance are expected to go before council in the second round of ordinance updates to insure our standards stay current and clarify
any problem areas. Permits are only available from April 1st to November 1st unless an emergency dig situation occurs (usually a water line
break or sewer problem). DPW hires a third party inspector to manage, inspect and coordinate each street opening. The minimal hourly
rate is paid by the contractor/utility company as a deduction from their current deposit amount of $1000. The permit stays open for at least
one winter season to ensure the construction repair and the integrity of the roadway is maintained for a one year time period.

TRAFFIC LINE and PAVEMENT MARKINGS. The Public Works Department marks street center, edge and lane lines twice per year, once
in the spring prior to the start of the tourist season, and again in the late fall following the paving program. This is a contracted service
coordinated through the Council of Governments for the 15 PACTS communities and supervised by DPW personnel. DPW personnel works
jointly with contracted personnel for painting crosswalks, stop bars, road symbols/lettering, signal markings and parking stalls throughout
town in accordance with the Manual on Unifiorm Traffic Control Devices (MUTCD). In an effort to save dollars and compensate for the
winter overruns, DPW will be completing all the hand painting this spring.

TRAFFIC SIGNS. DPW is responsible for fabricating, ordering and installing traffic signs on a year round basis. Work orders for new or
replacement installations originate from both DPW personnel and the Police Department. Signs include: street name signs, regulatory signs,
advisory signs, warning signs, construction signs and specialty signs. Various posts and hardware are also stocked and installed, as
needed. DPW also installs and repairs the parking meter posts, as needed.

TRAFFIC CONTROL. Traffic safety for all work zones are a high priority for DPW. Last year, we organized our efforts and materials with a
small utility trailer that is ready to go to a site on a daily basis. An organized site for the larger items was created last year at the sand/salt
facility providing more efficient and easy pick up/dropoff, especially during emergency operations. During large flooding storm events, there
never seems to be enough signs, barricades or cones.

SIDEWALK MAINTENANCE. Sidewalk maintenance starts in the early spring, hand sweeping of all the winter sand and debris. Hand
blowers and power brooms are walked along each section of sidewalk beginning with the main runs and continuing throughout the town. A
focus on repairing the brick sidewalks, mainly located downtown, are one of our DPW goals this year; a low cost improvement with attention
to the detail of each small area of need. Additionally, new sidewalks are needed to complete pedestrian links along many neighborhood



                                                                        119
areas. With budget constraints, some small sections of neighborhood sidewalks that have a low probability of being linked together are
being deleted as they deteriorate.

PARKING LOT MAINTENANCE. DPW is responsible of the physical care of all the parking lots. This maintenance activity involves: winter
plowing, sweeping, line painting, signs, street lights repair, and other misc. work needed. DPW personnel works in close coordination with
the Conservation Commission and Police Department for all parking lot maintenance and improvements.


Sewers and Storm Drains
The sewers and storm drain program area is dedicated to on-going maintenance and upgrades; strategic and capital planning; and
coordination with other entities and projects, as they relate to this infrastructure for the town. Below is a detailed list of each type
sewer/storm structure.

                         Statistics
                              36.4`     miles   Sewer Lines                    17.2    miles   Storm Drain lines
                               857      each    Manholes                        630    miles   Catch Basins
                                4.2     miles   Force Main Lines               10.0    miles   Open drainage ditches
                                63      each    Open Drainage Pipes            2000    feet    Culverts

STRATEGIC PLANNING. Draft strategic plans for sewer and stormdrains have been underway for the past three years; they are a
continuous work in progress adjusting to new information, coordinating projects and budget approvals. For Strategic Planning – Sewers,
extensive mapping occurred with the development of the GIS data where each sewer structure has been mapped. DPW used this base
map to create a conditions map for each sewer line. From this map, priorities have been grouped together to form smaller projects (less
than $500,000) and larger bond projects (more than $500,000). For Strategic Planning – Stormwater, the same GIS mapping was used to
look at the lack of stormdrain structures and well as undersized infrastructure.

The four outfall lines into the ocean are part of this strategic plan: Mullen Avenue Outfall was built in 1947 as a sewer line. It was later
converted to a drainage line and is only 16” in diameter. The line extends into the ocean for 2200 feet. Brown Street Outfall is also an old
sewer line, converted to a storm drain line (dates unknown). This cast iron pipe is only 12” in diameter and extends into the ocean 1600
feet. Fourth Street Outfall is our newest outfall, built in 1992, is a 42” plastic pipe extending into the ocean 1500 feet. Although our newest
pipe, it has a failing cover on the structure just before going out to the ocean. The structure was cast as a one-piece concrete vault. This
year’s capital request includes a project to excavate the top of this vault, cut off the top with the failing cover and replace the top section with
a separate pre-cast piece with a new cover (Estimated at $45,000). Atlantic Avenue Outfall was built in 1940 and also converted from a
sewer line to a storm drain line. It is 18” in diameter and extends into the ocean 800 feet; extending this line was estimated at over a million
dollars and is not recommended. The end of the pipe is just beyond the low tide elevation and is causing no problems on the beach or for
swimmers in that area.




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DPW started the annual flushing of the two smaller lines (Mullen and Brown Street) and ran out of funds; The Atlantic Avenue line was done
from the beach and has been completely flushed. All lines were inspected. The flushing work that needs to be done at the open end in the
ocean requires divers and a barge, which is very dependent on weather conditions…and expensive. This cost is difficult to manage and we
are looking at other alternatives to keeping these lines functioning.

STORMWATER MANAGEMENT. The Town of Old Orchard Beach is one of 28 municipalities in the State of Maine that is regulated for the
discharge of stormwater from its municipal separate storm sewer system (MS4) as a Stormwater Phase II community. The Stormwater
Phase II program is an unfunded, federal mandate under the Clean Water Act to help preserve, protect, and improve the Nation's water
resources from polluted stormwater runoff.

The Town of Old Orchard Beach was recently approved for a five year General Permit from DEP on March 3, 2009. Coverage under this
General Permit expires on June 2, 2013. DPW and the Planning Department have created a OOB Working Group that has identified and
set goals for each year of the MS4 permit (full copy of the permit is on our DPW website). We meet quarterly to keep current with our tasks
at hand. The DPW and the Planning Department alternate on attending a monthly Interlocal Stormwater Group (ISWG) meetings with
several other communities to coordinate common components and area educational efforts. DPW pays an annual fee of $7500 to be part of
this group and benefits from the shared knowledge, reporting and required educational activities.

STORMWATER MAINTENANCE. This task involves cleaning and upgrading outfall lines, stormdrain lines and catchbasin/drain manhole
structures. High priority catchbasins, along the main runs and along the beachfront, are cleaned every year at least once with our own
vacuum truck. All other catchbasins are inspected every year and cleaned, as needed. The new permit requirements mentioned above
required more inspection and survey of small culverts, and open ditches. DPW is in the process of mapping this information with a focus on
our priority watershed, along Goosefare Brook. This type of structure will become a new statistic for the upcoming year; the small culverts
are considered outfalls (not to be confused with the large ocean outfalls). It is to our benefit to map both private and public structures if they
lead to waters of the state or public water bodies.

SEWER MANAGEMENT. The management of the sewer lines and sewer manholes fall under the supervision of DPW; the pump stations
and force mains fall under the supervision of the Wastewater Department. We work closely together in developing capital projects as well as
maintenance activities. One of our bond projects, Summit Street, requires a new pump station and a short section of force main, in addition
to gravity lines and sewer manholes. Careful attention is paid in the design and installation of any new sewer infrastructure to minimize
future costs.

SEWER MAINTENANCE. Sewer line cleaning and flushing is essential in the very poor condition lines that are awaiting capital funding.
Generally, these lines are shallow, sized too small, and are made of material that is deteriorating over time. The best DPW can do is keep
them clean. The seasonal use of some of these lines adds another difficult component, such as the dead end beach streets. Our routine
maintenance plan attempts to be preventative to these obstacles; however, time and manpower are always in competition for other needs
around town. DPW does the best we can to complete as much as possible. In the next year, DPW hopes to coordinate more closely with
the Wastewater Treatment staff on combined maintenance efforts.




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ILLICIT WASTE ENFORCEMENT. This activity is undertaken in cooperation with the Planning/Code Enforcement Department and DPW to
accommodate the requirements from the federal mandate under the National Discharge Elimination System (NPDES) program (DEP). Any
illicit discharge into the water systems needs to be evaluated and corrected, if possible. Often it is difficult to pin point the person
responsible for the illicit discharge, but neighborhood education and posting of the information is helpful.

TRI-COMMUNITY UTILITY TECHNICAL PROGRAM. Biddeford and Saco has shared underground pipe camera equipment for the past
decade. Problems arose from multiple users and no accountability was built in to the program. Three years ago, the Directors met to
improve the program as a whole. We agreed that a shared employee along with new updated equipment was the best, cost-effective
alternative for all of us. This program has been highly successful and is available to all of us 24/7 for emergency camera work. OOB pays
1/5 of the costs and receives 1/5 of the time per year. The Tri-Community Contract was signed on June 6, 2006 for a five-year, renewable
term; therefore, it technically expires on June 5, 2011 if we choose not to renew it for an additional five-year term.

The Utility Technician is with OOB for continuous two week period for approximately 10 weeks per year. This position is an advanced and
specialized position involving televising sewer and storm lines as well as maintaining and upgrading the GIS system in municipal operation
(for this infrastructure only). The position requires going out into the field to operate the televising equipment and also working in the office
for data entry or GIS applications.


Parks, Beaches & Restrooms
The parks, beaches and restrooms program area is dedicated to on-going maintenance and upgrades; strategic and capital planning; and
coordination with other entities and projects, as they relate to this infrastructure for the town. Below is a detailed list of each type of parks,
beach and restroom infrastructure:


                         Statistics
                               3. 17    miles   Beach                   9.2     acres   Parks
                               61       each    Boardwalks              34.8    miles   Esplanade
                               3,000    feet    Fencing                 82      each    Street Trees w/grate
                               28.6     acres   Dunegrass               200     each    Trash Barrels

STRATEGIC PLANNING. Draft strategic plans for parks and beaches have been underway for the past three years; they are a continuous
work in progress adjusting to new information, coordinating projects and budget approvals. In the past years, lots of capital dollars has been
spent on public restrooms; therefore, our Strategic Planning – Restrooms is only on maintenance and not building more public restroom
facilities in the foreseeable future. For Strategic Planning – Beaches, extensive mapping and documentation has been done for dune
grass management, boardwalk location/condition, and sign placement. For the next year, DPW will be establishing where the new DEP
approved dune fencing will be placed and begin the installation process. The new fencing was the last item purchased as part of the last
FEMA storm of 2007; a rounded wood post with rope inserted through drilled holes has been selected in coordination with DEP (similar to
the fencing on the roadside of the Friendship Inn on East Grand).




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For Strategic Planning – Parks, the organized park areas have been transferred over to the Conservation Commission and they will be
completing any strategic planning in the future. DPW continues to work on the unorganized trail system, along with bicycle and pedestrian
links. A draft recreational map is in the making for residents/visitors to make greater use of all of the recreational facilities in our town,
private and public. This open space/recreational map began with close interaction with the School Department and Recreation Department
for creating walking routes and off-road trails around Jameson School.

Close coordination with the Conservation Commission is part of our budget and strategic plan for the upcoming years. As you will see in our
respective budgets, we have integrated our maintenance operations with the mowing/lawn care coming to DPW, and the garden/flower
beds/tree pruning and planting going to the Conservation Commission. DPW will continue to cover any extensive vandalism, parking lot and
restroom maintenance, management of the trash barrels, and park benches.

BEACH MANAGEMENT PROGRAM. DPW and the Planning Department are working closely with DEP/IFW to create a Beach
Management Plan to balance and protect essential habitats with maintenance needs for our beaches. The plan is a voluntary agreement
between all parties to protect piping plover nest sites when they appear on our beaches. The recent request to legislation to change the
piping plover habitat limits was defeated in Augusta this past year. DEP/IFW stated that the law will reappear again in the future. We feel
that agreements like our plan should negate the need for a black/white law mandating restrictions on our town-owned beach. A draft copy
of the Beach Management Plan will be shared with the Town Manager and Town Council in the near future.

DUNEGRASS MANAGEMENT. DPW worked with our contract biologist, Susan Schaeller, to complete a Dunegrass Restoration Report for
the Patriot’s Day Storm, dated October 2008. In building upon that report, we created a detailed history of dunegrass planting, current
needs and future needs to accompany the current detailed mapping. Our goal for the next year is to share this information with the
Conservation Commission and move forward together on a dunegrass management plan that meets the needs and budget for our town.
One of our DPW employees also has a personal goal of placing the clean seaweed back into the dunegrass for fertilizer with consideration
to smell, insects, cost and the physical ability to accomplish the plan. Two alternatives are being discussed with our biologist; one idea is to
dry the seaweed under cover, crush it and sprinkle it back into the dune areas that need replenishing and the second idea is to soak the
seaweed in water and spray it back into the dunegrass.

PUBLIC RESTROOMS MANAGEMENT/MAINTENANCE. There are three public restrooms: Memorial Park (open 6am – 9pm), Milliken
Street Parking Lot (open 9am – 9pm), and West Grand Restrooms (open 6am – 2am). The cleaning and general maintenance of these
restrooms are contracted out to Extreme Clean. They are open on weekends from the 3rd Sunday in May to Memorial Day and from Labor
Day to the Sunday after Columbus Day; they are open full time, 7 days a week, from Memorial Day to Labor Day.

SUMMER MAINTENACE. Summer maintenance includes a variety of tasks, such as: lawn mowing/care, tree trimming, compost and
leaf/brush management, beach cleaning/grooming, trash pick up, painting of benches/light poles, etc. Crews team up in the spring with
repair of lawns along the roadside throughout their respective snow plow routes. Traffic islands and common green space also takes a lot of
damage during the winter operations. A large item pickup is done along the entire beach in April of each year, prior to any piping plovers or
tourists. On-going beach cleaning and grooming is done from Memorial Day to Labor Day with two full-time DPW employees, with some
overtime on weekends, as needed. They work an early morning shift to accommodate the tourist schedule. All other DPW employees work




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four ten hour days during the summer months as well; this schedule was first tried last year with great success in getting more work done
and staying out of the way of the tourists. The office remained open five days a week.

Community Clean-Up Days are coordinated with various groups, as well as utilizing the York County Jail Work Team (who assisted us last
year in beach clean up, painting the Little League building and work at the ballpark – all for free!). Keeping the doggie bags containers has
grown to be very expensive and we are looking for ways to utilize simple plastic grocery bags in lieu of expense boxed doggie bags.
Grooming of the off-road trails around the dog kennel and behind Jameson are new to our maintenance tasks this summer.

WINTER MAINTENANCE. Winter maintenance on the beach and parks is minimal. We keep the trash pickup up, doggie bags full, and the
parking lots plowed; otherwise, the only work we respond to is vandalism repair. Let us not forget the annual Christmas Tree Project where
we search for the most beautiful 60’ Christmas tree for the end of Old Orchard Street. DPW works with local contractors and other
departments to select, cut, haul and install the tree each year at no cost to the taxpaper. We contract out with Lucas Tree to light the tree
with thousands of LED Christmas lights. Town Hall is also lit up at Christmas time. The Chamber of Commerce and other area businesses
have requested that additional holiday lighting be added to the budget for Memorial Park and along Old Orchard Street. DPW has not
included any additional lighting in this year’s budget request, but would be happy to coordinate such an effort if so desired by the Council.


Transfer Station, Solid Waste & Recycling
The Transfer Station, solid waste and recycling program area is dedicated to on-going maintenance and upgrades; strategic and capital
planning; and coordination with other entities and projects, as they relate to this infrastructure, committees and contracts for the town. Below
is a detailed list of some of the recent 2008 statistics from the State Planning Office:

                  Statistics (Data taken from Maine State Planning Report for 2007 - dated 10-3-
                     08)
                        4,375     tons   Municipal Waste                        12.91%         Municipal Recycling Rate
                          649     tons   Municipal Recycling                    22.63%         Base Recycling Rate
                           90     tons   Metal Recycling                        27.63%         2007 Adjusted Recycling Rate
                           60     tons   Yard and Leaf Recycling
                          259     tons   Demo Debris Recycling
                          222     tons   Wood Recycling
                        5,655     tons   TOTAL MSW


STRATEGIC PLANNING. Draft strategic plans for transfer station and recycling have been underway for the past three years; they are a
continuous work in progress adjusting to new information, coordinating projects and budget approvals. For the Strategic Planning –
Transfer Station, DPW first took a careful look at the facility and site development for the Transfer Station operations to start our strategic
planning. For the facility, our plan identified deficiencies and code violations; we have made several improvement and upgrades to the
building itself to correct most of these concerns and issues. For the site, we have a draft layout of adding a connecting road from the drop



                                                                      124
off site to our back storage lot to assist in our efficiency and ability to utilize/care for this storage lot. Organizational changes and a
concentrated focus on clean up have taken place this year with the temporary barricades; so far, we have received several positive
comments to our efforts. For Strategic Planning – Recycling, our staff is taken a pro-active approach to increasing our recycling rate for
the upcoming year. Our Transfer Station operator has chosen assist inimproving our recycling program as a personal goal in his annual
performance review. We are excited about gaining the council support for a “pay per bag” solid waste program; this type of program yields
the greatest success for promoting/gaining recycling efforts among residents. An average gain of approximately 40% in our current 12.91%
recycling rate can be expected – this can yield over $100,000 in savings from less trash disposal costs! We will be working with the
Recycling Committee to develop a more defined strategic plan in the upcoming year.

This is the first year the Department of Public Works has been asked to take a more active role in the Solid Waste curb-side pick up for the
town. This work is currently contracted through Blow Bros, Inc., with a contract expiring this April. The Town Council has asked that we
change our direction to include a serious consideration into a “pay per bag” system, which entails a bit more research and clarification. We
anticipate requesting an extension on the BBI contract to allow for planning/feedback before locking into a new RFP and contract for the next
five years or more.

TRANSFER STATION OPERATIONS. The Transfer Station is operated six days a week in the summer months and four days a week in
the winter months. We have adjusted our hours of operation and will continue to do so for savings in our budget. Saturday hours were
extended to respond to our residents; these hours are worked on overtime hours. We are looking for a better schedule to balance later
hours on some nights and less hours on some days – the hours are very generous for a town our size. We collect solid waste, recycling,
scrap metals/wood/debris, cardboard, leaves and brush. As for now, a residential permit is offered to residents to pay ahead for 3 CY of
demolition debris; the cost of a residential dump permit is $25.00 – this program saves each resident with a permit $59.00 per year. For the
past two years, leaves and brush are taken from free of charge from residents; these quantities used to be considered as part of the permit.
We anticipate changing or deleting the permit program if a pay per bag system is implemented.

HOUSEHOLD HAZARDOUS WASTE MANAGEMENT. The surrounding communities have joined together to provide a combined
household hazardous waste program three times per year. This years schedule is May 2, July 18 and Sept 19th, 2009; hours of operation
are 8am to noon at rotating locations (Biddeford/Saco/Scarborough). We do not have enough space to host the event; therefore, we take on
the total cost of advertising. We send a staff person to assist the OOB residents at the host site. Our Transfer Station website lists all the
details of what to bring, etc. DPW budget also pays the fees for each household depending on the materials that are brought in; this is
budgeted under our sewer operating account. An average number of cars, 40 per event times 3 events, is a total estimate of 120 cars per
year are charged $30 each for a total of $3600. Clean Harbors also charges a $225 set up fee for each event, for a total of $675. This
program meets the requirements from DEP to provide this service to all residents.

RESIDENT SERVICES - CHRISMAS TREE COLLECTION/COMPOST SHARING. In the winter season, residents are welcomed to drop
off their Christmas trees at the Transfer Station or across the street from DPW. They are chipped and stored for future use in stabilizing
embankments, trail maintenance or weed control. Salt/Sand mix is also available to residents with a maximum of 2 – 5 gallon pails per day
– this can be picked up at the Transfer Station. In the spring/summer/fall, residents are welcome to the same amount of compost, which is
screened from our own compost pile in the back lot. Our crews rent the necessary screening equipment to breakdown the materials for use
in garden areas around town.



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BOTTLE RETURN SCHOLARHSIP PROGRAM. Last summer, DPW put out six containers for returnable bottles downtown. The bottles
were collected by Extreme Clean and taken to the Transfer Station. DPW opened an account at Hannaford with the Clynk program,
whereas you buy their bags/tags and just drop them off. The funds are just starting to add up for coordination with MAPS, a retired
principals/teachers group who give out annual, educational scholarships for OOB students. We have not yet transferred any funds; the debit
account has approximately a $500 balance. One of our DPW employees, a member of MAPS, has set a personal goal in his performance
review to assist in formalizing this scholarship program this year. We anticipate bringing the formal idea to the Town Manager/Council, if
desired, prior to the summer season. For more information, check out the MAPS website at www.breakaway5k.org .

SPRING CLEAN UP COORDINATION. The Crime Watch Groups, Conservation Commission, School Groups, Jail Crew Work Team, and
boy scouts all assist DPW with spring clean up each year. DPW provides the truck and crew for pick up sites throughout the day, as well as
trash and leaf bags for the volunteers. The effort shows great community support for DPW and the work we would need to do with or
without them. We are thankful for their continued support.

BLUE BAG PROGRAM. Two years ago, DPW was asked to assist with the newest bid for the blue bag program. These bags can be
purchased from Town Hall or the Transfer Station for residents to use for overflow trash or business use. Each bag is sold for $1.50, which
was calculated prior to my participation. Phoenix Recycling-WasteZero is our current contractor providing the specialized bags for OOB; the
contract was for three years and is renewable. Fortunately, they are very familiar with the “pay per bag” program and can assist us in selling
the new bags in many more locations around town, as well as assist with the other logistics of this program. All financial transactions will
continue to be handled by our Finance Director.

TRI-COMMUNITY COORDINATION – SMART COMMITTEE. A tri-community solid waste, management, and recycling team (SMART) has
been meeting for the past four years and beyond. We meet monthly to discuss many different concerns and topics within the realm of solid
waste and recycling. The group consists of municipal employees, business owners and other interested parties. This group oversees the
Household Hazardous Waste Program as one of their main functions. They have also been a great resource for putting together our newest
solid waste Request of Proposals.


Fleet & Facility
The fleet and facility program area is dedicated to on-going maintenance and upgrades; strategic and capital planning; and coordination with
other entities and projects, as they relate to this program area for the town. Below is a detailed list of the total vehicles and large equipment
(more detail on the specifics can be found in the budget line explanatory for Vehicle and Equipment Repair):

                                             Statistics
                                                   17       Total Vehicles
                                                   16       Total Heavy Equipment




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STRATEGIC PLANNING. Draft strategic plans for fleet and facilities have been underway for the past three years; they are a continuous
work in progress adjusting to new information, coordinating projects and budget approvals. The Strategic Plan – Fleet has a 20 year
replacement plan, put into place three years ago with an annual request for approximately $200,000 - $300,000 per year to maintain the
working fleet necessary for our town operations. With the new council direction, we are taking a even closer look at a leaner budget to
develop an updated 20 year plan. We will be considering more slightly-used equipment, rental equipment, contracting our work,
leasing/sharing equipment and other cost savings initiatives. Our original plan also took many of these considerations into mind, such as,
rehabilitating repairable parts of the larger truck and re-using them on new bodies; sharing equipment with Saco/Biddeford (camera truck),
leasing the newest large equipment (vac truck), purchasing a slightly used generator, and our latest request for a slightly-used loader. The
chart below shows our current layout of funding needs corresponding to the current, conservative strategic plan for fleet capital program
(Note: With the current economy, DPW is not asking for any capital this coming year; therefore this chart will be updated with the new 20
year plan):



                            C apital E quipm ent P rogram
                                                                                                                    Note:
                                                                                                      Capital Equipment Program was
                         300,000
                                                                                                      calculated using 2007 prices and
                         250,000
                         200,000
                                                                                                       does not include inflation rates.
           2006 Dolla rs 150,000
                         100,000                                               S eries 1
                          50,000
                               0
                                   FY 07 FY 09 FY 11 FY 13 FY 15 FY 17
                                              Fisca l Ye a r



The Strategic Plan – Facilities includes work to be done at the DPW facility at 103 Smithwheel Road, the Salt and Sand Facility located at
Dirigo Drive, and the Transfer Station located at 99 Dirigo Drive. The DPW building has a written housekeeping plan that is adhered to on a
regular basis. Careful focus was on the handling of waste oil and the drainage from the interior of the building. The physical space has
been reviewed for each location along with recommendations for improved layout, safety and efficiencies. Upcoming work planned for this
year is a new roof for the DPW facility, a wall enclosure and possible painting of the Salt and Sand facility, and sewer/insulation
improvements at the Transfer Station.

TOWNWIDE FUEL SYSTEM. DPW maintains and operates a computerized fuel system for all town vehicles. The lead mechanic is
responsible for documenting all fuel usage and reporting to the DPW Director and Finance Director on a monthly basis. This GAFTEC
system was a big improvement over the last system that had many breakdown and malfunctions. The computer system and pumps were
updated three years ago. The underground tanks will be the next capital project connected to the fuel system. We anticipate another 6-8
years for that replacement.



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ANNUAL STATE MANDATED INSPECTION. By State law, all over the road equipment requires an annual inspection to insure adequate
public safety. These inspections are undertaken by our licensed mechanics, usually in coordination with a preventative maintenance
program attempting to identify equipment deterioration before it results in a hazard, breakdown, vehicle damage or more costly repairs.
Each employee is required to take a daily circle check on any vehicle they are assigned to for the day. DPW has one lead mechanic and
one assistant mechanic; both employees also have full plowing routes during the winter months.

PARTS AND SUPPLIES INVENTORY. Our mechanics maintain an inventory of commonly used spare parts and consumables, procures
and inventories parts, and insures adequate supplies. There is a shortage of storage area at DPW; therefore, inventory is kept very lean.

RECORDKEEPING AND REPORTING. The lead mechanic is responsible for various documentation and reporting duties. Detailed
records are kept for the repair and replacement of each vehicle and piece of equipment. As mentioned earlier, a detailed system is
maintained for the fuel usage for all town vehicles.

REPAIRS AND FABRICATION. Our mechanics are responsible for preventative maintenance, repairs, and upgrades of all DPW equipment
and vehicles, as well as the two vehicles in the Planning Department. Some work is done on police vehicles; however, time and space is
usually not available with our current set up (especially during the winter months). Often times, pieces and parts need to be created or
fabricated to meet the needs of the older equipment or new specially set ups; our mechanics provide this service as well. Welding repairs to
the plow blades, trailers, metal covers, etc. are also work done by our mechanics.

HAZARDOUS MATERIALS RESPONSE PROGRAM. The hazardous materials program is undertaken in conjunction with the Fire
Department. If there is an accident with fuel on our jobsites or at the shop, our crews respond to the clean up following a very precise
procedure. Mini Hazardous Materials for clean up are readily available in all truck, as well. If there is a larger spill, the Fire Department is
called in to assist, as well as Clean Harbors personnel.


Contracted Works and Technical Assistance
CAPITAL IMPROVEMENTS. The Department maintains an on-going list of capital projects for each of the six program areas, as directed
by the Town Manager. For the next year, DPW, is responsible for the design oversight, construction bidding/contracts and construction
process for four large capital bond projects: Ross Road Culvert Project, Ocean and Seaview Sewer Project, Summit Street Sewer Project,
West Grand Stormwater Project. In addition MDOT/PACTS funded capital projects, EEC and Staples Street Sidewalk projects, as well as
possibly First Street Sidewalk project, will also be overseen by DPW.

TECHNICAL ASSISTANCE. The Department is asked frequently to provide technical assistance to other Department, business owners
and residents. Examples of this activity include daily contact with the public and private sector for exchange of information, assisting the
Police Department with sign, striping, and parking control questions, inquiries regarding equipment or vehicle maintenance and field
checking /documentation of miscellaneous concerns. DPW also maintains many of the town’s historical maps for past projects, personal
sewer line connections, development plans, as well as current construction projects. Any questions around mapping usually land at DPW as
well.




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SUPPORT TO OTHER DEPARTMENTS. Support services are provided to other State and Federal agencies, as well as other Town
Departments because they have community benefit and are provided as needed. Some services are as follows: accident clean up, voting
booth set up, site and sewer/drainage upgrades and repairs at Town Hall/Libby Library/Historical Museum/Public Safety, clearing interior
floor drains at the Public Safety Facility, maintenance on State owned roads, plowing the school lots/sidewalks, set up for
recreational/chamber events, building demolition after major fires, and other misc. tasks, as needed. When anyone doesn’t know who to
call…they call DPW!




   DPW Goals for FY10………………………………..……...…..
1. Plan, organize and coordinate Departmental work in order to improve organizational efficiencies
      Administration
          •   Formulate budget requests based upon what we realistically need, anticipate, can accomplish, and afford
          •   Create a written annual work plan
          •   Look for others areas of efficiencies for future cost savings on maintenance and capital needs

       Streets, Sidewalks and Parking Lots
          •   Complete the final stage of the Pavement Management Plan to coordinate work done by PACTS this past year
          •   Complete a thorough review and repair of our existing brick sidewalks and handicapped ramps
          •   Upgrade Arbutus Avenue with underdrain piping, reclaim the roadway, reshape and repave, as budget allows
          •   Upgrade Charles Avenue with drainage, reclaim the roadway, reshape and repave, as the budget allows
          •   Provide cost savings on the EEC Sidewalk project by DPW crews completing the demolition and prep work


       Sewer and Storm Drains
          •   Oversee and coordinate the five Bond Projects: Ocean/Seaview, Summit, Ross, West Grand
          •   Complete the MS4 Annual Goals for our priority watershed
          •   Complete storm drain upgrades for Benoit and Spring to complete the Temple Avenue connections
          •   Upgrade the drainage system between Oakcrest and Birch Lane to correct unsafe conditions

       Parks, Beaches and Restrooms
          •   Work with DEP/IFW to create a Beach Management Plan to balance and protect essential habitats with maintenance needs
          •   Review maintenance operations to look for further cost savings and/or cost sharing with other partners
          •   Modify and coordinate maintenance and strategic planning efforts with the Conservation Commission



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     Transfer Station, Solid Waste and Recycling
        •   Focus on considerably improving our recycling rate through careful contracting of services, coordination with the recycling committee and
            staff participation
        •   Complete the mandated upgrades to the Salt and Sand shed per DEP review
        •   Complete the roof repairs for the DPW building over the truck bays maximizing any warrantee considerations
        •   Create a new 20-year equipment/truck replacement program with the current economy and future needs


2. Invest time and resources in Personnel Development and their work environment
      Administration
        •   Create department policies to match past practice and best management practices
        •   Formulate budget requests based upon what we realistically need, anticipate, can accomplish, and afford
        •   Create an incentive program for promoting continuous learning in Safety and Specific Technical Training
        •   Develop an enhanced Road Scholars Program




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                                                    TOWN OF OLD ORCHARD BEACH
                                                       FY10 PROPOSED BUDGET
                                              COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                  FY08         FY08          FY09            FY09        FY10         FY10      FY10       FY10
                                                ADOPTED       ACTUAL       ADOPTED        PROJECTED      DEPT       MANAGER      $          %
                                                BUDGET       EXPENSES      BUDGET          EXPENSES    PROPOSED     PROPOSED    DIFF       DIFF



20151 Public Works

       50101    Department Head Salary              62,100       61,223          68,584       68,584       73,000      68,584         -      0.00%
       50102    Regular Employee Salary                  -            -          50,000       50,000       53,000      50,000         -      0.00%
       50106    Full-Time Employee Wages           424,756      397,270         433,000      433,000      425,000     433,000         -      0.00%
       50107    Part-Time Employee Wages                                                      15,000       35,360      35,360    35,360    #DIV/0!
       50108    Seasonal Employee Wages             50,000       59,761          60,000       45,000       25,000      25,000   (35,000)   -58.33%
       50111    Overtime Wages                      81,000      117,682          85,000       70,000       85,000      85,000         -      0.00%
       50124    In Lieu of Health Insurance          7,390        9,929           7,820        7,820       14,000      14,000     6,180     79.03%
       50201    FICA & Medicare - ER Share          49,755       48,193          55,359       55,359       55,359      55,359         -      0.00%
       50202    MSR-Employer Share                  12,830       10,309          13,276       13,276       10,000      10,000    (3,276)   -24.68%
       50203    ICMA 457 - Employer Share           11,248        9,758          13,748       13,748       15,760      15,380     1,632     11.87%
       50210    Health Insurance-Employer          108,200       73,621         120,225      120,225       95,000      93,000   (27,225)   -22.65%
       50211    Dental Insurance-Employer            4,777        3,999           5,621        5,621        4,200       4,200    (1,421)   -25.28%
       50212    IPP Insurance-Employer               5,165        4,408           5,791        5,791        6,050       6,000       209      3.61%
       50213    Life Insurance-Employer                328          312             340          340          700         700       360    105.88%
       50230    Clothing Allowance                   6,500        5,156           6,950        6,950        6,950       6,950         -      0.00%
       50251    Conferences/Training                 3,000        1,695           3,000        3,000        5,000       5,000     2,000     66.67%
       50252    Travel/Food/Lodging                  3,000        4,181           3,000        5,000       11,100      11,100     8,100    270.00%
       50256    Dues/Memberships/Licenses            1,500        1,388           1,500        1,000        1,000       1,000      (500)   -33.33%
       50258    Employment Testing                     600          671             600          600          600         600         -      0.00%
       50300    Professional/Engineering            10,000        8,566          40,000       40,000       40,000      40,000         -      0.00%
       50310    Service Contracts                   90,000      118,230         100,000      135,000      130,000     130,000    30,000     30.00%
       50320    Advertising                            500        2,409             500        4,300        3,000       3,000     2,500    500.00%
       50336    Equipment Rental                    13,500       27,801          13,500       28,000       17,000      17,000     3,500     25.93%
       50346    Property Damage                        300        1,298             300          750          300         300         -      0.00%
       50400    Electricity                         20,000       22,381          20,000       25,000       20,000      20,000         -      0.00%
       50401    Water                                3,000        2,783           3,000        3,000        3,000       3,000         -      0.00%
       50402    Phone/Cellular/Paging                4,000        7,715           5,000        5,000        5,000       5,000         -      0.00%
       50405    Heating Fuel                        13,500       16,678          15,000       18,000       20,000      15,000         -      0.00%




                                                                          131
                                                  TOWN OF OLD ORCHARD BEACH
                                                     FY10 PROPOSED BUDGET
                                            COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                   FY08         FY08          FY09           FY09         FY10          FY10       FY10       FY10
                                                 ADOPTED       ACTUAL       ADOPTED       PROJECTED       DEPT        MANAGER       $          %
                                                 BUDGET       EXPENSES      BUDGET         EXPENSES     PROPOSED      PROPOSED     DIFF       DIFF



20151 Public Works

       50450    Building Repairs                    47,500        41,383         47,500        7,000        10,000       10,000    (37,500) -78.95%
       50452    Operating Equipment Repairs         15,000        13,575          7,000        7,000        47,000       42,000     35,000 500.00%
       50453    Vehicle Repairs/Tires/Oil           60,000        81,723         65,000       90,000        40,000       35,000    (30,000) -46.15%
       50454    Computer Support/Service             6,000         9,801          6,000        7,500         6,000        6,000          -     0.00%
       50455    Electrical Repairs                  20,000        30,692         20,000       22,500        20,000       20,000          -     0.00%
       50500    Admin/Office Supplies/Equip          5,000         7,752          5,000        7,000         5,000        5,000          -     0.00%
       50501    Operating Supplies/Equipment        40,000        57,735         40,000       40,000        30,000       30,000    (10,000) -25.00%
       50502    Printing & Copying                     500             -            500          600           500          500          -     0.00%
       50506    Road Maintnenance/Improvements      60,000       109,695         65,000       65,000        65,000       65,000          -     0.00%
       50508    Sewer Maintenance/Improvements      80,000        92,292         80,000       70,000        60,000       60,000    (20,000) -25.00%
       50510    Vehicle Fuel                        28,000        36,017         35,000       40,000        40,000       35,000          -     0.00%
       50511    Grounds Maintenance                 34,000        52,805         40,000       46,000        40,000       40,000          -     0.00%
       50515    Road Salt                           50,000        61,748         50,000       60,000        50,000       50,000          -     0.00%
       50518    Liquid Calcium                       4,000           672          2,000            -         1,000        1,000     (1,000) -50.00%
       50551    Operating Equipment                  6,000         5,917          3,000       18,000             -                  (3,000) -100.00%

                Total                             1,442,949    1,619,224     1,597,114      1,659,964     1,574,879    1,553,033   (44,081)   -2.76%




                                                                           132
50101 Dept. Head Salary                                                                                                    Dept. Recommendation: $68,584
            This account funds only the Director of Public Works position.

            Additional increase for managing the new areas of responsibility in Public Works: High level Capital Engineering Project Administration, State Level Project
            Management (Local Administered Projects), MS4 Stormwater Management Permit Process/Requirements, Solid Waste and Trash Management (beyond the Transfer
            Station).

            A summary of the funds managed by the Director this past year:
                 o DPW Operating                   $1,500,000
                 o DPW Capital                     $ 505,000
                 o DPW Designated                  $ 500,000 (varies)
                 o GIS Capital                     $ 80,000
                 o Street Openings                 $ 20,000
                 o Waste Management                $ 300,000 (curbside)
                                                   $2,905,000
            Additional funds brought into the Town of OOB from Federal, State and other grant programs:
                 o FEMA                            $ 500,000 (total reimbursement complete)
                 o EEC Sidewalk                    $ 113,800
                 o Staples Sidewalk                $ 66,000
                 o Roundabout                      $3,600,000
                 o Saco Ave Sidewalks              $ 400,000
                                                   $4,679,800
            With the salary comparisons completed by the manager last year, I am not the only department well below par for comparable positions in our area. In addition, no other
            Public Works Director has an equal amount of responsibility for beach maintenance and other tourism components. MMA 2007 Salary Survey.
                                Saco PW Director                                 $87,541
                                Biddeford PW Director                            $72,755
                                York PW Director                                 $80,615

50102 Regular Salary Employee                                                                                              Dept. Recommendation: $50,000
            This account funds the Assistant Public Works Director position whose main duties are to assist in administering the union
            personnel operations/direct supervision, inspection of contract work, fleet and facilities oversight, and develop/follow through with small DPW projects. Besides the
            office manager, this is the only other non-union management position which is critical in an effective union environment.

              3-10% of the total project costs is spent for “Private Inspection” costs for every project completed by an outside contractor (3% equals once a month visit – 10% full-
            time inspection, comparable to if we had our own in-house construction inspector). The Assistant Director’s position greatly reduces the need (est, 50% less) for
            contracted help, thus paying for his salary three-four years into the future with assisting with the inspection services alone.

            For example, the project below would need the following full time inspection to be done in the best interest of the town:




                                                                                     133
                    PROJECT                                      TOTAL COST                  EST. INSPECTION COST
                    EE Cummings Blvd Sidewalk                    $ 113,000                           $ 11,300
                    Staples Street Sidewalk                      $ 92,000                            $ 9,200
                    Summit St. Sewer                             $ 830,000                           $ 83,000
                    Ross Road Culverts                           $ 350,000                           $ 35,000
                    Ocean/Seaview                                $ 800,000                           $ 80,000
                    West Grand                                   $1,850,000                          $185,000
                    TOTAL Inspection Costs                                                           $403,500 x 50% = $201,750

                             Total Capital Projects              $4,035,000
                             10% Estimated Inspection            $ 207,750
                             Average Salary/Benefits
                             Assistant Director                  $    65,000

                             Estimated payback for
                             In-house Inspection                 3 yrs.

50106 Full-time Employee Wages                                                                        Dept. Recommendation: $433,000
           This account funds all eleven union employees and the non-union Office Manager position. The hourly wages are union negotiated with a contract
           expiring in June 09, 2009. We are estimating a maximum 3% cola raise for the next year for budget purposes. Union negotiated stipends, in-house
           upgrades, out of classification upgrades and night differentials are also covered under this line item. I anticipate one grade 1 in-house upgrade and
           estimate temp upgrades/night differentials using past years actual. Due to employee illness, I added $35,360 to Part-time Employee Wages for
           temporary position coverage.




                                                        Weekly Total         FY09 Annual Total          FY10 Budget 0%
                                                        by Category            by Category                    Inc
                                Foreman                        818.40                42,556.80                  42,556.80
                                Gr 3 - Operator              1,485.20                77,230.40                  77,230.40
                                Gr 2 - Operator              2,182.00               113,464.00                 113,464.00
                                Gr 1 - Operator                  0.00                     0.00                       0.00
                                Truckdriver                  3,246.02               168,793.04                 168,793.04
                                Office Manager                 554.34                23,955.89                  23,955.89
                                                                                    426,000.13                 426,000.13
                                FY10 Budget                                                                         433,000
                                  0% raise                                                                           426,000
                                  Promotions Reserve                                                                   6,200
                                  Stipends                                                                               800



                                                                             134
50107 Part-time Employee Wages                                                                                           Dept. Recommendation: $35,360

           This account funds temporary or part-time positions. Currently, we have a temporary Office Manager position who does not receive any benefits at this point. The
           employee has held this temporary position for the past six months and we anticipate another six to twelve months into the future. I would like to request a consideration
           to provide a minimum of health insurance with percent coverage equivalent to the total number of hours worked (ie: If they work 40 hrs/week,90% individual employee
           coverage; If they work 20hrs/week, the employee covers 50% of their health coverage/town pays 50%, We are paying considerably less for this temporary position by
           not paying a temporary placement agency, who would often cover benefits for the employee). The approximate cost of health coverage for a single employee is
           $5,000/year.

                     Temporary Office Manager 40 hrs x $17.00/hour x 52weeks = $35,360.00

50108 Seasonal Wages                                                                                                     Dept. Recommendation: $25,000

           This account funds the wages for any seasonal workers, primary during the summer/tourist months. This item also covers the ten individuals who hand pick up a section
           of the beach each morning, 7 days a week, in coordination with our two full-time beach maintenance personnel. This operation has been very successful in the past
           years. Reduced budget last year by eliminating one section of the beach cleaning and using our office manager as the coordinator of their schedule/payroll (savings of
           $3600)
           Cost savings$24,040: Delete summer laborers and contract out all lawn maintenance in coordination with Conservation Commission needs, expanded to include:
           Memorial Park, Libby Memorial Library, Town Hall, Historical Museum, OO Street Park, and Atlantic Courts Park. Costs detailed under 50511 Grounds Maintenance.
           Net saving of $28,000 (cost of seasonal workers) - 3,960 (additional cost for mowing contract) = $24,040

                o    Beach Cleaners                                    10 people x 16weeks x $125/Week = $18,000
                o    Temp Back up in case of illness                   1 person x 12 weeks x $15 x 40hrs = $ 7,000

50111 Overtime Wages                                                                                                     Dept. Recommendation: $85,000

           This account funds costs incurred performing overtime for all situations: emergencies, planned snow plowing and removal,
           summer early morning sweeping operations in the downtown area (union negotiated), night calls, stand-by pay, holiday coverage at the Transfer Station, and other misc,
           work. It is difficult to predict the overtime due to storms and other unforeseen events. Some employees choose to utilize comp time in lieu of overtime pay (union
           negotiated not to exceed a total of 40 hours at any one time). This budgetary request assumes that this trend will continue.

           The December ice storm was declared by the FEMA; therefore, we will receive approximately $10,000 reimbursement for overtime during the Dec 11-29th, 2009 time
           period along with the salt and equipment costs.




                                                                                   135
                                                                                                     Total
                 Overtime by                                                            Percent      Est.
                 Category                       Notes                                   of Total     Costs
                 Winter                         (approx. storm OT)                          30%        25500
                 Sewer                          (approx. emerg calls)                       20%        17000
                 Sweep                          (2hrs/$24/16 - union neg)                    1%           850
                 Standby Pay                    (17hrs/$18/52 - union neg)                  19%        16150
                                                (7hrs/$24/52 wks plus
                 Transfer Station               holidays)                                   11%          9350
                                                (4hrs/$22/12 mos - DPW
                 DPW/Town Video                 plus special town events                      1%           850
                                                (potholes, debris, paving,
                 Misc                           etc.)                                       18%        15300
                  Total                                                                    100%       $85000


50230 Clothing Allowance                                                                                                  Dept. Recommendation: $6,950

            This account funds union-negotiated clothing allowance for work clothing, work/rain boots, gloves, etc. Town logo insignia is encouraged but not mandatory. In addition
            to the individual allotment, each employee is given one set of rain gear and appropriate safety gear; these items are replacements annually.

50251 Conferences/Training                                                                                                Dept. Recommendation: $5,000
            This account funds registration fees for seminars and classes including: road maintenance, fleet maintenance, welding, first aid, CPR, paving, construction safety, snow
            and ice operations and other related course. The Director stays current in the field of Public Works with involvement at a national level as well as participating on as a
            State Director of American Public Works Association. One crew member is already enrolled in college level courses with two others interested in participating this
            upcoming year. All crew members participate in local training. Education among the workforce is encouraged and we are looking forward to volunteering for the 2010
            National Association of Pubic Works to be held in Boston, Massachusetts.
                      National Conference            (1) @ $1000                  $ 1000
                      Safety Training Crew           (13) @ $50                   $ 700
                      MDOT Local Roads               (26) @ $25                   $ 650
                      College level courses          (4) @ 350                    $ 1400
                      Administration Training        (2) @ $150                   $ 300
                      Computer Training                                           $ 500
                      Welding Training               (1) @ $450                   $ 450




                                                                                     136
50252 Travel/Food/Lodging                                                                                                 Dept. Recommendation: $11,100
            This account funds the travel, food and lodging cost associated with the training programs detailed earlier. We also provide occasional dinners during long winter storms
            and team dinners each month. Team members also share in the cost of the monthly team dinners by providing some of the meals, desserts, drinks, etc. Personal
            vehicle mileage for Town business is reimbursed for the Director and Assistant Director, an average is calculated below.
                    Director APWA National Conference         (Flight, Meals, Lodging)                          $1500
                    Storm Related Meals                                 (5) @ $100                              $ 500
                    Team Dinners                                        (6) @ $100                              $ 600
                    Director Mileage Reimbursement                      (12) @ $400                             $4800
                    Assistant Director Mileage Reimb                    (12) @ $255                             $3000

50256 Dues/Membership/Lic.                                                                                                Dept. Recommendation: $1,000
            This account funds subscriptions, annual professional fees, and dues for professional associations. Memberships include: National/Local American Public Works
            Association, Women in Construction, Maine Municipal Association, Maine Better Transportation Association and various technical periodicals and newsletters. This
            account also pays for CDL license and Mechanic Inspection License renewals.

50258 Employment Testing                                                                                                  Dept. Recommendation: $600
            This account funds random drug testing required by the Maine Department of Motor Vehicles for all CDL license holders. All union employees are required to maintain a
            valid CDL license. Random testing occurs through the Town Hall selection on a monthly basis.

50300 Professional Engineering Services                                                                                   Dept. Recommendation: $40,000
            This account funds professional service for engineering, survey, traffic, landscape, stormwater and other areas of expertise, as needed. The DEP permit for Municipal
            Stormwater (MS4) requires training, reporting, and oversight to meet the permit requirements (our goals are posted on the website). Other specific projects are listed
            below for preliminary engineering for future project scopes or small projects completed by DPW crews. MDOT is also encouraging more municipalities to manage their
            own grant projects through a Locally Administered Project (LAP). The goal with a LAP is to get the projects out the door and built quicker and/or in a coordinated effort
            with other municipal projects, such as the Traffic Signal upgrade and the sidewalk project on EE Cummings Blvd and Staples Street.
                           MS4 Engineering – Permit requirements and documentation                              $20,000
                           Eng/Strategic Planning/Grant Writing/LAP                                             $ 5,000
                           Middle Little River Project Scope – develop the feasibility, scope,                  $10,000
                           costs for further detention and diversion of Stormwater directly into
                           the marsh (lessening flow to Milliken/Walnut St area)
                           Preliminary Engineering – Walnut Street Road/Culvert                                 $ 5,000
                           All other engineering to go through capital project budgets




                                                                                    137
50310 Service Contracts                                                                                                   Dept. Recommendation: $130,000
            This account funds the Extreme Clean contract for cleaning the three municipal restrooms, powerwashing the downtown sidewalks/patios, trash pick up downtown, on
            the beach and in the park. There has been a request to expand their services for longer into both ends of the season; however, the cost of the existing contract is not
            even covered in this year’s budget. For the wood chipping contracts, we found a contractor willing to chip our brush for free – we are conservatively estimating some
            costs in the next year seeing a reduction in the recycling demands across the many products in this market. Miscellaneous contracts for fire extinguishers, underground
            gas tanks, dumpster removal and oxygen tanks for welding are minor costs in this budget item. A possible cost saving here is to open the bathrooms for less
            hours/shorter season. NOTE: Changes to limiting the trash volume for curbside pickup will increase the residential trash found in the beach barrels, as
            residents already place household trash in these barrels.
                           Extreme Clean – New Budget                                                $118,600
                                o FY09 budget at $117,600
                                o FY07 budget at $117,600
                           Chipping contracts (trees/branches $2000/day)                             $ 10,000
                           DPW- Misc. Contracts                                                      $ 1,400

50320 Advertising/Mailing                                                                                                 Dept. Recommendation: $3,000
            This account funds advertising for three household hazardous waste (HHW) days in the tri-community area. Because we do not host any of these days, OOB pays
            100% of the advertising fee. The advertising fees have been grossly underestimated in the past year (by the shared recycling employee for Scarboro/Saco), and we are
            now taking over management of the advertisement schedule/size to control costs for the upcoming year. Our goal is for good attendance, but not at an outrageous
            advertising cost of full page, color ads. OOB residents are also charged for the HHW disposal fees per actual household attending (this fee is paid out of account
            #50508 Sewer Maintenance).

            Other mailing costs include postcards and letters out to residents for specific project or meeting attendance. Misc. advertisement costs may be for a special meeting
            notice, job posting or other special announcement, such as Transfer Station changes, of interest to the entire community. We also use our website and “subscribe to
            news” free resources to the greatest extent possible.

50336 Equipment Rental                                                                                                    Dept. Recommendation: $20,000
            This account funds all rental equipment from small pumps to excavators. Small DPW projects sometimes require rental of additional equipment or an excavator/dozer,
            which we do not own to date. Rental equipment is also used to cover for broken equipment or equipment under repair. For the Transfer Station, DPW rents an older
            backhoe to keep the bins compacted, as our backhoe is usually being used by the other crew members. This winter, the needed to rent a loader to cover for a
            substantial breakdown of our loader, costs approximately $4500/mo. Our plan is to rent the loader for the winter operations for the two worst months, and try to salvage
            the life of this 15 yr old DPW loader for gentler early/late winter, and beach cleaning operations. Without the support of a new loader, I am estimating 2 months of loader
            rental to make sure winter operations are covered appropriately.

                      DPW - Winter Operations                           $9,000
                      DPW – Summer/Fall Projects                                  $6,000
                      Transfer Station – Backhoe/Propane                          $5,000


                                                                                     138
50346 Property Damage                                                                                                        Dept. Recommendation: $300
              This account funds small property damage such as mailbox replacements. Larger claims are submitted to the Finance Director to be reviewed by our insurance
              company.

50400 Electricity                                                                                                            Dept. Recommendation: $20,000

              This account funds the electricity costs at the DPW shop, Transfer Station, Salt and Sand Facility and Memorial Park Parking Lot/Dog Park.. The Finance Director
              manages the utility billing for all facilities. Memorial Park should be under the Conservation Commission budget; therefore, I am estimating a $5000 reduction in this line
              item.

                                                                   Average        Annual
                                 Facility                           FY09         Estimate
                   Transfer Station                                    623           7474
                   Salt/Sand Facility                                  252           3019
                   DPW                                                 789           9465
                   Memorial Parking Lot/Dog Park                       372           4469
                                                                                   24427

50401 Water                                                                                                                  Dept. Recommendation: $3,000

              This account funds the water costs at the DPW shop, Transfer Station and Salt and Sand Facility. The Finance Director estimated these amounts using historical data.
                   • FY10                  $?/gallons         $3,000
                   • FY09                  $?/gallons         $3,000

50402 Phone/Cellular/Paging                                                                                                  Dept. Recommendation: $5,000
              This account funds the monthly phone charge for the DPW and Transfer Station facilities. Cell phones cost are also included for portable cell phones provided for the
              Director, Assistant Director, Foreman and On-call Beeper. Group plans are organized throughout the town family for maximum cost efficiency. There are currently no
              pagers being utilized in DPW.

50405 Heating Fuel                                                                                                           Dept. Recommendation: $20,000
              This account funds heating oil and propane for the buildings at DPW, Salt and Sand, and the Transfer Station. This line item is budgeted through the Finance Director
              and her coordination with a tri-community bid procedure. Due to lack of used oil, problems occurred with our used oil furnace, which supplements the heat in the open
              shop area. We anticipate (1) gaining some reliable partners for increasing the used oil quantity, and (2) reducing costs for the Transfer Station and DPW shop through
              additional insulation projects (these project costs are to reduce heating costs and budgeted under account #50450 Building Repair).



                                                                                       139
                                       Heating Fuel - Actual Costs
                                       July - Feb 09
                                         Heating Fuel                                                $13,605
                                         Propane                                                      $1,379
                                                                                                    $14,984

                                        FY08 Total                                                  $16,678
                                        FY 09 Estimate                                              $18,000
                                        FY10 Proposed                                               $20,000

50450 Building Repair/Maintenance                                                                                          Dept. Recommendation: $10,000

            This account funds the costs of all building repairs and maintenance for DPW, Salt/Sand Shed, Transfer Station, and Restrooms. This line item has also assisted other
            departments in minor or emergency projects for the Town Hall, Recreation Dept, Libby Memorial Library, and Historical Museum. Additional insulation and an enclosure
            is also needed on the lower level of the Transfer Station to facilitate efficient heating around just the hydraulics, water lines and sewer pipes (without heating the whole
            bottom floor where the trash compactor sits). The planned improvements for FY09 are on hold to cover other overages in my budget.
            NOTE: Reduced budget by $30,000 to cover other areas in my budget.

                           Enclosure/Insulation at DPW and Transfer Station        $8,000
                           Safety Installations on Overhead Doors 2@$1000          $2,000

50452 Operating Equipment Repair                                                                                           Dept. Recommendation: $47,000

            This account funds repair of all small and large equipment that is used in the shop or in the field. Our lead mechanic also fabricates many pieces and parts to repair
            some of the equipment and the materials he uses would come out of this line.

             Large equipment had been funded in previous years under Account #50543 Vehicle Repair. Starting with this FY10 Budget, all equipment, large and small, will be
            funded under this line item. An anticipated increase in equipment repair results from no request for capital equipment replacement funds for this fiscal year. DPW will
            take the next year to recalculate a more conservative, 20 year replacement plan utilizing a combination of slightly used equipment quotes, lease rates, planned rentals,
            shared equipment and straight out new purchases. A 20 year plan will be presented to the Town Council prior to the next budget year.

            Small Equipment: (6) trailers, (4) chain saws, (2) pipe saws, (3) lawn trimmers, (1) lawn edger, (4) leaf blowers, (2) hedge trimmers, (2) power brooms. These items are
            replaced as needed.




                                                                                     140
50452 Operating Equipment Repair
                                                                                                                TOTAL
                              EQUIPMENT                               YEAR               MAKE                   REPAIR
                              Grader                                            1971     CAT                                   $0
                              Loader 1                                          1994     JOHN DEER                        $13,201
                              Loader 4                                          2000     JOHN DEER                        $10,878
                              Backhoe 590                                       2005     CASE                                 $92
                              Bobcat                                            2005     BOB CAT                           $2,226
                              Sweeper                                           2005     JOHNSTON                          $8,851
                              One Ton roller                                             MULTIQUIP                             $0
                              Holder                                            1995     HOLDER                                $0
                              Trackless                                         2007     TRACKIESS                         $2,265
                              Sewer Jetter                                      1992     FMC                                  $38
                              Generater                                         1988     ONAN                                  $0
                              Air Compressor                                    2009                                           $0
                              Hot Box                                           1991     STO RAY                               $0
                                                                                         NEW
                              New Holland                                       2002     HOLLAND                           $5,565
                              SURF/RAKE                                         2005     BARBER                                $0
                              Forklift                                                   CAT                                   $0
                              Total Expenses to date
                              FY09                                                                                       $43,115

50453 Vehicle Repair/Tires/Oil                                                                                            Dept. Recommendation: $40,000

             This line item pays for all the normal preventative and routine maintenance, such as tires, oil changes, lubrications, plow blades, etc. We also cover emergency repairs
             for all vehicles and large equipment. Winter operations tend to do the most unexpected damage to our fleet – with the second year of a hard winter, I am anticipating
             overages here (91” of snow last year, and 60+” so far this year). In the parts economy, the prices are skyrocketing as well – new regulations for emissions and fuel
             surcharges on parts being ordered add to the already high cost. The MDOT is currently doing a study on the rising cost of parts/repair.

             We also budget $5000 a year for the shared cost of equipment repair for the Tri-Community Camera Program. I pay 1/5th of the actual repairs incurred. (We also budget
             $5000 for capital investment each year for future replacement of the vehicle and equipment). This program is very successful.




                                                                                     141
                                                                                              TOTAL
                          VEHICLE NUMBER                      YEAR         MAKE               REPAIR
                     Truck2                                   2004        GMC HD                 $1,825
                     Truck 3                                  1984        CHEVE                    $116
                     Truck 4                                  2001         GMC                       $0
                     Service Truck                            1992        CHEVE                  $1,455
                     Truck 6                                  2007       STERLING                   $11
                     Truck 7                                  2005        GMC HD                 $2,672
                     Truck 8                                  1991          INT                     $36
                     Truck 9                                  2007         GMC                   $1,590
                     Truck 10                                 2005        GMC HD                 $4,068
                     Truck 11                                 2006          INT                  $3,657
                     Truck 14                                 1992         GMC                   $4,729
                     Truck 16                                 2005          INT                  $2,050
                     Truck 17                                 1997         GMC                   $2,765
                     Truck 18                                 2002          INT                  $3,278
                     Truck 20                                 2000          INT                  $2,340
                     Truck 21                                 1999        DODGE                    $676
                     Truck 22                                 2006         GMC                       $0
                     Total Expenses July-Feb FY09                                                $31,268

50454 Computer Support/Service                                                                                         Dept. Recommendation: $6,000
           This account funds software licensing and technical support for various products used in our department, as detailed below. GIS software is needed throughout the town
           departments and is now organized and managed by Tom Burns, our GIS consultant. All GIS licensed are to be paid from the GIS Capital account. Bill Botting, loads
           and stores all the documentation, etc., as part of our IT budget. Cityworks is software product used for work order management. After many attempts to utilize this
           software, we decided to terminate the software support and licensing. The new MS4 data logging software helps reduce the cost of consultants inputting this data into a
           state logging system – the software is being closely developed with DEP. The development is still underway for this software to provide the mandatory reporting for
           DEP.

                    NEW - MS4 Data logging Software                                      750 items @ $6/yr $4,500
                    Web-based software updates for ALLDATA Fleet Management                                            $ 500
                    Web-based software updated for TOPCAT Fuel System                                                  $ 500
                    Misc. PC Software                                                                                  $ 500




                                                                                  142
50455 Electrical Repairs                                                                                                  Dept. Recommendation: $20,000

            This account funds maintenance (light bulb changes) as well as repair/replacement of the decorative town street lights and parking lot lights. DPW, Transfer Station,
            Salt and Sand Shed, Bathhouses, Memorial Park Gazebo also have electrical repairs that would be paid out of this account, as needed. The holiday lights for the Town
            Hall and Town Square are paid for out of this account –the work is contracted through Lucas Tree. This price increased with the new LED lights, but the power usage
            went down to a minimum.

                     Repair/replace light poles we own (Old Orchard St., Milliken St. Pkg Lot, Memorial Park, Dune Grass)
                     Christmas Tree lighting – Square and Town Hall ($14,000)
                     Request to look into a lighting study to place our Town owned lights on timers or change out light bulbs/ballast to a low energy version (not included in this
                     budget, but could be if council desired)

50500 Admin/Office Supp/Equip                                                                                             Dept. Recommendation: $5,000

            This account funds small office supplies that are used up during the year, such as paper, pens, etc. This account would also cover replacing any damaged scanner, fax,
            phone, or other small office equipment. Paper is done as a joint effort on a townwide basis through the town managers office, as well as copier rental. We have also
            coordinated other office purchasing through the guidance of the Finance Director. The costs for this past year were higher due to setting up a new office for the
            Assistant Director/Temp Office Manager.

50501 Operating Supplies                                                                                                  Dept. Recommendation: $30,000
            This account funds variety supplies related to safety, painting, signs, public restrooms along with other small items, such as: grade stakes, and shop supplies.. For
            better actual cost control for the Extreme Clean contract, we removed the purchase of the restroom supplies from his contract and budget them within this line item. The
            contractor coordinates the purchase and delivery of stock items for the restrooms. This contract has been very successful.

                 Signs/Posts                                                                           Safety Supplies
                   12 x 18 (NPAT)                           50          $15          $748               Vest                           13          $34         $442
                   24 x 30 (speed limit)                    20          $20          $400               Goggles                        20           $8         $160
                   30 x 30 (stop signs)                     30          $36        $1,080                Gloves                        50        $10          $500
                   9" Street Sign                           50          $25        $1,250                Cones                         50        $25        $1,250
                   Post                                    100          $25        $2,500                Barricades                    25        $42        $1,050
                   Lettering                         LS                              $100                Barriers                      25        $58        $1,450
                 Total Sign Cost                                                   $6,078                Lock Out Tags                 50         $4         $200
                                                                                                                                             lump
                                                                                                         Misc Supplies                  1    sum               $500
                                                                                                       Total Safety Cost                                    $5,552




                                                                                    143
50501 Operating Supplies

               Paint Supplies                                                                               Public Restroom
                Road Paint (drum)                          4         $250        $1,000                     Supplies
                Marking Paint (case)                      10         $128        $1,280                      Toilet Paper (case)                      150         $45          $6,750
                                                                                                             Paper Towels (case)                       10         $35           $350
                 Building Paint (gal)                      20        $20            $400
                                                                 lump                                        Hand Soap (gal)                          110         $10          $1,100
                 Misc Supplies                              1    sum                $500                     Hand Sanitizer (gal)                      80         $10            $800
                                                                                                             Trash Bags (case)                         75         $25          $1,875
               Coast Country
               Total Paint Cost Store, OOB                                       $3,180
                                                                                                                                                              lump
                 Monthly PO                                12        $500        $6,000                       Misc Supplies                              1    sum                $500
                                                                                                            Total Restroom Supplies                                         $11,375

50502 Printing & Copying                                                                                                   Dept. Recommendation: $500
            This account funds copying and printing done out of house. The in-house copying is paid out of the Town Managers budget. More costs are anticipated to market a
            heightened awareness program for recycling this next year – I am not including those cost in my budget, but will do so, if council desires.

50506 Road Maintenance, Non-capital                                                                                        Dept. Recommendation: $65,000
            This account funds small pavement patches, gravel, crushed stone and winter sand for projects completed by DPW or small contractors. Road striping is contracted out
            through a COG bid and is done twice a year (spring/Fall, when possible. The symbols, parking lines, and stop bars are completed by both contractors and DPW crews.
            Seal coating, and rubber coating for manhole/stormwater covers are paid from this line. DPW had made a concerted effort to actually dig up trouble areas to rebuild the
            larger patch, than just fill a pothole. This practice has helped immensely with less potholes over the winter (of course, Temple Ave was no problem this year!). Guardrail
            repairs and replacements are included as well. There are few contractors who repair the metal guardrail; therefore, we have been replacing the entire section in some
            areas with wooden guardrail, when possible (Portland Ave Pump Station was done this year).

            The larger grinding areas, such as sections of Cascade and Saco Avenue, are paid for out of Capital Paving – that work prolongs the life of our roadways without a full
            overlay at a quarter of the cost. The larger grinding contract, for the mixed pavement/gravel debris to be ground into a sub-base product (intending to use this for sub-
            base material on the sidewalks for EEC and road shoulder grading ), is paid out of Road Capital Account.




                                                                                     144
50506 Road Maintenance, Non-capital


                    Dayton
     Paving                                                              Gravel - 3/4"      100   cy    $18    $1,800
      B-Mix                      100    ton            $58      $5,830   Gravel - 1 1/2"    100   cy    $14    $1,400
      C-Mix                      300    ton            $58     $17,490   Crushed Stone      100   ton   $11    $1,050
      Cold Plane                   0    sq yard         $3      $2,500   Rip Rap            100   ton   $30    $3,000
      Reclaim                   1000    sq yard         $2      $2,100   Winter Sand       5000   cy     $4   $17,500
      Handwork                    50    ton           $100      $5,000                                        $24,750
      Tack Coat                   25    gallon          $6        $150
      Curb                       200    linear foot     $8      $1,550
      Fine Grade                   0    sq yard         $1          $0
     Total Paving Cost                                         $32,120

      Road Striping
      4" Yellow Double Line   120,000   Linear foot    $0.03    $3,600
      4" Single White Line     78,000   Linear foot    $0.03    $2,340
      Crosswalks - Hatched      2400    Sq foot        $0.32     $768
      12" Stop Lines             1500   Linear foot    $0.32      $480
      Parking Lines               350   stalls         $2.50     $875
      Handicap Symbols             25   each          $13.00      $325
      Arrows                       85   each          $13.00    $1,105
      Letters                      30   each           $7.00      $210
      Bike Symbol                  13   each          $20.00      $260
      Person - Walking             13   each          $20.00      $260
                                                               $10,223




                                                                145
50508 Sewer Maintenance, Non-capital                                                                                        Dept. Recommendation: $60,000
            This account funds all materials for small stormwater and sewer projects, such as: Runnel Avenue (DPW with the assistance of a small contractor). The Tri-Community
            Utility Technician is also paid from this account. OOB pays 1/5 of this employee, who is an official employee of Saco. We share the position, van, and equipment with a
            three year contract. You will see this renewal this coming year – this program is very successful. We have emergency access 24/7 and a schedule of approximately ten
            weeks a year. Portable restrooms are placed in Memorial Park and on West Grand, beside the summer restrooms, during the off-season. We have also tried to develop
            one site so far for portable restrooms closer to the beach (Walnut Street is our first location – this location was chosen because the highest percent of local residents use
            this entrance and the physical location was suitable) – we are cautiously looking for more locations to better serve the public.

                      Household Hazardous Waste Fees                     $6,000
                      Portable Restrooms-                                $2,000

               Sewer/Stormwater
               Supplies                                                                               Contract Sewer/Storm Work
                 4' MH/CB (ea)                        8          $800         $6,400                  CAMERA WORK
                 4" Dry Well (ea)                     2          $800         $1,600                   Small lines, 4" - 6"                               $2,000
                 Frame/Cover (ea)                    24          $340         $8,160                   Mid Size, 8" - 18"                                       $0
                 8" SDR Pipe (lf)                  400              $7        $2,800                   Large Size, 24" larger                            $10,000
                 15" HDPE Pipe (lf)                600              $8        $4,800                                                                    $12,000
                 6" Underdrain (lf)                150            $15         $2,250
                 Misc. (ls)                                         $1        $2,000
                                                                           $28,010

                      Tri - Community Utility Technician Position
                       A Shared Position with Saco/Biddeford and OOB
                      Annual salary                                       $                                   47,347.00
                      Health inc                                          $                                    1,950.00
                      Social Security                                     $                                    3,622.05
                      Rretirement                                         $                                    2,367.35
                      Worker's comp                                       $                                    1,003.76
                      Unemployment                                        $                                       293.55
                      Dental/eye                                          $                                       325.00
                      Disability                                          $                                       384.00
                                      TOTAL                               $                                   57,292.70
                                 HOURLY RATE                              $                                        27.54




                                                                                     146
                     OOB TOTAL FOR FY10                           416 HOURS @ 27.54/HR =11,456.64



50510 Vehicle Fuel                                                                                                       Dept. Recommendation: $40,000
            This account funds the gasoline and diesel fuel for the (17) DPW vehicles and (16) pieces of equipment, as listed earlier. All the Town Departments fuel up their
            vehicles and equipment at DPW; our lead mechanic is responsible for tracking each of the ten departments individual costs. Detailed reports are given to the Finance
            Director each month. Each piece of equipment has a separate fuel key/code as well as each individual vehicle. No personal vehicles are allowed to utilize our public fuel
            pumps. The following chart shows the actual costs for July – Dec 2008. The average cost of gasoline this year, so far, is $2.68 per gallon and $2.77 per gallon for
            diesel. These averages are what is being estimated for next year. Fuel is purchased through a tri-community competitive bid process organized through the Finance
            Director for all departments on an annual basis.

            The December ice storm was declared by the FEMA; therefore, we will receive approximately $10,000 reimbursement for equipment use (which includes fuel costs)
            during the Dec 11-29th, 2009 time period along with the overtime and salt costs.

                             DPW Fuel Use -
                             July - Dec 2008
                                                                     Gasoline                             Diesel
                                                                      Gallons                 Cost        Gallons         Cost
                             July                                                    381      $1,172         1322         $4,908
                             August                                                  272        $860          957         $3,619
                             September                                               297        $924          747         $2,742
                             October                                                 283        $886          705         $2,500
                             Novemvber                                               181        $477          488         $1,615
                             December                                                594      $1,565         1992         $5,451
                                                                                             $5,884                     $20,835

50511 Grounds Improvements                                                                                               Dept. Recommendation: $40,000

            This account funds the materials and supplies needed to maintain the road shoulders, islands, parking lots, and edges of the sidewalk right-of-ways. Dunegrass
            management is funded from this account. Typically, spring and fall plantings are coordinated though Sue Shaeller, our contracted Biologist, recommendations and in
            accordance with the management plan she created on our behalf. Boardwalks, beach signs, fencing, loam, grass seed, hay bales, tree removal/trimming and other
            small misc. items are funded through this account. Bench repairs and replacements, brick paver repairs, planters, barrels and other small items are also part of this
            account.

            PLANTS/PLANTING AREAS: Conservation Commission will fund and supervise the purchasing, planting and nurturing of the planting areas at Memorial Park, Town
            Hall, entrance from the turnpike and the various planting areas at the end of Old Orchard Street. Small tree, rose bushes, shrubs, flowers and other native plants are




                                                                                    147
            kept in these garden areas. A combination of contracted help and volunteers will be utilized for this work, as detailed in the Conservation Commission budget. The
            change results in a cost savings of approximately $500 for DPW.

            LAWN CARE: In past years, DPW paid for the lawn care at Town Hall, Atlantic Courts, Historical Museum and Old Orchard Street Park. This season, DPW and the
            Conservation Commission have fine tuned their operations to swap some areas of responsibility. DPW will fund and supervise the mowing contract for all these areas
            including Memorial Park and Libby Memorial Library, as detailed below. A savings in both of our budgets, DPW plans are to replace our two seasonal workers with one
            extended contract with Defining Lines with a net cost savings of $24,040 from the Seasonal Wages account. The cost savings to Conservation Commission is $9240
            from their Groundkeeping Account. Lawn Fertilization will be done through the Conservation Commission in all areas.

                 o    Defining Lines, Joe Lydon (Currently hired for Memorial Park this spring)
                                $420 x 22 mowings per year = $9,240 (deleted from Cons. Comm Budget)
                                Memorial Park and Libby Memorial Library
                                Mow, Trim, Aerate, de-thatch, overseed
                                Expand areas to include:
                                     • $180 x 22 mowings per year = $3,960
                                     • Historical Museum, Atlantic Courts, ,Town Hall, and OO Street Park
                                     • DPW completes maintenance mowing for Milliken St. parking lot and traffic island areas

             TREES: Conservation Commission will also purchase, plant and nurture the tree plantings throughout town, in the parks as well as street trees. Conservation
            Commission will hire an arborist to do routine pruning of all of these trees. DPW will continue to fund the removal of dangerous street trees and will assist with the
            equipment/labor for installing of any new trees. DPW will also continue to do tree trimming as it related to site distance and snow plow routes. The change results in a
            cost savings of approximately $2000 to DPW. The new tree leaf program is one initiated by the Conservation Commission and hold promise of some funding for the
            purchase of street trees.

              Dune Grass Management                                                           Contracted Work
                Permits/Planning                                   $4,000                      Lawn Care - Defining Lines                        $9,680
                Plants                                             $5,000                      Lawn Care - Defining Lines                        $3,960
                Fencing Materials                                      $0                      Weed Control - Swamp Inc                          $3,000
                Seaweed Management                                 $4,000                      Tree Removal - Misc.                              $5,000
                                                                $13,000                                                                         $21,640

50515 Winter Salt                                                                                                          Dept. Recommendation: $50,000
            This account funds the salt purchases only. Road salt is most commonly used chemical for snow melting and de-icing pavement. Greater amounts of salt are used on
            the main arterials, on hills, and at intersections in an effort to remove snow and ice and increase traffic safety. During winter operations, DPW crews use straight salt, a
            salt/sand mix and a salt brine mix (salt/water). The pre-treatment option depends on the temperature, timing and type of “ wintery mix”. Decisions are made with the
            environment, economics and results expected in mind. Once the ice has already set in, we do try to apply salt/sand mix to more of the side road areas. As you can see
            below, our salt budget is very tight for the past two years. More salt is being used as we lessen the amount of sand use, due to the DEP requirements for pollution
            control to waters of the state (through the catch basin stormwater systems).




                                                                                     148
            We cannot predict the type of winter we will actually receive – thus this account, as well as overtime, equipment repairs, fuel are all adversely affected with a above
            average storm season. The December ice storm was declared by the FEMA; therefore, we will receive approximately $6,000 reimbursement for salt treatments during
            the Dec 11-29th, 2009 time period along with the overtime and equipment costs.

            My recommendation is to again budget the same amount as last year, as my prediction is we will have an average or winter or below next year (with 10-12 storms total).

                                          Salt - Actual Purchases Nov -
                                          Feb 09
                                                                         11/2/2009      200T                            $13,281
                                                                        11/25/2009      100T                             $6,654
                                                                          1/6/2009      200T                            $13,456
                                                                         1/27/2009      206T                            $13,974
                                                                          2/6/2009      200T                            $13,456
                                                                                                                       $60,821
                                          * 706T/12 Storms = 60T per storm
                                          * 12 Storms x 60T/Storm x $ 67.84/Ton = $48,850
                                          * Approx. 200T left for the rest of this winter


50516 Winter Liquid Calcium                                                                                              Dept. Recommendation: $1,000

            This account funds only liquid calcium works best for pre-treatment of major arterials in temperatures between 0 – 20 degrees. Due to environmental and cost concerns,
            we no longer use this as a straight liquid. Liquid calcium is only added to our liquid brine mix (salty water) to create what is considered a “hot mix” to increase the
            melting capacity over a one hour period an average of 10% at 15 degrees and 25% at 5 degrees Fahrenheit.
                 • 500 gals x $2.00/gal = $1000 (treats the main runs for approximately four winter storms)

50551 Operating Equipment, Capital                                                                                       Dept. Recommendation: $0

            This account funds the small equipment purchases, such as saw, power brooms, etc. Starting this fiscal year the funds in this account are merged with account #50452,
            Operating Equipment Repair.




                                                                                    149
       FY10 Department                                                              Chris White
       Description, Goals                                                           Waste Water Superintendent
       & Justifications



                                                Wastewater Treatment

                                                                      Staff
The wastewater department is responsible for the maintenance and operation of the pollution control facility and eight (8) remote pump
stations. Although there are two departments; Maintenance and Operations which have three (3) employees each, both are required to have
working knowledge of each other’s general duties. Employees are required to have working knowledge of all aspects of facility and pump
station operations, with the Chief Operator and Maintenance Foreman having overall responsibility for their respective departments. At all
times there are two employees on call and ready to respond in case of power outages, equipment failures and rain events. Everyday duties
include inspecting facility equipment, pump station equipment, scheduling maintenance, laboratory testing and operational adjustments.
Other duties consist of operating the solids disposal equipment, coordinating outside contractors, diagnosing electrical and mechanical
equipment, scheduling in house repairs, ongoing training, ordering parts/supplies/material and yard maintenance. Staff faces a number of
biological, electrical and mechanical hazards on a daily basis. Training and attention to safety play an important role in everything we do.

                                                                    Process
The first part of the process uses primary clarifier’s to settle out non-organic material that has no benefit to the biological process. The waste
stream then enters the biological part of the process called aeration. In this process, repopulated microorganisms are supplied with air and
cultured in open tanks for the purpose of “breaking down” the organic material. After the aeration the waste stream enters the secondary
clarifier’s, is much like the first and uses the same principals to settle out organic material coming from the aeration tanks. The last process
is the disinfection process, where hypo-chlorite is used to kill the pathogens in the waste stream. All of the non-organic and organic solids
are treated using a belt press that “squeezes” as much water as possible out of the solids. These dried solids are then sent out for disposal
by a contracted third party. While not all of the facility processes are automated, some pumps and feed rates are controlled by programmed
logic controllers, or PLC’s. This type of technology is now standard for most facilities and wireless control is also becoming more prevalent.
Both the PLC’s and wireless control systems have been proven to save on labor costs and gain efficiency in other applications.

The OOB facility typically treats over 500 million gallons of wastewater and processes over 1,200 tons of solids on an annual basis. The
treated water is discharged to the Atlantic Ocean and is subject to federal and state laws that are put in place to protect our waterways.
While the OOB facility is mandated to remove 85% of the pollutants, the facility typically removes better than 90%. The solids produced are
processed in to different bio-solids products and used by both farmers and residents alike.




                                                                       150
                                                                  Funding
The Town of Old Orchard Beach is one of the few communities to fund the sewer departments using the Ad Velorum method. The Ad
Velorum method does not charge residents according to water usage, but instead charges residents as a percentage of their property value.
In FY08 this department incurred costs as follows; $1,115,000 in operating expenses and equipment replacement, $500,000 in debt and
$230,000 for OOBPW to maintain the sewer lines. Estimating the average user charge for OOB residents is difficult under this methodology,
but based on equal water usage past reports indicate that there are approximately 5,900 sewer users in OOB. By adding the costs incurred
and dividing it by the number of estimated users, OOB has an average annual sewer user charge of $314. In comparison to similar sized
communities, this is far below the average reported in the 2008 Maine Rural Water Association Sewer Rate Survey. The main cause of this
discrepancy in sewer rates is the low per capita debt, shrinking from $2,300.00 in 1999 down to $900.00 in 2008.

Environmental Protection Agency (EPA) guidelines indicate that the “affordability criteria” for a sewer user charge is 1.0-2.0% of the Median
Household Income (MHI). By dividing the MHI of $36,550* by the current $314 annual user charge, OOB’s user charge is only 0.86% of the
MHI. While this is an excellent indication of financial management, it also highlights the considerable capital investment that will be needed
in the coming years.

While the financial impact and charges for individual users vary, OOB is in a better situation to make infrastructure improvements than other
communities. Population growth, housing starts, commercial development and wastewater discharge license changes will influence future
costs. While the town does retain some control over population growth, housing starts and commercial development; further restrictions in
the wastewater discharge license may increase costs.

*2000 Census

                                                            Upcoming projects

This year is expected to be especially busy with the upgrade of the West Grand pump station (WG PS), comprehensive facility study (CFS)
and the supervisory and control and data acquisition (SCADA) project.

The WG PS was approved by the council and public in November of 2008 at an estimated cost of 1.2 million dollars. We are now in the
design phase and expect to be in the construction phase in the summer of this year.

The CFS is funded using past capital that was not expended. The study will give valuable information to the town in reference to future
design and construction costs. This study is expected to cost around $100,000 and should be complete by this summer also.

The SCADA project has since been turned over to the DEP in hopes that it can be funded with the upcoming federal stimulus package. The
funding source will determine the time of completion for this project.




                                                                     151
 Goals
Although wastewater treatment is most municipalities tend to be less in the public eye than other departments, it is a service that we provide
24 hours a day. Technology and the infrastructure that make up the wastewater treatment system is a huge investment and it is very
important that the public be educated on what it takes to properly operate the facility. Some of the projects I have listed below will be used as
a tool to educate the public on what it takes to keep this operation safe and efficient.

The Comprehensive Facility Study will give us valuable information when planning investment and future operations which will be outlined as
part of this study. It is our goal to use this study to help the public understand the wastewater process.

The West Grand PS upgrade construction phase will be underway this summer and as with any upgrade, avoiding process interruptions will
be very important. In the end, finishing on time and giving the town the best product for its money is the ultimate goal.

The SCADA project has also been submitted to the DEP for possible funding under the stimulus package. This project will give employees
access to all the pump station and facility operations in real time by using wireless technology. By giving the staff the ability to view all
operations at one location, it will allow staff to make changes remotely. We are hoping that regardless of the funding source, this project will
be completed by the end of the year.

While investment in replacement process equipment has been substantial the past three years, staff is still working with old and outdated
equipment. As equipment gets older, parts become difficult to find and in some cases they are no longer available. Every attempt is made to
retrofit equipment, but very often this prolongs the amount of time equipment is out of commission. When retrofitting is not practical, new
equipment is ordered and very often takes months to ship. While these issues make the ultimate goal of operating a safe and efficient facility
a challenge, staff continues to be dedicated to this purpose and hopeful that the upcoming upgrades will make this system a more reliable,
efficient and safe atmosphere for residents and employees alike.




                                                                      152
                                                     TOWN OF OLD ORCHARD BEACH
                                                        FY10 PROPOSED BUDGET
                                               COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                   FY08          FY08          FY09            FY09         FY10          FY10       FY10       FY10
                                                 ADOPTED        ACTUAL       ADOPTED        PROJECTED       DEPT        MANAGER       $          %
                                                 BUDGET        EXPENSES      BUDGET          EXPENSES     PROPOSED      PROPOSED     DIFF       DIFF



20161 Waste Water Treatment

       50101    Department Head Salary               60,550        58,477          66,970       66,970        66,970       66,970          -      0.00%
       50106    Full-Time Employee Wages            264,465       257,417         272,470      272,470       320,000      290,000     17,530      6.43%
       50108    Seasonal Employee Wages              10,000        11,108          12,000       12,000        12,000       12,000          -      0.00%
       50111    Overtime Wages                       50,000        60,036          60,000       68,570        50,000       50,000    (10,000)   -16.67%
       50112    Standby Wages                             -             -               -        9,000        35,000       35,000     35,000    #DIV/0!
       50125    Town IRA Contribution                 2,000         2,000           2,000        2,000         2,000        2,000          -      0.00%
       50201    FICA & Medicare - ER Share           30,470        28,909          31,670       31,670        35,900       33,500      1,830      5.78%
       50202    MSR-Employer Share                    6,354         6,032           7,000        7,000         9,000        7,800        800     11.43%
       50203    ICMA 457 - Employer Share             5,599         3,453           5,780        4,000         3,500        3,500     (2,280)   -39.45%
       50210    Health Insurance-Employer            76,199        59,055          71,500       69,000        77,800       67,000     (4,500)    -6.29%
       50211    Dental Insurance-Employer             3,168         2,751           3,295        3,295         3,295        3,000       (295)    -8.95%
       50212    IPP Insurance-Employer                3,447         3,251           3,600        3,500         4,050        3,800        200      5.56%
       50230    Clothing Allowance                    3,150         2,559           3,150        3,150         3,150        3,150          -      0.00%
       50251    Conferences/Training                  1,500         1,555           1,500        1,500         1,500        1,500          -      0.00%
       50252    Travel/Food/Lodging                     500           607             500          500           500          500          -      0.00%
       50256    Dues/Memberships/Licenses               750           445             500          500           500          500          -      0.00%
       50305    Laboratory Service                   11,500        11,257          10,000        9,000        10,000       10,000          -      0.00%
       50310    Service Contracts                    10,000        10,048          10,000       12,000        12,000       12,000      2,000     20.00%
       50336    Equipment Rental                      5,000             8           2,500        2,000         2,000        2,000       (500)   -20.00%
       50340    Waste Tipping/Disposal              126,000        91,188         120,000      110,000       110,000      110,000    (10,000)    -8.33%
       50342    Waste Pumping                        20,000        23,235          25,000       25,000        30,000       30,000      5,000     20.00%
       50400    Electricity                         175,000       237,695         220,000      220,000       220,000      220,000          -      0.00%
       50401    Water                                 4,000         4,334           4,000        4,000         4,000        4,000          -      0.00%
       50402    Phone/Cellular/Paging                 5,000         5,922           5,000        4,575         5,000        5,000          -      0.00%
       50405    Heating Fuel                         14,000         8,594          14,000       17,000        20,000       12,000     (2,000)   -14.29%
       50450    Building Repairs                      5,000         8,473           7,500        5,000        10,000       10,000      2,500     33.33%
       50452    Operating Equipment Repairs          45,000        46,303          50,000       42,000        60,000       50,000          -      0.00%
       50453    Vehicle Repairs/Tires/Oil             8,000         8,990           8,000        8,000         8,000        8,000          -      0.00%
       50500    Admin/Office Supplies/Equip           1,200         3,666           1,500        1,500         4,000        4,000      2,500    166.67%
       50501    Operating Supplies/Equipment         60,000        45,930          55,000       53,000        60,000       55,000          -      0.00%
       50510    Vehicle Fuel                          7,500         8,479           7,500       12,000        16,000        7,500          -      0.00%

                Total                              1,015,352    1,011,777     1,081,935       1,080,200     1,196,165    1,119,720   37,785       3.49%



                                                                            153
Line Item Justifications

20161 50101 – Department Head Salary                                                                                       $ 66,970

      The account funds the salary of the Wastewater Superintendent

20161 50106 – Full Time Employee Wages                                                                                     $ 290,000

      The department staff consists of three (3) employees each in the Maintenance and Operations Departments. While long term employees are
      valuable for their knowledge of the facility and inner working of the town, accumulated vacation time creates an extra burden on staff. Before my
      arrival, the seasonal employee did not participate in skilled tasks and was assigned to yard maintenance. Out of necessity, we have used the
      seasonal employee to assist the maintenance department in some of the regular tasks and projects. While this has caused some “heart burn”
      among the union employees, it has not been elevated to the level of a grievance.

      The current Facility Foreman will be asked to assist in some of our upcoming projects and the Senior Mechanic will be asked to take over more of
      the supervisory duties. My fear is that the town will not get the full benefit of the upgrades and staff will not be able to accomplish assigned duties
      in a safe and efficient manner unless we add additional labor to the maintenance department.

      The Operator’s position is currently doing duty within the Maintenance Department on a monthly rotating basis. Out of the months that are spent
      within the Operations Department, about half the time is spent in the dewatering operation. This leaves little time to work with the Operations
      Department.

      Below is a list of some of the other issues the department is facing;
              The current Chief and Senior Operator are 62 and 61 years old respectively. At some point, it will be necessary to have the Operator
              assume one of these roles and it is my own opinion that this position needs more hands-on experience is needed.
              The average age of the current employees is 53 and all are expected to take part in tasks that involve physical labor.
              Employees are required to be on call and perform weekend duty every third week.
              June-August employees are restricted to two weeks of vacation and when choosing vacations, they cannot choose weeks they are on
              duty.
              The Facility Foreman will be assisting with the coordination and planning of upcoming projects and will have less time available for his
              regular duties
              Potential union issues with non-union employees performing skilled tasks

      I would propose removing budget seasonal help line #201061-50108 from the budget and add a Laborer position to the staff.




                                                                           154
           Position/name/years employed)                                             Primary Duties
Facility Maintenance Foreman- Mike Hersey                  Coordinating all facility and pump station maintenance, diagnosing
(10 years)                                          1      mechanical failures, assisting with project planning and acting as Deputy
                                                           Superintendent in their absence
Chief Operator- Allen Burnham                              Over seeing facility operations, state reports and acting safety officer
                                                    1
(25 years)
Senior Operator- Larry Thomas                              Assisting the Chief operator with facility operations, lab testing and acting
                                                    1
(35 years)                                                 Chief Operator in their absence.
Operator- Dan Creighton                                    Assisting the Chief Operator with facility operations, lab testing, dewatering
(4 years)                                           1      operation on a monthly rotating basis and assisting the maintenance foreman
                                                           on a monthly rotating basis
Senior Mechanic- Dan Deshaies                              Supervising employees, dewatering operation on a monthly rotating basis
                                                    1
(10 years)                                                 and assisting the Facility Foreman with repairs
Mechanic- Carl Sawyer                                      Assisting the Facility Foreman with repairs
(10 years)                                          1


20161 50108 – Seasonal Employee Wages                                                                                    $12,000

       This account funds wages for the following staff:

                                                            Laborer/equipment operator          1

20161 50111 – Overtime Wages                                                                                             $50,000

       This account funds the scheduled overtime for weekends, holidays and any call-outs incurred from emergencies
       such as power failures or pump failure. Weekend and holiday duty consists of two employees coming in from 7-9
       in the morning and is estimated to be $25,000 annually. With the approach of the construction phase of the WG PS,
       it is expected that staff will be asked to work more OT.

20161 50112 – Standby Wages                                                                                             $35,000

       This account funds the standby pay received for the primary and secondary on call individuals. There are
       two employees on call at all times. The primary on call employee receives 17 hours per week of straight
       time and the secondary on call employee receives 12 hours. Standby wages are estimated to be $35,000 in FY10.

20161 50125 – Town IRA Contribution                                                                                      $ 2,000

20161 50201 – FICA & Medicare – Employer Share                                                                           $33,500

       This account funds the Town’s share of FICA and Medicare for the annual salaries of the staff. FICA is 6.2% and Medicare is 1.45%.



                                                                          155
20161 50202 – MSR Employer Share                                                                                         $ 7,800

      This account funds the Town’s share of Maine Public Employee’s Retirement (Maine PERS). The Town’s share is actuarily
      determined annually by an actuary retained by Maine PERS.

20161 50203 – ICMA 457 – Employer Share                                                                                  $ 3,500

      This account funds the Town’s share of ICMA 457 contributions. The Town’s share is 5% of the employees wages. Employees are
      given 2 options for retirement at the time they are hired. The Town will contribute to one or the other.

20161 50210 – Health Insurance – Employer Share                                                                          $77,800

      This account funds the Town’s share of Health Insurance offered to full time employees. Non union employees contribute
      10% of the premium and the Town pays 90%. For WWTP Union employees they contribute 18% and the Town pays 82%.

20161 50211 – Dental Insurance – Employer Share                                                                          $ 3,295

      This account funds the Town’s share of Dental Insurance offered to full time employees. All employees contribute
      50% of the premium and the Town pays 50%.

20161 50212 – IPP Insurance – Employer Share                                                                             $ 4,050

      This account funds the Town’s share of Income Protection Insurance (short term disability) offered to full time employees.
      The Town offers two plans, one that pays the employee 55% of their income if they are out of work due to illness or
      accident and the other plan pays 70%. If the employee chooses the 70% plan they pay for the difference in the
      premium over the 55% plan.

20161 50230 – Clothing Allowance                                                                                         $ 3,150

      As per the union contract, each employee is allotted $450 per year.

20161 50251 – Conferences/Training                                                                                       $ 1,500

      Employees are required to attend 18 hours of DEP approved classes every two years in order
      to maintain their wastewater license. I have been attending an average of one conference per year.

20161 50252 – Travel/Food/Lodging                                                                                        $   500

      Employees are required to attend 18 hours of DEP approved classes every two years in order
      to maintain their wastewater license. I have been attending an average of one conference per year.




                                                                         156
20161 50256 – Dues/Memberships/Licenses                                                                                            $   500

      Employees are required to attend 18 hours of DEP approved classes every two years in order
      to maintain their wastewater license. I have been attending an average of one conference per year.

20161 50305 – Laboratory Services                                                                                                  $10,000

      This budget line funds non-capita lab equipment, lab supplies and contracted testing services.

20161 50310 – Service Contracts                                                                                                    $12,000

      This budget line funds all the scheduled maintenance for the emergency generators at an annual cost of $2,500.
      This line also covers inspections and/or calibration of the fire extinguishers, backflow devices, effluent outfall and
      lab equipment. We also use this line for such services as bathroom cleaning, carpet service and our annual alarm
      monitoring fees.

20161 50336 – Equipment Rental                                                                                                     $ 2,000

      This budget line funds equipment rental fees incurred when equipment rental is needed. This line varies according
      to the amount of projects we do in-house and the equipment needed.

20161 50340 – Waste Tipping/Disposal                                                                                           $110,000

      This budget line is use to fund sludge disposal costs. The town currently pays $73.74 per wet ton and the
      existing contract with New England Organics which will expire in August of 2010. Actual tonnage produced has
      been reduced from 1,600 tons in 2006 to 1,150 tons in 2008.

20161 50342 – Waste Pumping                                                                                                    $ 30,000

      This budget line is dedicated to costs incurred from cleaning pump station wet wells and various tanks around
      the facility. These wet wells and tanks are cleaned on an average of twice per year. Last year we saw an increase in these fees.
20161 50400 – Electricity                                                                                                      $220,000

      This budget line is dedicated to electrical costs incurred from the operation of the wastewater facility and pump stations.
      The actual kW charge has been unchanged since December of 2006. The current contract expires in December of 2009 and
      must be renewed before it expires. As the year progresses, we will be given updates on current pricing and our options
      for extending the current contract.

20161 50401 – Water                                                                                                            $    4,000

      This account funds water for the plant and pump stations, and Poland Spring Water for staff drinking water.



                                                                           157
20161 50402 - Phone/Cellular/Paging                                                                                            $   5,000

      This account funds all cell phones and land lines.

20161 50405 – Heating Fuel                                                                                                     $ 12,000

      This budget line is dedicated to heating fuel. The administrative building is the only building that is heated by oil.
      All of the pump stations and remote buildings are heated by electric heaters. The Facility has been refitted with
      new windows and doors to help save on heating oil costs.

20161 50450 – Building Repairs                                                                                                 $ 10,000

      This budget line is dedicated to minor repairs and improvements as they become absolutely necessary. The
      administrative building is in poor shape and in need of extensive repair and abatement. The equipment storage
      building is also in poor shape and inadequate for our needs. A portion of the older process buildings have been
      “mothballed”, but continue to incur maintenance costs and have become safety hazards.

20161 50452 – Operating Equipment Repair                                                                                       $   50,000

      This budget line is dedicated to the replacement or unscheduled repair to process equipment. This includes the
      purchase of non-capita parts, equipment and material. It also include charges incurred from outside contractors.
      Equipment and parts that over $1,000 are funded from the equipment replacement budget line.

20161 50453– Vehicle Repair/Tires/Oil                                                                                          $   8,000

      The budget line is dedicated to the maintenance of four (4) vehicles, a front end loader and Mack truck. The loader
      and Mack truck were formerly used at the composting process. The line contains enough funds for all scheduled
      maintenance and replacement of normal wear parts.

20161 50500 – Admin/Office Supplies                                                                                            $   4,000

      This account funds all office supplies used by the police department including, books and periodicals, computer
      repairs, printer cartridges, etc.

20161 50501 – Operating Supplies/Equipment                                                                                     $ 55,000

      The majority of this budget line is dedicated to chemical purchases which are estimated to be about $30,000
      in 2009. This budget line also is used for maintenance supplies, shop supplies, tools, and safety equipment/supplies.
      Although chemical prices were predicted to rise substantially in 2009, the current drop in energy prices has
      helped ebb these increases.



                                                                             158
20161 50510– Vehicle Fuel                                                                                          $ 7,500

       This budge line is dedicated to fueling all of the vehicles and all the emergency generators. We fuel the
       emergency generator’s with a portable fuel tank mounted on the 2006 Ford F-550.

                                                     Capital requests for the FY10 budget

20204-50846 – Equipment replacement                                                                                $ 63,110

       This budget line is dedicated to the purchase of individual equipment that is over $1,000 in cost.

Ford F-550- $55,000 (estimated) – Please refer to the attached chart for a better explanation of vehicle functions.
This vehicle would replace the 1989 Mack truck. This vehicle would be outfitted with a small dump body and 9.5’ v-plow. The existing sander
would be mounted on this vehicle in the winter and dismounted in the summer. The sander does not allow this vehicle to act in a towing
capacity, but the department would still have two vehicles on site that can tow portable emergency generators in case of multiple power
outages. The OOBPW department has indicated that the Mack could be modified and highly useful for winter operations. If the Mack is
cannot be used by OOBPW, it would be traded in.

Automatic/manual sliding entry gate at the facility – $20,000/$4,000
This would be an automated sliding gate with entry accessed by using a PIN code or card system and would allow better monitoring of
Poland Spring and quicker access for employees.

Davit arm and hoist - $6,000
This equipment is necessary during confined space entry. The department is mandated to have a hoist for each person entering the
confined space. This would give the department two hoists.

Pump Station improvements - $20,000
This would be used for grounds keeping improvements and constructing covered shelters to allow employees to work in a safer manner.
Most of the PS electrical panels are not covered and employees are accessing these panels without shelter from rain.

Loading dock - $8,000
The facility does not have a proper loading or unloading area for heavy equipment and chemical delivery’s. This project would involve cutting
a hole in the process building and installing an overhead door.

Stationary emergency generators - $30,000
These eg’s would be located at the East Grand, Dune Grass 100 and Dune Grass 200 pump station. During multiple power outage
situations these are the further most stations located in OOB.

                                                            *End of budget justification*



                                                                           159
                                               TOWN OF OLD ORCHARD BEACH
                                                  FY10 PROPOSED BUDGET
                                         COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                             FY08         FY08          FY09            FY09        FY10         FY10      FY10       FY10
                                           ADOPTED       ACTUAL       ADOPTED        PROJECTED      DEPT       MANAGER      $          %
                                           BUDGET       EXPENSES      BUDGET          EXPENSES    PROPOSED     PROPOSED    DIFF       DIFF



20163 Solid Waste

       50340    Waste Tipping/Disposal        300,000      283,684         315,000      310,000      309,000     309,000    (6,000)    -1.90%
       50341    Waste Collection              245,000      245,926         250,000      247,980      255,000     255,000     5,000      2.00%
       50516    Recycling Committee                 -            -               -            -        1,000       1,000     1,000    #DIV/0!

                Total                         545,000      529,610         565,000      557,980      565,000     565,000          -     0.00%




                                                                     160
                                         TOWN OF OLD ORCHARD BEACH
                                            FY10 PROPOSED BUDGET
                                   COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                       FY08        FY08         FY09          FY09        FY10        FY10      FY10       FY10
                                     ADOPTED      ACTUAL      ADOPTED      PROJECTED      DEPT      MANAGER      $          %
                                     BUDGET      EXPENSES     BUDGET        EXPENSES    PROPOSED    PROPOSED    DIFF       DIFF



20164 Comfort Station

       50401    Water                    1,500       1,395         1,500        1,500       1,500       1,500          -    0.00%
       50450    Building Repairs         6,000           -         6,000        6,000       6,000       6,000          -    0.00%

                Total                    7,500       1,395         7,500        7,500       7,500       7,500          -    0.00%




                                                             161
        FY10 Department
                                                                                                         Jason Webber
                                                                                                         Recreation Director

        Description, Goals
        & Justifications



                                                 Parks & Recreation


Administration
  The administrative division prepares and manages the Department; program and operating budgets; recruits and trains regular, part-time and voluntary personnel; establishes
  and advises Department special interest associations: and assists quasi-public organizations in the delivery of recreation services. The division is responsible for securing and
  administering Federal, State and City funds for recreation capital improvements; scholarships; comprehensive department planning; and helps with other city parks and recreation
  facilities. The Department as a whole works cooperatively with most of the other departments within the City, including the school department, library and private organizations to
  stretch resources, deliver services, and provide support to achieve the quality services that the citizens of Old Orchard Beach have come to expect.

Recreation Division
  We strive to provide programs that will meet the leisure needs of the citizens of Old Orchard Beach. The Department focuses on offering a variety of programs to serve the
  various individual populations within the community – pre-school, youth, teens, and adults. We strive to provide all programs in a financially sound and responsible manner. The
  Recreation Department will continue to be guided by a cost-of-service principle with regard to our rates, fees, and charges. We are committed to continuing improvements in all
  programs, and will provide value to our participants. Through our collaborating efforts with area communities our youth are able to compete in various sports programs: Football,
  Soccer, Cheering, and Basketball. This division assists many special interest groups with delivery of services. Hundreds of volunteers along with the business community and
  civic organizations greatly enhance our ability to serve Old Orchard Beach citizens by contributing thousands of dollars and countless volunteer hours in the delivery of recreation
  programs. We continue to strive for customer service excellence in order to keep pace with the changing needs and interests of our citizens in their leisure pursuits.




                                                                                       162
Child Care Division
  One of the most successful areas in our department is our Gull Care Before & After School Program. A large thanks goes to the Assistant Director, Nikki Duplisea, for her hard
  work, and commitment to this program. Our Vision has been, and always will be, to provide programs that meet and exceed State of Maine Child Care Center Regulations. As a
  Recreation Department we are not obligated to meet such high regulations but we do so to provide quality care for our students and families. Child care opportunities provide
  include: School Vacation Camps, Teacher Workshop Days, Early Release Days, Summer Day Camp, and Gull Challenge Day Camp.



Senior Division
  Our 50 +/- club has exceeded the 100 membership mark. We look to expand these programs with the addition of our 15 passenger bus. The bus gives us the flexibility in giving
  our active adults the opportunities to see the many attractions this state has to offer. In an attempt to better understand what our 50 +/- group needs from our department we
  have organized an activity group that meets monthly to generate program ideas.



Community Events Division
  This is one of our newer areas we are continually looking to expanded. Some of the major community events we coordinate, or assist in are: Concerts in the Park, Tops in Blue,
  Egg-stravaganza, Candidates Night, 4th Grade Theme Trees, Seaside Art Festival, Christmas By The Sea, Jimmy the Greeks Frozen 4 miler, and Christopher Cash Race.




                                                                                     163
 Goals
Diversify program offerings
  •   Using data collected by our needs assessment survey, we will establish three categories of results – can implement immediately, can implement within five
      years, can implement only in conjunction with additional enhancements, and will act on these accordingly.

To analyze resources for assisting in capital improvements to our recreational facilities as well as, to
coordinate resources for assisting in those capital improvements.
  •   Skate park: Complete renovation of the park, as well as, applying for grants.
  •   To budget for a new electronic sign the whole community can use in front of the public safety building to replace the existing sign.
  •   Community Gardens: With so many condos many of our citizens have no place to have a garden. Another way to GO GREEN!
  •   Community Center: To continue the planning process of the ballpark which was a clear message that the community wanted a place of there own.


Provide up-to-date development and training to employees.
  •   Each staff member will attend at least 5 hours of appropriate training for his or her position such as safety or maintenance seminars.
  •   Employees with professional certifications within their fields will be offered at least 10 hours of training toward their re-certification.


Improve the health of Old Orchard Beach residents and the livability of our community.
  •   Survey all comparably sized departments in the State regarding programs offered and program costs by January 1, 2010 to ensure that we are offering
      affordable and accessible organized recreation programming for all age groups and interest levels in Old Orchard Beach.
  •   Spearhead an effort within City government (Public Works, Planning, Police, School) to place a premium on aligning policies to encourage enhancements in the
      established environment that promotes physical activity and active lifestyles for our citizens. This would include things such as bike lanes for roads and trails
      within residential developments. We will convene a meeting of targeted department representatives by September 1, 2010 and will meet quarterly (at minimum)
      to begin alignment. By the end of this fiscal year, we will establish a comprehensive policy statement for review and adoption by Council.




                                                                                   164
                                                        TOWN OF OLD ORCHARD BEACH
                                                           FY10 PROPOSED BUDGET
                                                  COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                      FY08         FY08         FY09         FY09        FY10         FY10      FY10       FY10
                                                    ADOPTED       ACTUAL      ADOPTED     PROJECTED      DEPT       MANAGER      $          %
                                                    BUDGET       EXPENSES     BUDGET       EXPENSES    PROPOSED     PROPOSED    DIFF       DIFF



20171 Recreation

       50101       Department Head Salary               51,575       53,580      55,999       55,999       60,000      55,999         -      0.00%
       50106       Full-Time Employee Wages             61,495       61,755      67,960       67,960       70,000      34,700   (33,260)   -48.94%
       50107       Part-Time Employee Wages              9,000       12,990       9,000        9,000       15,000      41,500    32,500    361.11%
       50124       In Lieu of Health Insurance           1,603        1,603       1,700        1,700        1,755       1,755        55      3.24%
       50201       FICA & Medicare - ER Share            9,580        9,901      10,300       10,550       12,360      11,240       940      9.13%
       50202       MSR-Employer Share                    1,845          826       1,920          990        1,290       1,260      (660)   -34.38%
       50203       ICMA 457 - Employer Share             2,660        4,660       4,603        4,901        4,800       2,900    (1,703)   -37.00%
       50210       Health Insurance-Employer            31,750       26,811      31,237       27,250       29,600      17,390   (13,847)   -44.33%
       50211       Dental Insurance-Employer             1,129          838       1,200          875        1,180         850      (350)   -29.17%
       50212       IPP Insurance-Employer                1,147        1,154       1,285        1,285        1,380         965      (320)   -24.90%
       50251       Conferences/Training                  2,000        2,503       2,000        2,000        2,000       2,000         -      0.00%
       50252       Travel/Food/Lodging                   1,200        1,209       1,500        1,500        1,500       1,500         -      0.00%
       50256       Dues/Memberships/Licenses               250          263         300          300          300         300         -      0.00%
       50310       Service Contracts                         -          250       2,500        2,500        3,492       3,492       992     39.68%
       50312       Recreation Scholarships               5,000        5,000       7,500        7,500        7,500       7,500         -      0.00%
       50320       Advertising                           4,000        3,750       4,000        4,000        4,000       4,000         -      0.00%
       50402       Phone/Cellular/Paging                 6,000        8,651       9,000        8,955        9,000       9,000         -      0.00%
       50453       Vehicle Repairs/Tires/Oil               500          897         500          250        2,000       2,000     1,500    300.00%
       50500       Admin/Office Supplies/Equip           1,500        1,236       1,500        1,500        2,000       2,000       500     33.33%
       50501       Operating Supplies/Equipment          1,500        1,755       1,500        1,500        2,300       2,300       800     53.33%
       50509       Other Facilities Maintenance          2,000        2,841       2,000        1,500        2,000       2,000         -      0.00%
       50510       Vehicle Fuel                              -                    1,000        1,020        1,200       1,000         -      0.00%
       50520       Special Events                        5,000        7,002      15,000       18,200       15,000      12,000    (3,000)   -20.00%

                   Total                               200,734      209,475     233,504      231,235      249,657     217,651   (15,853)    -6.79%




                                                                          165
 Line Item Justifications

20171 50101 - Department Head Salary                                                                                                  $55,999
    This account funds salaries for the Department Head

                                                 Recreation Director




20171 50106 - Full – Time Employee Wages                                                                                               $34,700
                                                     Assistant Recreation Director (1)

        This account includes the costs of wages paid for oneFull-time employee.


*A stipend of $10,000 is given to the Assistant Director to be our Gull Care Director. A very large savings especially if we would have to hire a full time
person as mandated by our state child care license.

20171 50107 - Part – Time Employee Wages                                                                                              $41,500
        This account includes the costs of wages paid for temporary sports season coordinator, coverage for our Office, and Special
        Events.
        This budget proposes eliminating full time administrative assistant position and creating 2-20hr per week positions. This
        configuration
        of the department allows more flexibility for coverage when most needed.


20171 50124 - In Lieu of Health Insurance                                                                                              $ 1,755
        The Town offers employees who do not take the Health insurance annual compensation of 25% of the health
        insurance benefit that they are eligible for. If they take less coverage than they are eligible for they are also entitled
         to reduced compensation. This is paid out on a monthly basis.


20171 50201 - FICA & Medicare – Employer Share                                                                                         $11,240
        This account funds the Town’s share of FICA and Medicare for the annual salaries of the Rec Department staff.
        FICA is 6.2% and Medicare is 1.45%.


                                                                             166
20171 50202 - Maine State Retirement - Employer Share                                                                   $ 1,260
     This account funds the Town’s share of Maine Public Employee’s Retirement (Maine PERS). The Town’s share is actuarily
     determined annually by an actuary retained by Maine PERS.

20171 50203 – ICMA 457 – Employer Share                                                                                 $ 2,900
     This account funds the Town’s share of ICMA 457 contributions. The Town’s share is 5% of the employees wages. Employees are
     given 2 options for retirement at the time they are hired. The Town will contribute to one or the other.

20171 50210 - Health Insurance - Employer                                                                               $17,390
     This account funds the Town’s share of Health Insurance offered to full time employees. Non union employees contribute
     10% of the premium and the Town pays 90%.

20171 50211 - Dental Insurance - Employer                                                                               $    850
     This account funds the Town’s share of Dental Insurance offered to full time employees. All employees contribute
     50% of the premium and the Town pays 50%.

20171 50212 - IPP Insurance - Employer                                                                                  $    965
     This account funds the Town’s share of Income Protection Insurance (short term disability) offered to full time employees.
     The Town offers two plans, one that pays the employee 55% of their income if they are out of work due to illness or
     accident and the other plan pays 70%. If the employee chooses the 70% plan they pay for the difference in the
     premium over the 55% plan.

20171 50251 - Conference / Training                                                                                     $ 2,000
     This account includes the cost of tuition and fees for professional development and training. Skills development and knowledge
     attainment will benefit the operation of town administration for citizens. Two staff (Director, Asst. Recreation Director) have
     certifications that need to be maintained by attending training to earn continuing education units. Training is critical to our operation
     as safety is our number one concern.

                                       1st Aid, CPR, Adult, Child, Infant Recertification
                                       MRPA Fall Conference
                                       MRPA Spring Conference
                                       Summer Camp Staff Training
                                       Grant Seminar
                                       Staff 1st Aid CPR Training
                                       Maine AHPERD
                                                                   167
                                      Baby Sitter Recertification
            •   Each staff member will have at least (5) five hours of training for his or her position such as safety, 1st Aid & CPR and
                child care,

            •   Employees with professional certification within their field will be offered 10 hours of training toward their re-certification
                each year.

20171 50252 - Travel / Food / Lodging                                                                                     $ 1,500
     This account includes the cost of reimbursing staff for the use of personal vehicles for conducting Town business.
     Conference Lodging and food is reimbursed through this account.

20171 50256 - Dues / Memberships / Licenses                                                                               $    300
     This account includes the cost of subscriptions for publications, dues to professional organizations, and State Licensing:

                                   Maine Association for Health, Physical, Education, Recreation
                                   and Dance
                                   Maine Recreation & Park Association
                                   National Recreation & Park Association
                                   New England Park Association Membership
                                   Southern Maine Association of Recreation Technicians (SMART)
                                   State of Maine Child Care License

20171 50310 - Service Contracts                                                                                           $ 3,492
     This accounts funds the following:
                                          Cleaning Service                                 $2,080
                                          Gym Routine Check-ups and
                                                                                             $500
                                          Maintenance
                                          Teen Center Service Contract                       $240
                                          Water Company                                      $672

20171 50312 - Recreation Scholarships                                                                                     $ 7,500
     We have had an unprecedented number of people request assistance. Times are hard for many people in our community and as
     the demographics show, these are the people that are in need of our services.




                                                                    168
20171 50320 - Advertising                                                                                                  $ 4,000
     This account includes the cost for printing and advertising in our local papers.

                                   Summer Brochure
                                   Fall flyer newspaper insert
                                   Winter flyer newspaper insert
                                   Spring flyer newspaper insert
                                   Senior Quarterly Newsletters
                                   Advertisement for part-time job positions
                                   Recreation Website and Management program

20171 50402 - Phone / Cellular / Internet                                                                                  $ 9,000
     This account includes the cost of communication services at the Recreation Department Offices. It includes both the
     Director’s and Assistant Director’s Cell phone.

20171 50453 - Vehicle Repair / Tires / Oil                                                                                 $ 2,000
     This account includes the cost of basic maintenance, Oil Change, Inspection, Registration, tire rotation.

20171 50500 - Admin / Office Supply / Uniform Allowance                                                                    $ 2,000
     This account includes the cost of general office supplies including ink and masters for the duplicating machine, writing
      implements, staples, paper clips, envelopes, laminating supplies, binders, folders, etc. This account also includes the
     cost of work-related clothing for 3 Staff members at $250 each member.

20171 50501 - Operation Supplies                                                                                           $ 2,300
     This account includes the cost of janitorial supplies such as paper towels, cleaning fluids, toilet paper, etc. for the office.
     Examples of items and pricing include:
                                                Trash bags                           $500
                                                Floor cleaner                        $200
                                                Toilet tissue                        $450
                                                Hand soap                            $150
                                                Cleaning Fluids for Bathrooms        $350
                                                Mops                                 $150
                                                Bathroom spray                       $100
                                                Paper towels                         $100
                                                First Aid Kits                       $200
                                                Misc. items                          $100
                                                                     169
20171 50509 - Other Facilities Maintenance                                                                            $ 2,000
       This accounts includes the cost of the replacement of one piece of gym equipment, new floors for office and Paint.


20171 50510 - Vehicle Fuel                                                                                            $ 1,000
       The account includes the cost of gas for Recreation bus.   Gasoline usage – 600 gallons

20171 50520 - Special Events / Community Events                                                                       $12,000
       This account includes all community events for the citizens of our community

                                     Concerts in the Park
                                     Egg- straviagza
                                     Candidates Nights
                                     Jimmy the Greek Frozen 4 Miler Road Race
                                     Seaside Art Festival
                                     Festival of Trees at Town Hall



Capital – General                                                                                                     $20,000
Construction of Assistant Director’s office        $ 5,000
Skate park                                         $15,000 (a two year deal this year $15,000 next year the same amount)




                                                                   170
                                                    TOWN OF OLD ORCHARD BEACH
                                                       FY10 PROPOSED BUDGET
                                              COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                  FY08        FY08        FY09        FY09       FY10        FY10      FY10       FY10
                                                ADOPTED      ACTUAL     ADOPTED    PROJECTED     DEPT      MANAGER      $          %
                                                BUDGET      EXPENSES    BUDGET      EXPENSES   PROPOSED    PROPOSED    DIFF       DIFF



20173 Conservation Commission

       50108   Seasonal Employee Wages                 -           -           -           -       5,000       5,000     5,000    #DIV/0!
       50251   Conferences/Training                  100          90         300                     700         700       400    133.33%
       50300   Professional/Engineering              100           -      10,000                  23,100      12,000     2,000     20.00%
       50310   Service Contracts                      50           -           -                  11,694      11,700    11,700    #DIV/0!
       50346   Property Damage                                                                     6,000         500       500    #DIV/0!
       50401   Water - Irrigation                                                                  7,000       6,000     6,000    #DIV/0!
       50455   Electrical Repairs                                                                  3,500       3,500     3,500    #DIV/0!
       50501   Operating Supplies/Equipment            50          80          -                   3,000       3,000     3,000    #DIV/0!
       50511   Grounds Maintenance                  4,200       4,068     39,700                   7,600       7,600   (32,100)   -80.86%

               Total                                4,500       4,238     50,000           -      67,594      50,000          -     0.00%




                                                                    171
50108 Seasonal Wages                                                                                               Dept. Recommendation: $5,000
      This account funds the wages for any seasonal workers during the summer park month.

                        Southern Maine Community College Intern
                        20 hrs week x $15/hr x 16 weeks
                        NOTE: Supervision by John Waters – funded under Professional Services

                        Estimated Savings of $6000 –        Armed Services Day Community Park Clean Up
                                                                   3 students x $10/hr x 200 hrs

50251 Conferences/Training                                                                                         Dept. Recommendation: $ 700
      This account funds registration fees for seminars and classes for continuing education for Conservation Commission members

50300 Professional Engineering Services                                                                            Dept. Recommendation: $23,100
      This account funds professional service for technical support, landscape expertise, supervision of intern and other misc. professional services, as needed.
      Primary need is for a licensed Arborist, which we have been using John Waters for the past year or more.

               Professional Arborist      $80/hr x 105 hours = $8,400
               Technical Support          $35/hr x 20 hrs x 16 weeks = $11,200
               Pruning Trees              $35/hr x 100 hrs = $3,500

               Tree pruning to be completed by a licensed Arborist for Memorial Park, Town Hall, Milliken Street, Town Square/Park

                        2008 Total Costs for John Waters $9,100.47
                        2009 Total Costs for John Waters $19,400.00

50310 Service Contracts                                                                                            Dept. Recommendation: $11,694
      This account funds the various service contracts such as, fertilization and other specific lawn care, as well as the playground equipment located in Memorial
      Park’s annual inspection.

      Trash Barrel Pick Up is done through the DPW Operating Budget with Extreme Clean. Their contract is a three year contract, May 17, 2008 that expires on the
      Sunday after Columbus Day in October of 2011. The contractor is responsible for the daily cleaning and upkeep of the three public restrooms: Memorial Park
      (open 6am – 9pm), Milliken Street Parking Lot (open 9am – 9pm), and West Grand Restrooms (open 6am – 2am). They are open on weekends from the 3rd
      Sunday in May to Memorial Day and from Labor Day to the Sunday after Columbus Day; they are open full time, 7 days a week, from Memorial Day to Labor
      Day. Trash pick up for the barrels in Memorial Park are part of their existing contract.
                             Extreme Clean – Additional Trash Pick Up                    $ 2,750
                             Defining Lines – Fall Aeration, De-Thatch, Overseed          $ 1,315
                             Natural Lawns of America – Fertilization                    $ 6,485

                                                                                172
                            Playground Inspection                                  $ 1,144
      Extreme Clean is contracted through DPW; however, we would like to expand their contract to include additional trash pick up in the park and along First Street.

      Defining Lines, mowing and trimming, to be coordinated with DPW; this contract is coming out of the DPW budget this year. However, the specialized lawn care
      will still be overseen by the Conservation Commission. Defining lines will provide the fall aeration, de-thatch, and overseed care to all areas of high soil
      compaction from the Gazebo to the parking area and from the walkway to the street side.

      Natural Lawns of America is in the second year of a three year contract for fertilization of the trees in Memorial Park. We have added the trees at Town Hall and
      Town Square/Park for the upcoming year which used to be in the DPW budget. They provide 6 applications of 85% organic lawn care fertilizer per location per
      year.

50346 Property Damage                                                                                             Dept. Recommendation: $6000
      This account funds property damage due to vandalism, wear and tear or other acts of nature.

      Larger vandalism to the Public Restrooms, Light Fixtures, or other larger costs will be coordinated with DPW.

50401 Water - Irrigation                                                                                          Dept. Recommendation: $7,000
      This account funds the annual maintenance and repair for the irrigation system in Memorial Park. and Town Square/Park.

                        2008 total costs   $10,675.78
                        2009 total costs   $15,408.39

50455 Electrical Repairs                                                                                          Dept. Recommendation: $3,500
      This account funds maintenance (light bulb changes) as well as installation of some special lighting at Memorial Park Gazebo, near the public restroom and near
      the dog park, as needed.

                        2009 Total Costs $5,885.99
50501 Operating Supplies                                                                                          Dept. Recommendation: $2,626
      This account funds a variety supplies related to the park, playground, basketball/tennis courts, etc.
              Playground Equipment Parts            $,1356
              Flags/ Brackets                       $ 370
              Misc hardware/tools                   $ 800
              Basketball Nets                       $ 100
              Wood Chips                            $ 374




                                                                                 173
50511 Grounds Improvements                                                                                         Dept. Recommendation: $7,600
     This account funds the materials and supplies needed to maintain the parks as well as plants and tree replacement.

             PLANTS/PLANTING AREAS: Conservation Commission will fund and supervise the purchasing, planting and nurturing of the planting areas at
             Memorial Park, Town Hall, entrance from the turnpike and the various planting areas at the end of Old Orchard Street. Small tree, rose bushes,
             shrubs, flowers and other native plants are kept in these garden areas. A combination of contracted help and volunteers will be utilized for this work, as
             detailed in the Conservation Commission budget.

             LAWN CARE: In past years, DPW paid for the lawn care at Town Hall, Atlantic Courts, Historical Museum and Old Orchard Street Park. This season,
             DPW and the Conservation Commission have fine tuned their operations to swap some areas of responsibility. DPW will fund and supervise the
             mowing contract for all these areas including Memorial Park and Libby Memorial Library.
             The cost savings to Conservation Commission is $9240 from their Contract Services Account. Lawn Fertilization will be done through the
             Conservation Commission in all areas.

             TREES: Conservation Commission will also purchase, plant and nurture the tree plantings throughout town, in the parks as well as street trees.
             Conservation Commission will hire an arborist to do routine pruning of all of these trees. DPW will continue to fund the removal of dangerous street
             trees and will assist with the equipment/labor for installing of any new trees. DPW will also continue to do tree trimming as it related to site distance and
             snow plow routes. The new tree leaf program is one initiated by the Conservation Commission and hold promise of some funding for the purchase of
             street trees.

                Plantings/Trees
                 Tree Replacement (4 est)                      $2,800
                 Annual/Perennial Plants                       $3,700
                 Alpine/Kidney Garden                          $ 900
                 Gazebo                                        $ 200
                                                               $7,600




                                                                               174
                                                     TOWN OF OLD ORCHARD BEACH
                                                        FY10 PROPOSED BUDGET
                                               COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                     FY08        FY08        FY09        FY09        FY10        FY10      FY10       FY10
                                                   ADOPTED      ACTUAL     ADOPTED    PROJECTED    AGENCY      MANAGER      $          %
                                                   BUDGET      EXPENSES    BUDGET      EXPENSES    REQUEST     PROPOSED    DIFF       DIFF



20174 Service Agency Allocations

       50701     Methodist Church Food Pantry          1,250       1,250      2,500        2,500       2,500       2,500         -     0.00%
       50702     So ME Agency on Aging                 2,150       2,150      2,150        2,150       6,000       2,150         -     0.00%
       50704     Caring Unlimited                      1,500       1,500      1,500        1,500       1,870       1,500         -     0.00%
       50705     York County Child Abuse               1,000       1,000      1,000        1,000       1,000       1,000         -     0.00%
       50706     American Red Cross                    1,000       1,000      1,000        1,000       1,000       1,000         -     0.00%
       50707     York County Community Action          2,000       2,000      3,000        3,000       3,000       3,000         -     0.00%
       50708     Sexual Assault Response                   -           -      1,000        1,000         750       1,000         -     0.00%
       50709     Firefighters Halloween                  750         750        750          750         750         750         -     0.00%
       50710     Biddeford Fee Clinic                    500         500        500          500         500         500         -     0.00%
       50712     York County Shelters                    500         500      1,000        1,000       1,000       1,000         -     0.00%
       50713     Community Resolution Board              500          20          -            -           -           -         - #DIV/0!
       50714     Salvation Army                        2,000       2,000      3,500        3,500       3,750       3,500         -     0.00%
       50715     Home Health Visiting Nurses           1,000       1,000      1,000        1,000       1,000       1,000         -     0.00%
       50716     Chamber of Commerce Dues              2,675       2,675      2,675        2,675       3,000       2,675         -     0.00%
       50717     Eastern Trail Mgmt District           5,000       5,000      5,000        5,000       5,000       5,000         -     0.00%
       50722     July 4th Fireworks                   10,000      10,000     10,000       10,000      10,000           -   (10,000) -100.00%
       50723     Community Watch Council                 500         113      1,000        1,000       5,100       1,000         -     0.00%
       50724     Junior Achievement                      500         500      1,000        1,000       1,500       1,000         -     0.00%
       50725     Memorial Park Committee               5,000       1,033          -                                              - #DIV/0!
       50726     Pine Tree Chapter Organ Society       4,500       4,500          -                                              - #DIV/0!
                 Woodfords Family Service                  -           -          -            -        700            -         - #DIV/0!
                 VNA Home Health & Hospice                 -           -          -            -        500            -         - #DIV/0!
                 Southern Maine Parent Awareness           -           -          -            -        250            -         - #DIV/0!
       50726     Pine Tree Chapter Organ Society       4,500       4,500          -                                              - #DIV/0!

                 Total                                46,825      41,991     38,575       38,575      49,170      28,575   (10,000)   -25.92%




                                                                       175
                                              TOWN OF OLD ORCHARD BEACH
                                                 FY10 PROPOSED BUDGET
                                        COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                            FY08         FY08         FY09         FY09        FY10         FY10      FY10       FY10
                                          ADOPTED       ACTUAL      ADOPTED     PROJECTED      DEPT       MANAGER      $          %
                                          BUDGET       EXPENSES     BUDGET       EXPENSES    PROPOSED     PROPOSED    DIFF       DIFF



20175 Libby Memorial Library

       50350     Annual Appropriation        187,125      187,125     227,773      227,773      227,773     227,773          -    0.00%

                 Total                       187,125      187,125     227,773      227,773      227,773     227,773          -    0.00%




                                                                176
                                              TOWN OF OLD ORCHARD BEACH
                                                 FY10 PROPOSED BUDGET
                                        COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                            FY08        FY08        FY09        FY09        FY10        FY10      FY10     FY10
                                          ADOPTED      ACTUAL     ADOPTED    PROJECTED      DEPT      MANAGER      $        %
                                          BUDGET      EXPENSES    BUDGET      EXPENSES    PROPOSED    PROPOSED    DIFF     DIFF



20176 Transit District Subsidy

        50350    Annual Appropriation        55,000      55,000     64,000       64,000      75,869      75,869   11,869   18.55%

                 Total                       55,000      55,000     64,000       64,000      75,869      75,869   11,869   18.55%




                                                              177
                                                      TOWN OF OLD ORCHARD BEACH
                                                         FY10 PROPOSED BUDGET
                                                COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                    FY08        FY08        FY09        FY09        FY10        FY10      FY10       FY10
                                                  ADOPTED      ACTUAL     ADOPTED    PROJECTED      DEPT      MANAGER      $          %
                                                  BUDGET      EXPENSES    BUDGET      EXPENSES    PROPOSED    PROPOSED    DIFF       DIFF



20177 Historical Society

        50108    Seasonal Employee Wages              2,880       2,783      3,000        3,100       3,200       3,200       200      6.67%
        50201    FICA & Medicare - ER Share             220         207        229          240         245         245        16      6.99%
        50310    Service Contracts                      350         734        350          735         900         900       550    157.14%
        50325    Postage/Shipping                        20           -         20           20          20          20         -      0.00%
        50400    Electricity                            600         788        700          725         725         725        25      3.57%
        50401    Water                                  120         121        120          120         120         120         -      0.00%
        50402    Phone/Cellular/Paging                  250          45        250          250         250         250         -      0.00%
        50405    Heating Fuel                         4,000       2,572      4,756        4,147       3,000       3,000    (1,756)   -36.92%
        50450    Building Repair/Maintenance          3,500       4,126      3,500        3,500       3,500       4,000       500     14.29%
        50500    Admin/Office Supplies/Equip            575         378        575          400         575         575         -      0.00%
        50501    Operating Supplies/Equipment           500         379        500          425         500         500         -      0.00%

                 Total                               13,015      12,133     14,000       13,662      13,035      13,535     (465)     -3.32%




                                                                      178
       FY10 Department                                                         Pat Saunders
       Description, Goals                                                      GA Director
       & Justifications




                                                General Assistance

   The Mission of the General Assistance Department is to provide quality, timely and temporary services, enabling Old Orchard Beach
                families, the disabled and elderly to achieve self-sufficiency in a dignified, respectful and timely manner.


General Assistance is a State mandated program administered in accordance with the standard of eligibility as provided in 22 MRSA,
Chapter 1161. The Town receives 50% reimbursement from the State for the assistance provided. In addition, reimbursement is also
received in the form of settlements and personal reimbursement.




                                                                  179
                                                    TOWN OF OLD ORCHARD BEACH
                                                       FY10 PROPOSED BUDGET
                                              COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                  FY08        FY08        FY09        FY09        FY10        FY10      FY10      FY10
                                                ADOPTED      ACTUAL     ADOPTED    PROJECTED      DEPT      MANAGER      $         %
                                                BUDGET      EXPENSES    BUDGET      EXPENSES    PROPOSED    PROPOSED    DIFF      DIFF



20191 General Assistance

       50101    Department Head Salary             36,437      36,585     38,900       38,900      38,900      38,900        -      0.00%
       50107    Part-Time Employee Wages                -           -          -            -           -       2,000    2,000    #DIV/0!
       50201    FICA & Medicare - ER Share          2,788       2,671      2,900        2,900       2,900       3,150      250      8.62%
       50202    MSR-Employer Share                  1,095       1,020      1,140        1,140       1,140       1,140        -      0.00%
       50210    Health Insurance-Employer           5,576       4,819      5,545        4,800       5,200       5,200     (345)    -6.22%
       50211    Dental Insurance-Employer             188         188        195          195         195         195        -      0.00%
       50212    IPP Insurance-Employer                387         379        415          415         415         415        -      0.00%
       50252    Travel/Food/Lodging                   100          30        100          100         100         100        -      0.00%
       50345    General Assistance                 28,000      28,325     28,000       40,000      35,000      35,000    7,000     25.00%
       50500    Admin/Office Supplies/Equip           200         282        200          200         300         300      100     50.00%

                Total                              74,771      74,299     77,395       88,650      84,150      86,400    9,005     11.64%




                                                                    180
 Line Item Justifications
20191 50101 – Department Head Salary                                                                                               $38,900

      The account funds the salary of the GA Director.

20191 50201 – FICA & Medicare – Employer Share                                                                                      $2,900

      This account funds the Town’s share of FICA and Medicare for the annual salaries GA Director. FICA is 6.2% and Medicare is 1.45%.

20191 50202 – MSR – Employer Share                                                                                                  $1,140
      This account funds the Town’s share of Maine Public Employee’s Retirement (Maine PERS). The Town’s share is actuarily
      determined annually by an actuary retained by Maine PERS.

20191 50210 – Health Insurance – Employer Share                                                                                     $5,200

      This account funds the Town’s share of Health Insurance offered to full time employees. Non union employees contribute
      10% of the premium and the Town pays 90%.

20191 50211 – Dental Insurance – Employer Share                                                                                      $195

      This account funds the Town’s share of Dental Insurance offered to full time employees. All employees contribute
      50% of the premium and the Town pays 50%.

20191 50212 – IPP Insurance – Employer Share                                                                                         $415

      This account funds the Town’s share of Income Protection Insurance (short term disability) offered to full time employees.
      The Town offers two plans, one that pays the employee 55% of their income if they are out of work due to illness or
      accident and the other plan pays 70%. If the employee chooses the 70% plan they pay for the difference in the
      premium over the 55% plan.

20191 50252 – Travel/Food/Lodging                                                                                                    $100

      This account funds the reimbursement of mileage for use of personal vehicles to travel to various meetings and trainings.

20191 50345 – General Assistance                                                                                                   $35,000

      This account funds assistance for fuel, electricity, rent, food, etc. Due to the downturn in the economy we have seen and
      increase in requests for assistance.

20191 50500 – Admin/Office Supplies                                                                                                  $300
                                                                        181
                                      TOWN OF OLD ORCHARD BEACH
                                         FY10 PROPOSED BUDGET
                                COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                    FY08        FY08        FY09        FY09        FY10        FY10      FY10     FY10
                                  ADOPTED      ACTUAL     ADOPTED    PROJECTED      DEPT      MANAGER      $        %
                                  BUDGET      EXPENSES    BUDGET      EXPENSES    PROPOSED    PROPOSED    DIFF     DIFF



20196 Abatements

       50390   Tax Abatements        60,000      46,508     40,000       48,000      60,000      60,000   20,000   50.00%

               Total                 60,000      46,508     40,000       48,000      60,000      60,000   20,000   50.00%




                                                      182
                                                TOWN OF OLD ORCHARD BEACH
                                                   FY10 PROPOSED BUDGET
                                          COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                              FY08         FY08         FY09         FY09        FY10         FY10      FY10     FY10
                                            ADOPTED       ACTUAL      ADOPTED     PROJECTED      DEPT       MANAGER      $        %
                                            BUDGET       EXPENSES     BUDGET       EXPENSES    PROPOSED     PROPOSED    DIFF     DIFF



20116 County Tax

       50350       Annual Appropriation        599,834      599,834     739,574      736,279      753,680     753,529   13,955    1.89%

                   Total                       599,834      599,834     739,574      736,279      753,680     753,529   13,955    1.89%




                                                                  183
                                           TOWN OF OLD ORCHARD BEACH
                                              FY10 PROPOSED BUDGET
                                     COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                         FY08          FY08         FY09           FY09         FY10          FY10       FY10     FY10
                                       ADOPTED        ACTUAL      ADOPTED       PROJECTED       DEPT        MANAGER       $        %
                                       BUDGET        EXPENSES     BUDGET         EXPENSES     PROPOSED      PROPOSED     DIFF     DIFF



20197 Debt Service

       50350    Principal Payments       1,150,000    1,150,000     1,555,000     1,555,000     1,601,091    1,601,091   46,091    2.96%
       50395    Interest Expense           362,595      371,034       469,570       469,570       490,630      490,630   21,060    4.48%

                Total                    1,512,595    1,521,034     2,024,570     2,024,570     2,091,721    2,091,721   67,151    3.32%




                                                              184
                                                           TOWN OF OLD ORCHARD BEACH
                                                              FY10 PROPOSED BUDGET
                                                     COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                               FY08           FY08         FY09         FY09        FY10         FY10      FY10       FY10
                                                             ADOPTED         ACTUAL      ADOPTED     PROJECTED      DEPT       MANAGER      $          %
                                                             BUDGET         EXPENSES     BUDGET       EXPENSES    PROPOSED     PROPOSED    DIFF       DIFF

20200 Capital Projects

    General Government
       50802    Comprehensive Plan                                10,000             -      30,000       30,000       15,000      15,000    (15,000) -50.00%
       50804    Ballpark Improvements                                                       25,000                                          (25,000) -100.00%
       50809    GIS                                               91,400        90,546      80,000       80,000       50,000      50,000    (30,000) -37.50%
       50817    Town Clerk Records Archival                                                 30,000       30,000                             (30,000) -100.00%
       50842    Town Hall Improvements                                                      50,000       50,000       50,000      20,000    (30,000) -60.00%
       50856    Computer System Upgrades                                                    60,000       60,000       50,000      40,000    (20,000) -33.33%
       50887    Vehicle Purchase                                  30,000        29,250                                                            - #DIV/0!
       50888    Video Production Equipment                         4,450         4,091                                 5,000       5,000      5,000 #DIV/0!
                Subtotal Gen Government                          135,850       123,887     275,000      250,000      170,000     130,000   (145,000) -52.73%

    Public Safety
       50813      Facilities Improvements                                                   25,000       25,000                             (25,000) -100.00%
       50815      ATV Purchase                                     20,000       15,214                                                            - #DIV/0!
       50818      Cruiser Equipment                                63,334       59,622                                                            - #DIV/0!
       50821      Police Cell Block Improvements                                            50,000       50,000                             (50,000) -100.00%
       50849      Police Vehicles                                  41,000       35,394                                                            - #DIV/0!
       50856      Computer System Upgrades                          8,000       12,917                                                            - #DIV/0!
       50861      SCBA Equipment                                   20,000       16,132                                                            - #DIV/0!
       50889      Rescue-Hydraulic Stretcher                       10,000       10,030                                                            - #DIV/0!
                  Fire Fighting Gear Decontamination Washer & Dryer                                                   15,000      15,000     15,000 #DIV/0!
                  Cardiac Monitor/AED Device                                                                          20,000      20,000     20,000 #DIV/0!
                  Subtotal Public Safety                         162,334       149,309      75,000       75,000       35,000      35,000    (40,000) -53.33%




                                                                                 185
                                                             TOWN OF OLD ORCHARD BEACH
                                                                FY10 PROPOSED BUDGET
                                                       COMPARATIVE BUDGET & EXPENDITURE REQUEST


                                                              FY08         FY08         FY09         FY09        FY10          FY10      FY10      FY10
                                                            ADOPTED       ACTUAL      ADOPTED     PROJECTED      DEPT        MANAGER      $         %
                                                            BUDGET       EXPENSES     BUDGET       EXPENSES    PROPOSED      PROPOSED    DIFF      DIFF
Public Works
   50506     Road Maintenance/Improvements                    805,000       687,342     200,000      200,000       350,000     350,000   150,000    75.00%
               Paving Preservation                                                                                 100,000     100,000
               EEC Paving                                                                                           60,000      60,000
               Prospect Ave - Road                                                                                 150,000     150,000
               Ross Road - Clearing 10' off edge                                                                    40,000      40,000
   50507     Sidewalk Maint/Improvements                       75,000        88,536                        -       110,000     110,000   110,000   #DIV/0!
               Washington Ave - SW at Prospect                                                                      85,000      85,000
               First Street - MDOT match                                                                            25,000      25,000
   50508     Sewer Maint/Improvements                         240,000       189,536                                145,000      75,000    75,000   #DIV/0!
              Tri-Community Capital 1/5 Share                                                                        5,000       5,000
              Cottage/Grove Streets                                                                                140,000      70,000
   50526     Building Improvements                             70,000        31,161      50,000       50,000             -           -   (50,000) -100.00%
   50831     Stormwater Maint/Improvements                                               30,000       30,000       135,000     135,000   105,000 350.00%
              Outfall Flushing                                                                                      40,000      40,000
              Fourth St - Safety Repair                                                                             45,000      45,000
             Little River Imp.(grant appl/permits)                                                                  50,000      50,000
              Alt 1 - Rte 9 Tide Gate (Scar)                                                                      365,000*
              Alt.2 - Rte 9 Culvert (Scar)                                                                      3,095,000*
              Alt.3 - RR Culvert (Scar)                                                                         1,850,000*
              Alt 4 - Walnut St/Culverts (OOB)                                                                    915,000*
              Alt 6 - Upper Little River (OOB)                                                                     80,000*
              Milliken St Pump Station to Outfall                                                               1,500,000*
   50835     PW Vehicles                                       130,000      132,954     225,000      225,000             -           -
             Subtotal Public Works                           1,320,000    1,129,529     505,000      505,000       740,000     670,000   165,000    32.67%

Wastewater Treatment
   50846    Treatment Plant Equipment                         250,000       162,758     100,000      100,000      250,000      138,110    38,110    38.11%
            Subtotal Wasterwater                              250,000       162,758     100,000      100,000      250,000      138,110    38,110    38.11%

Agencies/Recreation
   50801    Recreation                                         30,000        11,715           -                    20,000       20,000    20,000   #DIV/0!
            Subtotal Recreation                                30,000        11,715           -            -       20,000       20,000    20,000   #DIV/0!

               Total                                         #REF!        #REF!         955,000      930,000     1,215,000     993,110    38,110     3.99%


* Alternative listed for future review and discussion-not
part of departmental request.

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