Chelaque Estates Homeowners’ Association
Board of Directors Meeting Minutes
December 8, 2010
Tracy Brueggeman – TB Don Burslie – DB Gary Delforge
Joanne Kobayashi – JK John Francella – JF Howard Mauney – HM
Brad McClam - BM Al McCaskill – AM Craig Siemsen – CS
I. Meeting Called to Order: TB
The meeting was called to order by TB at 10:02 am.
II. Approval of Minutes: JK
Annual HOA Meeting Minutes
BM moved to approve, DB seconded. All members approved.
Action item: JK to send to Tina to add to website.
November BOD Meeting Minutes
GD moved to approve, CS seconded. All members approved.
III. Treasurer’s Report: HM
Greg Steisslinger with First Tennessee Brokerage to address the BOD.
- Greg talked about various CHOA accounts. One account was opened for CHOA couple
years ago – will be open for another year. Greg provided documentation and also talked
about other options, ex., using DFA (Dimensional Fund Advisors) as the money manager.
- HM moved to invest in First TN brokerage, CS seconded. All members approved.
- Three CHOA accounts to consider. Discussion followed. There was a motion to invest
$285,000 in First TN/DFA at 70/30% investment allocation by HM, seconded by CS. All
- There was a discussion regarding a resolution to be written and signed by appropriate board
members to authorize the investment. JF moved to have resolution written and signed by the
appropriate BOD members, CS seconded. All members approved. TB will write resolution.
Subsequent to the meeting a resolution was written on CHOA letterhead and signed by TB
and JK. HM will give to Greg Steisslinger.
- HM will talk to Greg on a periodic basis to get status of investments. Greg will also
periodically attend BOD meetings to give status.
IV. Committee Reports
a) Access: CS
Nothing to report.
Don Burslie is backup for gate emergency procedure. Need to update appropriate
Action item: JK to update procedure Acc/04 and send to BOD.
b) Activities: CS
The Activities committee for 2011 is made up of the following individuals:
Marylou Mauney Harriett Leeper
Veronica Weaver Judy Reiber
Jo Tressler Fran Woods
Activities committee met and set the dates for next year’s Progressive Dinner, Ladies
Luncheons and Pavilion Picnics.
The cabin was decorated on November 27th. Thanks to Marylou and Howard
Mauney, Jerry Schwieger, Al McCaskill, and Craig and Cathy Siemsen.
The Ladies Christmas Dinner will be held on December 14 th at the home of Veronica
Weaver. Harriett Leeper obtained a Mooresburg family that we will sponsor this
year from Shepard’s Corner in Rogersville.
The Annual Meeting date has been set for November 12, 2011. November 5 th was
already booked; therefore the date had to be moved to the second Saturday in
Money left from basket fund to be use for gift for the poor for 2010 and 2011.
c) Architecture: AM
Nothing to report.
d) Communication: JK
BOD contact list needs to be updated.
Action item: JK will update list and send to BOD and Tina Brasington.
e) Legal: BM
I asked our atty Greg Logue to file a lien on property P1L139, which is still in the
name of the original owner and has not been transferred to the mortgage company as
result of the bankruptcy. The lien is being processed. Hopefully when the property is
officially transferred to the mortgage company our lien will be there for past annual
dues and will be paid at that time.
I have asked atty Greg Logue to proceed with his restatement of our covenants and
restrictions to be done early in 2011. Once they are complete we will form a
committee to meet with Greg to review. We will then bring it to the full board and
proceed as needed.
f) Marina: DB
The following items were noted for maintenance and/or repair at the marina for
-Wash and re-stain wooden stairs going down to the marina – can’t power wash -
need to do by hand
-Paint the metal guard rails leading to the marina
-Re-paint red bumper board (2x4)
-Repair broken cables on the booms
Replaced rotted board on steps.
Will power wash pavilion.
g) Office Administration: GD
A question was asked about the BOD’s keys. It was indicated that three keys are
available to BOD members who want them: cabin, office, and file.
h) Roads: JF
If All Seasons does work not authorized this year – will be paid next year.
Drainage work authorized this year.
Any routine salting should be done by residents – any road scraping done by All
Current reflectors not working - Need to decide what kind of reflectors to use.
Action item: JF will investigate.
V. Old Business
VI. New Business
Discuss and vote to approve 2011 budget. HM
Each line item of 2011 was discussed and some changed. Motion to approve
updated 2011 budget by GD, seconded by DB. All BOD members approved.
Investment Recap for Road Fund TB
National Radon Action Month TB
CHOA received pamphlet from TN Department of Environment and Conservation
indicating that January is national radon month and that Hawkins County is a high
risk radon area. TB wrote a letter recapping what TN Dept of Environment and
Conservation sent. A discussion followed and it was decided that the document
should be sent to homeowners and lot owners currently building.
Action item: JK to send out in email.
Subsequent to the meeting, TB sent the document to appropriate owners.
Trash Pickup TB
There was a question as whether there was any interest for a neighborhood trash
pickup. Discussion followed and it was decided that there was no need for such a
2010 Best of Mooresburg Award TB
CHOA received the 2010 Best of Mooresburg Award based on information provided
to lot/homeowners in Chelaque’s website. There was a question as to whether there
was and interest in purchasing award. Discussion followed and it was decided that
no award would be purchase.
BM to have Carl Adams sit in for him while he is in Florida.
VII. Next Meeting
The next BOD meeting will be on January 12, 2011 at 10:00 am.
VIII. Meeting Adjourned
Meeting Adjourned at 1:11 pm.
Joanne Kobayashi, Secretary Date Tracy Brueggeman, President Date