2009 MCAS Administration Overview by 8Wv4bfU9

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									Denise Matuszczak – Administrator of Assessment, Research,
                    and Accountability

Shannon Barry –      Assessment Coordinator
             Resources to Consult
 Principal’s Administration Manual – Spring 2009
 DESE website for MCAS information:
  http://www.doe.mass.edu/mcas/

 Assessment, Research, and Accountability staff:
    Denise Matuszczak – matuszczakd@sps.springfield.ma.us
                             or 413-787-6595
    Shannon Barry – barrysh@sps.springfield.ma.us or 413-787-7994
    Carolina Salvetti – salvettic@sps.springfield.ma.us or 413-787-7161

 This power-point presentation will be emailed to you and
  available on the Assessment, Research, and Accountability
  website.

 Frequently asked questions – this document will be emailed to
                                                                           2
  you and available on the Assessment, Research, and
            MCAS Calendar of Events
 May 11 – May 28 – Administration period for the grade 3-8
    Mathematics tests
   May 12 – May 28 – Administration period for the grade 5 and 8 Science
    and Technology / Engineering tests and the grade 7 History and Social
    Science test
   May 19 – Administration date for grade 10 Mathematics test session 1
   May 20 – Administration date for grade 10 Mathematics test session 2
   June 4 – Administration date for high school Science and Technology /
    Engineering tests session 1
   June 5 – Administration date for high school Science and Technology /
    Engineering tests session 2
      Consult pages ii and iii for more detailed information on the MCAS
       Calendar of Events.

                                                                            3
       Maintaining a Secure Testing
              Environment
 Designate and train test administrators and other staff.
 Consult the Principal’s checklist of Responsibilities on pages 51-54 of
  the PAM
 Ensure maximum test security
    Breaks, lunchroom, restroom
    Extra time for students
      Not beyond the regular school day

      Any individual test session must be completed on the same day in
       which it begins.
    “No visitors” during testing
    Securely store all test materials
      MCAS materials must be locked 24/7

      Restricted access

                                                                            4
    Accounting for All Secure Test
             Materials
 Securely store all test materials.
    Locked 24/7
    Restricted access
    Document distribution / return of test materials.
    Reconcile quantities of test materials.
    Do not remove test materials from school.
    Do not leave test materials unattended.
    Return all test materials as prescribed and according to
     the timeline.
    Ensure all eligible students take the MCAS test.
                                                                5
  Confidentiality of Booklets and
            Responses
 Do not…..
   Review test booklets or answer booklets before, during,
   or after testing.
       Exceptions: Braille and signing the test
   Provide access to students before testing.
   Duplicate test materials.
   Retain, recycle, remove, destroy test materials.




                                                              6
   Test Administrator Responsibilities
     when Supervising Test Sessions
 Follow directions in Test Administrator Manual
  (TAM). (TAMs for each grade are available on the
  DESE website)
 Cover / remove classroom displays.
 Prevent use of unapproved materials.
    E.g., no cell phones, pagers, PDA
 Monitor testing process at all times.
 Supervise students at all times.
 Prevent cheating.
    E.g., no coaching, altering of responses

                                                     7
    Test Administrator Responsibilities
      when Supervising Test Sessions
 In addition, Do Not……

 Alter test questions.
 Permit the use of any supplemental materials or reference sheets that are not
  specifically allowed by the Department. Also, do not permit the use of
  unapproved resource materials (i.e. extra paper, cell phones, music players,
  highlighters and pens for grade 3 only, pocket translators, editing devices)
  Note: a full list of approved and unapproved resource materials is listed on
  page 10 of the PAM.
 Give clues to students or define unknown terms.
 Provide accomodations not listed in student’s IEP or 504 plan.
 Attempt to score unreleased test questions formally or informally for any
  purpose.

 Please contact the Chief Schools Officer, your Area Improvement Officer,
  and the ARA department IMMEDIATELY to report the incident. We will
  work collaboratively to immediately contact the ESE to report the testing
  irregularity.                                                                   8
 Examples of Testing Irregularities
 Student Impropriety
    A student uses any material or equipment (such as a cell
     phone, notes, a textbook, or other reference material) that is
     not expressly permitted by the Test Administrator’s Manual
    A student returns to a previously administered session of a
     test after that test session was completed.

 Test Violations
    A principal does not train all test administrators in proper
     MCAS procedures as identified in the Principal’s
     Administration Manual and in the Test Administrator’s
     Manual
    A test administrator leaves a room unsupervised when secure
     materials and students are present.
                                                                      9
 Examples of Testing Irregularities
 Educator Misconduct
    A test administrator or other school personnel directly
     or indirectly assists students with responses to test
     questions.
    A test administrator or other school personnel views a
     test before, during, or after testing (unless he or she is
     specifically authorized to do so by the instructions in the
     Test Administrator’s Manuals)


                                                               10
 Examples of Testing Irregularities
 Mishandling of Secure Test Materials
   A test administrator or other school personnel loses or
    does not return all secure materials.
   A principal returns secure test materials to the
    contractor after the deadline.




                                                              11
Penalties for testing irregularities and / or
                Misconduct
 Can include the following:
    Delay in reporting of district, school, and / or student
     results.
    Invalidation of district, school, and / or student results.
    Removal of school personnel from any future role in
     MCAS test administrations
    Possible employment and / or license consequences for
     licensed educators.




                                                                   12
 Ensuring All Students are Tested
 Following each test administration, principals are
 required to complete the online Principal’s
 Certification of Proper Test Administration (PCPA)

 Principals must also return standard MCAS test
 booklets and MCAS-Alt Student Information Forms
 (SIFs) as instructed to account for students.




                                                       13
Students Not Tested on Standard
             Tests
 LEP students in their first year of enrollment in U.S.
  schools are not required to participate in the ELA
  tests.
   See page 15 of the PAM for more detailed information.
 Student with significant disabilities who must instead
  participate in the MCAS Alternate Assessment.

 Students with medically documented absence who are
  unable to participate in make-up testing.

                                                            14
MCAS Test Administration Policies
       and Procedures
 All MCAS test administrations are untimed.
 Make-up testing
    Administer make-up tests at any time after the scheduled
    testing date and before the end of the test administration
    window
 Meeting with test administrators
   Discuss the MCAS test security requirements
   The need to closely monitor students during testing
   Supervision of test sessions and breaks
   The requirements that test administrators collect and
    return to the principal all test booklets following test
    administration.                                              15
    Procedures for Limited English
               Proficient Students
 All LEP students must participate in MCAS testing except for
  LEP students who are in their first year of enrollment in U.S.
  schools. For these students, participation in the ELA MCAS
  test is optional. Note: Refer to chart on page 69 for more
  details.

 Consult Appendix A of the PAM for additional testing
  procedures for LEP




                                                                   16
    Procedures for Students with
            Disabilities
 All students, including students with disabilities, are required to
  participate in all MCAS tests scheduled for their grades. Students with
  significant disabilities who are unable to take the standard MCAS tests,
  even with accommodations, must take the MCAS Alternate
  Assessment (MCAS-Alt)

 All student with disabilities must be served either by an IEP or 504 plan
  in order to receive MCAS accommodations.

 It is extremely important to consult Appendix B of the PAM for
  additional testing procedures for students with disabilities.
    Participation instructions
    MCAS test accommodation types
    Special instructions and examples                                       17
          Questions?

All questions and answers will
 be sent to principals via email
and posted on the Assessment,
 Research, and Accountability
             website
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